INFRASTRUCTURE DEVELOPMENT AUTHORITY PUNJAB (IDAP) Government of Punjab Request for Expression of Interest For THE CONSULTANCY SERVICES FOR SURVEY, INVESTIGATIONS, PLANNING, DESIGN, DESIGN REVIEW, MODIFICATION AND RESIDENT CONSTRUCTION SUPERVISION OF PUNJAB POLICE INTEGRATED COMMAND, CONTROL & COMMUNICATION (PPIC3) CENTRES IN RAWALPINDI, FAISALABAD, GUJRANWALA & MULTAN (March 2016)
TABLE OF CONTENTS SECTION I SECTION II SECTION III SECTION IV SECTION V INTRODUCTION INFORMATION / INSTRUCTIONS TO THE CONSULTANTS OBJECTIVES OF THE ASSIGNMENT & INDICATIVE SCOPE OF SERVICES EVALUATION CRITERIA STANDARD FORMS
SECTION-1 [Introduction] EXPRESSION OF INTEREST CONSULTING SERVICES FOR SURVEYING, INVESTIGATIONS, PLANNING, DESIGNING, DESIGN REVIEW, MODIFICATION AND RESIDENT CONSTRUCTION SUPERVISION FOR PPIC3 IN RAWALPINDI, FAISALABAD, GUJRANWALA & MULTAN In order to realize the vision of developing safe cities in the Province, Punjab Police Integrated Command, Control & Communication (PPIC3) centres will be developed in major cities of Punjab. The Program aims to bring together the innovative concept of operations, quality focused business processes with cutting edge technology to provide Improved Service Delivery, traffic management, monitoring law and order, electronic evidence collection, crime reduction, secure police communication & accountability. The Infrastructure Development Authority of the Punjab (IDAP) established by the Government of Punjab as an Autonomous body under the Infrastructure Development Authority of Punjab Act, 2016 as Executing Agency hereby invite competent Engineering/Design consultancy firms or Joint Venture of firms to submit Expression of interest for providing consultancy services for Punjab Police Integrated command, control & Communication (PPIC3) centers in Rawalpindi, Faisalabad, Gujranwala & Multan. The general scope of consulting services will include but not limited to: Survey & Investigation of site as required. Review & Modify (if required) Architectural Design of already designed integrated Command Control & Communication Centre (IC3) in Lahore for centres at Rawalpindi, Faisalabad, Gujranwala & Multan. Architectural design of CPO building & Disaster Recovery Centre. Detailed Engineering Design Development of Bill of Quantities (BOQs), Tender Documents, Specifications, Working Drawings, Bid Evaluation Reports. Prepare IEE/EIA Reports and provide technical assistance for approvals. Resident Construction Supervision. The consulting firms will be short listed as per the evaluation criteria in EOI documents under section IV based on having relevant experience of projects of similar nature, financial and personnel capabilities. The EOI of the non-short listed consultancy firms shall be treated under automatic rejection. The consulting firms may associate with other firms to enhance their qualifications. Only firms that have been shortlisted will be subsequently invited to submit technical and financial proposals on the prescribed Request for Proposal (RFP). The names and addresses of shortlisted firms will be posted on the IDAP s websites. Documents shall be received by IDAP at the office on First Floor, 7-C-1, Gulberg- III, Lahore not later than 3: 00 pm on 4 th April 2016. The procuring agency may, at its discretion, extend the deadline for the submission of documents by amending
the EOI Documents, and in which case all rights and obligations of the Authority and the firms / consultants subject to the previous deadline shall thereafter be subject to the deadline as extended. The Procuring Agency / Competent Authority of Infrastructure Development Authority of Punjab (IDAP) reserves the right to reject all / or any EOI application without assigning any reason thereon. Chief Executive Officer (CEO) Infrastructure Development Authority of Punjab (IDAP)
SECTION-II INFORMATION / INSTRUCTIONS TO THE CONSULTANT 2.1 The firm / consultant shall enclose one original and one copy of the documents in a sealed envelope which shall: - a) bear the name and address of the Applicant; b) be delivered by hand or through courier / registered mail to address mentioned in advertisement for EOI or in documents; and c) be clearly marked Application for Short Listing of Consultants for Consulting Services for Survey, Investigations, Planning, Designing, Design Review, Modification and Resident Construction Supervision for PPPIC3 in Rawalpindi, Faisalabad, Gujranwala & Multan If the envelope is not sealed and marked as required, the procuring agency will assume no responsibility for the misplacement or pre-mature opening of the document. 2.2 Please note that any expenditure of whatsoever nature incurred by the applicants for collection of information, preparation of the EOI including any visit to IDAP offices or the site is not reimbursable. 2.3 This EOI invites only the Expression of Interest on the subject assignment. No Consultant is to indicate, explicitly or impliedly, financial implication of their proposal. Revealing financial offer at this stage would disqualify the proposal altogether. Only the short listed consultants would be provided with a detailed request for proposal (RFP) thereby giving them a reasonable opportunity to submit technical and financial proposals. 2.4 The prospective consultant is required to provide relevant information on the prescribed forms attached in this documents (Section IV). Any other format preferred by the prospective consultant may obscure material information and hence affect the evaluation process. Any other format provided by the prospective consultant shall lead to automatic rejection of application. 2.5 Minimum points to score required for qualification in the short-listing process is seventy (70) out of total marks of hundred (100) with minimum 50% score in each major qualification category, below which all proposals would be considered disqualified / non-responsive. 2.6 In Case of Joint Venture one of the members who is responsible for performing a key function in executing a major component of the proposed contract shall be nominated as being Lead Partner during the Prequalification and bidding period and in the event of a successful bid, during contract execution. The member in charge shall be authorized to
incur liabilities and receive instructions for and on behalf of any and all members of the Firms/ Joint venture/ Association/Consortium; this authorization shall be evidenced by submitting a power of attorney signed by legally authorized signatories of all the members. 2.7 All members of the Joint venture / Association shall be legally liable, jointly and severally, during the prequalification process & execution of contract. 2.8 The Pre-qualification of a joint venture/ Association do not necessarily prequalify any of its members to bid individually or as a member in any other joint venture or association. 2.9 Consultants or any of their affiliates shall not be hired for any assignment, which, by its nature, may be in conflict with another assignment of the Consultants. 2.10 The Consultants shall observe the highest standards of ethics during the selection and execution of such contractors in pursuance of the Punjab Procurement Rules 2014 i.e. a) Corrupt and fraudulent practice means the offering, giving, receiving, or soliciting of anything of value to influence the action of a public official in the procurement process or in contract execution to the detriment of the procuring agency; or misrepresentation of facts in order to influence a procurement process or the execution of a contract, collusive practices among bidders (prior to or after bid submission) designed to establish bid prices at artificial, noncompetitive levels and to deprive the procuring agency of the benefits of free and open competition and any request for, or solicitation of anything of value by any public official in the course of the exercise of his duty. b) IDAP will reject an EOI for award if it is determined that the firm recommended for short listing has engaged in corrupt or fraudulent practices in competing for the contract in question; c) IDAP will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that the said firm has engaged in corrupt or fraudulent practices in competing for, or in executing the contract. 2.11 The competent authority in IDAP may at any time cancel this solicitation without assigning a reason. 2.12 The prospective Consultant may request a clarification in respect of any of the documents at least 5 working days before the EOI submission date. Any request for clarification must be sent in writing by paper mail, or electronic mail to the IDAP`s address as indicated below. The IDAP will respond by
paper email or electric mail to all applicant consultants and will send copies of the response to all invites consultants who intend to submit EOI. Chief Executive Officer (CEO) Infrastructure Development Authority Punjab Email: info@idap.punjab.gov.pk Ph: +92 (0) 4235750936-7 2.13 Verification of the information provided by the short listed firms / consultants in the submissions for short listing may be made. In case the information is found to be wrong or incorrect in any material way or firm / consultant is found to lack in the capability of resources to successfully perform the contract, then the consultant shall not be pre-qualified.
SECTION-III OBJECTIVE OF THE ASSIGNMENT AND INDICATIVE SCOPE OF SERVICES 3.1 Objective of the Consultancy Assignment The IDAP is interested in contracting services of a Consultant with experience in survey, investigations, planning, designing, design review and resident construction supervision of Punjab Police Integrated Command, Control & Communication (PPIC3) centers in Rawalpindi, Faisalabad, Gujranwala & Multan. Interested Consultancy firms with vast experience in similar assignments, experience, relevant staff and financially sound and deemed fit to effectively control and supervise every aspect of the required services are desired. IDAP seeks the following goals through procuring the subject consulting services: To ensure that high quality plan, design and resident construction supervision is achieved and to ensure that all services are carried out in full compliance with the high quality engineering standards and completed within the stipulated time period. To obtain high efficiency of consulting services by prospective consultants who are experienced in this field of work. Gain an experienced team of experts to implement and execute the project effectively and in-line with the guidelines of the IDAP. Keep the project on schedule, reduce technical and financial risks and prevent construction errors through continuous supervision. Comply with the relevant regulations, quality standards and guidelines. 3.2 Scope of Assignment The firm will provide extensive services spanning all aspects of Consultancy Services for Survey, investigation, plan, design, design review, modification and resident construction supervision for PPIC3 Buildings. The brief scope of the consultancy assignment includes the following: Survey & Investigation Review & modify (if required) of Architectural Design of already designed integrated Command Control & Communication Centre (IC3) in Lahore for Rawalpindi, Faisalabad, Gujranwala & Multan having covered area 89,000 sft each approximately. Architectural design of Disaster Recovery center having covered area 20,000 sft each approximately in four districts. Architectural Design of CPO Building in Rawalpindi only having covered area 20,000 sft approximately. Detailed Planning Detailed designing and drawings Detailed Structural and Working drawings Preparation of BOQ`s and specifications Contract and Bidding Documents
Bids Evaluation and reports Resident Construction Supervision
SECTION-IV Mandatory Provisions / Eligibility Firms / Consultants must possess: EVALUATION CRITERIA i. Valid registration of Pakistan Engineering Council (PEC) in the relevant disciplines of services as consultants. (Attach copy of valid PEC certificate, in case of Joint Venture, each member of the JV has to submit valid PEC License); ii. Registration certificate from income tax authority (NTN) (Attach copy of NTN Certificate); iii. Is not or has not been black listed by any Government Department, Authority or Agency (Attach affidavit of not black listing) iv. Affidavit on non-judicial stamp paper that non-performance of a contract did not occur within the last five years based on information on all settled disputes or litigation. v. Audited Financial Statements for last 03 years Minimum points to score for qualifying the short-listing process is seventy (70) out of total marks of hundred (100) with minimum 50% score in each major qualification category. A. EXPERIENCE AND PAST PERFORMANCE Sr. No. Criteria i. Design of Similar Projects of value above PKR 1000 Million, undertaken by the firm in the last 10 years; Attach Completion Certificate, Form B-I [5 Projects will get Maximum Mark] * For less than five projects marks will be awarded= (A/5) x 21 ii. Design of construction projects of value PKR 500-1,000 million completed in last ten (10) years. Attach Completion Certificate, Form B-II [10 Projects will get Maximum Mark] * For less than Ten projects marks will be awarded= (A/10) x 9 Score 21 9 *Survey, Investigation & Planning = 20% Detailed Design =35% Procurement =10% Construction Supervision=35%
B. EXPERIENCE OF PERSONAL [Provide relevant information in Form-C] Sr. No. Professional Staff Deployment No of Professionals Min. Experience* (years) Score 1. Head Office Professional Staff 30 i. Project Manager / Team Leader ii. iii. iv. B.E (Civil) with additional qualification in Project Management (PEC Registration) Principal Architect Bachelor in Architecture (PCATP Registered) Senior Design Engineer (Structure) BE Civil (PEC Registered) Senior Design Engineer (Public Health) BE Civil (PEC Registered) v. Senior Contracts Engineer (05- Points) BE Civil (PEC Registered) 01 01 01 01 01 20 Years with 10 Years of relevant experience of Design Assignments 15 Years with 10 Years of relevant experience 15 Years with 10 Years of relevant experience 15 Years with 10 Years of relevant experience 15 Years with 10 Years of relevant experience 2. FIELD STAFFING 30 i. Project Manager (PEC Registered) BE (Civil) (with additional qualification in Project / Construction Management) ii. iii. Resident Engineer BE (Civil)- (PEC-Registered) Material Engineer BE (Civil) (PEC Registered) / MSc. Geology iv. Assistant Resident Engineer BE Civil (PEC Registered) v. Field Inspector DAE (Civil) having experience of Filed inspection 06 06 06 06 06 01 15 05 04 10 05 04 10 04 08 05 08 08 05 06 vi. Quantity Surveyor (DAE) 04 05 02 * Academic Qualification 30% Professional Experience 70%
C. FINANCIAL CAPABILITY Sr. No. Criteria Score i. Average annual Consultancy Turnover of last 03-Years Equal or above PKR 150 Million = 10 Marks PKR 125 Million to PKR 150 Million = 07 Marks PKR 100 Million to PKR 125 Million = 05 Marks Below PKR 100 Million = 0 Marks [Provide relevant Information in Form-D] 10
SECTION-V [Standard Forms] Application Submission form (The covering letter is to be submitted by the prospective consultant or partner responsible for a joint venture, on appropriate company letterhead) Dated: Chief Executive Officer (CEO) Infrastructure Development Authority, Punjab (IDAP) Lahore. Subject: Expression of Interest for Consultancy Services for Survey, Investigation, Planning, Designing, Design review, Modification and Resident Construction Supervision for Punjab Police Integrated Command, Control & Communication (PPIC3) Centres in Rawalpindi, Faisalabad, Gujranwala & Multan. Dear Sir, I. the undersigned, being duly authorized to represent and act on behalf of applies to be short listed for the project cited above and enclose one (1) original (together with..copies) of documents and declare the following: a) I have examined and have no reservations to the Expression of Interest (EOI) Documents; b) I undersigned that Infrastructure Development Authority, Punjab (IDAP) may cancel the entire process of short listing process at any time and that IDAP is not bound either to accept any application that it may receive or to invite the short listed applicants to submit proposal for the subject project, without incurring any liability to the Applicants. c) Proposal by the short listed applicants will be subject to verification of all information submitted for qualification at the time of proposal submission; d) IDAP reserves the right to amend the scope and value of any contract under this project; in such event proposals will only be called from short listed applicants who meet the revised requirements; 2. The Project Agency and its authorized representative(s) may contact the following person(s) for further information, if needed;
Person to be contacted: Email Address: 3. IDAP shall not be liable to reimburse any cost whatsoever directly or indirectly incurred by us in submission of this EOI application. 4. The undersigned declares that the statement and the information provided are complete, true, and correct in every detail. Signature: Name: Designation: For and on behalf of: Name of Applicant Firm: Seal:
FORM A. General Information Dated: All individual firms and each partner of a joint venture applying for short listing are requested to complete the information in this form. Nationality information is also to be provided for foreign owners or applicants who are forming part of the Joint Ventures as required under rules. 1. Name of Firm (In case of Joint Venture (JV), legal name of each partner) 2. Head Office Address 3. Telephone Authorized Representative: Name: Title: 4. Fax Email 5. Place of Incorporation/Registration Year of incorporation/registration Nationality of owners Name Nationality 1. 2. 3. 4. 5.
FIRM S EXPERIENCE & PAST RECORD FORM B-I SIMILAR ASSIGNMENT UNDERTAKEN Name of Consultant Firm or Member of a Joint Venture A separate form shall be prepared for each project. 1. Name of Consultancy Assignment: Location 2. Name of procuring agency 3. Procuring Agency Address... Contact: Fax: 4. Nature of assignment and special features relevant to the consultancy (Survey & Investigation, Planning, Design, Procurement, Construction Supervision)...... 5. Consultant Role (Tick One) (a) Sole Consultant (b) Sub- Consultant (c) Member in a Joint Venture 6. Value of the total Consultancy Contract PKR. USD 7. Date of Award 8. Date of Completion (Attach Completion Certificate)
Construction Projects Executed FORM B-II Name of Consultant Firm or Member of a Joint Venture A separate form shall be prepared for each project. 1. Name of Consultancy Assignment: Location 2. Name of procuring agency 3. Procuring Agency Address... Contact: Fax: 4. Nature of assignment and special features relevant to the consultancy (Survey & Investigation, Planning, Design, Procurement, Construction Supervision)...... 5. Consultant Role (Tick One) (a) Sole Consultant (b) Sub- Consultant (c) Member in a Joint Venture 6. Value of the total Consultancy Contract PKR. USD 7. Date of Award 8. Date of Completion (Attach Completion Certificate)
KEY STAFF FORM C. Firm/Consultant should provide the names of suitably qualified personal to meet the specified requirements stated in section IV (Evaluation Criteria). Sr. No Name Title of Position The date regarding experience of the personal mentioned above should be supplied separately using the form below. Curriculum Vitae (CV) for Proposed Experts 1. Proposed Position: 2. Name of Firm: 3. Name of Expert: 4. Qualification: 5. Date of Birth: 6. Years with Firm: 7. Nationality: 8. Current Residential Address: Contact No: Email: 9. Membership in Professional Bodies (PEC/ ): 10. Detailed Tasks Assigned on the Project: 11. Work Experience: Indicate particular technical and managerial experience relevant to the project. From To Company/Project/Position/Relevant technical and management experience
FINANCIAL CAPABILITY FORM D. Name of Bidder or Member of a Joint Venture Bidder (In case of Joint Venture, only Lead Member) applying for qualification is required to provide financial information to demonstrate that they meet the requirements of Evaluation Criteria. A copy of the audited financial statements of the past three (3) years should be attached. Banker Name of banker Address of banker Telephone Fax Contact name and title Telex Summarize documented information in Pak Rupees (equivalent at the current rate of exchange at the end of each year) for the previous three years. Financial Year Annual Turnover FY 12-13 FY 13-14 FY 14-15
FORM E Joint Venture/ Association Agreement (Applicable to JV / Association) (Should be a Formal JV agreement on a Stamp Paper of value PKR 1,000) To: The undersigned of this declaration of cooperation are by means of attached Powers of Attorney legally authorized to act with regard to organizations. They hereby declare: 1. That they will legalize a Joint Venture/ Association Agreement in case that a Contract for the Consultancy of is awarded to their group. 2. That they have nominated (name of the lead member) as the member in charge of the JV / Association. 3. That they authorized Mr. /Ms. (name of the person who is authorized to act as the Representative on behalf of the Joint Venture/ Association) to act as the Bidder s Representative in the name and on the behalf of their JV / Association. 4. That all members of the Joint Venture/ Association shall be liable jointly and severally for the execution of the Contract. 5. That this Joint Venture/ Association is an association constituted for the purpose of the execution of the Contract. 6. That if the Employer accepts the Bid of this Joint Venture/ Association, it shall not be modified in its composition or constitution until the completion of Contract without the prior consent of the Employer. 7. That each member s share of the Work, stated as percentage of the total contract amount, shall be a follows. 1. Signed for and on behalf of [Name of the Leading Member] Signature Name: Designation: Date: Seal
2. Signed for and on behalf of [Name of the Member] Signature Name: Designation: Date: Seal
FORM F Power of Attorney for Lead Member of Joint Venture [To be printed on a PKR 100 stamp paper] Whereas the Infrastructure Development Authority has invited the bids for the procurement Consultancy Services for Surveying, Investigation, Design, Design Review, Modification, Planning & Resident Construction Supervision of PPPIC3 Centres in Rawalpindi, Faisalabad, Gujranwala & Multan. Whereas,, and (collectively the Joint Venture and individually as the Joint Venture Member ) being members of the Joint Venture are interested in submission of Expression of Interest for the Project. Whereas, it is necessary for the Joint Venture to designate one of the Joint Venture Member as the Lead Member with all necessary power and authority to do for and on behalf of the Joint Venture, all acts, deeds and things as may be necessary in connection with the Project. NOW THEREFORE KNOW ALL MEN BY THESE PRESENTS We, having our registered office at, M/s., having our registered office at, and M/s., having our registered office at, [the respective names and addresses of the registered office do hereby irrevocably designate, nominate, constitute, appoint and authorize M/s, having its registered office at, being one of the Members of the Joint Venture, as the Lead Member and hereby irrevocably authorize the Lead Member (with power to sub-delegate) to conduct all business for and on behalf of the Joint Venture and any one of us during the Competitive Selection Process and, in the event the Joint Venture is awarded the Contract, during the execution of the Project, and in this regard, to do on our behalf and on behalf of the Joint Venture, all or any of such acts, deeds or things as are necessary or required or incidental to the submission of its bid for the Project, including but not limited to signing and submission of all applications, Bids and other documents and writings, participate in bidders and other conferences, respond to queries, submit information/ documents, sign and execute contracts and undertakings consequent to acceptance of the bid of the Joint Venture and generally to represent the Joint Venture in all its dealings with the Authority, and/ or any other Government Agency or any person, in all matters in connection with or relating to or arising out of the Joint Venture s bid for the Project and/ or upon award thereof till the Development Agreement is entered into with the Authority. AND hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and things lawfully done or caused to be done by our said Lead Member pursuant to and in exercise of the powers conferred by this Power of Attorney and that all acts, deeds and things done by our said Lead Member in exercise of the
powers hereby conferred shall and shall always be deemed to have been done by us/ Joint Venture. IN WITNESS WHEREOF WE THE PRINCIPALS ABOVE NAMED HAVE EXECUTED THIS POWER OF ATTORNEY ON THIS DAY OF 20**. For: (Signature) (Name, Title and Address) For: (Signature) (Name, Title and Address) Witnesses: 1. 2.
FORM G Litigation History for the last Five (05) Years Name: (Applicant or member of a Firm / Joint Venture or Association) Description of Contract Year Name of Client, Cause of litigation and matter in dispute Disputed amount (Current value in Pakistani Rs. or US$ equivalent Award FOR or AGAINST Applicant Remarks by Applicant