TOWN OF KENNEBUNK BOARD OF SELECTMEN TUESDAY, MARCH 10, 2015 6:30 P.M. KENNEBUNK TOWN HALL 3 rd FLOOR/ROOM 301 AGENDA REGULAR MEETING 6:30 P.M. 1. Call to Order & The Pledge of Allegiance I pledge allegiance to the flag of the United States of America, and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. 2. Minutes (2-3 minutes) a. February 10, 2015 Regular Meeting b. February 24, 2015 Regular Meeting 3. Items to be Signed (3-5 minutes) a. Items as Presented 4. Public Hearing(s) a. The Municipal Officers of the Town of Kennebunk will hold a Public Hearing to discuss an application that was submitted and completed to the State of Maine CDBG program for an Economic Development Loan Program. The purpose of the request was to: provide infrastructure improvements along Route 1 south to assist business expansions and create jobs. Public comments will be solicited at this Hearing and will be submitted as part of the application s required documentation. All persons wishing to make comments or ask questions about the proposal are invited to attend this Public Hearing. Comments may be submitted in writing to: Mat Eddy, Economic Development Director at 604-1366 at any time prior to the Public Hearing. TDD/TTY users may call 711. If you are physically unable to access any of the Town s programs or services, please call Town Clerk at 604-1326 so that accommodations can be made. b. The Municipal Officers of the Town of Kennebunk will hold a Public Hearing to discuss an application that is being submitted to the State of Maine CDBG program for the Micro- Enterprise Assistance/ Business Façade Grant Programs. The purpose of the request is to assist businesses with: façade enhancements such as new windows, lighting, improvements to ADA accessibility, painting, signage, siding and purchase of capital equipment while simultaneously addressing spot blight and job creation benefitting low-to-moderate income (LMI) persons. Public comments will be solicited at this Hearing and will be submitted as part of the application s required documentation. Selectmen s Meeting 03/10/15 Page 1 www.kennebunkmaine.us (watch this meeting at the Town Hall, on digital Cable TV Channel 5, or online at www.townhallstreams.com)
All persons wishing to make comments or ask questions about the proposal are invited to attend this Public Hearing. Comments may be submitted in writing to: Mat Eddy, Economic Development Director at 604-1366 at any time prior to the Public Hearing. TDD/TTY users may call 711. If you are physically unable to access any of the Town s programs or services, please call Town Clerk at 604-1326 so that accommodations can be made. c. The Municipal Officers of the Town of Kennebunk will hold a Public Hearing to discuss an application that was submitted to the State of Maine CDBG program for the 2013 Micro- Enterprise Assistance/ Business Façade Grant Programs. The purpose of the request was to assist businesses with: façade enhancements such as new windows and doors, lighting, painting, siding and purchase of capital equipment while simultaneously addressing spot blight and job creation benefitting low-to-moderate income (LMI) persons. All conditions have been met by the businesses. Public comments will be solicited at this Hearing and will be submitted as part of the application s required documentation. All persons wishing to make comments or ask questions about the proposal are invited to attend this Public Hearing. Comments may be submitted in writing to: Mat Eddy, Economic Development Director at 604-1366 at any time prior to the Public Hearing. TDD/TTY users may call 711. If you are physically unable to access any of the Town s programs or services, please call Town Clerk at 604-1326 so that accommodations can be made. 5. Public Comments (5-10 minutes) 6. Acknowledgements/Announcements (5-10 minutes) a. Accept a Donation for Fuel Assistance The Town recently received a donation of $200 from the Webber Lefebvre Post #74 American Legion to be applied to the Town s Emergency Heating Assistance Fund. MOTION: To accept the donation from the Webber Lefebvre Post #74 American Legion and send a letter thanking them for their generous donation. b. New Hire The Kennebunk Fire Rescue is pleased to announce that John Brady will become the next Division Chief of Emergency Medical Services for the Town of Kennebunk. John comes to Kennebunk from the City of Portland where he was in charge of all EMS training and education. John has been involved in the EMS field for over 30 years. He is a nationally certified paramedic, a certified instructor with Maine EMS, an instructor with the American Heart Association, as well as an adjunct instructor with Southern Maine Community College. He is also the municipal representative for Maine EMS on the education committee. John has attended numerous courses at the National Fire Academy in Emmitsburg, Maryland. John lives in Biddeford with his wife and two children. Kennebunk Fire Rescue is looking forward to having John join our team of dedicated professionals. He will begin his new position on March 16 th. c. Thank You The Town would like to thank the City of Sanford for lending their ladder truck to us while ours was under repairs during the past month. We especially appreciate this loaner, which allowed our fire service to continue at an optimum service level. The sharing of resources is a great benefit to both municipalities. Selectmen s Meeting 03/10/15 Page 2 www.kennebunkmaine.us (watch this meeting at the Town Hall, on digital Cable TV Channel 5, or online at www.townhallstreams.com)
7. Time Sensitive Business a. Hear a Presentation on the Proposed School Building Projects (5-10 minutes) The RSU 21 Board of Directors approved the revised building improvements for the following schools: Kennebunk High School - $42,802,471 (a reduction of $10,746,529 from January) Mildred L. Day School - $8,557,016 (a reduction of $2,765,984 from January) Consolidated School - $5,137,551 (a reduction of $4,819,449 from January) Kevin Crowley, the Superintendent of Schools, and Mike Mosher, School Board Director, will be present to share information on these projects. Attached is the information provided by RSU 21. No action required. b. Discuss the following Liquor License and/or Special Amusement Permit Renewal Applications (5 minutes): 1. SUPHAB, Inc. d/b/a Mekong Thai Restaurant located at 35 Western Avenue Restaurant, Vinous, Spirituous and Malt Liquor License Town Manager s Note (not part of the public hearing notice): Fire Department: no deficiencies noted in the inspection. Police Department: new license nothing to report from police (no enclosure) No issues-recommendation is to issue licenses 2. Jing Huang Dong d/b/a Jia Mei Le Wah Restaurant located at 60 Portland Road Restaurant, Vinous, Spirituous and Malt Liquor License Town Manager s Note (not part of the public hearing notice): Fire Department: no deficiencies noted in the inspection. Police Department: new license nothing to report from police (no enclosure) No issues-recommendation is to issue licenses 3. Sebago Brewing Company d/b/a Sebago Brewing Company located at 65 Portland Road Restaurant, Vinous, Spirituous and Malt Liquor License Town Manager s Note (not part of the public hearing notice): Fire Department: no deficiencies noted in the inspection. Police Department: new license nothing to report from police (no enclosure) No issues-recommendation is to issue licenses MOTION: To approve the above renewal licenses. 8. Old Business (2 nd Reading) a. Discuss the Skate Park Development Process Status (20-25 minutes) Attached is a summary from Chris Osterrieder, Town Engineer, on the status of developing a draft design for the proposed skate park. On September 23, 2014, the Board requested staff to complete the draft design (see attached minutes) for Parson s Field and bring this information back to the Board. Staff is in the process of completing the draft design; however, some abutters have indicated a desire to discuss their concerns with the Board at this time. Selectmen s Meeting 03/10/15 Page 3 www.kennebunkmaine.us (watch this meeting at the Town Hall, on digital Cable TV Channel 5, or online at www.townhallstreams.com)
A question was asked about the wording on the Annual Town Meeting warrant for the skate park. The question raised was whether the words Skateboard Park Improvements defined a fixed or variable location. The Town Attorney has reviewed the warrant article, viewed the online meetings and read the minutes (see attached documents), and recommends the Board of Selectmen determine the intent. Several references of the information indicated alternate locations; the warrant article could be read both ways. Another question was raised on the approval and funding of the skate park; that information is attached. We expect the draft design for this location to be completed by April 14 for your full review. MOTION: b. Discuss Amending the Personnel Policy/Employee Handbook for Inclement Weather and Emergency Closings (5 minutes) The modifications to the inclement weather and emergency closings section of our personnel policy were discussed at the last meeting and are enclosed for your review. These revisions more clearly define how employees would be paid in the event of an emergency closing. The policy would allow the Town Manager to pay employees for any lost time, set alternate work schedules to make up for any lost time or unpaid time, or allow employees to use any accrued time (vacation, sick leave, compensatory time or personal holiday) to make up for any unpaid time. As each emergency closing is a unique event, this revised policy provides flexibility for the Town Manager to determine how Town resources will be implemented. MOTION: To incorporate the proposed changes to the Inclement Weather and Emergency Closings section of the Personnel Policy/Employee Handbook. c. Discuss the Final Design for Wayfinding Signs (10 minutes) Last fall, the Board heard presentations for placing wayfinding signage in the community to better direct visitors to the many features Kennebunk has to offer. This new directional signage would also result in the removal of various signs currently in place. The number of signs has been reduced from 28 to 21. Unfortunately, during the recent budget process for this coming fiscal year, this item was not included. I apologize for this error. The projected funding for the poles and signage construction is estimated at $40,000. This item would be included in the capital budget and will require a vote of the Budget Board and Selectmen for inclusion in this June s Town Meeting vote. Inclusion of this item for a June vote is permissible within the Charter. Funding of this from either surplus or bonding has no effect on the mil rate. MOTION: To move to a second reading on March 24 th and invite the Budget Board for the discussion for funding. d. Discuss Proposed Changes to Town Ordinances (10 minutes) The Selectmen s Ordinance Review Subcommittee met on February 19 th to review the following ordinance changes. The items were also discussed at the Board s February 24 th meeting. The Town attorney has reviewed the changes. Selectmen s Meeting 03/10/15 Page 4 www.kennebunkmaine.us (watch this meeting at the Town Hall, on digital Cable TV Channel 5, or online at www.townhallstreams.com)
The changes are attached for your review; items to be deleted are crossed through and new wording is underlined. Section 2-6 Parking Related To Winter And Snow Plowing/Removal Section 3-14 Solid Waste and Pay As You Throw Ordinance Section 3-5 Public Beaches A public hearing will need to be held to receive public comment on the proposed changes for the three ordinances. At the public hearing, the parking changes and Solid Waste changes can be approved at that time. The changes to the Public Beaches ordinance would require a Town Meeting vote. MOTION: To send the proposed changes to the above Town Ordinances to a public hearing on March 24 th. 9. New Business (1 st Reading) a. Discuss the Public Services Pickup Truck Bid (5-10 minutes) Last September and October, the Board discussed the award of a new (and used) pickup truck for the Public Services Department (see attached summary of agendas and minutes). This purchase was allocated in the current budget. The Board awarded the bid for a 2015 GMC Sierra 2500 HD 4WD Regular Cab w/ 8.5 ft. Stainless Steel V Plow to O Connor GMC-Chevrolet at a price of $38,168. That vehicle has now arrived and the window sticker price was $46,318. After reviewing the data sheet/low bid submission, staff felt this was an exceptional price for the vehicle. We asked the vendor if they would be willing to extend the pricing to a second pickup truck, which is currently planned for our upcoming budget (beginning July 1 st ) and would not be purchased until after July 1 st. They stated they would be willing to consider the request. Would the Board like to consider the option of purchasing our next pickup truck from O Connor GMC-Chevrolet at a price of $38,168? We would provide the vendor with a refundable deposit now, and the purchase would be subject to Town Meeting approval. If approved, the purchase would not occur until after July 1 st. MOTION: b. Discuss the Award of Two Police Program Vehicles (5-10 minutes) We received the following bids for the purchase of two 2013 or 2014 Police Program Vehicles: Portsmouth Kia, Portsmouth, NH o (1) 2013 Ford Taurus $17,495.00 o (1) 2013 Ford Taurus $17,495.00 Total: $34,990.00 Frank Galos Chevrolet, Saco, ME o (1) 2013 Chevrolet Impala $13,981.00 o (1) 2014 Chevrolet Impala $16,491.00 Total: $30,472.00 Marc Motors, Sanford, ME o (1) 2012 Nissan Altima $14,435.00 o (1) 2013 Nissan Altima $19,435.00 Total: $33,870.00 Selectmen s Meeting 03/10/15 Page 5 www.kennebunkmaine.us (watch this meeting at the Town Hall, on digital Cable TV Channel 5, or online at www.townhallstreams.com)
Arundel Ford, Arundel, ME o (1) 2012 Ford Fusion $13,900.00 o (1) 2012 Ford Fusion $13,000.00 o (1) 2014 Ford Fusion $18,900.00 Total: $26,900.00-32,800.00 The Police Chief recommends awarding the bid to Portsmouth Kia for two 2013 Ford Taurus at a price of $34,990.00 based the data in the attached vehicle comparison sheet and with the feedback they have received on the other vehicle types. Portsmouth Kia s bid meets all the requirements in the specifications and allows the department to maintain a Ford fleet. In this year s budget, $34,000 was set aside to replace two police vehicles. The Deputy Chief and Lt. would receive these vehicles. Their current vehicles would be rotated to replace the Detective vehicle and a general staff vehicle. The remaining balance of $990 would be funded from the Police Maintenance budget. MOTION: To accept the bid of Portsmouth Kia at a price of $34,990.00. c. Discuss Boards and Committees (resignations/appointments) (5 minutes) Accept the Following Resignation(s): o Barbara Dacri, Lower Village Committee Alternate 2015 MOTION: To accept the resignation of Barbara Dacri from the Lower Village Committee and send her a letter thanking her for her service. d. Discuss Any Other Business (2-3 minutes) 10. Selectmen s Comments a. Subcommittee Reports (if any) b. Individual Selectmen Comments 11. Town Manager s Comments/Notes a. Joint Meeting w/klpd Tuesday, March 31 st at 7:00 p.m. to discuss the River Modeling Report. This meeting will take place on the 3 rd floor of the Town Office in rooms 300/301 and will be televised. b. Pesticides Ban The Conservation & Open Space Planning Commission submitted information regarding their proposal for a Town-wide ban on pesticides. They will be reviewing this information further and will bring it to the Board at a later date. 12. Executive Session(s) a. Discuss a Personnel Issue with the Town Manager, Finance Director, Human Resource Director and the Town Attorney - Title 1 MRSA Sec. 405(6)(A) 13. Adjournment Selectmen s Meeting 03/10/15 Page 6 www.kennebunkmaine.us (watch this meeting at the Town Hall, on digital Cable TV Channel 5, or online at www.townhallstreams.com)