TABLE OF CONTENTS Letter from Teams Committee Chair 1 About Komen Austin 2 Overview 3 Why Form a Team? 3 What is a Team? 3 Team Captain Responsibilities 3 Getting Started 4 Form your Team 4 Building your Team 5 Team Member Registration 6 Personal Fundraising Center 7 Accessing the Team Center 7 Supplies and Packet Pick-Up 8 Team Perks and Rewards FAQs for Team Captains 9 10-11 FAQs for Team Members 12 Donation Form 13 Team Captain Checklist 14
LETTER FROM TEAMS COMMITTEE CHAIR DEAR TEAM CAPTAIN, The Susan G. Komen Austin Race for the Cure is Sunday, September 24th. Thank you for forming a Race team. My name is Hannah Gacke and I am very excited to be chairing the Teams Committee this year. Saving lives locally, fighting cancer globally reminds us why we come together every year to Race for the Cure in support of our community. I am passionate about Susan G. Komen s mission to save lives and end breast cancer forever. Many think of Susan G. Komen as strictly breast cancer research and it is so much more. Every Komen Affiliate operates as a local non-profit. Of the funds raised annually, Komen Austin invests up to 75% into local community health care grants and educational initiatives; the remaining 25% is invested into global research studies to find the cures for breast cancer. The Race for the Cure is Komen Austin s largest annual fundraiser. You, our dedicated and passionate team captains, lead the way to make Race a success each year. In fact, 89% of funds raised come from team fundraising. Thanks to your commitment and unwavering support, Komen Austin has been able to invest nearly $12 million into health care grants and education in our community, and over $5 million into global research studies to help women and men here at home and across the globe. Together we have made a huge impact in the fight against breast cancer - but we cannot stop until we end this disease. We are inspired by the breast cancer survivors in our lives, those we remember, those in the fight today, and those friends and family who stand with them. You inspire us with your enthusiasm, your support and the impact you make by teambuilding and fundraising. Your support of the Race is critical. Myself and the Teams Committee are here for you. Whether you need assistance recruiting team members, registering online, or planning fundraising efforts, please do not hesitate to reach out for our help! The Teams Committee is full of both seasoned Team Captains and ne members with fresh ideas. Together, we will face the fight! Let s make the 2017 Race the biggest Austin has ever seen! Sincerely, Hannah Gacke and the 2017 Team Challenge Committee Teams Committee Chair Komen Austin Race for the Cure 1
ABOUT KOMEN AUSTIN Our Mission Save lives by meeting the most critical needs in our communities and investing in breakthrough research to prevent a cure breast cancer. About Komen Austin Susan G. Komen Austin is an Austin-based nonprofit committed to saving lives locally and fighting breast cancer globally. Komen Austin is the only local breast cancer organization attacking the disease on all fronts education, screening, treatment, follow-up care, survivorship support, advocacy and research. The organization serves the women and men in the city s five-county area battling breast cancer by removing barriers to care for the uninsured and underinsured. Of the funds raised annually, Komen Austin invests up to 75 percent into local community health care grants and educational initiatives; the remaining 25 percent is invested into global research studies to find the cures for breast cancer. Since 1999 Komen Austin has invested more than $11.7 million into breast health services and educational efforts in Bastrop, Caldwell, Hays, Travis and Williamson counties. Additionally, over $5.4 million has been raised to fund global research studies to find the cures for breast cancer. Komen Austin encourages the local community to help save lives and end breast cancer forever by participating in year-round fundraising efforts. Saving lives locally. Fighting breast cancer globally. Encourage your team to visit youtube.com/komenaustin to watch this video. In just a few minutes, your team will have a better understanding of Komen Austin s efforts to save lives locally and fight breast cancer globally. Quick Facts This year alone, Komen Austin will invest into eight community health care grants. This funding will provide more than 5,000 breast health services to uninsured and underinsured women and men in the city's five county area. Komen Austin serves the 1.9 million residents of the Greater Austin Area. Komen Austin funded services are available across 4,284 square miles of Bastrop, Caldwell, Hays, Travis and Williamson counties. 2
OVERVIEW OVERVIEW WHY FORM A TEAM? Participating in the Komen Austin Race for the Cure with a team multiplies the fun, the laughter, and maybe even the tears that you share on Race day. Rally around someone you know who was just diagnosed, someone who has fought the battle, or someone who may have lost the battle. Together, with your friends, family, and co-workers, you make an even greater impact than you could alone. - Teammates inspire and motivate each other before and during the Race. - Teams work toward a common goal - ending breast cancer. - Provide moral support for a friend who is a cancer survivor. - Top Teams receive special treatment! - Great team building opportunity for your company, group or club. - No extra cost to form a team, and it is simple to set-up. - By bringing friends and family into your team, you raise more to save lives locally and fight breast cancer globally. WHAT IS A TEAM? A team is 2 or more participants who register under a common team name. Any company, family, group of friends, club, community organization, school, or faith group can form a team. TEAM CAPTAIN RESPONSIBILITIES 1. Register early! You can register your team and yourself ONLINE at www.komenaustin.org/race Find helpful step-by-step instructions in this packet. 2. Recruit friends, family, and co-workers to join your team. 3. Fundraise! Every dollar counts. Fundraising is essential to meeting our goal of reducing breast cancer deaths by 50 percent in the U.S. by the year 2026.. And nothing feels as good as saving a life. 4. Communicate Race information to your team. Make sure you are opted in for email and text messages. 5. Pick up and distribute team packets (shirts, bibs, etc.). See page 11 for more information. 6. Meet up at the Teams Tent on Race morning and enjoy the celebration! Make sure to get your team photo! WHERE DOES MY REGISTRATION FEE GO? Your registration fee covers the operating cost of putting on the Race and is not credited to fundraising dollars. HOW CAN I MAKE AN IMPACT? Every donation impacts our goal of a world without breast cancer! With your help, we provide the necessary breast cancer services needed for men and women in our community and continue our investment in research to find the cures. We are challenging every team member to raise $250 to help us reach our fundraising goal of $500,000. 3
GETTING STARTED CREATING A TEAM FORM YOUR TEAM! 1. Go to www.komenaustin.org/race 2. Click on the register button at the top right 3. Click the applicable button titled Reform a Team or Start a Team. 4. If you have particpated in the past, login or choose email my login information. Please avoid creating multiple accounts. 5. Enter your team name, fundraising goal, and division (i.e corp., friends + family, etc). Teams compete so choose the team type to best describe your group. A few team name tips to allow for easy searching: We recommend NOT starting your team name with the words Team, A, or The. DO NOT use a comma or quotation marks in the title. DO NOT use all lower case letters. Team names are case sensitive. 6. Register yourself. Select your participation type, make an additional donation if you choose, and enter your individual fundraising goal. DO NOT select T-shirt mailing if you plan on picking up your Team s shirts and packets. Then click Next Step. 7. Follow the prompts to enter your personal information and preferences, to accept the waiver, etc. 8. Please review your registration summary, and make any corrections by clicking edit. If you have additional family members you would like to register with the same credit card, you may do so now by filling in their first and last names and clicking Register Another Person. If not, please click Next Step. Please note that team captains signing up their team (or several team members) with one e-mail address will encounter problems if they are not all entered in the same transaction. 9. Enter payment information. When finished, click Next Step. 10. Review your payment information and click Process. To make corrections, click Previous Step. 11. Congratulations! You have created a team and registered yourself as team captain. Team captains can modify both their personal fundraising page and their team page from their Race Fundraising Center. 4
BUILDING YOUR TEAM GO ONLINE Encourage your team members to register ONLINE. It s fast, easy, and saves time and money for you, your co-captains, and Komen Austin. Use your Fundraising Center or the Susan G. Komen fundraising app (SGK Fundraise) to send a direct link to join your team via email or text. TEAM CAPTAIN TOOLS Once you register your team, you will receive an e-mail that provides a link to your team home page and participant center. Here you can invite others to join by e-mail, view your team roster, e-mail team members with messages, update your team information, and download team report. Access your Team Center at www.komenaustin.org, Step-by-step instructions start on page 7. COMMIT TO TEAM FUNDRAISING Times are tough. So is breast cancer. Fundraising is key. With the team fundraising ideas on the Race website, it s fun and easy. See page 9 for fundraising incentives. SET A GOAL & COMMUNICATE Setting a team size and fundraising goal is important in getting your team started. Having a goal gives your team members a specific number to strive for. Shoot for 100% participation by all team members. Send regular e-mails. Keep the team inspired and informed. Make phone calls, send group texts and get together! BRAINSTORM - Think of innovative, creative and fun ways to recruit and fundraise. PERSONALIZE - Ask a survivor or co-survivor to share his/her story in an e-mail, newsletter or on the Race website. Share inspiring stories with the entire team. Put a face on your fundraising efforts and make the Race personal. It will add to everyone s commitment to participate and fundraise! ADVERTISE/PUBLICIZE Use newsletters, payroll stuffers, flyers, e-mails, etc. to recruit. Create and print your own posters (can be found on www.komenaustin.org,). Just write in your team name and post it in the break room, on a bulletin board, or other communal space. Then be sure to share it at your cleaners, coffee shop, HOA bulletin board, health club, beauty salon, etc. COMPETE Start a friendly competition among departments, buildings, schools, etc. with a prize in mind. For OFFER AN INCENTIVE for becoming a team member. Some incentives are an extra vacation day to any employee who registers, a team T-shirt, a pink ribbon pin or other giveaways. Another successful corporate team allows all members to wear their Race T-shirts to work on the Friday before the Race as a special dress-down day. DEADLINES Don t miss out by missing deadlines! Send out friendly reminders as team registration deadlines approach. Continue to encourage individual registrations after the team deadline. Your friends can still register and run or walk with your team on Race day. 5
TEAM MEMBER REGISTRATION 1. Go to www.komenaustin.org/race 2. Click on the pink Register tab on the top banner. 3. Click the pink button titled, Join a Team. 4. Enter the name of the team you would like to join. Then click Search for a Team. 5. Select the team you wish to join from the search results. 6. Register yourself. Select your participation type, make an additional donation if you choose, and decide your individual fundraising goal. If you live far from the team captains, you may want to choose T-shirt mailing option. You will receive your T-shirt at least one week prior to the Race. Then click Next Step. 7. Congratulations! You have joined a team and registered yourself as a Race participant. Team members can modify their personal page from the Fundraising Center. 6
PERSONAL FUNDRAISING CENTER 1. Go to www.komenaustin.org/race 2. Log on to Fundraise. Enter your username and password and click log in. 3. Your participant home page: Here you will see an overview of your progress, fundraising tips and activities. Import contacts from your personal address book and connect with Facebook and Twitter for fundraising purposes. E-mail addresses imported or entered in your Fundraising Center are not available to Komen Austin and will not be added to the maiing lists. 4. Click on the e-mail tab to send e-mails. There are several suggested messages, but feel free to personalize these e-mails and be sure to sign your name at the bottom. 5. Click on the Dashboard tab to get a detailed view of your personal fundraising. 6. To view your team page and your personal page, click on the links at the top of the page. All team members are listed on the team page, along with their fundraising totals. Select your view and switch between me and my team to see fundraising totals. ACCESSING THE TEAM CENTER 1. Available with the Team Captain login only. Go to www.komenaustin.org/race. 5. Click on Dashboard to get a detailed view of your personal and team fundraising. 3. Click on the Team Page tab to personalise your team fundraising page. Team captains can access and customize both their personal fundraising pages and their team page from this Fundraising Center. E-mail addresses imported or entered in your Fundraising Center are not available to Komen Austin and will not be added to any mailing lists. 4. Click on the e-mail tab to send e-mails. There are several suggested messages, but feel free to personalize the message and be sure to sign your name at the end. For information on how to fundraise and for ideas on how to be creative when asking for donations, visit our webiste WWW.KOMENAUSTIN.ORG/RACE and utilize the resources under the Fundraising & Teams tab. All donations to the Race or a Race participant/team must be received by the fundraising deadline. 7
PACKET PICK-UP PLEASE NOTE: PACKET PICKUP REFERS TO SHIRTS AND BIBS ONLY. Teams who qualify to pick up their packets at Teams Early Packet Pickup, can pick up their packets at General Packet Pick-up at: Barton Creek Square Mall: September 22nd from 11am-8pm and September 23rd from 10am-5pm. *NO PACKET PICKUP ON RACE DAY* Team Captains who wish to pick up during the general packet pickup will not have appointments and may have to wait for packets to be assembled. Please bring your own bag or box. Packets include a T-shirt, safety pins and Race bib. Shirt sizes are available on a first-come, first-served basis and size preference is not guaranteed nor reserved. Pick up your packet early to get your size! Please notify ALL team members if you or another team member will be picking up packets. 101 AUSTIN, TX DOWNTOWN AUSTIN SEPTEMBER 25, 2016 PRESENTING SPONSOR: ULTRA MARATHONER SPONSOR: RAINBOW RACING SYSTEM 800-962-1011 www.rainbowracing.com MADE IN THE U.S.A. YES! 8 Count in for the 2017 Race for the Cure Austin. (name) 1. Give this tab to a volunteer at the finish line. 2. You'll receive a discount for next year's race.
TEAM REWARDS Last year, wonderful teams raised 89 percent of the funds raised by the Race to help end breast cancer. That s a huge impact! We believe this was directly attributed to the team captains leadership and the support of team members to help meet and exceed their fundraising goals. This year, our goal is for Komen Race teams to make an even greater impact. To get there, we are counting on your leadership and offer the following rewards. TOP TEAM PACKET PICK-UP TOP TEAMS (based on membership and fundraising) qualify for a special Top Team Packet Pick-Up with the following perks: - Schedule personal appintment - no need to wait in line! - One person picks up packets for entire team - Individual shirts and bibs for entire team will be bagged and ready for pick-up - All shirt sizes available - Avoid the last minute Race Day crowds Criteria to Qualify: 20 or more team members OR $1,000 or more in fundraising (Does not include registration fee) Deadline to Qualify: Wednesday September 13th at 5pm. If you meet the criteria, you will be sent an invitation within 48 hours to select an appointment time and location to pick-up your entire team s packets on Saturday, September 16th. TEAM CONTEST includezone registration fee) Win a tent for your team in Team Zone on Race Day, September 24th! Team Zone is an exclusive area where teams can gather before the Race and meet afterwards to celebrate. Team Zone is located in the Main Event lot at Austin American Statesman near the Teams Tent. To qualify for Team Zone your team must be one of the Top 10 Fundraising Teams or Top 5 largest teams as of September 16th. You will be contacted on September 17th if you are a winner and you have the option to accept or decline the tent. The teams committee will be there to help decorate your tent. KOMEN COACH When your team (of two or more) raises $2,000 or more this year, the Komen Austin Teams Committee will provide a Komen Coach (Personal Race Rep.) Services from qualification date to Race Day include: Registration assistance for team members Single point of contact for team captain Early packet pickup for team captains Personal assistance with acquiring marketing and promotional supplies to help your team fundraise Teams who raised $5,000 or more in last year s Race will automatically qualify for a Komen Coach this year. View more fundraising rewards on the Race website under Fundraising & Teams. http://austin.info-komen.org/site/tr/raceforthecure/aus_austinaffiliate?sid=6185&type=fr_informational&pg=informational&fr_id=6782 9
FAQS FOR TEAM CAPTAINS Contact us by phone at 512-473-0900 or by e-mail at race@komenaustin.org How do I get my team related questions answered? Call us at 512-473-0900 or e-mail us at race@komenaustin.org What is the minimum team size? Two or more. Do all team members have to register? Yes, each team member must register themselves and indicate which team they are on. If I register online does everyone on my team have to register the same way? No, but online registration saves you time and money. If members of your team register by paper form, the captain is responsible for collecting forms, ensuring the correct registration fee is attached (the fee is higher for paper registration), confirming the form is signed and turning them in at the same time. Online registration also allows each team member to establish a personalized online fundraising page, set a goal and start fundraising early to help end breast cancer forever! I registered but my team isn t showing up on the website. What happened? Please give the system up to 24 hours for any transaction. If after that time it is still missing please contact us at race@komenaustin.org with your team name and confirmation number. If you didn t get an immediate e-mail response at the end of your registration saying Thank you for registering with a transaction summary, then your registration did not go through, or you may have opted out of emails. How can team members register after the team registration deadline? Team members may sign up for the team online, packet pick-up, or in person on race day. If they sign up after team registration deadline, they will not be included in the team packet pick-up (i.e. they will have to pick up their own packet). Registration fees are higher on Race day. If someone registers individually but changes their mind, can they join my team? Yes. Have them contact race@komenaustin.org with their name and the team name. What happens if a team member forgets to sign the paper registration form? Forms CANNOT be processed without a signature and/or entry fees, and will be set aside. The team captain will be notified at packet pickup to arrange the completion of the form, and that team member will have to pick up his/her own packet individually. Online registration is strongly encouraged. What is a Team Page? The Team Page is where you have the ability to tell your story and empower friends and family to rally behind your passion. Although the default Team page contains sample text and photos, you can customize this page with your story, photos and videos. How can I view my team roster? When you register your team name, you will receive an e-mail with a link to the Team Fundraising Center. Here you can view your team roster and download an Excel listing of team statistics. 10
What is in a packet and where do I get a packet? A packet contains an official local Race for the Cure T-shirt for each participant, race bibs and timing chip, if a competetive runner. Check the website for Packet Pick-up details. Please communicate to your team members that you will be picking up the packets and how and when you will distribute them to the rest of the team. Team members who choose to have their packet mailed to them ($10 fee) will not be included in that pick up. Breast Cancer Survivors also receive a pink survivor T-shirt in addition to a standard Race T-shirt, and a swag bag. Male survivors receive a gray survivor shirt. (Please note swag bags are NOT mailed, so will need to be picked up at Packet Pick-up or on race morning at the survivor tent.) Can I designate a team member to pick up the team packets? Yes, however they must pick up packets for the entire team. Please notify all the team members to prevent duplicate pick-up. If someone made a donation but didn t indicate it was to be credited to a specific team, or individual on a team, can the donation be moved to the team or individual? 1. The donor needs to request the donation be moved. Contact race@komenaustin.org for assistance. 2. If the donation was made at the time of registration, the person will need to be added to the team for their donation to be credited to team fundraising. Our company wants to pay the registration fee/part of the fee for employees. How do we set that up? Contact race@komenaustin.org before you register anyone on your team and to have a company code set up. Please note there is a form to complete which is available on the Team Captain page and under FAQs. Does it matter who gets which Race bib? Yes. Each bib is specific to the registered participant. Bibs indicate that you have registered and are permitted on the race course. Survivors receive pink bibs. Timed runners receive blue bibs which have a timing chip attached and are specific to that runner. Kids under 12 receive a special bib to participate in Kids for the Cure activites on Race day. Do all team members have to participate in the same event style? No. Each participant can choose to walk or run. Timed and untimed racers can be on the same team. Changing your mind is okay. However, runners with timed bibs cannot participate in the Family 1-mile. What time should I tell my team to arrive at the Race? Where should my team meet on Race morning? This year, all runners and walkers start at 7:30am. There is not a rolling start. The start line will close at 8a.m. Arrive 30-45 minutes before your start time. Allow time for parking and for everyone to meet at the Teams Tent. The Teams Tent is a great place to assemble your team on Race Day! 11
FAQS FOR TEAM MEMBERS Can I register for more than one team? No, the system does not allow for multiple team registrations by an individual participant. However, you can donate to as Can you guarantee my T-shirt size? as many team members as possible by the deadline so that you may qualify for Top Team early packet pick up. What are the registration fees for team members? Team member registration is the same as individual registration fees. Is there an entry fee for children? Yes. Every participant -including children- needs to be registered and pay an entry fee. Check the Komen Austin website for schedule of fees. How will competitive runners get their timing chips? Timing chips will be attached to the bibs of the competitive runners. Can I bring my Skateboard? Bicycle? Stroller? No. No. Yes. For the safety of all participants, skateboards, skates and bicycles are not allowed on the Race course. Strollers, wheelchairs and service animals are always welcome! We ask that people with strollers stay to the back of the crowd to avoid interfering with timed runners. Can I bring my dog? Yes. At time of registration, add on your dog with the Paws for the Cure option. The dog will receive a bib and be able to enter race course. See Paws for the Cure online for more information. Is this a certified 5K? Yes. Is the registration fee tax deductible? No. The Race registration fee is not tax deductible because you are receiving a service (the 5K) and products (T-shirt and other giveaways) in return for being a participant. Do I have to collect donations? We rely on donations to provide local life saving programs. Contributions are tax deductible. You and your team can also win prizes while helping raise funds for a cure. However, your entry fee is all that is required. Are donations tax deductible? Yes. Starting in tax year 2007, the IRS required proof of donations, regardless of the amount. All online donations will automatically receive receipts, so we highly recommend that you use this avenue for fundraising. Individual pledges/donations of over $250, submitted by mail or in person, will be given a receipt. For pledges/donations under $250, a cancelled check serves as a receipt. If the donor wants to deduct the donation, please encourage online or check donations (in lieu of cash). How do I submit donations? Submit donations by credit card online. All check and cash donations must be submitted with a donation form. (See last page) Please make checks payable to Komen Austin. Checks may be mailed (PO Box 161927, Austin, TX, 78716), hand-delivered (1705 S Captial of Texas Hwy, Suite 130, Austin, TX 78746) or submitted at Packet Pick Up or on Race day at the Registration Tent. 12
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TEAM CAPTAIN CHECKLIST 1. REGISTER as a team captain and set your fundraising and recruiting goals. 2. DOWNLOAD THE SGK FUNDRAISING APP AND UTILIZE YOUR RACE FUNDRAISING CENTER. Personalize your team page, as well as your Personal Page, available in your Race Fundraising Center. 3. DONATE. Get a head start on reaching your fundraising goal by making a personal donation. This can be done at the time of registration. 4. RECRUIT TEAM MEMBERS. Display Race posters around the office, campus, cafeterias, break rooms, gyms, and other high traffic areas. Put your name, phone number, and/or e-mail address on the posters so people can contact you to get involved. Go online to find printable posters under team resources. 5. FUNDRAISE. Encourage your team members to set their own fundraising goals. You can send out fundraising tips, and create incentives such as highlighting your team s top fundraising member. 6. TRACK YOUR PROGRESS. Post a progress chart with your fundraising and recruitment goals in a visible area and update totals regularly. This chart is available for download via your Participant Center after you register. 7. STAY IN TOUCH. Remind team members to utilize their Participant Center to update their Personal Page, send e-mails and keep track of the donations they raise. 8. ENJOY the Susan G. Komen Race for the Cure Austin on Sunday, September 24, 2017! 9. TAKE PICTURES and post with #ATXrunsPink 14