CHAIRPERSON VICTOR G. CELENTINO VICE-CHAIRPERSON LISA DEDDEN VICE-CHAIRPERSON PRO-TEM MIKE SEVERINO INGHAM COUNTY BOARD OF COMMISSIONERS P.O. Box 319. Mason, Michigan 48854 Telephone (517) 676-7200 Fax (517) 676-7264 COUNTY SERVICES COMMITTEE ANDY SCHOR, CHAIR DEBBIE DE LEON DIANNE HOLMAN DALE COPEDGE MIKE SEVERINO DON VICKERS THE COUNTY SERVICES COMMITTEE WILL MEET ON TUESDAY, AUGUST 15, 2006 AT 7:00 P.M., IN THE PERSONNEL CONFERENCE ROOM (D & E), HUMAN SERVICES BUILDING, 5303 S. CEDAR, LANSING. Agenda Call to Order Approval of the July 18, 2006 Minutes Additions to the Agenda Limited Public Comment 1. Board/Commission Presentation a. Capital Region Airport Authority Interview b. Women s Commission Interviews 2. Presentation - Tim McGuire, Michigan Association of Counties - Legislative Update 3. Fair Board - Resolution to Authorize Acceptance of a $5,000.00 Donation from the City of Mason 4. Parks and Recreation Commission a. Resolution Authorizing a Contract with the Ingham County Road Commission for Improvements to the Rayner Park Entrance Road b. Resolution to Authorize a Transfer of Funds to the City of Lansing to be Used for the Construction of the Hawk Island County Park to Macguire Park Section of the Heart of Michigan Trail 5. Health Department a. Resolution to Establish a Billing Manager Position in the Health Department b. Request for a 90 Day Unpaid Leave of Absence c. Request to Start Above the Minimum Step 6. Facilities a. Resolution Awarding a Contract to Foster Concrete Construction, Inc. for County-wide Concrete Replacement and Repair b. Resolution Authorizing a Contract with Myers Plumbing & Heating, Inc. for Exhaust Vent Replacement at the Human Services Facility c. Resolution Authorizing a Contract with Western Waterproofing Company for the Exterior Weatherproofing and Restoration at the Human Services Facility 7. Arts Council of Greater Lansing Informational Item 2006 Six Month Hotel/Motel Arts and Tourism Grant Report 8. County Services Committee - Resolution Designating September 25, 2006 Family Day A Day to Eat Dinner with Your Children In Ingham County
9. Board of Commissioners - Resolution Submitting to a Vote of the Electorate a Special Millage for the Operation and Maintenance of Potter Park and Potter Park Zoo (Materials will be distributed at the meeting.) Announcements Public Comment Adjournment PLEASE TURN OFF CELL PHONES OR OTHER ELECTRONIC DEVICES OR SET TO MUTE OR VIBRATE TO AVOID DISRUPTION DURING THE MEETING The County of Ingham will provide necessary reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials being considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days notice to the County of Ingham. Individuals with disabilities requiring auxiliary aids or services should contact the County of Ingham in writing or by calling the following: Ingham County Board of Commissioners, P.O. Box 319, Mason, MI 48854 Phone: (517) 676-7200. A quorum of the Board of Commissioners may be in attendance at this meeting. Meeting information is also available on line at www.ingham.org.
COUNTY SERVICES July 18, 2006 Minutes Members Present: Members Absent: Others Present: Andy Schor, Debbie DeLeon, Dianne Holman, Dale Copedge, Mike Severino, Don Vickers and Board Chairperson Victor Celentino None Ed Dore, Jared Cypher, Harold Hailey The meeting was called to order by Chairperson Schor at 7:02 p.m. in the Personnel Conference Room of the Human Services Building, 5303 S. Cedar, Lansing. Approval of the June 20, 2006 Minutes MOVED BY COMM. HOLMAN, SUPPORTED BY COMM. DELEON, TO APPROVE THE JUNE 20 MINUTES AS SUBMITTED. MOTION CARRIED UNANIMOUSLY. Absent: Comms. Copedge and Severino Additions to the Agenda 12. Resolution of Intent to Enter Into a Conditional Agreement with the City of Lansing for the Lease and Operation of the Potter Park Zoo 13. Resolution Honoring Gail Kleine Limited Public Comment Mr. Ambrose expressed his appreciation to the Committee for its consideration of the Potter Park Zoo Resolution in agenda item 12. The Agreement could be a great benefit to the residents of the City of Lansing and Ingham County. Mr. Smith stated he attended a number of the Potter Park Zoo Task Force meetings. He asked that this Committee consider the Resolution very carefully. The Task Force was a nice process; however, Mr. Smith stated he does not agree with the recommendation from the Task Force. He further stated he supports the concept of a joint effort between the City and the County. Option 2, as considered by the Task Force, would be a nice compromise to the current recommendation. Mr. Smith stated Comm. Bahar-Cook did a wonderful job of Chairing the Task Force. (Comm. Copedge arrived at 7:07 p.m.) MOVED BY COMM. VICKERS, SUPPORTED BY COMM. DELEON, TO APPROVE A CONSENT AGENDA FOR THE FOLLOWING: 3a. Fair Board Resolution Accepting the Donation of a Sewer Line and Related Improvements for the North Area from Netterfields Popcorn and Lemonade 4. Economic Development Corporation/Ingham County Brownfield Redevelopment Authority Resolution Approving a Contract with AKT Peerless Environmental Consulting for the Petroleum Site Assessment Grant Program 5. Ingham County/City of Lansing Community Coalition for Youth/Ingham County MSU Extension a. Resolution to Provide Coordinating and Program Support Services to the Ingham County/City of Lansing Community Coalition for Youth (CCY)
b. Resolution to Authorize a Fourth Year Contract Between the Ingham County/City of Lansing Community Coalition for Youth/Ingham County MSU Extension and the Michigan Department of Human Services (MDHS) for Juvenile Justice Title V Prevention Grant and Associated Subcontracts 6. Housing Commission Resolution Authorizing an Amendment to the Consolidated Annual Contributions Contract with the U.S. Department of Housing and Urban Development for Modernization Funding for Carriage Lane Apartments 7. Facilities a. Resolution Authorizing a Contract with Roofcon, Inc. for Roof Replacement at the Ingham County Youth Center b. Resolution Awarding a Contract to Mid Michigan Roofing, Inc. for Roof Replacement at the 55 th District Court and the Transfer of Funds to Complete the Project c. Resolution Awarding a Contract to Niles Construction Services, Inc. for Interior Painting at the Ingham County Youth Center and the Transfer of Funds to Complete the Project 8. Human Resources Department a. Resolution to Provide Additional Reimbursement for the Judicial Assistant for Chief Circuit Court Judge, Chief Circuit Court Judge Pro Tempore, and Presiding Family Division Judge b. Resolution Certifying Representatives for the MERS Annual Meeting c. Resolution Reclassifying the Diversion Coordinator Position 13. Resolution Honoring Gail Kleine Comm. DeLeon asked questions regarding agenda item number 7 which was approved on the Consent Agenda. Comm. DeLeon stated the bid information was not included in the Staff Review sheets as requested by this Committee. She also asked about the issue of minority preference. Mr. Terrill stated the County s Local Purchasing Preference Policy did not apply to these contracts. The RFP s were advertised in the Lansing State Journal, the Chronicle, various construction news outlets and they were posted on the Purchasing Department s web page. Mr. Terrill further stated the Facilities Department actively seeks minority vendors. Comm. DeLeon stated she had requested that RFP s be placed in Hispanic communications. Mr. Dore stated he would speak with the Purchasing Department regarding this matter on Wednesday. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Severino MOVED BY COMM. VICKERS, SUPPORTED BY COMM. DELEON, TO APPROVE THE ITEMS ON THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Severino Comm. Holman asked that staff provide copies of the agenda face sheet for the public at the liaison meetings. 1. Board/Commission Presentation Fair Board Appointments MOVED BY COMM. HOLMAN, SUPPORTED BY COMM. VICKERS, TO RECOMMEND THE APPOINTMENTS OF LOWELL MARTIN AND NADINE NOSAL TO THE FAIR BOARD. 2
The Committee held a brief discussion regarding the applicants for the Ingham County Fair Board. MOVED BY COMM. DELEON, SUPPORTED BY COMM. COPEDGE, TO AMEND THE PREVIOUS MOTION BY RECOMMENDING THE APPOINTMENTS OF NADINE NOSAL AND CONSTANCE KREBS TO THE FAIR BOARD. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Severino Chairperson Schor encouraged the Fair Board to involve the other Fair Board applicants in the Fair Board activities. 2. Agricultural Preservation Board a. Resolution Submitting to a Vote of the Electorate a Special Millage for Farmland and Open Space Preservation MOVED BY COMM. HOLMAN, TO APPROVE THE RESOLUTION SUBMITTING TO A VOTE OF THE ELECTORATE A SPECIAL MILLAGE FOR FARMLAND AND OPEN SPACE PRESERVATION WITH A.25 MILL INSTEAD OF A.50 MILL. Comm. Holman withdrew her motion. Mr. Kindel stated a number of Ingham County farmers have applied for farmland preservation. The Agricultural Preservation Board (Board) will apply for matching funds at the State and Federal levels. The Board needs a dedicated source of funding to have a meaningful program. Mr. Kindel explained the State and Federal governments will ask about local funding matches. The one-half (.50) mill is needed to do significant work to prevent the loss of large amounts of farmland. Mr. Henney stated an Ingham County priority is to preserve farmland. The Board of Commissioners created the Farmland Preservation Board to address this priority. Funds are needed to address this priority. Comm. Copedge commended the Board for its enthusiasm. He then stated he supports the efforts of the Board. Comm. Copedge asked if the Board has provided information on demographics as he had requested at a previous meeting. Ms. Sheridan distributed information as requested by Comm. Copedge. The information contained City and County Comparisons. The Cities include Ann Arbor and Lansing; the Counties include Washtenaw and Ingham. Comm. Copedge stated if the Board does not take the time to educate the public about this matter, the millage will fail. He then asked how the Board plans to educate the public. If appropriate measures are put in place to ensure the passage of this millage, Comm. Copedge stated he could support the Resolution. Mr. Kindel agreed that considerable education is required for the millage to be successful. The Board has developed a tentative millage committee. A draft brochure has been developed. Ms. Sheridan stated the Board does understand that this is a large endeavor. The Board has been speaking with groups who put together the Washtenaw County millage campaign. Washtenaw County used six to eight direct mailers as well as television advertisements. Ms. Sheridan stated the time is right for this to happen in Ingham County. Chairperson Celentino stated a.35 millage had been previously discussed. The rate is now.50. Chairperson Celentino asked why the millage amount has increased. Ms. Sheridan stated the Board wants.50; however, it will work with the amount that is actually approved. Ingham County should determine the appropriate millage level. Ms. Sheridan stated.35 is the next best amount for the Board. Chairperson Celentino asked for the number of applications the Board has received. Ms. Sheridan stated the Board has received 17 applications for farmland preservation for approximately 32,000 total acres. 3
Comm. Vickers stated he has attended a number of the Board s meetings. He does not want to see development on farmland in the County. The millage is one way to keep farming a viable business while not increasing commodity prices. Comm. Vickers stated the Agricultural Preservation Board has discussed this issue very hard. They will move slowly and make sure everything is in place to ensure a successful outcome. He further stated the millage should not be much lower than.35 mills. Comm. Holman stated it is tough to support another millage; however, this millage will sustain land use policies. Comm. Vickers informed the Committee that his personal property would not qualify for preservation. Comm. Copedge expressed his hope that the Board has an aggressive plan to ensure the passage of the millage. He then stated he will support the Resolution. Comm. DeLeon stated she has real reservations about this matter. Farmland preservation does not appear to be an immediate need when compared to other issues which will be on the ballot. Ms. Sheridan stated she could provide additional demographic information to illustrate the importance of this issue to people within Ingham County. Comm. DeLeon stated she supports the concept but is not sure this is the time to place the matter before the public for a vote. MOVED BY COMM. VICKERS, SUPPORTED BY COMM. HOLMAN, TO APPROVE THE RESOLUTION SUBMITTING TO A VOTE OF THE ELECTORATE A SPECIAL MILLAGE FOR FARMLAND AND OPEN SPACE PRESERVATION WITH AN AMENDMENT TO CHANGE THE MILLAGE AMOUNT FROM.5 TO.35. MOTION CARRIED with Comm. DeLeon voting NO. Absent: Comm. Severino b. Resolution Authorizing a Contract Extension between Sheridan Land Consulting and Ingham County to Provide Technical Assistance to the Ingham County Agricultural Preservation Board Mr. Henney stated Ms. Sheridan has provided very valuable services to the Farmland Preservation Board (Board). The Board would like her to continue her services. Comm. DeLeon asked if Ms. Sheridan provides an educational component. Ms. Sheridan stated she may try to provide that service. Comm. DeLeon stated she thought the Consultant s job was to look for alternative funding sources for her salary. Mr. Henney explained the Consultant s job is to look for funding for Agricultural Preservation activities. MOVED BY COMM. VICKERS, SUPPORTED BY COMM. DELEON, TO APPROVE THE RESOLUTION AUTHORIZING A CONTRACT BETWEEN SHERIDAN LAND CONSULTING AND INGHAM COUNTY TO PROVIDE TECHNICAL ASSISTANCE TO THE INGHAM COUNTY AGRICULTURAL PRESERVATION BOARD. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Severino 12. Resolution of Intent to Enter Into a Conditional Agreement with the City of Lansing for the Lease and Operation of the Potter Park Zoo Chairperson Schor stated Comm. Bahar-Cook worked very hard on this matter as Chair of the Task Force for the past three months. Comm. Bahar-Cook thanked Chairperson Celentino for the opportunity to chair the Task Force. She also expressed her appreciation to the other members of the Task Force for their participation. 4
Comm. Bahar-Cook explained the Task Force held discussions with members of the Lansing City Council, the Parks Board, the Potters Park Zoo and the Potters Park Zoological Society. It is important that the Zoo is recognized as a regional attraction which should receive regional funding. In time, maybe Eaton and Clinton Counties will be willing participate in a regional authority. Comm. Bahar-Cook further explained that if the County is to leverage the funding for the Zoo, it should have financial control over the Zoo. It is ultimately the County tax payers money that should be spent wisely. The Task Force has recommended the County lease the Zoo on the condition that a Zoo millage is approved by the voters. It is also important to consider the current Zoo employees. The recommendation calls for no more than.46 mills. MOVED BY COMM. DELEON, SUPPORTED BY COMM. COPEDGE, TO APPROVE THE RESOLUTION OF INTENT TO E NTER INTO A CONDITIONAL AGREEMENT WITH THE CITY OF LANSING FOR THE LEASE AND OPERATION OF THE POTTER PARK ZOO. Comm. DeLeon stated, currently, all indications point to.46 mills. Additional financial information which has just been received will be reviewed. Chairperson Schor stated approval of the Resolution does not place the millage language on the ballot. Comm. Bahar-Cook explained the Resolution informs the City of Lansing of the County s position. Comm. Copedge stated Comm. Bahar-Cook did a wonderful job chairing the Zoo Task Force. She kept people on task and focused on the main issue. (A number of Commissioners made similar comments regarding Comm. Bahar-Cook.) Chairperson Celentino concurred with Comm. Copedge s statements. Everyone on the Task Force did a wonderful job deliberating the issue. Chairperson Celentino discussed the general terms of the conditions, as contained in the Resolution. He asked if item (g) is inconsistent with item (a). (a) the City lease Potter Park and the Zoo to Ingham County, transfer to Ingham County all personal property necessary for zoo operations and maintenance, and transfer responsibility for the operation and the maintenance of Potter Park and the Zoo to Ingham county to be operated through the Ingham County Parks & Recreation Commission. (g) the City would be financially responsible for any costs associated with the operation and maintenance of Potter Park and the Zoo in excess of the Millage Revenues. Mr. Dore explained the language was inserted by the County Attorney. The language in (a) is sufficient, so item (g) could be removed. The language came from discussions related to the Zoo employees. Chairperson Schor stated item (g) was initially included in the terms and conditions due to concerns major expenses relating to pre-existing conditions at the Zoo. He suggested the term pre-existing could be inserted into the language in item (g). Chairperson Celentino stated he would be more comfortable with striking item (g) and then replacing it with clarified language. If the County takes over the Zoo and its operation, it should be responsible for any additional costs beyond the millage revenues. Comm. DeLeon stated she would be more comfortable with keeping item (g) in the terms and conditions once it has been clarified. 5
Comm. Vickers asked if the County had received a formal request from the City Council regarding Potter Park and the Zoo. Chairperson Schor stated the County received a letter from the Mayor s Office and the Lansing City Council participated on the Task Force. Comm. Bahar-Cook explained that Mr. Ambrose and Mr. Leeman served on the Task Force. The Mayor recommended option five and Mr. Leeman indicated his preference for option two. Comm. Vickers asked if a lease amount has been discussed by the Task Force. Comm. Bahar-Cook stated a $1.00 amount has been discussed. Comm. Vickers asked if the City could cancel the lease. Comm. Bahar- Cook stated a 20-year lease has been discussed. A contract has not been drafted. Chairperson Schor stated the cancellation of the lease would be addressed in the lease contract. Mr. Dore stated that issue is normally addressed in contract language. Mr. Ambrose stated the City trusts the County; however, it does have expectations, i.e. accreditation. Comm. Vickers questioned the increase in the millage amount from $1.2 or $1.8 million to $3.1 million. Comm. Bahar-Cook explained that the Zoological Society expressed its concern regarding renovations which need to be made to the Park s infrastructure. Comm. Copedge asked about any pre-existing environmental issues or pre-existing litigation relating to the Park and/or the Zoo. Chairperson Schor stated those issues would be addressed for the Board meeting or for the Finance Committee meeting. Comm. Holman addressed item (d): express the parties intent that Zoo employees would not be placed in any worse position regarding wages and benefits. She asked if the current Zoo employees would become Ingham County employees. Comm. Bahar-Cook stated that issue has not been determined. Comm. DeLeon stated if Clinton County and Delta Township intend to participate in a Zoo Authority, they should submit their Resolutions of Intent soon. Comm. Bahar-Cook explained the Task Force is moving forward with the 2006 timeline. The 2007 timeline may be more appropriate. Chairperson Celentino explained the first BE IT FURTHER RESOVLED paragraph of the Resolution addresses the County s intent. Chairperson Celentino addressed item (c) of the terms and conditions. He explained that Clinton County would not be able to place a millage question on the 2006 ballot. They will consider doing so in 2007. Clinton County would like to serve on the Zoo Authority Board in an ex-officio capacity. Chairperson Celentino explained the Zoo Authority would be similar to the 911 Advisory Board. The Committee consented to a Friendly Amendment to (c) the Zoo Society is to be changed to the Zoological Society. Mr. Ambrose thanked the County, on behalf of the Mayor, for its work to date on the Zoo issue. He encouraged the County to proceed expeditiously with the Resolution, the millage and the regional efforts. The Task Force did consider all options. Mr. Ambrose stated the City would prefer to have a more active role in the operation of the Park and the Zoo due to its investment in the Park and the Zoo. Mr. Ambrose also stated the City understands the County taxpayers would assume more and more financial responsibility over the Park and Zoo. The fact the County should want some operational control is also understandable. Mr. Ambrose stated the County s interest in participating in the Zoo and the interest of other governmental entities speaks to the opportunity for the Zoo to grow and continue to be a high quality Zoo. Ownership of the Park and Zoo property will remain with the City; therefore, the City will continue to monitor that asset. The City will expect the Zoo to maintain its accreditation status. It is also hopeful that item (c) of 6
the terms and conditions can be further defined regarding its intent. Mr. Ambrose suggested a Zoo Advisory Board be created for the purpose of monitoring the Zoo s operations and to provide advice and recommendations to the County Parks Commission and other interested parties. Chairperson Celentino asked if Mr. Ambrose s suggestion would recognize the City s investment in the Zoo. Mr. Ambrose stated the language would be an improvement over the current language. The City should be assured that it has some voice in matters concerning the Park and the Zoo. He further explained it would be helpful from the Mayor s perspective to define a minimum of the responsibilities. Mr. Ambrose suggested the Zoo Advisory Board consist of no fewer than 2 City representatives, 2 County representatives, 1 Zoological Society representative and one representative from other interested parties regarding their financial support of the Zoo. The City Council wants details in order to increase their comfort level in leasing the property to the Zoo. Comm. Copedge asked what kind of authority a Zoo Advisory Board would have. Mr. Ambrose stated the Zoo Advisory Board would be similar to the 911 Advisory Board. Chairperson Schor explained the 911 Advisory Board is a purely advisory board to the Board of Commissioners. A comparison between the two Boards is fair. Chairperson Schor also stated the Board of Commissioners has only overturned a recommendation of the 911 Advisory Board a few times over the past several years. Comm. Bahar-Cook stated it s very important for the City to serve a role because the County has not operated a Zoo in the past. Comm. Copedge was assured the Zoo Advisory Board would not be similar to the Road Commission or the Airport Authority. Chairperson Celentino stated the County respects the 911 Advisory Board. A Zoo Advisory Board would need to recognize that its role would be to provide recommendations and advice to the Board of Commissioners. Ingham County realizes the City has supported the Zoo for many years. Chairperson Celentino further stated he would also like the Advisory Board membership and duties to be more defined. Comm. Holman recommended the Zoo Advisory Board membership be limited to approximately seven members. The Committee consented to a Friendly Amendment to (c) create a Zoo Advisory Board for the purpose of monitoring Zoo operations and to provide advice and recommendation to the County Parks & Recreation Commission and other interested parties. After some discussion, the Friendly Amendment was withdrawn. MOVED BY COMM. DELEON, SUPPORTED BY COMM. HOLMAN, TO AMEND ITEM (c): create a Zoo Advisory Board, for the purpose of monitoring Zoo operations and to provide advice and recommendation to the County Parks and Recreation Commission and other interested parties; the membership to be determined by the County Board of Commissioners, but which shall include at least two representatives from the City of Lansing, at least two representatives from Ingham County, at least one representative from the Zoological Society and at least one representative from other governmental entities interested in financially supporting the Zoo. MOTION CARRIED UNANIMOUSLY. Absent: Comm. Severino 7
Mr. Ambrose stated item (g) of the terms and conditions creates a problem for the City. The language is contradictory: (g) the City would be financially responsible for any costs associated with the operation and maintenance of Potter Park and the Zoo in excess of the Millage Revenues. Mr. Ambrose explained the City understands the pre-existing conditions concept; however, the terms would be negotiated in a final agreement. Mr. Dore suggested the agreement express the parties intent that the City and the County be jointly responsible for any pre-existing conditions. Comm. DeLeon suggested the Committee wait and see what the Finance Committee recommends for this matter. Chairperson Celentino expressed his concern that the current language is inconsistent with the County s intent. Chairperson Schor stated it is this Committee s intent that staff negotiates a lease with the City of Lansing that would protect the County from any unforeseen, non-foreclosed problems. Comm. Bahar-Cook stated the Zoo is reviewed with a fine-tooth comb every five years. Mr. Jemerson explained the inspection of the Zoo can be equated with a home inspection but from the perspective of the safety of the animals. Chairperson Schor suggested item (g) be removed from the Resolution and that the issue be addressed by the County Attorney in the lease. (Comm. Severino arrived at 8:43 p.m.) MOVED BY COMM. HOLMAN, SUPPORTED BY COMM. SCHOR, TO AMEND ITEM (g) OF THE RESOLUTION TO: EXPRESS THE PARTIES INTENT THAT THE CITY OF LANSING, AND NOT INGHAM COUNTY, SHALL BE RESPONSIBLE FOR ANY COSTS ASSOCIATED WITH THE OPERATION AND MAINTENANCE OF POTTER PARK AND THE ZOO ARISING FROM ANY UNFORESEEN AND/OR PRE-EXISTING CONDITIONS. Comm. Severino suggested the language indicate the City would indemnify the County for any such costs. Chairperson Schor stated the County Attorney would address that issue in the lease. MOTION FAILED with Comms. Schor, Holman and Severino voting YES. (Item (g) will remain in the Resolution and staff will draft language for the lease. Language will be ready for the Finance Committee meeting on July 19, 2006.) The Committee continued their discussion of this item. Comm. Severino stated he would not be in favor of selling the millage to the voters with the promise that Clinton County and Delta Township will participate financially in the future. Chairperson Schor explained it is not the roll of the Board of Commissioners to sell the millage. Chairperson Celentino expressed his appreciation for Comm. Severino s comment. He then stated the County should recognize that Clinton County always comes to the table. It s possible the County should wait until 2007 to place the millage on the ballot; however, Clinton County assured the Task Force that if the millage passes in 2006, it would not deter their discussions of participating in the Zoo Authority. Mr. Ambrose expressed the City s concern regarding the timeline referred to in the second BE IT FURTHER RESOLVED paragraph of the Resolution. The Committee consented to a Friendly Amendment to add the term external to the second BE IT FURTHER RESOLVED paragraph in reference to the accountants and/or consultants. 8
MOVED BY COMM. HOLMAN, SUPPORTED BY COMM. SCHOR, TO AMEND RESOLUTION ITEM (E) BY ADDING THE FOLLOWING LANGUAGE TO THE END OF SECOND LINE: AND CONTINUED ACCREDITATION OF THE ZOO. Mr. Ambrose suggested the Resolution include language which expresses the County s intent to maintain accreditation of the Zoo. Chairperson Schor stated it is the intent of the County to maintain the Zoo s accreditation status. Comm. Severino asked Comm. Holman to clarify the intent of her motion. Comm. Holman explained the intent is to show a commitment to maintain accreditation. Comm. Holman withdrew her motion. MOVED BY COMM. HOLMAN, SUPPORTED BY COMM. DELEON, TO ADD A WHEREAS WHICH STATES: IT IS THE INTENT OF THE COUNTY AND THE CITY TO MAINTAIN ACCREDITATION AND OTHER LICENSING CONTRACTS/ REQUIREMENTS. Comm. Severino stated he would not vote in favor of the above motion because it is more appropriate to handle that issue in another document. MOTION CARRIED with Comms Severino and Vickers voting NO. MOVED BY COMM. DELEON, SUPPORTED BY COMM. COPEDGE, TO ADD A BE IT FURTHER RESOLVED PARAGRAPH TO THE RESOLUTION WHICH STATES: BE IT FURTHER RESOLVED, THAT STAFF SHALL BE AUTHORIZED TO NEGOTIATE A LEASE WITH REPRESENTATIVES OF THE CITY OF LANSING, WITH THE FINAL LEASE TO BE BROUGHT BACK TO THE INGHAM COUNTY BOARD OF COMMISSIONERS FOR APPROVAL. MOTION CARRIED UNANIMOUSLY. MAIN MOTION as Amended CARRIED with Comm. Vickers voting NO. 3b. Fair Board Resolution Amending Resolution #05-339 to Authorize Per Diems for Fair Board Members Working During Fair Week Chairperson Schor asked why the President and Vice President of the Fair Board should receive a higher per diem than the other Fair Board members. Comm. Vickers stated the Chair and the Vice Chair handle more people-related tasks than the other members. He then stated the per diems could be reduced to the same level as the other Fair Board members if that is the wish of this Committee. MOVED BY COMM. VICKERS, SUPPORTED BY COMM. DELEON, TO APPROVE THE RESOLUTION AMENDING RESOLUTION #05-339 TO AUTHORIZE PER DIEMS FOR FAIR BOARD MEMBERS WORKING DURING FAIR WEEK. The Committee consented to a Friendly Amendment to change the President, the Vice President and the Secretary-Treasurer per diems to $60 for an 8 hour shift and $30 for a 4 hour shift. MOTION CARRIED UNANIMOUSLY as amended. 9. Management Information Systems b. Informational Item County-wide Wireless Initiative Mr. Taylor stated he has proceeded with the Jurisdictional Wide Wireless project since he was last before this Committee. He explained the government would build and operate 9
the network. A commercial provider would be selected to place equipment on public property. The County would receive the revenue and this would be a low cost service. A community meeting will be held in August 2006. The Board of Commissioners will be invited to this meeting. Chairperson Schor stated Mr. Taylor and Ms. Pigg are doing a phenomenal job on this issue. He then encouraged the Commissioners to speak with Mr. Taylor if they have any questions or concerns regarding the Initiative. Mr. Taylor stated he would be very happy to speak with the Commissioners prior to the community meeting. Comm. Severino asked when the web monitoring system was implemented (agenda item #9a). Mr. Taylor stated the system has been in operation since April 2006. The employees are aware of the monitoring. Mr. Taylor then explained it is up to the department heads to determine specific web use policies. Comm. Severino stated he hopes the Committee can have a more in depth discussion of this issue in the near future. Ms. Pigg explained the County-wide wireless initiative will bring the County up to speed with other Michigan counties. a. Informational Item Director Rodney Taylor, Web Monitoring This item was discussed briefly in agenda item #9b. 10. Commissioner Dianne Holman Resolution Authorizing Ingham County to Participate in the Timberland Resource Conservation and Development Area (Tabled from the June 20, 2006 County Services Committee Meeting) Comm. Holman explained this item was tabled at this Committee s June 20, 2006 meeting to allow the Drain Office and the Parks Department an opportunity to review the matter. She stated the Drain Office and the Parks Department are supportive of this item. MOVED BY COMM. VICKERS, SUPPORTED BY COMM. HOLMAN, TO APPROVE THE RESOLUTION AUTHORIZING INGHAM COUNTY TO PARTICIPATE IN THE TIMBERLAND RESOURCE CONSERVATION AND DEVELOPMENTAREA. MOTION CARRIED UNANIMOUSLY. 11. County Services Committee/Controller s Office a. Resolution to Adopt an Ordinance Amending the Ingham County Animal Control Ordinance to Transfer Supervisory Responsibility Over the Animal Director to the County Controller/Administrator Chairperson Schor explained there have been concerns about public discussions coming before this Committee in relation to the Animal Control Office. To resolve these concerns, the Animal Control Director will report to the Controller/Administrator regarding employee issues. MOVED BY COMM. DELEON, SUPPORTED BY COMM. COPEDGE, TO APPROVE THE RESOLUTION TO ADOPT AN ORDINANCE AMENDING THE INGHAM COUNTY ANIMAL CONTROL ORDINANCE TO TRANSFER SUPERVISORY RESPONSIBILITY OVER THE ANIMAL DIRECTOR TO THE COUNTY CONTROLLER/ADMINISTRATOR. 10
Chairperson Schor explained that if an issue cannot be resolved between the Animal Control Director and the Controller, the issue will come before this Committee. The Director and the Controller are aware of this situation. MOTION CARRIED UNANIMOUSLY. b. A Request for Permission to Release Attorney/Client Privileged Communication Chairperson Schor explained the Airport Authority has requested to review our Attorney s opinion regarding the Airport Authority millage. The County Attorney has approved this request. MOVED BY COMM. DELEON, SUPPORTED BY COMM. VICKERS, TO APPROVE THE REQUEST FOR PERMISSION TO RELEASE ATTORNEY/CLIENT PRIVILEGED COMMUNICATION. MOTION CARRIED UNANIMOUSLY. Announcements Comm. Vickers stated he is a big supporter of the Potter Park Zoo. He then stated he has concerns regarding some comments made on behalf of the City of Lansing. Public Comment: None The meeting adjourned at 9:23 p.m. Respectfully submitted, Debra Neff 11
Agenda Item 3 Introduced by the County Services and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO AUTHORIZE ACCEPTANCE OF A $5,000.00 DONATION FROM THE CITY OF MASON WHEREAS, the Ingham County Board of Commissioners authorized a lease of a portion of the Ingham County Fairgrounds for the purpose of constructing a sports complex; and WHEREAS, the project involved the construction of South Temple Street which links to the new entrance of the Ingham County Fairgrounds; and WHEREAS, this new entrance is of benefit to the operation of the Ingham County Fairgrounds; and WHEREAS, the City of Mason desires to donate $5,000 of street funds to Ingham County for the landscaping of the South Temple Street entrance to the Ingham County Fairgrounds. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners accepts the donation of $5,000 as offered by the City of Mason. BE IT FUTHER RESOLVED, that the funds from this donation are to be used for landscaping improvements to the South Temple Street entrance to the Ingham County Fairgrounds. BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments. BE IT FURTHER RESOLVED, that the Ingham County Board of Commissioners expresses their appreciation to the City of Mason for their generous donation.
Agenda Item 4a RESOLUTION STAFF REVIEW DATE August 2, 2006 Agenda Item Title: Resolution Authorizing a Contract with the Ingham County Road Commission for Improvements to the Rayner Park Entrance Road Submitted by: Parks and Recreation Commission Committees: LE, JD, HS, CS *, Finance * Summary of Proposed Action: This resolution authorizes a contract with the Ingham County Road Commission to pave the Rayner Park entrance road. Bids were solicited as part of the Road Commission s annual local road paving program, and the work will be done by Aggregate Industries. The Road Commission will provide construction inspection. Financial Implications: The total project cost is $29,831.25. $25,000 is budgeted for 2006. The Parks Department has identified an additional $4,831.25 within its budget. Other Implications: None. Staff Recommendation: JN HH TM JC X Staff recommends approval of this resolution.
Agenda Item 4a Introduced by the County Services and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION AUTHORIZING A CONTRACT WITH THE INGHAM COUNTY ROAD COMMISSION FOR IMPROVEMENTS TO THE RAYNER PARK ENTRANCE ROAD WHEREAS, the Ingham County Road Commission solicited and accepted the low bid for 2006 local road paving projects; and WHEREAS, the Rayner Park entrance road project, in the amount of $29,831.25, was included in the 2006 local road paving projects bid; and WHEREAS, the Rayner Park entrance road project, in the amount of $25,000, was recommended by the Parks and Recreation Commission, and approved by the Board of Commissioners for inclusion in the 2006 Capital Budget; and WHEREAS, there are sufficient funds in the Parks Department budget to provide the remaining amount of $4,831.25. THEREFORE BE IT RESOLVED, that the Board of Commissioners hereby authorizes a contract with the Ingham County Road Commission for improvements to the Rayner Park entrance road in the amount of $29,831.25. BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments. BE IT FURTHER RESOLVED, that the Ingham County Board Chairperson and the County Clerk are authorized to sign any contract documents consistent with this resolution after approval as to form by the County Attorney.
Agenda Item 4b RESOLUTION STAFF REVIEW DATE August 2, 2006 Agenda Item Title: Resolution to Authorize a Transfer of Funds to the City of Lansing to be Used for the Construction of the Hawk Island County Park to Macguire Park Section of the Heart of Michigan Trail Submitted by: Parks and Recreation Commission Committees: LE, JD, HS, CS *, Finance * Summary of Proposed Action: This resolution will transfer $182,500 to the City of Lansing in order to provide Ingham County s share of the Hawk Island Park to Macguire Park section of the Heart of Michigan Trail. Financial Implications: Funds are budgeted within the Parks and Recreation Commission s Capital Improvement Fund. A breakdown for all funding sources for the 1.3 million dollar project is as follows: $ 182,500 Ingham County $ 182,500 City of Lansing $ 426,500 Michigan Department of Natural Resources Trust Fund Grant $ 534,412 Michigan Department of Transportation Enhancement Grant $1,325,912 TOTAL Other Implications: This is a joint project with the City of Lansing and continues the County s policy of partnering with other local units to provide recreational facilities whenever possible. This resolution is consistent with the Board of Commissioners priority Enhance Recreational Opportunities throughout Ingham County through implementation of the County Parks Master Plan, focusing on connection of Ingham County Parks by a series of non-motorized pathways. Staff Recommendation: JN HH TM JC X Staff recommends approval of this resolution.
Agenda Item 4b Introduced by the County Services and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO AUTHORIZE A TRANSFER OF FUNDS TO THE CITY OF LANSING TO BE USED FOR THE CONSTRUCTION OF THE HAWK ISLAND COUNTY PARK TO MACGUIRE PARK SECTION OF THE HEART OF MICHIGAN TRAIL WHEREAS, the Ingham County Parks Master Plan was developed under the direction of the Ingham County Board of Commissioners to establish a systematic plan to meet the goal of providing adequate recreational facilities for the residents of Ingham County; and WHEREAS, the development of a trail system to connect the recreation resources was listed as a top priority; and WHEREAS, the proposed Heart of Michigan Trail would link Hawk Island County Park to the existing River Trail with the potential to eventually connect to Lake Lansing Park and Burchfield Park through the Heart of Michigan Trail; and WHEREAS, the 2006 Capital Budget Appropriation identified $182,500 in matching funds for this section of the Heart of Michigan Trail; and WHEREAS, the City of Lansing is the official grantee and is administering the project with the funding breakdown as follows: $ 182,500 Ingham County $ 182,500 City of Lansing $ 426,500 Michigan Department of Natural Resources Trust Fund Grant $ 534,412 Michigan Department of Transportation Enhancement Grant $1,325,912 TOTAL WHEREAS, the Ingham County Parks and Recreation Commission has recommended the transfer of funds. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners authorizes the transfer of $182,500 to the City of Lansing s Parks and Recreation Department for the part of the local match as identified in the 2006 Capital Improvement Budget to construct the Hawk Island County Park to Macguire Park section of the Heart of Michigan Trail. BE IT FURTHER RESOLVED, that an appropriate contract with the City of Lansing be prepared for that purpose. BE IT FURTHER RESOLVED, that the Controller is authorized to make the necessary budget adjustments. BE IT FURTHER RESOLVED, that the Board Chairperson and County Clerk are authorized to sign the necessary documents after approval as to form by the County Attorney.
Agenda Item 5a RESOLUTION STAFF REVIEW DATE: July 31, 2006 Agenda Item Title: Resolution to Establish a Billing Manager Position in the Health Department Submitted by: Health Department Committees: LE, JD, HS *, CS *, Finance * Summary of Proposed Action: The establishment of a Billing Manager position within the Managerial and Confidential Employee Personnel Plan at a level M-9 ($49,054 $58,880). It would also eliminate a vacant Account Clerk position. Financial Implications: Funding for the position is included in the 2007 Budget request. Other Implications: None. Staff Recommendation: JN HH X TM JC Staff recommends approval of this resolution.
Agenda Item 5a MEMORANDUM To: From: Human Services Committee County Services Committee Finance Committee Bruce Bragg Date: July 27, 2006 Subject: Recommendation to Establish a Billing Manager Position This is a recommendation to establish a billing manager position within the Health Department. The Billing and Reporting Unit is overseen by the Primary Care Director. The Unit has six staff positions. It plays a very important role in the Department s infrastructure, ensuring that clerical staff in all the clinical units are educated on the operation of the practice management system, that third party claims are submitted in a timely fashion, that these submitted claims are appropriately tracked and re-submitted as necessary, and that all payments are recorded in the practice management system. In excess of $8 million is generated through the billing operations to support the network of community health centers. The Billing and Reporting Unit needs a manager. I am recommending that the Board eliminate a vacant position in the Billing and Reporting Unit (Account Clerk, UAW TOPS D) and establish a Billing Manager position. The Account Clerk position has been vacant during 2006 as we prepared to make this recommendation. The funds to support the Billing Manager are included in the 2007 Budget request. The long-term cost of this change (using the Grebner method) is about $26,000. The value of the leadership and financial assurances this manager provides to the Department s billing and reporting functions greatly exceeds that cost. I recommend that the Board adopts the attached resolution and authorize the establishment of the Billing Manager position. Attachment cc: Jaeson Fournier w/attachment John Jacobs w/attachment Tom Larkins w/attachment
Agenda Item 5a Introduced by the Human Services, County Services, and Finance Committees of the: INGHAM COUNTY BOARD OF COMMISSIONERS RESOLUTION TO ESTABLISH A BILLING MANAGER POSITION IN THE HEALTH DEPARTMENT WHEREAS, the Health Department operates a clinical billing system that generates about $8 million to support clinical services to low-income, Medicaid and IHP enrolled and uninsured persons; and WHEREAS, the Primary Care Director has determined that it is necessary to establish a Billing Manager position to manage the billing and reporting operations; and WHEREAS, the Health Officer has advised that funds are included in the 2007 Budget request to support the Billing Manger position and has recommended that the Board of Commissioners establish a Billing Manager position. THEREFORE BE IT RESOLVED, that the Ingham County Board of Commissioners establishes a Billing Manager position M-9 ($49,054 $58,880) within the Managerial and Confidential Employee Personnel Plan as recommended by the Human Resources Department. BE IT FURTHER RESOLVED, that the Board eliminates position #601023, Account Clerk - Health Department (UAW-TOPS D). BE IT FURTHER RESOLVED, that these actions are effective October 1, 2006.
Agenda Item 5b MEMORANDUM To: From: County Services Committee Bruce Bragg Date: August 9, 2006 Subject: Request for a 90 Day Unpaid Leave of Absence This is a recommendation to grant a 90 unpaid leave of absence for Pamela Flowers, Nutritionist in the WIC Program. Ms. Flowers is employed under the ICEA Professional Unit Agreement. Ms. Flowers has a serious medical condition and has utilized all of her accumulated leave as well as unpaid leave that can be authorized by the Human Resources Director and the Health Officer. I am recommending that the County Services Committee authorize a 90 unpaid leave of absence under Article 21, Section 14(A). This is the last leave of absence that can be extended to Ms. Flowers under the ICEA Professional Agreement. c: Jayson Welter Jaeson Fournier
Agenda Item 5b MEMORANDUM DATE: August 8, 2006 TO: FROM: RE: County Services Committee Harold Hailey, Human Resources Director Request for 90 Day Unpaid Leave of Absence/Health Department Human Resources is in support of this request for unpaid leave of absence. Please let me know if you have any questions. HH/daj
Agenda Item 5c MEMORANDUM To: From: County Services Committee Bruce Bragg Date: August 9, 2006 Subject: Request to Start Above the Minimum Step This is a recommendation to authorize a starting salary at Step 3 for a Health Center Administrator. Phillip Wilkinson was the choice of the selection team among the four candidates referred for a vacant Health Center Administrator position. Mr. Wilkinson has a Master s Degree in Social Work and several years of health care administrative experience, including a four year stint as a clinic manager with Mercy Hospital in Detroit. Mr. Wilkinson has requested the third step in the salary range (M10-3) ($58,771). The selection team supports his request, based on his experience. I recommend that the County Services Committee authorizes a starting salary for Phillip Wilkinson, for the position of Health Center Administrator, at Step 3 of the M10 salary range. Thank you for your consideration. c: Jaeson Fournier
Agenda Item 5c MEMORANDUM DATE: August 8, 2006 TO: FROM: RE: County Services Committee Harold Hailey, Human Resources Director Request to Start Above the Minimum Step/Health Department Human Resources is in support of starting the employee at Step (3). Please let me know if you have any questions. HH/daj
Agenda Item 6a RESOLUTION STAFF REVIEW DATE August 1, 2006 Agenda Item Title: Resolution Awarding a Contract to Foster Concrete Construction, Inc. for County-wide Concrete Replacement and Repair Submitted by: Facilities Committees: LE, JD, HS, CS *, Finance * Summary of Proposed Action: This resolution authorizes a contract between Ingham County and Foster Concrete Construction, Inc. for the replacement of deteriorated sidewalks and other flat areas county-wide. This resolution is necessary to maintain safety and the overall appearance of Ingham County government facilities. Financial Implications: The total square footage will be determined by the County with total costs not to exceed $40,000. Funds for this project have been approved and are budgeted within the 2006 Capital Improvements Plan. Costs for these repairs will be based on square footage as follows: $4.50 per sq. ft. for sidewalks $4.25 per sq. ft. for sidewalks along curb $5.75 per sq. ft. for doorways Other Implications: It is the recommendation of the Facilities Department, in concurrence with the Purchasing Department, to award a contract to Foster Concrete Construction, Inc., who submitted the lowest responsive and responsible proposal. Please see the provided attachment for more detail. Staff Recommendation: JN HH TM JC X Staff recommends approval of this resolution.
Agenda Item 6a MEMORANDUM TO: FROM: County Services and Finance Committees Mike Hughes/Facilities Manager DATE: July 25, 2006 RE: Resolution Awarding a Contract to Foster Concrete Construction, Inc. for County-wide Concrete Replacement and Repair The resolution before you authorizes awarding a contract between the County and Foster Concrete Construction, Inc. for the replacement of deteriorated sidewalks and other flat areas county-wide. Costs for these repairs will be based on square footage as follows: $4.50 per sq. ft. for sidewalks $4.25 per sq. ft. for sidewalks along curb $5.75 per sq. ft. for doorways Areas of repair will include, but are not limited to, the Courthouse in Mason, 55 th District Court, Hilliard Building, Human Services Building, Veteran s Memorial Courthouse, Grady Porter Building, and the Mason Annex. These repairs are essential to maintain safety and the overall appearance of County facilities. The total square footage will be determined by the County with total costs not to exceed $40,000. Funds for this project have been approved and are budgeted within the 2006 Capital Improvements Plan and both the Facilities and Purchasing Departments recommend approval of this resolution. Thank you for your consideration in this matter.