EBEIS ROLLOUT PLAN
BASES FOR ROLLOUT Recommendation to implement EBEIS was signed by Secretary Luistro on May 4, 2011 DepEd Order No. 39, dated May 19, 2011, Constituting the EBEIS Implementation Management Team (EIMT) DepEd Memo No. 115 dated May 24, 2011, Conduct of 3-Level Training on EBEIS
OBJECTIVES OF ROLL-OUT OBJECTIVE To improve the collection and reporting on school statistics to support the budgeting, planning and programming for SY 2011-2012. Engage as many schools as possible in encoding school statistics in the EBEIS Strengthen the validation of data submitted to improve its accuracy Generate reports to support budget and plan formulation Identify necessary adjustments and institutional support requirements to enhance efficiency, effectiveness, relevance and sustainability
SCOPE OF ROLL-OUT SCOPE OUTPUT All public elementary and secondary schools Central database of government elementary and secondary school profile by June 2011 100% validated school statistics for SY 2011-2010 by Oct. 2011 Performance indicators End of SY 2010-2011 & Beginning of SY 2011-2012 by November 2011 DURATION June 2011 to March 2012
SCOPE OF IMPLEMENTATION Functions & Processes 1. Maintain School Profile 2. Data-entry of school statistics Outputs By Level of Implementation School Division Region Central Office Updated school profile Complete and Complete and Updated database in the EBEIS validated profile of all validated profile of of all government government schools all government school profile in the in the division schools in the country as of July region 31, 2011 (cutoff Encoded and submitted end of SY 2010-2011 statistics data Encoded and submitted beginning of SY 2011-2012 statistical data Complete and validated end of SY 2010-2011 statistics data for all schools in the division Complete and validated beginning of SY 2011-2012 statistics data for all schools in the division SY 2010-2011 School Statistics data (regional) date) SY 2010-2011 School Statistics data (national)
SCOPE OF IMPLEMENTATION Functions & Processes Data-entry of school statistics 3. Reports Generation Outputs By Level of Implementation School Division Region Central Office Encoded and Complete and submitted end of SY validated end of SY 2011-2012 statistical 2011-2012 statistics data data for all schools in the division School level performance indicators SY 2011-2012 Division reports to support budget and planning Division education performance indicators SY 2011-2012 Regional reports to support budget & planning Regional education performance indicators SY 2011-2012 National reports to support budget & planning National education performance indicators SY 2011-2012
APPROACH & STRATEGIES Parallel implementation (DepEd Order # 47 s. 2011) Nation-wide training vis-à-vis data build-up of EBEIS using cluster approach at the region & division levels Collection of SY 2011-2012 data shall be done in August (after the July 31 cutoff date) alongside the training and coaching of school heads in the use of the EBEIS for report submission and report generation Models of school level training strategies developed based on experience of Regions 6, 7 and 8 will serve as guide to the implementation in the other 14 regions
APPROACH & STRATEGIES 5 training teams with at least 5 members were formed to conduct training for Level 2 and support and monitor activities for Level 3 Training will be conducted in three batches from the 1 st to 4th week of July 2011 Level 3 training and coaching will be held from August to September
TRAINING SCHEDULE BATCH SCHEDULE REGIONS Batch 1 July 4-8, 2011 II & CAR, III, IX & ARMM Batch 2 July 11-15, 2011 NRC, IV-A & IV-B, X & CARAGA, XI & XII Batch 3 July 18-22, 2011 I, V, VI, VII, Batch 4 July 25-28, 2011 VIII
ORGANIZATIONAL SUPPORT STRATEGIES Office of Planning Service (OPS) through Research & Statistics Division to lead and manage the technical aspect of the rollout EDPITAF to provide project management support, monitor and evaluate results of the rollout Technical assistance to the EBEIS rollout is provided by AusAid
ORGANIZATIONAL SUPPORT STRATEGIES Establish a counterpart EBEIS Implementation Team at the Regional and Division level composed of selected personnel from the Regional and Division Offices Engage EBEIS implementers Regions 6, 7, 8 capitalizing on skills acquired from their own regional implementation Region and Division Planning Officers to spearhead field level implementation Terms of reference are spelled out in DepEd Order no. 39
TECHNOLOGY INFRASTRUCTURE SUPPORT Establish a Mirrored System in the Central Office ICTU and in DepEd Region 7 to ensure fail-safe and highly available system EBEIS at DepEd CO Local loop MINIMUM REDUNDANCY Backup (DSL Line) Modem w/ E1 Leased Line Connection Test & Production (Application/ Web/DB/Server) Switch Production - Application/ Web/DB/Server Backup (DSL Line) Modem w/ E1Leased Line Connection DepED CEBU RO Production (Application/ Web/DB/Server) Switch Production - Application/ Web/DB/Server www DepEd CO (ICTU) Switch Regions, Divisions, Schools, Other Clients/Users (other government agencies) Router/Modem DNS Other Services
COST AND FUND SOURCING STRATEGIES PARTICULARS 1. Activities (training, monitoring and planning) FUND SOURCE 1.1 Planning, workshops and field monitoring activities EPIP 1.2 Level 1 training (Training of trainers) EPIP 1.3 Level 2 training (Region and Division) EPIP 1.4 Level 3 coaching of school and actual data collection EPIP / DepEd 2. Infrastructure & Equipment 2.1 Server, software subscription, installation of support infrastructure (Manila with Cebu as backup) AusAID 2.2 Communications (internet, local loop) STRIVE / EPIP 2.3 Enabling technologies/equipment (laptops for Planning Officers and EBEIS Implementation Team) AusAID 3. Utilities (for continuing operation) EPIP
Thank You.
PARALLEL IMPLEMENTATION Time BEIS EBEIS June July 31, 2011 1. Schools prepare data and accomplish the GESP/GSSP August 2011 2a. Division Planning Officers encode beginning of SY 2011-2012 and end of SY 2010-2011 in the BEIS 2b. Schools encode and submit beginning of SY 2011-2012 and end of SY 2010-2011 school statistics in the EBEIS (Note: All regions except Regions 6, 7 and 8 will encode end of SY 2010-2011. End of SY data for the Visayan regions is expected to be in the EBEIS in April 2011 as part of the September 2011 October 2011 2a. Division Planning Officers validate quick count and SSM data November 2011 3a. OPS consolidates and processes school statistics from data submitted by divisions December 2011 4a. Compare BEIS SSM data with the downloaded EBEIS SSM data and reports region-wide implementation) 3b. Division Planning Officers validate data submitted by the schools 4b. Download SSM data from the EBEIS 5b. Generate BegSY performance indicators (school, division, region, central office) 6b. Compare downloaded EBEIS data (in SSM format) with BEIS SSM data and reports
PARALLEL IMPLEMENTATION Time BEIS EBEIS January 2012 7b. Generate reports for budget and planning purposes March 2012 8b. Schools encode and submit end of SY data in the EBEIS April 2012 9b. Division Planning Officers validate EndSY data submitted by the schools 10b. Generate EndSY 2011-2012 performance indicators and reports (all levels) back
FIELD LEVEL IMPLEMENTATION APPROACHES Division By Size Small Medium Description Less than 200 schools 200 to 500 schools Implementation Strategy a (direct) b or c (clustered) d (combination a and b) Large More than 500 schools back