FY2019 Grant Programs Overview

FY2019 Grant Programs Overview

About Us The Connecticut Office of the Arts (COA) is the state s arts agency within the Department of Economic and Community Development. COA is funded by the State of Connecticut and the National Endowment for the Arts. Vision Statement: Inspire. Empower. Educate, Transform. The arts are a human right. The Connecticut Office of the Arts envisions a world where the arts, in all its forms, are embedded in everyday life. Mission Statement: The Connecticut Office of the Arts animates a culture of creativity across Connecticut by supporting arts making and arts participation for all people.

Equity, Inclusion and Access Statement The Connecticut Office of the Arts believes that equity, inclusion and access involving all populations are critical to the vitality of our neighborhoods, towns, and cities. We acknowledge that there is much work to do in this area. The Connecticut Office of the Arts is committed to supporting and fully engaging diverse members of our communities in arts policy, practice, and decision making. Continually changing demographics invite opportunity for responsible and responsive social change by attracting new perspectives that connect minds to a vision and hands to a purpose through the arts.

The Connecticut Office of the Arts uses the lenses of RELEVANCE EQUITY ACCESS DIVERSITY INCLUSION to guide programmatic and investment decisions within a framework of artistic excellence. This is our READI Framework.

RELEVANCE: Meaningful or purposeful connection to one s aspirations, interests, or experiences in relation to current society or culture. We commit to a culture that supports curiosity, action and awareness in, about, and through the arts. R E A D I EQUITY: Policy and practice that is fair and just. Our processes and systems are designed to insure that we distribute resources without bias. We commit to a level playing field for constituents to access the resources in our control and the systems we can influence. ACCESS: We will create pathways that invite participation and communication and that provide opportunities for constituents from all populations. We commit to cultivating channels for engagement on all levels for all people. DIVERSITY: A mosaic of individuals offering unique perspectives and experiences influenced by their ethnic, cultural, social, economic and ability backgrounds. As Malcolm Forbes says, Diversity: the art of thinking independently together. We commit to enhancing creativity through diversity. INCLUSION: Active participation by constituents who represent and reflect the communities we are all a part of. We commit to building a community that is respectful and responsive to the diverse talents, skills and abilities of all people.

Artistic Excellence We acknowledge that artistic excellence and merit are very hard to define, so in lieu of a static definition, we lean on resources from the field to guide our interpretation of what artistic excellence and merit means, including: The National Endowment for the Arts ART WORKS Guidelines

Today s webinar will cover our FY2019 grant programs, including: Supporting Arts in Place provides general operating support to Connecticut Arts Organizations and Municipal Arts Departments. Arts Learning provides funding for projects that seek to connect PK-12 schools, their students, and Connecticut citizens with arts experiences in Connecticut. Arts Project provides funding for arts-based projects of artistic excellence that engage at least one (1) Connecticut artist in a significant role. Regional Initiative provides funding for small, communitybased projects.

FY2019 Grant Programs Eligible applicants can apply to ONLY ONE (1) of the following programs: Supporting Arts Arts Learning: Connection/Correlation Arts Learning: Integration Arts Project Regional Initiative Applicants, if eligible, may also apply to: Arts Learning: Access Examples: If you apply for a Supporting Arts grant, you may also apply for an Arts Learning: Access grant. If you apply for an Arts Project grant, you cannot apply for a Regional Initiative grant, but you may also apply for an Arts Learning: Access grant.

New for FY2019 New Funding Period: October 1, 2018 through September 30, 2019 Applicants must obtain a DUNS (Data Universal Number System) number. The ONLY exception is an individual. An individual is not required to have a DUNS number. Grant request amounts have changed. Cash match requirements have changed. Supporting Arts has been re-designed.

Supporting Arts Grants FY19 Design credit: KultureMEDIA

Supporting Arts Grants FY19 The Supporting Arts grant program provides unrestricted funding to support Connecticut's Arts Organizations and Municipal Arts Departments as they pursue their mission. This type of grant is flexible rather than for specific projects or programs and gives the grantee the ability to use the funds where they are most needed.

Supporting Arts: Eligibility Arts Organization A Connecticut Arts Organization is defined as a 501(c)(3) not-forprofit organization whose core mission, vision, focus and legal purpose, as stated in its Articles of Incorporation and/or bylaws, articulate a commitment to create, perform, present or promote artistic activities AND at least 51 percent of its annual fiscal expenditures is allocated specifically to support artistic activities, arts programming, services or arts-based Initiatives. *Artistic activities shall include, but are not limited to, music, theater, dance, painting, sculpture, literature, films and allied arts and crafts.

Supporting Arts: Eligibility Additional criteria for Arts Organizations applying to Supporting Arts: Incorporated in Connecticut for at least three years prior to the application date. Primary place of business and operations must be in Connecticut. Have a current Certificate of Good Standing (aka Certificate of Legal Existence) from Secretary of the State. Have a total organizational budget of more than $30,000 for each of the past three (3) years.

Supporting Arts: Eligibility Municipal Arts Department A Municipal Arts Department is defined as a Connecticut municipal government entity, such as a commission on the arts, department of cultural affairs, or other specifically designated arts office with the purpose to conduct and/or support artistic activities, arts programming, services or arts-based initiatives. Additional criteria for a Municipal Arts Department applying to Supporting Arts: A dedicated allocation in the municipal budget for arts and cultural activities, programming, services or arts-based initiatives; and Employ at least one (1) professional staff person who is dedicated to the municipal arts department with the position funded at no less than 20 hours per week.

Supporting Arts: Program Re-Design Name change from Supporting Arts in Place to simply the Supporting Arts grant program. Applicants applying as a Connecticut Arts Organization must match the stricter definition of an arts organization. In order to apply, an arts organization must have a total organizational budget of more than $30,000 for each of the last three (3) completed fiscal years. An arts organization must have (or obtain) a current Certificate of Good Standing (aka Certificate of Legal Existence) from the Secretary of the State s Office.

Supporting Arts: Program Re-Design All applicants are required to complete two (2) financial worksheets to report the expenses and unrestricted cash income for operating activities from the last three (3) completed fiscal years. Both financial worksheets must be certified by the applicant s Chief Financial Officer, Treasurer of the governing/advisory board, or a Certified Public Accountant. Applicants are required to provide a narrative to a series of questions.

Supporting Arts: Revisions Application to the Supporting Arts program does not guarantee funding. All applications will be reviewed and scored based on the program s new criteria. Grant amounts are no longer determined by a formula. Funding allocations are made according to an applicant s organizational budget size. Grant awards require a minimum 100% CASH match. Grantees cannot use in-kind goods/services toward a match.

Supporting Arts: Criteria To receive funding through the Supporting Arts grant program, an applicant must: Demonstrate financial health and sustainability and exhibit sound organizational and fiscal management (30 points); Provide programming, activities and/or services that are aligned with COA s READI Framework and support COA s mission & vision (25 points); Have an organizational structure, including management and members of the governing/advisory board, that supports COA s mission & vision and is aligned with COA s READI Framework (25 points); Have a clear and articulated vision for the implementation and success of the organization s strategic goals (10 points); and Understand organizational challenges and develop innovative solutions to address them (10 points).

Supporting Arts: Funding Allocations Funding allocations are made according to organizational budget size. $2,000 Small: Budget over $30,000 but below $100,000 $5,000 Mid-Sized A: Budget over $100,000 but below $500,000 $10,000 Mid-Sized B: Budget over $500,000 but below $1.5 M $12,500 Large: Budget over $1.5 M If the resulting awards exceed available funding, all awards will be proportionally adjusted to match available funds.

Arts Learning Grants FY19 Design credit: KultureMEDIA

Arts Learning Grants FY19 The Connecticut Office of the Arts (COA) promotes teaching and learning in, about, and through the arts, through high quality arts engagement, arts integration, arts exploration and discovery experiences. Through its Arts Learning grant program, COA seeks to connect PK- 12 schools, its students, and citizens with arts experience(s) in Connecticut. The Arts Learning grant program offers funding through three (3) distinct categories: Arts Access Connections/Correlations Integration

Arts Learning: Categories Arts Access - Exposure to the arts for learners of all ages through field trips, school or classroom visits, performance(s), informance(s) and/or lecture demonstrations by artists, artist groups or arts providers. Connections and Correlations - Extension of Arts Access experiences that begin to make connections between the arts experience and PK-12 school day curriculum. Integration - Sequential arts learning experiences that weave ideas and concepts between and among arts and non-arts disciplines, effectively advancing knowledge and/or skills in an arts discipline while concurrently advancing knowledge and/or skills in other disciplines. Arts Learning grants all categories - must support COA s READI Framework.

Arts Learning: Access Who May Apply PK-12 School & affiliated Parent Organization 501C-3 arts organization seeking to provide arts access experience(s) in Connecticut Arts program of 501C-3 non-arts organization seeking to provide arts access experience(s) in Connecticut Eligible applicants who have applied to other COA grants programs may also apply to the Arts Access category Funding Grant Requests: $500 - $1,000 No match required Total project minimum: $500 Can be used for any Arts Access experience or combination of Arts Access experiences Selection Criteria Rolling deadline. First come (and eligible, first served Applicant meets eligibility criteria Arts Access experience provides access/exposure of artistic quality, in Connecticut, appropriate to a defined group of learners Funds identified support eligible project expenses and are sufficient to complete the project as identified Supports COA s strategic direction (mission/vision/readi) within a framework of artistic excellence

Arts Learning: Access Access grants are not intended to provide general classroom art supplies or field trips to organizations outside Connecticut. Access grants are not intended to support classes for matriculating students. Access grant funds MAY be used for transportation Regional Service Organizations and Designated Local Fund grantees may NOT apply for Access grants.

Arts Learning: Connection/Correlation Who May Apply PK-12 School & affiliated Parent Organization 501C-3 arts organization seeking to provide a program(s) connecting/correlating with PK-12 school day curriculum Arts program of 501C-3 non-arts organization seeking to provide a program(s) connecting/correlating with PK-12 school day curriculum Selection Criteria - 15 points each Funding Grant Requests: $3,000 - $5,000 25% minimum cash match required: $750-$1,250 *must be confirmed at time of application. Administrative and in-kind expenses may not be considered as part of the CASH match. Total project minimum: $3,750 - $6,250 Can be used for any Connection experience(s)* Quality and Merit of Plan Fiscal Appropriateness READI Competitive Category Deadline: June 6, 2018

Arts Learning: Connection/Correlation For any applicant other than a school or an affiliated parent organization, and for any project that will happen outside of the school day, an application must show connection to/correlation with PK-12 school day curriculum. COA maintains a Directory of Teaching Artists. Arts Learning grant applicants engaging a teaching artist, must select from COA s Directory of Teaching Artists.

Arts Learning: Integration Who May Apply PK-12 School & affiliated Parent Organization 501C-3 arts organization that provides programs directly supporting PK-12 school day curriculum through arts integration Selection Criteria - 15 points each Quality and Merit of Plan Fiscal Appropriateness READI Funding Grant Requests: $5,000 - $10,000 50% minimum cash match required: $2,500 - $5,000 *must be confirmed at time of application Administrative and in-kind expenses may not be considered as part of the CASH match. Total project minimum: $7,500 - $15,000 Can be used for any PK-12 Arts Integration experience(s) and related professional development Competitive Category. Deadline: June 6, 2018

Arts Learning: Integration For any applicant other than a school or an affiliated parent organization, and for any project that will happen outside of the school day, the application must show direct support of PK-12 school day curriculum through arts integration. COA maintains a Directory of Teaching Artists. Arts Learning grant applicants engaging a teaching artist, must select from COA s Directory of Teaching Artists.

Arts Learning Grants FY19 Review Process: Access No panel review Connection/Correlation - Panel review will take place Summer 2018 Integration - Panel Review will take place Summer 2018 Notification: Access No earlier than late September 2018 Connection/Correlation Late September 2018 Integration Late September 2018 * Notification is dependent on confirmation of state budget Funding Period: October 1, 2018 through September 30, 2019 A project may begin before or end after the funding period, however, the use and/or attribution of COA funds must only be used during the specified funding period. Final Report: Due October 30, 2019 or 30 days following completion of project, if sooner

Arts Project Grants FY19 Design credit: KultureMEDIA

Arts Project Grants FY19 The Arts Project grant program is designed to support the planning and implementation of a wide range of arts-based projects of Artistic Excellence and that are aligned with COA s READI Framework. Projects of all artistic disciplines are encouraged. Project must engage at least one (1) Connecticut artist in a significant project role. Projects should be accessible and relevant to the audience and community it is meant to serve.

Arts Project: Eligibility Eligible applicants must reside in Connecticut and be one of the following: Connecticut Artist, using their legal business entity or with a fiscal sponsor Arts organization, with 501c-3 status or with a fiscal sponsor 501c-3 non-arts organization with a history of conducting successful arts projects/programs Municipal Department School District College / University

Arts Projects: Proposal Development Project proposals MUST include thoughtful planning and complete the following sections: Applicant Information General Project Information Narrative Budget One (1) Support Document (optional) Narrative Describe your proposed project? How does this project support COA s investment in READI within a framework of artistic excellence? Define the audience served by the project, indicate what informed your idea for this project, and express why it is unique and relevant for the intended audience? How does your project engage Connecticut artist(s)? How will you implement the project? View Program guidelines for complete narrative questions.

Arts Project: Criteria 1. READI - 15 points 2. Artistic Excellence - 15 points 3. Quality of Plan - 15 points Total Maximum of 45 points Panelists also rank the overall proposal with one of the following probabilities: LOW low probability that the applicant will successfully execute the project in alignment with the goals of the program. MEDIUM sufficient probability that the applicant will successfully execute the project in alignment with the goals of the program. HIGH high probability that the applicant will successfully execute the project in alignment with the goals of the program.

Arts Project Grants FY19 Grant Requests: Grant requests must range between $5,000 to $15,000. Match: Arts Projects grants require a match of no less than 75%. While matching funds do not need to be confirmed at time of application, proposals that verify funding sources are favorably viewed. $10,000 COA grant request $7,500 $5,000 (50% cash) $2,500 (25% in-kind) (75% required min. match with up to 25% allowable as in-kind) In-Kind: $17,500 Minimum total project budget Applicants may use in-kind contributions to meet up to 25% of their match. Administrative Expenses: Up to 10% of the grant request can be used for administrative expenses.

Arts Project Grants FY19 Application Deadline: Wednesday, June 6, 2018 on or before 11:59 pm Panel Review: Summer 2018 Notification: Late September 2018 * Notification is dependent on confirmation of state budget Funding Period: October 1, 2018 through September 30, 2019 A project may begin before or end after the funding period, however, the use and/or attribution of COA funds must only be used during the specified funding period. Final Report: Due October 30, 2019 or 30 days following completion of project, if sooner.

Regional Initiative Grants FY19 Design credit: KultureMEDIA

Regional Initiative Grants (REGI) The Regional Initiative grant program is designed to encourage and support small community arts projects that are aligned with COA s READI Framework. REGI grants are a good fit for applicants who intend to use an arts-based project to: Engage in a specific community matter; Reflect on personal experience(s); Bring together a neighborhood(s), etc.

Regional Initiative: Eligibility Eligible applicants must reside in Connecticut and be one of the following: Connecticut Artist, using their legal business entity or with a fiscal sponsor Arts organization, with 501c-3 status or with a fiscal sponsor 501c-3 non-arts organization with a history of conducting successful arts projects/programs Library Municipal Department School District or Individual School College / University

Regional Initiative Grants (REGI) Applicants apply to the region in which the project will take place. Applications are reviewed, in partnership with our nine (9) Regional Service Organizations (RSOs), by individual community members from the region in which the project will take place. Our nine (9) regional partners (RSOs) are: Cultural Alliance of Fairfield County Cultural Alliance of Western Connecticut Arts & Culture Collaborative, Waterbury Region Northwest Connecticut Arts Council Arts Council of Greater New Haven Greater Hartford Arts Council Shoreline Arts Alliance Windham Arts Southeastern Connecticut Cultural Coalition

REGI: Proposal Development Applicants will be asked to complete the following sections: Applicant Information General Project Information Narrative Budget One (1) Support Document (optional) NARRATIVE: Community Engagement Plan Describe your proposed community arts project and what you envision the outcome to be. Describe how your project is relevant to the community and how the project activities will effectively engage the audience and deepen participation within the arts. Describe how the project aligns with COA s READI framework? How is the project unique to the community? Identify partnerships, if any, that will help make this project a success.

Regional Initiative: Criteria 1. READI - 15 points 2. Community Engagement Plan 15 points 3. Artistic Excellence - 15 points 4. Quality of Plan - 15 points Total Maximum of 60 points Panelists also rank the overall proposal with one of the following probabilities: LOW low probability that the applicant will successfully execute the project in alignment with the goals of the program. MEDIUM sufficient probability that the applicant will successfully execute the project in alignment with the goals of the program. HIGH high probability that the applicant will successfully execute the project in alignment with the goals of the program.

Regional Initiative Grants FY19 Grant Requests: Grant requests must range between $1,000 to $4,000. Match: REGI grants require a match of no less than 25%. While matching funds do not need to be confirmed at time of application, proposals that can verify funding sources are favorably viewed. In-Kind: Applicants may use in-kind contributions to meet up to 25% of their match. Administrative Expenses: Up to 10% of the grant request can be used for administrative expenses.

Regional Initiative Grants FY19 Application Deadline: Wednesday, June 20, 2018 on or before 11:59 pm Panel Review: Summer 2018 Notification: Late September 2018 * Notification is dependent on confirmation of state budget Funding Period: October 1, 2018 through September 30, 2019 A project may begin before or end after the funding period, however, the use and/or attribution of COA funds must only be used during the specified funding period. Final Report: Due October 30, 2019 or 30 days following completion of project, if sooner.

Application Deadlines There is NO Intent to Apply Rolling June 6 June 6 June 6 June 20 June 27 Arts Learning Access Arts Learning - Connection/Correlation Arts Learning - Integration Project Grants Regional Initiative REGI Supporting Arts

FY2019 Timeline Panel Review: Summer 2018 Notification: Late September 2018 * Notification is dependent on confirmation of state budget Funding Period: October 1, 2018 through September 30, 2019 A project may begin before or end after the funding period, however, the use and/or attribution of COA funds must only be used during the specified funding period. Final Report: Due October 30, 2019 or 30 days following completion of project, if sooner. All dates are subject to change.

Grant Review Process The Connecticut Office of the Arts is committed to conducting a fair and transparent granting process. The following outlines the review process of our competitive grant programs: 1. Staff Review: Applications are reviewed for completeness and staff may contact applicant if questions arise. Complete applications are moved to the Panel Review round. 2. Panel Review: The panel review process relies upon the assistance of panelists who are experts in their field and are selected based on their professional credentials. Panelists evaluate and score applications based on the criteria outlined in the program guidelines. 3. Connecticut Arts Council: Following the panel review, COA staff reconcile the panel recommendations with available funds and provide the panel recommendations to the Connecticut Arts Council. The Connecticut Arts Council makes final decisions on grant awards. Panelists and members of the Connecticut Arts Council disclose any conflicts of interest and abstain from participation in the process as needed.

How to Apply Applications must be submitted through COA s online portal https://coa.fluidreview.com/ Tech Questions: email FluidReview s Tech Support Team at support@fluidreview.com FluidReview s Tech Support Team maintains a 24-hour response policy. Program Questions: contact the appropriate COA program staff member. Important: Complete your application well in advance of the deadline to ensure support services are available and your program questions can be answered.

Grant Overview Guidelines Applicants should carefully review our Grant Overview Guidelines. These guidelines outline what is required of applicants by state & federal law and by the Connecticut Office of the Arts. Our Grant Overview Guidelines include important information regarding: Affirmative Action & Non-Discrimination ADA Compliance Ownership of Artistic Products Funding Restrictions Freedom of Information Act Grantee Responsibilities Credit and Publicity Requirements Appeals Process Reporting Requirements State Single Audit Requirements Grant Cancellations The Grant Overview Guidelines can be found at: www.cultureandtourism.org/cct/lib/cct/coa_grant_overview_guidelines.pdf

Important Information The required cash match for Connecticut Office of the Arts grant awards CANNOT be matched with other Connecticut state funds, including grants/appropriations from COA or any other state agency. Match requirements can be satisfied by the use of federal funds, municipal funds and contributions from individuals, private foundations and business/corporate contributions. All grants funds are dependent on state and federal annual appropriations as allotted by the Governor, the Connecticut General Assembly, and federal funding to the National Endowment for the Arts. Therefore, all grant monies are contingent on availability.

Additional Opportunities

Connecticut Arts Endowment Provides funding to Connecticut Arts Organizations that receive a minimum of $15,000 in contributions from non-governmental sources for two (2) consecutive fiscal years. Grant awards are calculated based on a formula. Funds may be used for general operations, capital projects, operations, programming, or to build their own endowments. Application deadline is set by state statue and is always December 15. Application will be available in the fall of 2018. Funding Period: April 15, 2019 October 15, 2019

Directory of Teaching Artists The Connecticut Office of the Arts is now accepting applications for new artists for its Teaching Artists roster! Teaching artists are practicing artists who specialize in teaching both in the classroom and in the community. There is no requirement for teaching artists to be certified teachers. The Directory of Teaching Artists is a reliable resource of highquality Connecticut teaching artists and is inclusionary of all arts disciplines. The deadline is rolling.

Artist Fellowship Program The Artist Fellowship program encourages the continuing development of Connecticut artists of all disciplines. The program provides three (3) types of competitive award-based funding: Artistic Excellence: $5,000 Artist Fellowship: $3,000 Emerging Recognition: $1,000 Webinar: Thursday, June 7, 2018 at 5:30 pm Deadline: Wednesday, July 25, 2018 Panel Review: Fall 2018 Notification: early December 2019 Funding Period: January 1, 2019 December 30, 2019

Regional Initiative Adriane Jefferson Adriane.Jefferson@ct.gov 860-500-2328 Project Grants & Artist Fellowship Tamara Dimitri Tamara.Dimitri@ct.gov 860-500-2377 Arts Learning & Directory of Teaching Artists Bonnie Koba Bonnie.Koba@ct.gov 860-500-2379 Supporting Arts In Place & Connecticut Arts Endowment Rhonda F. Olisky Rhonda.Olisky@ct.gov 860-500-2452