Revised 11/06/2008 Master Land Use Instructions B Abutting Owner=s Notification Los Angeles City Planning Department Page 1 of 5 1. The MASTER LAND USE APPLICATION FORM CP-7771 must be filled out completely, typed or printed in black ink, with full answers to every statement and question. The application must be signed by the property owner or owners, lessee (only if the entire site is leased), authorized agent of the owner with power of attorney, or officers of a corporation (Please refer to #2 below). A single application can be used for most projects that have multiple requests. A copy of a grant deed is needed if the ownership does not match City Records (Please refer to #3 below). 2. Property OWNERSHIP DISCLOSURE is required if the property is owned by a corporation, partnership or trust. The disclosure shall consist of a letter signed under penalty of perjury by an officer of the ownership entity. The letter shall list the names and addresses of the principal owners (25% interest or greater) and shall attach a copy of the current corporate articles, partnership agreement, or trust document, as applicable. 3. A copy of the GRANT DEED is needed if the ownership does not match City Records. Ownership on the deed must correspond EXACTLY with the ownership listed on the application. The owner must provide a Letter of Authorization (LOA) to anyone other than the owner who is the applicant and signs the application. The authorized person on the LOA must correspond EXACTLY with the applicant listed on the application. 4. Adjacent property owners who approve the request may sign the application or a supplemental sheet. 5. One 82" x 11" VICINITY MAP; a Thomas Brothers map page with site highlighted is acceptable. 6. ABUTTING PROPERTY OWNERS' LIST; three sets, two on self-adhesive labels, plus one copy, must be typewritten, (3 across, 11 down, no skipped labels) on a full sheet prepared according to the MAILING PROCEDURE handout. Be sure to include the owner=s, applicant's and representative's names on the labels. Lists without these labels will not be accepted for filing. Abutting owners include those properties adjacent, across a street or alley and to the rear of the subject property. A PERJURY STATEMENT certifying the lists' accuracy is also required. One set of labels and one copy is for BTC, the City=s mailing contractor. An 8 2 x11 inch copy of the City Clerk=s map keyed to the list is also required. 7. PHOTOGRAPHS AND INDEX MAP a. Photographs: Color photographs of entire site, surrounding areas, and surrounding buildings shall be displayed on paper not to exceed 8.5"x11" in size, keyed to numbers on an accompanying index map (see 8.b. below). b. Map: Index map indicating with arrows and keyed numbers from where and in what direction the photos were taken. c. Aerial Photograph of the subject property and surrounding area on a 8.5"x11" or 11"x17" size paper. (The Department of City Planning Zone Information and Map Access System (ZIMAS), http://zimas.lacity.org, and search engines such as http://maps.google.com and other available sources can be used to obtain aerial photos) 8. PLANS REQUIRED: a. Plot Plan must be submitted for all cases. (see Plot Plan Instructions) b. Elevation(s) must be submitted if the request involves: new construction or additions, over height fences/walls, Site Plan Review and Major Development Projects, Commercial Corner/Mini Shopping Center development, Vesting Tentative Map, any small lot subdivision, building height waivers, sign approvals, wireless telecommunications sites, yard cases where the height of the building must be determined to calculate the yard requirement, transitional height cases and projects requiring review for the following B Design Review Boards, Community Design Overlay Zones, Pedestrian Oriented Districts, Historic Preservation Overlay Districts and Sign Districts. (See Elevation Instructions) c. Floor Plan(s) should be submitted if the nature of the request involves knowing the interior lay-out of a project. Floor Plan(s) must show proposed arrangement of rooms and location of various activities. (See Floor Plan Instructions) d. Section(s) should be submitted if the project involves multiple levels and/or subterranean/basement floors which can only be shown through a section cut of the property. e. In Hillside Areas, profiles of the entire property along the maximum slope. Plans should be folded to no larger than 82 " x 11". For all cases, submit an 82@ x 11" copy of all drawings.
Page 2 of 5 f. Landscape, Hardscape, and Open Space Plans are required for certain projects during time of filing a Master Land Use Application. (See Landscape Plan Instructions) g. Protected Trees. Identify and label on the site plan any of the following Southern California native tree species, which measures four inches or more in cumulative diameter, four and one-half feet above the ground level at the base of the tree: a) Oak tree including Valley Oak (Quercus lobata) and California LiveOak (Quercus agrifolia), or any other tree of the oak genus indigenous to California but excluding the Scrub Oak (Quercus dumosa); (b) Southern California Black Walnut (Juglans californica var. californica); (c) Western Sycamore (Platanus racemosa); (d) California Bay (Umbellularia californica). (Ordinance 177,404, effective 4/23/2006). (See Landscape Plan Instructions) 9. Size and Number of Copies a. Full size site plan, floor plan(s), elevations and sections folded to 82@ x 11" size. Must be scaled and include graphic scale. $ Two (2) copies. b. Reduced size site plan, floor plan(s), elevations, and sections on 11" x 17" standard paper, folded to 82@ x 11" size. Include graphic scale and be readable. Please provide appropriate number of copies based on application to one of the following decision makers. City Planning Commission (CPC)--Fifteen (15) copies Area Planning Commission (APC)-- Nine (9) copies Zoning Administrator (ZA)-- Four (4) copies Deputy Advisory Agency (DAA)-- Four (4) copies Director=s Determination (DIR)-- Two (2) copies c. Reduced size site plan, floor plan(s), elevations, and sections on 82" x 11" standard paper. Include graphic scale. $ Two (2) copies 10. For CPC casesb ELECTRONIC COPY OF DISPLAY GRAPHICS ON A CD: The City Planning Commission wants all presentations made electronically. In addition to any presentation you may make to the Planning Commission, you are required to submit at the time of filing a copy of all significant display graphics burned on a compact disk (CD), including but not limited to Radius Map, Photographs, Plot Plan, Elevations, and Conceptual Landscape Plans which shall be submitted in the form of a 8 2@ x 11" JPG at minimum 300dpi in order that they may be incorporated into a Power Point presentation. Additional electronic versions of visuals may be requested in order to better present the project at the CPC meeting. Electronic versions of visuals will only be used by Planning Department Staff for the purposes of exhibits presented to the City Planning Commission and may be used for exhibits with determination letters. 11. Q/D CONDITIONS. If the zoning of the project site contains a AQ@ Qualified Classification or a AD@ Development Limitation, a copy of the zoning ordinance establishing the AQ@ or the AD@ must be provided. 12. ORDER TO COMPLY. If this application is being submitted as a result of an Order to Comply by Building and Safety or the Housing Department, submit a copy of the Order. 13. BUILDING PERMITS. If the project has nonconforming rights, such as for use, parking, or setbacks, submit a copy of the building permit that establishes the nonconforming right. Building Permits are available at the Records Center, 201 North Figueroa Street, 1st Floor. 14. The California Environmental Quality Act (CEQA) requires that an ENVIRONMENTAL CLEARANCE be obtained for this application. Under CEQA, projects can be found to be either: Categorically Exempt, have a Negative Declaration or Mitigated Negative Declaration, or require a full Environmental Impact Report (EIR). If a project is not Categorically Exempt an Environmental Assessment Form (EAF) may be filed prior to or simultaneously with the application. Filing the EAF determines if the project will be found to have a Negative Declaration or Mitigated Negative Declaration. SITE PLAN REVIEW is an additional finding under CEQA that applies to certain projects. Please indicate if your project needs Site Plan Review in the project description of the EAF and in the application. 15. The U.S. Environment Protection Agency (EPA) has imposed WASTE CHARGE REQUIREMENTS upon the City of Los Angeles resulting in the recommendation that applicants contact and coordinate with the Department of Public Works, Bureau of Sanitation, Water Shed Division, SUSMP* Section at (213) 482-7066 or (213) 485-0576, prior to submitting an application to the City Planning Department. The design of a project may require alterations in order to incorporate SUSMP requirements.
Page 3 of 5 16. GREEN BUILDING PROGRAM Standard of Sustainable Excellence: Projects of any size voluntarily pursuing LEED Silver certification or higher are eligible for priority processing. These projects must later receive clearance from the Department of City Planning prior to the issuance of a building permit. When filing a case at the planning counter, the applicant will check the LEED Silver box on the Master Land Use Permit Application in the Project Description section. The applicant must also attach the following documents to the application: LEED Checklist: A preliminary LEED Checklist that demonstrates that the number of points the project intends to pursue will make it eligible to obtain LEED Silver Certification or higher. Declaration: A signed declaration from the Owner(s), Architect of Record and LEED AP asserting that the project has been registered with the USGBC, will be designed and constructed to meet the LEED standard for Silver or higher and will obtain formal certification. The declaration (CP-4040) is available under the Forms & Processes section of www.planning.lacity.org. USGBC Registration and Paid Invoice: Documentation that the project has registered with the USGBC and that the required fees have been paid. For more information, view the Standard of Sustainable Excellence Instructions (CP-4042) under Forms & Processes at www.planning.lacity.org and visit EnvironmentLA.org. Standard of Sustainability: Non-residential projects 50,000 square feet or more and mixed-use and residential projects 50,000 square feet or more and seven stories or above must meet the criteria of LEED at the Certified level. Effective May 1, 2009, mixed-use and residential projects 50,000 square feet or more and 50 units or more and six stories or less must also meet the criteria of LEED at the Certified level. No action is required on the Master Land Use Permit Application. However, these projects must later receive clearance from the Department of City Planning prior to the issuance of a building permit. For more information, view the Standard of Sustainability Instructions (CP-4041) under Forms & Processes at www.planning.lacity.org and visit EnvironmentLA.org. 17. A FILING FEE must be paid at the time of filing the application (Section 19.01, Los Angeles Municipal Code). The fee is partially to cover the cost of processing the application. 18. COPY OF LEASE. When the applicant is the lessee of the entire site, a copy of the lease agreement between the owner of the property and the lessee must be provided at the time of filing. If the applicant is leasing a portion of the site, the owner of the property must sign the application or, the applicant must provide a signed statement from the owner consenting to the application. 19. DUPLICATE FILE FOR THE CERTIFIED NEIGHBORHOOD COUNCILS. A duplicate copy of a case file is required by the Department in order to accept all applications. Each copy needs to be in its own separate envelope. The envelope needs to be addressed to the Certified Neighborhood Council (CNC) for the area in which the project is located, postage affixed, and your own address as the return address. CNC names and addresses can be obtained from ZIMAS. Projects in an area served by more than one Certified Neighborhood Council must provide a file for each CNC. The duplicate file must include the following: Environmental Assessment Form or Determination (if applicable, environmental exemptions need not be provided; EIRs may be submitted on a CD) 20. DUPLICATE FILE FOR SELECTED COUNCIL OFFICES. For projects located in the Brentwood/Pacific Palisades Community Plan Area and within the boundaries of Council District 11 (Councilman Bill Rosendahl), two (2) additional duplicate copies of a case file is required by the Department in order to accept all applications. Each copy needs to be
Page 4 of 5 in its own separate envelope. The envelope needs to be addressed to the Council Office and your own address as the return address. Address for Council District 11 is as follows: Council District 11 200 North Spring Street, Room 451 Los Angeles, CA 90012 Attention: Grieg Asher The duplicate file must include the following: Environmental Assessment Form or Determination (if applicable, environmental exemptions need not be provided; EIRs may be submitted on a CD) For projects located within the boundaries of Council District 12 (Councilman Greig Smith), one (1) additional duplicate copy of a case file is required by the Department in order to accept all applications. The copy needs to be in its own separate envelope. The envelope needs to be addressed to the Council Office and your own address as the return address. Address for Council District 12 is as follows: Council District 12 200 North Spring Street, Room 405 Los Angeles, CA 90012 Attention: Phyllis Winger The duplicate file must include the following: Environmental Assessment Form or Determination (if applicable, environmental exemptions need not be provided; EIRs may be submitted on a CD) 21. HEARING NOTICE. If you anticipate being out of town or absent during a certain period of time, please notify the decision makers in writing at the time of filing. Once the hearing date has been established, it will not be rescheduled. Alternatively, you may have someone represent you at the hearing. 22. EXISTING ENTITLEMENTS. Include a copy of the original grant. 23 FILING APPLICATION. When all the above requirements are met, please make sure the following procedures and materials are provided for before submitting an application: a. BTC receipt. BTC must be visited first, their fee paid, and a receipt obtained from them. Check their hours of operation and allow time for this visit. b. As part of the application intake process, radius maps, plot plans, and legal descriptions on applications are reviewed by Planners to ensure accuracy and consistency of information about the subject property. If these are not clear it may delay filing your application. c. The ENVIRONMENTAL CLEARANCE is adequate. d. The proper signatures on the application have been obtained (item 1). e. Any additional exhibits, special instructions, copies of relevant cases, etc., should be included. Nothing in the file should be larger than 82@ x 11"; otherwise fold it. Any information relevant or helpful to your case may also be included.
Page 5 of 5 f. Please allow at least 1-3 hours to complete all filing procedures. On Wednesday mornings the Planning Public Counters do not open until 9 am. Applicants are advised that at the Downtown office there are two lines: one for filing cases (Case Filing) and the other for everything else (Express Planning). Per City Planning Policy Express Planning receives preference over Case Filing. Consequently the Case Filing line is subject to delays. The volume of customers at any given time fluctuates causing unpredictable delays for both lines but especially for Case Filing. In order to accommodate all persons waiting in line to file cases, the Case Filing line is subject to closure. The best way to avoid being turned away is to come in the morning. In order to complete a case filing (assuming no line ahead of you) it is necessary to be in line by 2:30 pm. At the Downtown office, if you are filing multiple cases (different addresses) please make arrangements with the counter supervisor (213-482-7077), otherwise only one case per turn can be processed. g. Projects located in certain areas of the City require that one or more duplicate files be created. THIS NECESSITATES PROVIDING ADDITIONAL COPIES OF ALL DOCUMENTS AND A CASE CANNOT BE FILED WITHOUT THEM. Please call for the number of copies required in the project area. h. Additional documents. If there are circumstances which may further a more complete understanding of the project, do not hesitate to submit additional information. The documents submitted with the application and the public hearing constitute the primary opportunity to clarify and define the project. i. The processing of this application is regulated by policy and statutory requirements that include time limits, drawing specifications, notification regulations, and other quasi-judicial authorities. If these requirements are not met counter staff will not accept the application. Please note that these requirements are very detailed and complicated and often require several visits to satisfy. The application may be filed at the Planning Counter, Construction Services Center, 201 North Figueroa Street or Valley Office, 6262 Van Nuys Blvd., Van Nuys. CP-7809 (11/06/08) P:\WORDPROC\CPFORMS\CP7000\7809 revised 11-06-08