2017-2018 Room Selection Newsletter Volume 5 OFFICE OF RESIDENTIAL LIFE The University of New Haven is committed to providing safe, supportive, engaging, and developmentally appropriate residential communities for our students. We strongly believe that new first-year students and sophomores are most in need of the services provided by on-campus housing. To that end, the Room Selection process has been created to allow first-year students and sophomores to have the first opportunity to select on-campus housing. Juniors and seniors will have the opportunity to reside in both on-campus and off-campus University housing as space permits. This newsletter will begin to answer the questions most commonly asked in regards to Room Selection. Throughout the Room Selection process, Residential Life staff will be available to assist and support all of our students as they make arrangements for housing for the 2017-2018 academic year. Packet Contents Introduction 1 Housing Selection Phases 2 Information Sessions, Deadlines, & Matching Mates 3 Frequently Asked Questions 4-5 Residential Life Monday Friday 8:30am 4:30pm reslife@newhaven.edu (203) 932 7076 Located in Bixler Hall Be sure to like our Facebook page and follow us on Twitter for important information on the Room Selection process. facebook.com/unhreslife twitter.com/unhreslife
2017 2018 Room Selection Phases March 23 2pm-6pm Celentano Hall Selection Start: March 27 at 2pm End: March 28 at 12pm Start: March 28 at 2pm End: March 29 at 12pm Start: March 30 at 2pm End: March 31 at 12pm Start: April 3 at 2pm End: April 4 at 12pm Sophomore Complete Junior/Senior Complete Sophomore Incomplete Junior/Senior Incomplete Start: April 6 at 2pm End: April 7 at 12pm Mixed Groups Selection Start: April 10 at 2pm End: April 11 at 12pm Final Room Selection Room Selection Process by Rising Class Status Rising Sophomores may select an apartment/suite in Botwinik Hall, Bergami Hall, Sheffield Hall, Winchester Hall, and suite-style units in Westside Hall. The suites must be completely filled. Apartment/suite sizes range from 2 person to 6 person. Rising Juniors and Seniors may select an apartment/suite in Savin Court Apartments, Dunham Hall, Forest Hills Apartments, Ruden Street Apartments, and Main Street Condos. Groups may select rooms in Winchester Hall or Sheffield Hall based on availability. You must fill the apartment/suite completely. Rising Juniors and Seniors are also eligible to participate in Celentano Hall Room Selection. Rising Sophomores may be chosen as roommates by rising Junior and Senior groups for Celentano Hall. You must fill the apartment/suite completely.
2017-2018 Housing Information Session Dates Have questions about due dates, where to find your 2017-2018 Housing Application which includes the Housing License Agreement, class status, and more? We strongly encourage you to attend an information session where we will walk you through the entire process. February 6, 2017 Alumni Lounge, 6pm February 21, 2017 Alumni Lounge, 12pm March 1, 2017 Alumni Lounge, 4pm 2017-2018 Important Dates It is your responsibility to be aware of the important dates and deadlines below. March 3, 2017 March 6, 2017 March 9, 2017 March 20, 2017 Non-refundable, non-transferable $500 Housing Deposit due Completed 2017-2018 Housing Application which includes the Housing License Agreement due Initial list of students eligible for Room Selection will be posted on the website and an email will be sent out Final list of students eligible for Room Selection will be posted on the website and an email sent out Lottery numbers will be distributed to eligible students 2017-2018 Matching Mates Matching Mates is an opportunity for students who are looking for housing for the 2017-2018 academic year, but who have not found roommates, to meet other students and fill an apartment. March 22, 2017 5 7pm Alumni Annex March 26, 2017 4 6pm Alumni Lounge March 30, 2017 4 6pm Alumni Annex
Frequently Asked Questions Q. Can I participate in Room Selection if I missed the Housing Deposit deadline? A. If you did not pay your $500 Housing Deposit and complete the 2017-2018 Housing Application which includes the Housing License Agreement by March 3, 2017, you will not be eligible to participate in the selection process. Once you submit your Housing Deposit, you will be placed on a Waiting List in order by payment date. Q. Is the $500 Housing Deposit refundable? A: The $500 deposit is non-refundable, non-transferable. If you select a room and change your mind at a later date, your deposit will not be refunded or transferred. If you submit the deposit after the deadline you will be placed on a waitlist for housing and assigned to housing on a space available basis after the Room Selection process has been completed. Q. Can current commuters participate in Room Selection for 2017-2018 housing? A: Commuter students who submit the $500 Housing Deposit and complete the 2017-2018 Housing Application which includes the Housing License Agreement by March 3, 2017 will be eligible to participate in the Room Selection process. Q Q. What do I do if I am a transfer student and my class status is incorrect? A: If you were a transfer student for the Fall 2016 or Spring 2017 terms, please check your class status and credit hours with the Registrar s Office by 12pm, March 9, 2017. It is your responsibility to make sure that your credit hours are correct by 12 pm, March 9, 2017 at noon! Q. How will I know if I am eligible to participate in Room Selection? A: An initial list of names of eligible students will be posted on the Residential Life website on March 6, 2017. Please be sure to check the list for your name. All students who have paid the $500 Housing Deposit and completed the 2017-2018 Housing Application which includes the Housing License Agreement will be sent an email confirmation with your lottery number on March 20, 2017.
Q. Will I be able to cancel my housing at any time? A: The Housing License Agreement is binding for the entire academic year as outlined in the terms of the agreement. All Room Fees become 100% nonrefundable on and after June 1, 2017 for the 2017-2018 academic year. You will not be permitted to cancel your Housing License Agreement between semesters. Please review your Student Handbook for additional information regarding your Housing License Agreement. Q. How can I select roommates? A: To select your roommates, you will form and confirm a roommate group through myhousing. Only students who are eligible for the Room Selection Process will be available to select as a roommate. Q. What if I do not have roommates? A: If you do not have roommates, but wish to participate in Room Selection, please come to the Office of Residential Life to fill out a roommate profile and look through our roommate profile book for other students looking for a roommate. It is your responsibility to contact individuals that are in the profile book. The Office of Residential Life also will host Matching Mates, which are opportunities for students to meet potential roommates and to fill incomplete groups. Please see the Useful Resources section (page 4) for dates and times Matching Mates will be held. Q. What if I am currently studying abroad and would like to select a room for the 2017-2018 academic year? A: If you are a student who is currently studying abroad, you must submit your $500 Housing Deposit and complete the 2017-2018 Housing Application which includes the Housing License Agreement by March 3, 2017 to participate in the Room Selection process.
Q. How will my medical needs be considered during the Room Selection process? A: The University is committed to providing equal access for individuals with disabilities to all of the programs and services it offers. Students requiring a modified housing assignment must register and submit an application, complete with supporting medical documentation, to the Accessibility Resources Center for review by the 504/ADA/FHA Committee. Current students requesting a new housing modification or seeking to renew a current housing modification for the upcoming academic term beginning August 2017 and who wish to be considered for a housing assignment with a preferred roommate(s) must be approved by the 504/ADA/FHA Committee and submit their approval letter to the Office of Residential Life by February 17, 2017. In order to give the 504/ADA/FHA Committee adequate time to review your request, it is suggested that you submit your application and documentation to the Accessibility Resources Center no later than February 3, 2017. In order to reserve the housing necessary to meet approved ADA modified housing requests as well as communicate in a timely manner the available rooms to students participating in the Room Selection lottery, students who receive approval from the 504/ADA/FHA Committee after February 17, 2017 will be assigned to modified housing on a space available basis without the option to fill their room/apartment with their preferred roommates. Students are not permitted to provide their own air conditioning unit. Students who wish to request a room/apartment with air conditioning must utilize the modified housing application process through the Accessibility Resources Center. Students approved for air conditioning by the 504/ADA/FHA Committee by February 17, 2017 (per the process outlined above) will be assigned to an appropriate air conditioned unit prior to the Room Selection lottery. Students who are approved for air conditioning after February 17, 2017 will be assigned on a space available basis without the option to fill their room/apartment with their preferred roommates. Students approved for air conditioning once the Room Selection lottery has been begun will be able to utilize the room change process to move to an air conditioned location based upon the vacancies available. The Accessibility Resources Center is located on the ground level of Sheffield Hall. They may be contacted at (203) 932-7332 or at AccessibilityResCtr@newhaven.edu. The Office of Residential Life is located on the first floor of Bixler Hall. They may be contacted at (203) 932-7076 or at ResLife@newhaven.edu.