Policy with guidance notes church health and safety policy

Policy with guidace otes church health ad safety policy

Cotets Policy Itroductio 3 Our Health ad Safety Policy 4 Sectio A Geeral statemet of policy 5 Sectio B Orgaisatio ad resposibilities 6 Sectio C Arragemets (implemetatio of the policy) 10 Accidets ad first aid 10 Fire safety 11 Electrical safety 13 Gas equipmet safety 14 Hazardous substaces 14 Safety of plat ad machiery 14 Slips, trips ad falls 15 Lightig 15 Workig at high levels 16 Preparatio of food 16 Maual hadlig liftig, carryig ad movig loads 16 Display scree equipmet 17 Hazardous buildigs/glazig 17 Child protectio 17 Persoal safety 17 Risk assessmets/activities 17 Cotractors 18 Iformatio ad eforcemet 18 Health ad Safety Law poster 19 Guidace otes Health ad safety guidace otes 21 Up to date guidace otes o a rage of importat topics are available o our web site www.baptist-isurace.co.uk/churchguidace. For ay additioal advice or help please cotact your local Isurace Cosultat ad Surveyor or call our customer services team o 0345 070 2223. Whilst Baptist Isurace PLC has used reasoable edeavours to esure that the iformatio i this publicatio is correct at the time of publicatio, please ote: (a) the iformatio is ot iteded to costitute a defiitive or complete statemet of the law o ay subject, or is ay part of it iteded to costitute legal advice for ay specific situatio; (b) the iformatio may over the course of time become icorrect or out of date; ad (c) Baptist Isurace PLC caot accept ay resposibility for actio take as a result of iformatio provided i this publicatio. You should take specific advice whe dealig with specific situatios. The iformatio provided i this publicatio is geeral ad educatioal i ature ad may ot reflect all recet legal developmets ad may ot apply to the specific facts of idividual circumstaces. You assume sole resposibility for the use of this documet ad should obtai specialist advice i relatio to its use i specific circumstaces. Accordigly, Baptist Isurace PLC ad its subsidiaries shall ot be liable for ay losses, damages, charges or expeses, whether direct, idirect, or cosequetial ad howsoever arisig, that you suffer or icur as a result of or i coectio with your use or reliace o the iformatio provided i this documet except for those which caot be excluded by law.

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 3 This documet has bee produced by Baptist Isurace to help you draw up your ow Health ad Safety Policy Churches are ot exempt from health ad safety legislatio. Local Authority Evirometal Health Officers are specifically charged with eforcig health ad safety legislatio i churches. The Health ad Safety Executive have advised that it is good practice for voluteers to be provided with the same level of health ad safety traiig ad protectio as if they were employees. This meas that churches should follow exactly the same regulatios to esure the health ad safety of voluteers ad other persos usig the church as if they were employees. Followig the eclosed guidace will help to esure that you will have doe all you eed i order to satisfy the Evirometal Health Officer should oe call. We would suggest that you appoit someoe with resposibility for health ad safety, ad possibly set up a sub-committee uder the guidace of the Diacoate. The work through the outlie health ad safety policy. Remember, this documet is iteded as a guide oly. It is your policy. You will eed to isert the details applicable to your ow church, delete parts that are ot applicable, ad amed or add others. What does the law require? The law oly requires those who employ five or more people to have a writte health ad safety policy. This will ot apply to the majority of churches. However, you are required to make adequate arragemets for health ad safety, ad the easiest way to do this is to set these out i writig. For every hazardous activity you udertake, you should have a writte procedure. Remember the Health ad Safety Executive says that measures eed oly be matched to the levels of risk. It may oly be possible to decide o your procedures oce you have carried out a risk assessmet. The law oly requires writte risk assessmets where five or more people are employed, ad the oly the sigificat fidigs have to be recorded. However, you eed to esure that your church is safe, ad the easiest way to do this is to carry out systematic risk assessmets of each part of the church ad each activity. To help you do this, guidace is give o how to udertake risk assessmets ad how to record them. A geeral risk assessmet pro-forma is eclosed. Copy this form as ofte as you eed. Further help ad iformatio If you have ay queries at all, please cotact us o 0845 070 2223 or cotact your local Isurace Isurace Cosultat ad Surveyor for help ad guidace. This advice is provided to you as best practice guidace from Baptist Isurace. Please check your policy documets for details of ay coditios specific to your policy.

4 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY Our Health ad Safety Policy Name of church Address Postcode Date Review date This documet has bee prepared i accordace with the provisios of the Health ad Safety at Work etc. Act 1974 ad the regulatios made uder it. The policy is i three sectios: Sectio A Geeral statemet of policy Sectio B Orgaisatio ad resposibilities To all employees, volutary helpers ad cotractors: The success of this policy will deped o your co-operatio. It is therefore importat that you read this documet carefully ad uderstad your role ad the overall arragemets for health ad safety. Sectio C Arragemets Note Istructios ad guidace are i blue type

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 5 A Geeral statemet of policy Our policy, so far as is reasoably practicable, is to provide ad maitai safe ad healthy workig coditios, equipmet ad systems of work for all our employees, casual labour ad volutary helpers, ad to provide such iformatio, traiig ad supervisio as they eed for this purpose. We will also edeavour to esure, so far as is reasoably practicable, the health, safety ad welfare of all members of the cogregatio, cotractors, visitors ad others who may visit the church, churchyard ad ay associated buildigs. The allocatio of duties for safety matters ad the particular arragemets that we will make to implemet the policy are set out below. The policy will be kept up to date, particularly i the light of ay chages to our buildigs or activities. To esure this, the policy ad the way i which it has operated will be reviewed regularly ad the appropriate chages made. Siged Secretary/Admiistrator/Trustee (delete as appropriate) Date Review date This policy should be reviewed at regular itervals. The iterval will deped o the level of your activities ad the extet of chage. Where there is a high level of activity the policy may eed to be reviewed aually. As a miimum it should be reviewed every three years. I order to esure that health ad safety matters are kept costatly uder review, a item o health ad safety will be o the ageda for all meetigs of the Diacoate, ad sub-committees (where they exist) ad employees ad volutary workers will be cosulted o a regular basis i order to seek their views o health ad safety matters.

6 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY B Orgaisatio ad resposibilities 1 Resposibility of the Secretary/Admiistrator/Trustee Overall resposibility for health ad safety is that of the Secretary/Admiistrator/Trustee (delete as appropriate) who will esure that arragemets are i place to satisfy health ad safety regulatios ad appropriate Codes of Practice. Specific resposibilities may be delegated to church persoel. As ew projects emerge, the ames of resposible persos will be otified ad the list ameded accordigly. 2 Resposibility of the Diacoate The Diacoate has the geeral resposibility to esure that the health ad safety policy is implemeted ad that the arragemets outlied i this policy are updated as ecessary. 3 Resposibility of the Health ad Safety Officer 2 be familiar with the health ad safety policy ad arragemets ad esure they are observed 3 esure so far as is reasoably practicable, that safe systems of work are i place 4 esure the church ad hall, if applicable, are clea ad tidy 5 esure the churchyard is properly maitaied icludig the safety of moumets, tombstoes ad trees, ad that grass is kept cut 6 esure that safety equipmet ad clothig is provided ad used by all persoel where this is required 7 esure that all plat, equipmet ad tools are properly maitaied ad i good coditio ad that all operators have received the appropriate traiig 8 esure that adequate access ad egress is maitaied 9 esure adequate firefightig equipmet is available ad maitaied 10 esure that food hygiee regulatios ad procedures are observed. The followig perso carries the resposibility for the day-to-day implemetatio of the arragemets outlied i this policy: The resposibility of the Health ad Safety Officer shall be to: 1 be familiar with health ad safety regulatios as far as they cocer church premises

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 7 4 Resposibility of employees ad volutary workers All employees ad volutary workers have a resposibility to co-operate i the implemetatio of this health ad safety policy ad to take reasoable care of themselves ad others whilst o church busiess or premises. Employees ad volutary workers must therefore: 1 comply with safety rules, operatig istructios ad workig procedures 2 use protective clothig ad equipmet whe it is required 3 report ay fault or defect i equipmet immediately to the appropriate perso 4 report all accidets (however mior), ijuries, ear misses or other potetial; safety hazards as soo as possible 5 ot misuse aythig provided i the iterests of health ad safety. 5 Resposible persos The followig are resposible for safety i particular areas: Allocate resposibilities either by the area of the church or by activity or a combiatio of both. Alteratively, you may wish to arrage resposibilities i some other way. (The umbers i brackets relate to the appropriate sectio of the policy.) These lists are ot exhaustive.

8 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY 1. By activity Name/positio Accidet book/accidet reportig (1) Fire extiguishers (2.1) Emergecy evacuatio (2.4) Portable electrical appliaces (3.1) Fixed electrical system (3.4) Gas equipmet (4) Hazardous substaces (5) Plat ad machiery (6) Coditio of floors ad stairs (7.1) Coditio of churchyard (7.2) Light bulb chagig (8) Workig at high levels (9) Food preparatio (10) Maual hadlig (11) Display scree equipmet (12) Buildig defects/glazig (13) Child protectio (14) Persoal safety (15) Fêtes ad outigs (16.1) Cotractors (17) Choirs/music Health ad safety traiig

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 9 2. By area Name/positio Baptistry Mai body of church Vestries Orga loft Boiler room Kitches Churchyard Church hall Offices Meetig rooms School rooms

10 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY C Arragemets (implemetatio of the policy) This sectio sets out our arragemets to miimise as far as is reasoably practicable risks to the health ad safety of employees, volutary workers, members of the cogregatio, visitors ad cotractors. Note: geeral guidace is give but you will eed to detail your ow arragemets where appropriate. You should refer to the various guidace otes produced by Baptist Isurace ad other guidace produced by the Health ad Safety Executive. There are a umber of places where you eed to isert the iterval for ispectios. This could be weekly, mothly, quarterly or aually. The period you choose will deped o your ow situatio ad experiece. 1 Accidets ad first aid First aid boxes are located i: Traied/qualified first aiders are: If the church or church hall is let to outside orgaisatios, they are told i writig that i the evet of a accidet, details must be etered i the accidet book. A separate book is kept for this purpose. Accidet books ad accidet records are regularly reviewed. RIDDOR Reportig of Ijuries, Diseases ad Dagerous Occurreces Regulatios 2013 These accidets will be reported by the resposible perso. Uder the Reportig of Ijuries, Diseases ad Dagerous Occurreces Regulatios 2013 (RIDDOR) there is a statutory requiremet to report certai types of accidet, dagerous occurreces ad disease to the eforcig authorities. Fatal accidets, major ijuries ad ijuries which ivolve the ijured perso beig abset from work for more tha seve days must be reported to the eforcig authorities. So must diseases ad certai dagerous occurreces, as defied by the regulatios. There are three requiremets for reportig, as follows: The accidet book(s) is/are located i: All accidets ad icidets are etered i the accidet book or o a Accidet report form ad our isurers advised. (A specime Accidet report form is available upo request.) serious ijuries or dagerous occurreces (as defied by the regulatios) must be reported immediately. This must be followed by a report i writig withi te days o official form F2508; accidets ivolvig the ijured perso losig more tha seve cosecutive days work (excludig the day of the accidet but icludig ay days which would ot have bee workig days) but which do ot fall ito the above category, must be reported i writig withi fiftee days o form F2508;

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 11 reportable diseases, as defied by the regulatios, must be reported i writig to the eforcig authority o form F2508A. This will be required oly if the employer receives a writte diagosis of the disease made by a doctor ad the perso cocered is ivolved with a work activity as specified i the regulatios. Reportable diseases iclude certai poisoigs, ifectios such as legioellosis ad hepatitis, ad other coditios such as certai musculo-skeletal disorders. Accidet reportig to provide reasoable firefightig equipmet; a check that those i the buildig kow what to do if there is a fire; a regular check that our firefightig equipmet is i place ad is serviceable, ad that there is a aual maiteace cotract i place with a reputable compay. 2.1 Fire extiguishers Fire extiguishers are kept i the followig locatios: Go to www.hse.gov.uk/riddor ad complete the appropriate olie report form. The form will the be submitted directly to the RIDDOR database. You will receive a copy for your records. All icidets ca be reported olie but a telephoe service remais for reportig fatal ad major ijuries oly. Call the Icidet Cotact Cetre o 0845 300 9923 (opeig hours Moday to Friday 8.30 am to 5 pm). Locatio (e.g., orga loft) Type of extiguisher ad capacity (e.g., Carbo dioxide 2kg) Recordig Full details of all accidets, disease ad dagerous occurreces should be recorded usig the Data Protectio compliat HSE Accidet Book. This is ecessary for moitorig purposes ad is also a requiremet of RIDDOR, as well as the Social Security (Claims ad Paymets) Regulatios 1979 ad Social Security Admiistratio Act 1992. 2 Fire safety Our policy is to fulfil our obligatios uder the Regulatory Reform (Fire Safety) Order 2005. I order to achieve this, we udertake the followig: The extiguishers oted are checked every (e.g., week, moth etc.) by the resposible perso to esure that they are still i place ad have ot bee discharged. The extiguishers oted above are checked aually by a assessmet of the fire risks i the church ad associated buildigs ad the risks to our eighbours. This is carried out either as a specific exercise or as part of our geeral health ad safety risk assessmets; a check that a fire ca be detected i a reasoable time ad that people ca be wared; a check that people who may be i the buildig ca get out safely icludig, if ecessary, the provisio of emergecy lightig ad fire exit sigage; (isert ame of maiteace compay)

12 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY 2.2 Fire alarm system Note: if you have a fire alarm system, ote below details of the procedures for checkig ad maitaiig the system ad who has resposibility to esure this is doe 1 All desigated fire doors must be ulocked before the service/evet commeces ad be clearly marked as fire exits usig the Ruig Ma symbol 2 A check must be made that all doors ca be opeed 3 A traied steward must be allotted to each door ad have resposibility for persos i a specific part of the church Area of church Exit door(s) 2.3 Other fire protectio equipmet Note: if you have other fire equipmet e.g., fire blakets, hose reels, dry risers etc., ote below the procedures for checkig ad maitaiig them ad who has resposibility to esure this is doe 4 Resposibility for usig each fire extiguisher will be allotted to amed ad traied stewards 5 If emergecy lightig is ot available, torches must be available for each steward 6 I the evet of a emergecy (fire/bomb threat, etc.), a aoucemet to leave the buildig will be made by the (Miister/Chief Steward/Church Secretary, etc. Isert as appropriate) 7 Persos will assemble i the 2.4 Evacuatio procedure For large services ad cocerts, where the cogregatio/audiece exceeds (isert umber as determied from fire risk assessmet) our procedures for stewardig/ evacuatio are as follows: Note: the followig is a suggested evacuatio pla. This must be adapted to meet your ow requiremets or isert your ow pla 8 The emergecy services will be cotacted immediately by a omiated perso usig the telephoe located i the 9 If there is o telephoe available i the immediate viciity, a mobile phoe will be held by

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 13 2.5 Evacuatio drills Fire evacuatio drills will be carried out every has the correct equipmet to complete the tests, kows how to use it ad ca correctly iterpret the results. Ay usafe equipmet will be safely disposed of 4 Every (e.g., six moths, aually). All employees ad volutary workers should esure they are familiar with escape routes ad esure these are kept clear ad uobstructed. 2.6 If you discover a fire (o matter how small) 1 Immediately raise the alarm 2 Telephoe the emergecy services 3 Check the buildig for occupats 4 Attack the fire if possible ad withi your capability, usig the appliaces provided, but without takig persoal risk 5 If ot possible to attack the fire or if you are usure which fire extiguisher to use, assist i the evacuatio of the buildig, esurig that all doors are closed behid you. The geeral rule is people before property 6 Evacuate to the desigated assembly poit 7 Esure clear access for the emergecy vehicles 3 Electrical safety 1 A list of all our portable electrical appliaces is maitaied by the resposible perso 2 Every (e.g., week, moth, quarter) plugs, cables ad sockets will be ispected by the resposible perso to esure that there are o loose coectios, wor flexes or trailig leads. Ay repairs eeded will be reported to for actio 3 Every (e.g., year) all our portable electrical equipmet will be tested by a competet perso with a appropriate level of electrical kowledge ad experiece who (e.g., quarter) a visual ispectio will be carried out of the fixed electrical istallatio by the resposible perso. Ay defects will be reported to for actio 5 Every five years, our fixed electrical system will be ispected ad tested by a competet cotractor who is a Full Scope member of the NICEIC, ECA or NAPIT. Ay ecessary remedial work will be carried out 6 At itervals of ot more tha two ad a half years our lightig coductor system will be examied ad tested by a competet specialist firm of lightig egieers 7 It is our policy ot to sell ay secod-had electrical goods uless they have bee ispected ad tested by a suitably qualified perso ad a register of such equipmet is maitaied 8 Misuse ad abuse of electricity is a sigificat cause of fires ad ijury. Faulty electrical equipmet ca kill. All employees ad volutary workers must observe the followig: (i) visually check all electrical equipmet before use (ii) report all faults immediately to the resposible perso (iii) do ot attempt to use or repair faulty equipmet (iv) o electrical equipmet is to be brought oto the premises ad used util it has bee tested by the approved perso ad etered i the electrical equipmet record (v) electrical equipmet should be switched off ad discoected whe ot i use for log periods (vi) flexible cables should be positioed ad protected so that they do ot costitute a trippig hazard ad are ot subject to mechaical damage

14 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY 4 Gas equipmet safety (Delete this sectio if ot applicable) 1 Our gas boilers ad ay other gas equipmet is maitaied ad checked aually by a competet cotractor who is registered with the Gas Safe Register. Our oil fired boiler is maitaied ad checked aually by a OFTEC registered egieer. Ay ecessary work required for safety is implemeted immediately 2 Our arragemets for the use of appliaces usig LPG (liquid petroleum gas) are as follows: (i) We have LPG heaters (ii) These are located i (iii) Cyliders are chaged outside i the ope air (iv)spare cyliders (maximum held) are kept i a locked compoud by the maufacturers are used to determie the correct method of use, protective clothig eeded, method of storage, ad actio to take i the evet of a accidet for example Name of substace: Liquid floor cleaer Flash Hazard level: Low Storage: Must be kept i locked store room off vestry Protective clothig: Wear overalls ad gloves Accidets: If splashed i eyes wash immediately with copious amouts of water. Detail all substaces, otig i each case the ame of substace, hazard type, method of storage, protective clothig required ad procedure i the evet of a accidet. A hazardous substace record is available upo request. Examples of other hazardous substaces you might have are: petrol, pesticides, isecticides ad polishes. Some hazardous substaces, such as asbestos, which may be foud i boiler rooms or pigeo droppigs i belfries, require specialist treatmet ad must oly be touched or removed by specialist cotractors. (You must cosult the local Evirometal Health Officer i such circumstaces.) Do ot mix chemicals. (delete/isert as appropriate). These arragemets are checked by the resposible perso. 5 Hazardous substaces The resposible perso will maitai a list of all hazardous substaces used i the church/hall. Where possible, we have elimiated the use of hazardous substaces. Where this is ot possible, our safety arragemets are as follows: For all hazardous substaces, which iclude substaces marked as harmful, irritat, corrosive, toxic, very toxic, flammable, highly flammable, extremely flammable, explosive, oxidisig or dagerous for the eviromet, data sheets or product iformatio provided Do ot store chemicals i umarked cotaiers. 6 Safety of plat ad machiery The resposible perso will maitai a list of all items of plat ad machiery. The procedures for checkig ad rules for use are as follows: 1 Employees ad volutary workers must ot operate plat or machiery that they are ot traied ad authorised to use 2 Employees ad volutary workers must ot ride o ay parts of machiery ot iteded for that use 3 Machiery must be switched off before ay adjustmets are made 4 After carryig out maiteace ad adjustmets, all guards must be replaced before the machiery is used

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 15 5 Before usig ay item of plat or machiery, a check must be made to esure it is i a safe workig coditio, correctly adjusted, ad there are o loose uts, bolts or other defects 6 The appropriate persoal protective equipmet detailed below must be wor whe operatig ay item of plat or machiery 7 Persos uder the age of 18 may use had tools oly ad are ot permitted to operate ay power drive item of plat or machiery 8 Ladders may oly be used whe other equipmet such as tower scaffolds or mobile elevated work platforms caot be used ad for work of short duratio provided they ca be safely secured. This may ecessitate the use of ladder ties 9 Ay defect ad damage foud to ay item of plat or machiery must be reported to the resposible perso 10 All plat ad machiery will be regularly maitaied ad a schedule kept of maiteace requiremets, for example, our oil fired boiler is checked ad maitaied aually by a OFTEC registered egieer. (List all your items of plat ad machiery ad the rules ad procedures for their use, icludig the appropriate persoal protective equipmet eeded. I most cases whe usig machiery, boots, gloves, eye protectio ad overalls should be wor.) Other items of plat ad machiery could iclude the followig: ladders, lawmowers, strimmers, chaisaws. A form to list your plat ad machiery is available upo request. 11 Persos must ot work o their ow uless they have a meas of commuicatio ad have otified a colleague of the details of the work beig udertake ad agreed a procedure to esure their safety is checked o 12 The followig items of plat ad equipmet are tested by a competet perso i accordace with a ispectio programme. You must detail here those items of plat ad equipmet that require ispectio by a competet perso such as a egieerig isurace compay ispector or egieer. Such items will iclude lifts, hoists ad other liftig equipmet. Item Ispectio arragemets 7 Slips, trips ad falls coditio of floors, steps ad paths I order to reduce as far as is reasoably practicable the risk of slips, trips ad falls, a ispectio will be made every (e.g., week, moth, quarter etc.) by the resposible perso of 1 all floors ad stairs i the church ad hall; ad 2 all paths ad steps i the churchyard. Particular ote will be made of moss, algae ad leaves o paths. Ay defects will be reported to who will arrage for repairs or remedial measures to be carried out. 8 Lightig I order to esure that the church is adequately lit, a ispectio will be made every (e.g., week, moth etc.) by the resposible perso to esure that all lights i the church, hall ad churchyard are workig. Ay bulbs that require replacig will be reported to who will esure that the bulbs are replaced followig appropriate safety procedures.

16 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY 9 Workig at high levels The followig areas are desigated as high levels: (Isert as appropriate, e.g., Iterior: gallery, Exterior: tower, parapets, gable ed). Oly the followig persos may work at high level: (e.g., approved cotractors, competet voluteers, amed idividuals). whether you sell publicly or privately, i a hall or marquee, for profit or for fud-raisig. The oly exceptio is for food cooked at home for private cosumptio.) 1 We esure that we follow the appropriate regulatios goverig the preparatio ad storage of foodstuffs 2 We esure that all food hadlers have received adequate supervisio, istructio ad traiig 3 We esure that the appropriate assessmet of risks is carried out for the foods to be prepared ad stored icludig storage at the correct temperatures 4 Before ay preparatio commeces, all surfaces comig ito cotact with food must be washed dow ad disifected 5 Food stuffs may oly be prepared i the followig areas: The followig procedures must be followed: 6 Oly the followig persos who have received the appropriate traiig may prepare ad serve foodstuffs: (e.g., the safety haresses provided must be used i cojuctio with the fixed achor poits). Oly the followig work is authorised without special agreemet: (e.g., replacig light bulbs i the church, clearig leaves ad debris from the gutters). The appropriate traiig will be give ad a system of recordig will detail who is workig where at ay time. 10 Preparatio of food (Your procedures must state where, whe, how ad by whom food may be prepared. You should cosult the local Evirometal Health Officer to see if your premises eed to be licesed or if ay improvemets are eeded. Food Hygiee Regulatios apply 7 We esure that all hirers who wish to provide foodstuffs are advised of the facilities ad procedures. 11 Maual hadlig liftig, carryig ad movig loads 1 Our policy is to elimiate the eed for maual hadlig as far as is reasoably practicable 2 Where it is ot possible to avoid the eed to move loads, we will carry out risk assessmets ad make use of liftig aids, icludig trolleys, lifts ad hoists as far as possible 3 The ecessary traiig will be give to all those employees ad volutary workers who are required to udertake maual hadlig 4 Oly those persos who have received the appropriate traiig are authorised to udertake maual hadlig tasks.

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 17 12 Display scree equipmet 14 Child protectio/safeguardig Our policy is to assess the risks to all habitual users of computer workstatios ad to reduce those risks to the lowest level possible. The followig factors will be cosidered whe carryig out risk assessmets: stability ad legibility of the scree; cotrast ad brightess of the scree; tilt ad swivel of the scree; suitability of keyboards, desks ad chairs; the work statio eviromet; the user-friedliess of the software. Daily work routies will ivolve periods away from the scree. Where ecessary, risk assessmets will be carried out by the resposible perso. 13 Hazardous buildigs/glazig 1 Our policy is to esure that our buildigs are safe ad without risks to the health, safety ad welfare of all who work i ad use them. I order to achieve this, the buildigs are ispected every (e.g., quarter) by the resposible perso 2 Ay defects oted are immediately reported to ad the procedures put i had for repairs 3 Where ecessary, temporary measures are take to esure that there is o risk of accidet or ijury util permaet repairs ca be carried out 4 A check is made of ay asbestos i the buildig by a competet perso otig its locatio, type ad coditio. Where ecessary, asbestos will be removed by a licesed cotractor. Iformatio regardig ay asbestos remaiig i the buildig is give to all cotractors ad ayoe else who may be affected 5 A check is made of all glazig i the buildigs to esure that ay glass i widows below waist height ad i doors ad beside doors below shoulder height is of a safety material or is protected agaist breakage Your procedures should iclude a policy o child protectio issues as set out i the curret Baptist Uio of Great Britai s documet Safe to Grow. The activities udertake by youth groups require special attetio. Details of the umbers ad ages of the youg people ivolved i each group ad details of adult supervisors must be maitaied. Paretal coset forms should be obtaied for trips away from the parish ad ay particular eeds of idividual childre oted. Similar cosideratios for vulerable adults apply. A statemet upholdig our procedures will be made at each aual church meetig ad be suitably recorded. A permaet record will be maitaied of all accidets ivolvig childre. 15 Persoal safety Risk assessmets eed to be udertake to assess the risks to persos workig aloe i the church, travellig to ad from church, acceptig persos ito their homes ad hadlig cash ad other valuables. Procedures must be draw up, icludig the appropriate cotrol measures. A guidace ote cocerig persoal safety is available from Baptist Isurace. 16 Risk assessmets/activities Risk assessmets will be carried out o all areas of the church premises ad all activities that carry a sigificat risk at regular itervals by a competet perso i order to meet our obligatios uder The Maagemet of Health ad Safety at Work Regulatios 1999. For all hazardous activities, you eed to carry out risk assessmets ad itroduce procedures that must be followed. These procedures eed to be based o your ow situatio. However, there are guidelies produced by Baptist Isurace i our Guidace Notes for Churches. The followig activities will require risk assessmets. You will the eed to write your ow procedures ad iclude them i this health ad safety policy:

18 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY fêtes, icludig the use of boucy castles; sposored walks, visits ad outigs; churchyard maiteace, icludig; grave diggig; erectio of temporary stagig. Refer to Baptist Isurace guidace otes to help you draw up your ow procedures. (A specime Risk assessmet form is attached.) 17 Cotractors Ayoe eterig church premises for the purposes of carryig out work, other tha a employee or volutary worker of the church, will be regarded as a cotractor. All cotractors, icludig the self-employed, must abide by the followig: 1 have their ow health ad safety policy (where required by law) ad be able to provide a copy of the same 2 produce evidece that they have appropriate Public ad Employers Liability isurace i place. A record of this evidece will be maitaied 3 comply with all the requiremets of this health ad safety policy ad co-operate with the church officials i providig a safe place of work ad a safe system of operatio 4 where plat ad machiery is brought oto the church premises by cotractors, they must be able to show where ecessary that the equipmet has bee ispected ad tested to esure its safe operatio 5 cotractors may oly use sub-cotractors or persos other tha their ow direct employees with the express permissio of the church officials. However, resposibility will remai with the cotractors 6 all cotractors will be give detailed istructios regardig the areas where they are permitted to work ad the extet of the work they are authorised to udertake. This permit to work will also specify ay safety precautios they must udertake. CDM Regulatios The Costructio (Desig & Maagemet) Regulatios apply to all costructio work i Great Britai. You should be aware of your resposibilities uder these regulatios. As a cliet - a idividual or orgaisatio for whom costructio work is beig carried out, you have a umber of specific duties uder the CDM Regulatios, which the guidace o the legal requiremets summarises as: Make suitable arragemets for maagig a project. This icludes makig sure: - other dutyholders are appoited; - sufficiet time ad resources are allocated; Makig sure - relevat iformatio is prepared ad provided to other dutyholders; - the pricipal desiger ad pricipal cotractor carry out their duties; - welfare facilities are provided. A project is otifiable to the HSE if the costructio phase will be loger tha 30 days or 500 perso days of costructio work, ad have more tha 20 workers o site simultaeously at ay poit i the project. Cliets must appoit pricipal desigers ad pricipal cotractors as soo as practicable ad before the start of the costructio phase, so they have eough time to carry out their duties to pla ad maage the pre-costructio ad costructio phases respectively.safety file. 18 Iformatio ad eforcemet Evirometal Health Service Iformatio: (Eter here the cotact details for the Evirometal Health Departmet of your local coucil). Address (A specime Work permit is available upo request.) Particular care eeds to be take for hot works ad a separate Hot work permit is available from Baptist Isurace.

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 19 Tel 19 Health ad Safety Law poster email A copy of the HSE poster Health ad Safety Law - what you should kow is displayed i Cotact ame if kow Employmet Medical Advisory Service Iformatio: If you have ay employees the you eed to display the HSE poster Health ad Safety Law - what you should kow. This is available from HSE Books or HMSO bookshops. ISBN 9780717663149 (stadard versio). (The Medical Advisory Service is a part of the Health ad Safety Executive ad is able to provide guidace o health matters. Eter here the cotact details of your regioal HSE office where you ca cotact the Medical Advisory Service). Address Tel email Cotact ame if kow Health ad Safety Executive Iformatio Lie: 0300 003 1747 HSE Books: 01787 881165

20 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY Cotets Health ad safety guidace otes How to carry out a risk assessmet 21 Risk assessmet calculator 21 Risk ratig matrix 22 Risk assessmet checklist 22 Accidets ad first aid 22 Fire safety 22 Electrical safety 22 Gas safety 22 Cotrol of hazardous substaces 23 Plat ad machiery 23 Slips, trips ad falls 23 Lightig 23 Falls from a height 23 Food hygiee 23 Maual hadlig 23 Display scree equipmet 23 Hazardous buildigs/glazig 24 Child protectio 24 Persoal safety 24 Activities ad other hazards 24 Improvig safety - additioal cotrol measures 24 Example risk assessmets 25 The followig forms are available upo request Maual hadlig procedures Hazardous substace record Geeral risk assessmet form Fire risk assessmet form Accidet ad witess report form Work permit Plat ad machiery record Lettig of church premises Persoal safety risk assessmet form

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 21 Health ad safety guidace otes How to carry out a risk assessmet Risk assessmet is ot difficult, but it does take time. It is sesible, therefore, to spread the load as far as is possible ad for people to carry out risk assessmets i their ow particular area, where they best kow about ay hazards. For example, the orgaist should look at the orga loft. The process should be oversee ad co-ordiated by the perso who has overall resposibility for health ad safety. Systematically look at each area of the church/hall or other buildig ad ote all of the hazards ad risks, ad ay existig safety measures. Note also ay perso who may be specifically at risk. You must the ote ay additioal safety measures or cotrols which will reduce those risks as far as possible. As well as the iterior of buildigs, you must also look at the churchyard ad other exteral areas. I order to help you, a checklist is give overleaf of commo hazards that you should look for i each area that is beig assessed. The checklist is i the same order as the sectios of the health ad safety policy. If ay of these hazards are preset the record them ad what you eed to do about them. Look for ay other hazards that may ot be icluded i the checklist, such as specific activities or pieces of equipmet that may cause harm. If you wish, you ca calculate a risk ratig to help you prioritise ay additioal safety measures that may be required. A example of a risk assessmet is show o page 25. It is ot ecessary to do this calculatio if you do t wat to. Just leave the likelihood, severity ad risk ratig colums blak ad ote ay existig safety measures ad ay additioal oes that you decide to implemet. However, ay risk which could result i a fatality must receive priority attetio. Risk assessmet calculator To calculate a risk ratig, you eed to grade both the likelihood ad severity from 1 to 3. The grades are the multiplied together to give a risk ratig. Likelihood The likelihood of somethig happeig ca be graded as: 1 = Low (seldom) 2 = Medium (frequetly) 3 = High (certai or ear certai) Severity The severity of ijury if somethig does happe ca be graded as: 1 = Low (mior cuts ad bruises) 2 = Medium (serious ijury or icapacitated for 3 days or more) 3 = High (fatality or a umber of persos seriously ijured)

22 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY Havig assessed both likelihood ad severity, a risk ratig ca be calculated by multiplyig the likelihood with the severity. This will give a ratig from 1 to 9. Risk ratig matrix The implemetatio of additioal cotrols ca the be prioritised as follows: Risk Ratig: 1-2 = low priority 3-4 = medium priority 6-9 = high priority 3 3 6 9 Likelihood 2 2 4 6 1 1 2 3 With low priority o actio at all may be required. With medium priority additioal cotrol measures may be ecessary. With high priority it may be ecessary to stop the particular activity or restrict access to the area util actio has bee take. 1 Severity 2 3 Risk assessmet checklist Accidets ad first aid Provisio of first aid equipmet Persos with first aid traiig Procedures to deal with accidets Trasport arragemets to hospital Existig arragemets ad assess what is eeded Fire safety Combustible materials, flammable liquids ad accumulatios of waste Heaters, smokig ad other sources of heat Provisio of fire exits, escape routes, sigage ad emergecy lightig Provisio of fire detectio equipmet ad firefightig equipmet Effect of a fire o our eighbours Evacuatio plas ad traiig of stewards Electrical safety Coditio of fixed electrical istallatio, icludig switches ad sockets Coditio of portable electrical appliaces, icludig leads ad plugs Use of uauthorised electrical appliaces ad temporary wirig Mechaical damage to wirig Frequecy of ispectios Gas safety Coditio ad maiteace arragemets for fixed gas boilers ad heaters Coditio ad arragemets for use, icludig storage ad chagig of cyliders for portable Liquid Petroleum Gas heaters

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 23 Cotrol of hazardous substaces Iteral Cleaig materials Types, amouts, storage arragemets Provisio of persoal protective equipmet Exteral Pesticides, herbicides, petrol Types, amouts, storage arragemets Provisio of persoal protective equipmet Plat ad machiery Iteral Coditio ad potetial ijury arisig from suspeded items Lifts, hoists ad other liftig mechaisms Ladders, scaffolds ad stagig, icludig storage ad accessibility Display scree ad computer equipmet Ay other equipmet Exteral Churchyard maiteace equipmet Lawmowers, gagmowers, strimmers, etc. Slips, trips ad falls Iteral Loose carpets, rugs, mats ad other floor coverigs Loose ad ueve tiles, stoe pavig ad floorboards Trailig leads ad other obstructios Wor, steep ad ueve steps ad stairs Iadequate lightig, lack of hadrails Exteral Ueve ad poorly maitaied paths ad steps, boiler room steps ad access Potholes, tree roots ad uprotected drops Gravestoes ad other obstructios Log grass ad udergrowth Areas desigated as wildlife habitats Poor draiage of paths ad growth of algae Iadequate lightig ad lack of hadrails Uprotected ope graves prior to burials Lightig Iteral Check adequacy of lightig Pay particular attetio to stairs, steps, basemets Exteral Paths, steps, drives, car parks, boiler room steps ad etraces Falls from a height Iteral Arragemets for light bulb chagig Use of usecured ladders Uprotected opeigs ad walkways at high level Use of fixed vertical ladders Exteral Clearig of gutters ad valleys Low parapets ad balustrades Food hygiee Extet of food preparatio Nature of foods to be prepared ad stored Areas used for food preparatio Facilities for washig ad preparatio of foodstuffs Facilities for storage of foodstuffs Experiece, traiig ad competece of food hadlers Maual hadlig Movig ad liftig of furiture, stagig, piaos ad other equipmet Numbers required Specialist equipmet eeded Display scree equipmet List all computer equipmet Who uses it ad for how log Check seatig, workstatio, scree, software

24 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY Hazardous buildigs/glazig Loose stoework, fallig masory, parapets, slates, tiles, gutters Detail ay glass i widows below waist height ad i doors or beside doors below shoulder height which is ot of a safety material or protected agaist breakage (arrow paes up to 250mm eed ot be icluded) Arrage for a competet perso to check for the presece of asbestos Dagerous gravestoes, tombs, moumets ad railigs i the churchyard Child protectio/safeguardig Existig child protectio/safeguardig procedures Implemetatio of Baptist Uio guidelies Persoal safety Risk of attack Loe workig, church sittig Hadlig of cash Meas of raisig a alarm, summoig assistace Improvig safety - additioal cotrol measures I most cases, it will be obvious what additioal measures are ecessary to reduce risk. For example, if there is a risk of fallig dow steps which are badly lit ad do ot have a hadrail, the additioal cotrols eeded will be to improve the lightig ad fit a hadrail. If you fid ay hazardous glazig, this will eed to be replaced with safety glass, such as tougheed or lamiated, be covered with a safety film or have a barrier fitted. If there are risks of falls from a height, you will eed to cosider the fittig of barriers or the use of safety latchways, eyebolts ad the use of haresses. I may cases, however, safety ca be improved by chagig workig methods. It does ot always require alteratios to the buildig. Maitai a record of the work you have doe to reduce or remove hazards. Activities ad other hazards Services, cocerts, evets, exhibitios, etc. Numbers attedig Age-related hazards (childre/elderly) Disability access/provisio Fêtes, sposored walks, fud-raisig activities Bugee jumpig, abseilig, parachute jumps etc. Note: These activities will require separate isurace arragemets by the provider of the facility Look for ad ote ay other hazard which could cause someoe harm which are ot icluded i the above checklist.

CHURCH HEALTH AND SAFETY POLICY & GUIDANCE NOTES 25 Four examples of risk assessmets are give below: Note: the likelihood ad severity ratig will deped o what existig cotrols are already i place Area - South porch Hazards/ risks Existig cotrols Likelihood Severity Risk ratig Additioal cotrols Falls dow steps ito the church Noe 3 (High) 2 (Medium) 3 x 2 = 6 (High priority actio) Fit hadrail Area - Churchyard Hazards/ risks Existig cotrols Likelihood Severity Risk ratig Additioal cotrols Cuts, eye ijuries ad hearig loss from use of strimmer i the churchyard All operators use full face visor, gloves, ear muffs, steel-capped boots, must be over 18 ad have bee traied 1 (Low) 1 (Low) 1 x 1 = 1 (Low priority actio) Strimmer must be regularly serviced ad maitaied Area - Kitche Hazards/ risks Existig cotrols Likelihood Severity Risk ratig Additioal cotrols Portable hot water heater - risk of scalds ad burs from hot water ad steam Noe 1 (Low) 2 (Medium) 1 x 2 = 2 (Low priority actio) Strap the water heater to the wall or place it i a cradle to prevet it from beig kocked over. Replace with a fixed heater Area - Nave Hazards/ risks Existig cotrols Likelihood Severity Risk ratig Additioal cotrols Faulty fixed electrics - risk of electric shock ad burs Noe 3 (High) 3 (High) 3 x 3 = 9 (High priority actio) Isolate the faulty electrical wirig ad arrage for a qualified electricia to carry out remedial work at the earliest opportuity. Esure the faulty wirig caot be switched back o util it has bee made safe

26 POLICY & GUIDANCE NOTES CHURCH HEALTH AND SAFETY This outlie documet has bee prepared by Baptist Isurace as a service to its customers. This documet may be copied ad ameded for the use of idividual churches isured with Baptist Isurace oly but may ot otherwise be copied or sold i ay format icludig electroic retrieval systems. The Baptist Isurace Compay PLC 2014 Beaufort House, Bruswick Road, Gloucester GL1 1JZ. www.baptist-isurace.co.uk

Cotact us For further iformatio cotact your local Isurace Cosultat ad Surveyor or call us o 0845 070 2223 Moday to Friday 8am to 6pm (excludig Bak Holidays) We may moitor or record calls to improve our service. You ca email us at equiries@baptist-is.com Or visit www.baptist-isurace.co.uk Experts i church ad home isurace 0845 070 2223 www.baptist-isurace.co.uk The Baptist Isurace Compay PLC (BIC) Reg. No. 83597. Registered i Eglad at Beaufort House, Bruswick Road, Gloucester, GL1 1JZ. The Baptist Isurace Compay PLC is authorised by the Prudetial Regulatio Authority ad regulated by the Fiacial Coduct Authority ad the Prudetial Regulatio Authority. ' Baptist Isurace PLC 2014. Prited o paper from sustaiable forests. 0562 3 08/15