Page 29 of PR-12-10 APPENDIX C SPORT EVENT HOSTING POLICY RESEARCH When developing both the draft International Sport Events Hosting Policy and the draft Burlington Interim Sport Event Hosting Guidelines, staff reviewed the Government of Canada s Federal Policy for Hosting International Sport Events, the Government of Ontario s International Amateur Sport Hosting Policy and the hosting strategies, policies and related programs of 13 municipalities from City Parks and Recreation Departments, Special Event Departments or Tourism offices. This appendix lists the documents reviewed, including content synopsis and funding model information. Some strategies and policies are solely directed at sport while others incorporate sport in an overall strategy inclusive of sport, arts, heritage and multicultural festivals and events. City and Policy Name Policy Overview Policy Funding Government of Canada Federal recognizes the sport development, financial support for event bids and hosting social, cultural, economic and Policy for Hosting International community benefits derived from maximum contribution limit $50k or a Sport Events - 2008 hosting international events maximum of 35% of total event costs outlines bidding and hosting support criteria which includes enhanced athlete excellence, increased highperformance capacity, enhancing Canada s role as a leading sport nation, promotion of social, cultural and community benefits and promotion of economic benefits funding support will not exceed 50% of the total public sector contribution of the event Government of Ontario International Amateur Sport Hosting Policy provides a clear framework for determining the Government of Ontario s involvement in the hosting of major sport events in Ontario maximum contribution is 35% of total event costs no funding for domestic bid proposals will not assume any deficit guarantees
Page 30 of PR-12-10 APPENDIX C Government of Ontario International Amateur Sport Hosting Policy defines an international amateur sport event as one that is sanctioned by an international sport federation recognized by the International Olympic Committee or an International Federation and is awarded through a formal bid process City of Edmonton (population 730k) Hosting Grants for Recreation/Amateur Sport or Multicultural Events - 2009 highlights the preconditions of the provincial involvement with international events and considerations for financial endorsement and support financial assistance for hosting provincial, western Canadian, national, international recreation/amateur sport or multicultural events in the city sport events must be recreation/amateur, non restrictive, endorsed by governing body and considered champion events multicultural include many ethnic groups administered by Tourism and advisory board grants given to not for profit organizations that have been incorporated for one year grant may not exceed $5,000 or 25% of event operating expenses max funding based on event level provincial up to $3,000, national up to $4,000, international up to $5,000 dedicated events coordinator
Page 31 of PR-12-10 APPENDIX C City of Thunder Bay (population 118k) Sport Tourism Policy - 2007, includes Event Development Grant City of Kamloops (population 80k) Tournament Capital Program 2009 grants for bids, proposals and hosting for large events with significant economic importance event Development Grant for locally based not for profit organizations eligible costs include start-up costs for new and inaugural events along with international, national, provincial and regional championships, bid preparation and presentation, bond or holding fees to secure a event, start-up costs for organizing committees, legacy items, contract professional services, matching funds program, staging costs sport Bid Advisory Committee assists with allocation of grants recognize Sport Tourism as a key economic generator for the City, launch Tournament Capital Program one of the top goals of the City Council Strategic Plan invested 50 million dollars in new and renovated facilities to become premier host centre for tournaments, cultural annual budget $20,000, max per event $5,000 recipients must be not for profit funds for bid preparation and presentation, bonding or holding fees to secure the event, start up cost for organizing committee, legacy items, professional services or lease of office equipment, to lever additional/matching funds, associated staging costs maximum funding per level of play invitational (out of town participants) $1,500, regional $200, provincial $500, national $1.500, international $1,500
Page 32 of PR-12-10 APPENDIX C City of Kamloops (population 80k) Tournament Capital Program - 2009 City of Prince George (population 73k) Event Hosting Strategy - 2001 City of Nanaimo (population 78k) Tournament and Festival Grant Guidelines and Application for Funding events, high performance training camps and national and international competitions support one championship per sport (boys and girls). Tournament capital committee to oversee program strategy goals: promote the city as an event hosting community, facilitate training programs for event organizers, develop standardized bid packages, provide support for new and existing events, increase the number of national and international events provide financial assistance for the purpose of supporting new and existing events including cultural, sporting or a convention/conference/meeting of a regional, provincial, western, national or international scope city recognizes that tourism is a major economic generator. City wants to attract visitors, focused on new or enhanced events with overnight stay. Assist groups hosting tournaments and festivals event Tourism Grants for new events to assist with bidding, development, participant incentives, sponsorship and capital funding amount depends on proposal and event size and scope also offer participant incentives existing annual events - $1.50 per person up to max of $250.00, regional events $2.00 per person, provincial events $4.00 per person and national/international events $8.00 per person parks, Recreation and Culture allocates annual budget grants allocated to not-for-profit groups only event must be sponsored by local organization, utilize services and facilities in the city, multiple day events given higher
Page 33 of PR-12-10 APPENDIX C City of Nanaimo (population 78k) Tournament and Festival Grant Guidelines and Application for Funding City of Grand Prairie (population 50k) Hosting Grant Policy - 2002 City of Richmond (population 185k) Richmond Community Tourism and Sporting Hosting Strategy 2009 facilitated through Parks, Recreation and Culture Department policy was created as a result of the hosting the 1995 Canada Games supports the Pursuit of Excellence Fund which allocates grants towards bids to host national or international amateur sport or multi-cultural events within the city outcome of a Major Event Strategy in 2007 which council approved funding in its operating budget Policy is a joint agreement with the City and Tourism Richmond. financed from accumulated or future Destination Marketing Funds. City lead development and implementation program aimed at maximizing the benefits from attracting and hosting major sport and sport related events priority, re-occurring enhanced events or new events eligible grant amounts to an event do exceed more than 25% of total budget, unallocated funds carried over to next budget year, city facilities given at a subsidized rate no single grant can exceed 20% of entire yearly grant budget of $40,000 grants cannot be used for capital purchases; beneficiaries must be predominantly local residents, applicant must show fiscal responsibility and success in generating revenue from other sources financed through Destination Marketing Funds (2%) annual budget $500,000 5 year commitment
Page 34 of PR-12-10 APPENDIX C City of Richmond (population 185k) Richmond Community Tourism and Sporting Hosting Strategy - 2009 City of Saskatoon (population 209k) Special Events Policy City of Hamilton (population 500k) Hamilton Sport Tourism Action Plan 2006 established sport hosting office within the city with a mandate to serve as a one-stop-shop for hosting in the city and to proactively pursue attraction of major provincial, national and international sporting events policy purpose: to attract visitors and generate significant economic benefit for the community, enhance profile nationally and internationally, raise community spirit and pride, develop awareness of art, culture and recreation events include sport, arts, multicultural, heritage, festivals, major events. Also has a youth sport subsidy fund lead by Tourism Hamilton, marketing agency for the City sport Tourism is identified as a strategic priority for Tourism Hamilton. Action Plan is overseen by a Sport Tourism Advisory Committee plan focuses on operational and community benefits. Supports the bidding and hosting of six levels of play: assistance provided to not-for-profit organizations in the form of grants/services or both grant shall not exceed 50% of cost of event major events (national/international) may receive repayable loans for bid preparation, payment of interest at prime non-major events, funds used for operating expenses grants for all level of play, annual budget 3-400,000 plus 2 dedicated staff grants support marketing, research, bidding and event hosting would not release specific of funding program
Page 35 of PR-12-10 APPENDIX C City of Hamilton (population 500k) Hamilton Sport Tourism Action Plan - 2006 Level 1- major international events level 2 - small international events Level 3 - national and provincial Level 4 - intra-provincial & open events Level 5 - local events Level 6 - other events. City of Vancouver (population 578k) Vancouver Sport Hosting Grant City of Calgary (population 1M) Civic Sport Policy 2005 created a sport tourism advisory committee to guide sport initiatives provide support and facilitate sport events that bring significant direct and/or indirect economic, social, health and community development benefits, advance civic priorities and ensure needed legacies also have a Hosting BC grant program in partnership with Tourism BC and 2010 Legacies Now policy was initiated by the Calgary Sport Council and the Calgary Sport Tourism Authority developed to support sport community, aligns with Canadian Sport Policy. grants for major sporting events 10% of total gross operating cost up to $100,000. Services for major events (police, engineering, parks) up to 50% to a max of $10,000 community sport events up to 10% of direct operating costs max of $5,000 hosting BC in partnership with Tourism $5-50,000 for bidding, securing and hosting world, international, national and interuniversity events multi-year financial commitment
Page 36 of PR-12-10 APPENDIX C City of Calgary (population 1M) Civic Sport Policy - 2005 Tourism Kingston Sport Tourism 2009-2012 Implementation Plan City of Kitchener/Waterloo Sport Tourism Strategy - 2008 Three key partners - Local Sport Council, Tourism Office and City supports the bidding and hosting at all levels of play focus on the development and marketing of sporting events to gain economic and community benefits adopted 5 levels of event play major international, small international, national/provincial, intra-provincial and open and local developing community capacity, enhancing event impact, attracting new high impact events, creating events and increasing community support and understanding of sport tourism funding program not determined at this time evaluate support based on benefits-based and economic impact propose $75k to the pursuit and bidding of events