Get PowerPoint Handouts Survey: FunderResearch.com/handouts WEBINAR: How To Create A Grant Readiness 3-Ring Binder With Phil Johncock The Grant Professor Question? WHAT IF you could get 3 times more grant funding while cutting the time it takes to write a grant proposal by 80%? Copyright 2014 4Grants.Net & Phil Johncock 1
My Story - Back in 1988 A client asked me to write a Federal proposal It took me 100 hours Unfortunately, you won t write Something amazing happened to me after 12 years in the grant writing business... and a 92% success rate on all my grants. When I finished writing proposal #52 Somehow, I had gone from writing my first grant proposal in 100 hours... My Story For 20 Years For the last 20 years, I ve been wondering how I went from a $125,000 grant and 100 hours of work to a $420,000 grant and only 4 hours of work... with 93% success rate. The secret is to be grant ready and have a system in place BEFORE an RFP ever gets announced. Whether you need $400 or $4,000 or even $400,000, this grant readiness system works. Copyright 2014 4Grants.Net & Phil Johncock 2
Which Friday Do You Prefer? Imagine what it be like to get an RFP on Monday and be able to turn in a completed proposal by Friday and still have time to spare! Why Is Grant Readiness Important? Copyright 2014 4Grants.Net & Phil Johncock 3
It Saves Your Time! 80% of your grant narrative & attachments can be completed before you even see a funder s Request For Proposal (RFP). My Story In 2012 A prospective client called. He had 10 days to complete an application for a Federal grant. He also knew that he (the Executive Director) would be out-of-town for 7 of the 10 days. When he asked if I would write the grant, I said, I ve got 4 hours I can give you next week, which is all I need if you re grant ready. Do you think the client was grant ready? Copyright 2014 4Grants.Net & Phil Johncock 4
Grant Readiness Defined Grant readiness are the steps you take and doc s you collect prior to an RFP being announced that allows your agency to save time and to: Access its capacity for grant seeking, Respond more quickly to an RFP or funding opportunity, Determine the best matches between funders and specific programs, and Demonstrate accountability & transparency. Grant Readiness Means Having Hard & Electronic Copies Of Doc s Copyright 2014 4Grants.Net & Phil Johncock 5
Your Grant Readiness 3-Ring Binder & Folders Organize You For Success! Accountability is an obligation or willingness by a charity to explain its actions to its stakeholders. Transparency is an obligation or willingness by a charity to publish and make available critical data about the organization. Generally speaking, charities that follow best practices in governance, donor relations and related areas are less likely to engage in unethical and irresponsible activities. TABS In Your Grant Readiness 3-Ring Binder or Folders 1. Financial 2. Governance 3. GuideStar Exchange 4. Legal 5. Program Management 6. Public Disclosures 7. Grants Approved 8. Funder Prospects Sources of Best Practices Copyright 2014 4Grants.Net & Phil Johncock 6
Financial Tab #1 Annual Operating Budget Financial Management Policies & Procedures 990*, 990 PF, 990 EZ or 990 N Proportion expended on fundraising = % Proportion expended on nonprogram administration = % Plans: Fundraising, Capital Campaign, Sustainability Travel Reimbursement Policy *Include In Public Disclosures Page On Website Cash Reserve = $ Audits >$250,000 Audit every year $100k-$250k Financial review by independent CPA who follows AICPA standards <$100k Internallyproduced, complete financial statement: Profit & Loss Statement Balance Sheet Employer Identification Number (EIN)* Duns & Bradstreet # Governance Tab #2 Charter or Bylaws* Board Meeting Minutes Policies Conflict of Interest* Code of Ethics* Whistle Blower* Document Destruction Document Retention Nondiscrimination Donor Bill of Rights Gift Acceptance Policies and Procedures Annual Report* Board: Terms* Selection process Demographics Committees *Include In Public Disclosures Page On Website Copyright 2014 4Grants.Net & Phil Johncock 7
It Pays To Be Grant Ready! Get 12-Month Free Subscription GuideStar Premium ($1,500 Value) Be seen by foundations and donors. Save time in gathering key documents. Tab #3 Of Your 3- Ring Binder Copyright 2014 4Grants.Net & Phil Johncock 8
Tab #3 Tab #3 Copyright 2014 4Grants.Net & Phil Johncock 9
Legal Tab #4 IRS Letter of Determination* Articles of Incorporation (state)* Any federal, state and local licensing requirements (i.e., child care, food prep, etc.) and laws Federal Assurances Follow employment laws Annual filing of officers with state Manage Compensation Process Create a rebuttable presumption of reasonableness Grants.gov Profile *Include In Public Disclosures Page On Website Community Needs Assessments Mission statement* Program Management Tab #5 Policies Confidentiality Privacy Performance Evaluation: Report How Often? Time sheets Matching & In-Kind documentation Testimonials News Room: clips, videos, newsletter, publications Logo* Organizational Chart Job Descriptions Activity Timelines Process for Managing Letters of Support RFP Analysis System *Include In Public Disclosures Page On Website Copyright 2014 4Grants.Net & Phil Johncock 10
Public Disclosures Tab #6 (Add To Your Website) IRS Letter of Determination* Articles of Incorporation (state)* 990 Form Employer Identification Number (EIN) Logo Mission statement Charter or Bylaws Policies Conflict of Interest Code of Ethics Whistle Blower Annual Report Board: Terms How Do You Get PowerPoint Handouts From This Webinar? By Completing A Post-Webinar Survey At FunderResearch.com/handouts Copyright 2014 4Grants.Net & Phil Johncock 11