SAN BERNARDINO COMMUNITY COLLEGE DISTRICT CITIZENS BOND OVERSIGHT COMMITTEE (CBOC) SAN BERNARDINO COMMUNITY COLLEGE DISTRICT MINUTES AUGUST 20, 2008 5 p.m. PDC, ROOM 104 CBOC Members Present: James Booth Ronald Coats Susan Nieblas CBOC Members Absent: Lois J. Carson J. Pat Ferraris Gene Wood Ron Peavy Seth Pro Laurie Stalnaker Kent Van Gelder District Staff Present: Dr. Noelia Vela, Chancellor Bob Temple, Vice Chancellor of Fiscal Services Donna Hoffmann, District Director of Marketing Steve Lohr, Project Manager Larry Klumas, Project Manager Dr. Debra Daniels, SBVC President Mike Perez, SBVC Vice President of Administrative Services Frank Reyes, Exec. Director of Governmental Affairs Guests: Don Puddy, Kitchell/BRJ Steve Worley, Tilden-Coil The meeting began at 5:07 p.m. I. Welcome/Introductions Ron Coats, Vice Chair, welcomed the committee and self-introductions were made. II. Chancellor Report Chancellor Vela also welcomed the committee and thanked them for their service. She expressed her gratitude for the community support for our bond measures and the community college district in general. III. Minutes Laurie Stalnaker moved and Ken Van Gelder seconded the approval of the March 10, 2008 minutes. MOTION APPROVED. IV. Public Comment
There was no public comment. V. Update on Construction Projects Steve Lohr gave a brief history on the bond measures, reviewing how Measure P afforded the District to complete master planning for each campus. Crafton Hills College is master planned through 2025, while San Bernardino Valley College is master planned through 2030. Maps of each campus indicating the existing buildings, Measure P projects (current phase), and proposed Measure M projects were distributed (Attachment A). Don Puddy, Kitchell/BRJ, reviewed the current phase projects at each campus (Attachment B). Steve Worley, Tilden-Coil, distributed a breakdown of bidders by county on the Measure P projects to-date (Attachment C). The breakdown indicates that 83 percent of the SBCCD construction contracts have been awarded to contractors within the Inland Empire (41 percent to San Bernardino and 42 percent to Riverside). This has resulted in over $40 million being reinvested into our community. While the District is legally bound to accept the lowest responsive and responsible bidder, local contractors are preferred and ready to compete. Tilden-Coil has built strong relations with local contractors to help them understand the District s needs and goals. Ron Coats expressed a desire for the District to share this news with the community and taxpayers. VI. Financial Review Bob Temple commented that the Measure P projects have been under budget and reviewed the Expenditures by Project (Attachment D). $170 million has been drawn from the $190 million Measure P bond measure. The District is planning on drawing another $120-$125 million in September 2008, combining the remaining $20 million from Measure P with Measure M funds. When you request an issuance of bond monies, you must expect to spend either 75 percent of it within three years or 80 percent with five years. Interest earned on bond monies, currently at 3-4 percent, can only be used for voterapproved projects. VII. 2008 Report to the Community Donna Hoffmann asked for comments on the 2007-08 Report to the Community (Attachment). It was suggested that an asterisk be added to the Measure M Project List to indicate that while projects are listed in priority order, changes could be made to leverage funding, construction schedules and/or the most efficient use of resources. James Booth moved and Susan Nieblas seconded the motion to accept the Report to the Community with the above comment. MOTION CARRIED
VIII. Change in Bylaws Donna Hoffmann suggested the Committee consider changing the required annual organizational meeting month away from July so as to not encounter another year when a quorum was not available. It is difficult for many members to attend meetings during summer months. James Booth moved and Laurie Stalnaker seconded the motion to move the annual organizational meeting to March. MOTION CARRIED The revised Bylaws will be sent to the Board of Trustees for their approval at the September 11, 2008 meeting. IX. Future Meetings The CBOC Chairman or Vice Chairman will present the Year End Report to the Board of Trustees on September 11, 2008. The next meeting of the Citizens Bond Oversight Committee is scheduled for Wednesday, November 19, 2008. Meeting adjourned at 6:25 p.m.
San Bernardino Valley College Project Profile (Current Phase) North Hall Replacement Building Curriculum/Use: Criminal Justice, Music, Social Science, Speech/Language and Consumer Science Budget $25,945,000 50,934 GSF (gross square feet) 33,084 ASF (assignable square feet) Completion Date: 01/2010 Media Communications Building Curriculum/Use: Radio-Television-Film, KVCR and RTVF Budget $11,676,000 18,020 GSF (gross square feet) 12,000 ASF (assignable square feet) Completion Date: 09/2009 Science Building Curriculum/Use: Math, Physical Sciences, Chemistry, Physics, Architecture, Campus IT Budget $38,594,000 56,750 GSF (gross square feet) 38,080 ASF (assignable square feet) Completion Date: 11/2010 Maintenance and Operations Two Buildings: Janitorial/Large Equipment Storage - Bldg 1 Maintenance and Operations - Bldg 2 Budget $4,140,000 14,811 GSF (gross square feet) 11,985 ASF (assignable square feet) Completion Date: 11/2008
Crafton Hills College Project Profile (Current Phase) Infrastructure Package #1 Communications Relocation: Budget $626,000 Completion Date: 03/2008 Infrastructure Package #5 Athletic, Comm, Rec. Area: Budget $4,077,859 Completion Date: 10/2009 Infrastructure Package #2 Utility Corridor: Budget $3,872,000 Completion Date: 09/2009 Infrastructure Package #3 Peninsula Dev. & Access Road: Budget $12,695,000 Completion Date 09/2009 Infrastructure Package #4 DSA Accessibility Component: Budget $3,621,000 Completion Date 09/2009 Learning Resource Center Curriculum/Use: Library, Tech Support, Print Shop, Lecture Hall Budget $25,880,000 58,824 GSF (gross square feet) 40,000 ASF (assignable square feet) Completion Date: 12/2009 Community Rec. Facility Curriculum/Use: Olympic Pool, Locker Facilities, Teaching Stations Budget $9,651,105 7,855 GSF (gross square feet) 6,320 ASF (assignable square feet) Completion Date 10/2009
SBCCD - Measure P Projects Program Summary Bidders by County As of August 18, 2008 Total Dollars Reinvested Into Our Community San Bernardino County $19,825,004 Riverside County $20,379,915 $40,204,919 83% Contract Value Awarded 17% Contract Value County Contracts Awarded Percent of Total San Bernardino $19,825,004 41% Riverside $20,379,915 42% Orange $0 0% Los Angeles $1,635,437 3% Ventura $0 0% San Diego $5,057,599 10% Kern $0 0% Kings $1,371,000 3% Total $48,268,955 100% Local Other 83% $1,635,437 3% $5,057,599 11% Contract Value Awarded $1,371,000 3% $20,379,915 42% $19,825,004 41% San Bernardino Riverside Orange Los Angeles Ventura San Diego Kern Kings Program Summary 1 of 1
SBCCD - Measure P Projects Program Summary Bidders by County As of August 18, 2008 Bids Received & Contracts Awarded County Number of Bidders Percent of Total Contracts Awarded Percent of Total San Bernardino 92 42% 26 59% Riverside 78 36% 11 25% Orange 0 0% 0 0% Los Angeles 29 13% 4 9% Ventura 1 0% 0 0% San Diego 15 7% 2 5% Kern 2 1% 0 0% Kings 1 0% 1 2% Total 218 100% 44 100% Number of Bidders 1% 7% 1% 0% 13% 42% San Bernardino Riverside Orange Los Angeles Ventura San Diego Kern Kings 36% Number of Contracts Awarded 5% 2% 9% San Bernardino Riverside Orange Los Angeles Ventura 25% 59% San Diego Kern Kings Program Summary 1 of 1
San Bernardino Community College District District Budget vs Bid Summary as of August 19, 2008 College/Project District Budget (Hard Cost Only) Actual Bid Sum of Primes Variance (District Budget - Actual Bid) Crafton Hills College * Package #1 - Communications Relocation $571,290 $421,000 ($150,290) Package #2,3,4: Utility Corridor, Peninsula Develop & DSA Accessibility $18,423,655 $14,682,605 ($3,741,050) Learning Resource Center $23,618,199 $22,291,408 ($1,326,791) ***Community Recreation Facility (incl Pkg 5 - Sitework) $12,529,111 Bids 9/11/08 TBD Subtotal $55,142,255 $37,395,013 ($5,218,131) Valley College M&O Facility/Custodial Building $3,825,372 $3,991,000 $165,628 **Media Center $10,785,064 TBD TBD **North Hall Building $23,953,586 TBD TBD ***Science Building $35,728,954 Bids October 2008 TBD Subtotal $74,292,976 $3,991,000 $165,628 Total Program to Date $129,435,231 $41,386,013 ($5,052,503) * $150k invoice from Verizon yet to be received. ** Some bids received. Additional bid packages to be bid *** Additional bid packages to be bid/bids have not been received
SAN BERNARDINO COMMUNITY COLLEGE DISTRICT MEASURE P BOND CONSTRUCTION FUND PROPOSITION 39 FUNDING SCHEDULE OF EXPENDITURES BY PROJECT MEASURE P FUNDS LEVERAGED FUNDS Bond Projects TOTAL PROJECT TOTAL PROJECT COST THROUGH 2008 ACTUAL COSTS COSTS THROUGH STATE AND TOTAL TOTAL PROJECT COSTS JUNE 30, 2007 * JUNE 30, 2008 LOCAL FUNDS FEDERAL FUNDS LEVERAGED FUNDS FROM ALL FUNDING SOURCES SBVC Football Field Refurbishment $981,167.00 $0.00 $981,167.00 $0.00 $981,167.00 SBVC Retrofits & Modernization Projects $2,401,988.00 $14,771.00 $2,416,759.00 $9,892,069.23 $9,892,069.23 $12,308,828.23 SBVC Student Health Services $191,893.00 $1,232,160.00 $1,424,053.00 $0.00 $1,424,053.00 SBVC Child Development Center $5,064,098.00 $474,358.00 $5,538,456.00 $3,117,999.55 $3,117,999.55 $8,656,455.55 SBVC Infrastructure $10,445,882.00 $727,530.00 $11,173,412.00 $0.00 $11,173,412.00 SBVC FEMA Seismic Mitigation Project $40,597,924.00 $2,169,353.00 $42,767,277.00 $14,124,784.81 $34,114,352.00 $48,239,136.81 $91,006,413.81 SBVC FEMA Furniture $2,107,934.00 $0.00 $2,107,934.00 $0.00 $2,107,934.00 SBVC Demolition $3,706,544.00 $0.00 $3,706,544.00 $0.00 $3,706,544.00 SBVC Data Building $459,081.00 $0.00 $459,081.00 $0.00 $459,081.00 SBVC Campus Master Planning Services $1,584,773.00 $979.00 $1,585,752.00 $0.00 $1,585,752.00 SBVC North Hall Seismic Replacement $918,042.00 $2,089,784.00 $3,007,826.00 $0.00 $3,007,826.00 SBVC Mantenance & Operations Replacement $249,571.00 $717,856.00 $967,427.00 $0.00 $967,427.00 SBVC North Hall Media Communications Seismic Replacement $453,266.00 $1,130,704.00 $1,583,970.00 $0.00 $1,583,970.00 SBVC Chemistry/Physical Science Seismic Replacement $677,008.00 $2,893,842.00 $3,570,850.00 $0.00 $3,570,850.00 SBVC Program Management Fees $674,733.00 $1,600,215.00 $2,274,948.00 $272,240.00 $272,240.00 $2,547,188.00 SBVC Program Support $0.00 $0.00 $0.00 $0.00 $0.00 CHC Fire Training Facility $150,000.00 $0.00 $150,000.00 $0.00 $150,000.00 CHC Administrative Services Remodel $2,378,697.00 $0.00 $2,378,697.00 $0.00 $2,378,697.00 CHC Energy Updates $6,365,614.00 $0.00 $6,365,614.00 $115,900.00 $115,900.00 $6,481,514.00 CHC Infrastructure $1,668,370.00 $3,408,644.00 $5,077,014.00 $344,375.34 $344,375.34 $5,421,389.34 CHC Project Management $2,714,190.00 $1,241,060.00 $3,955,250.00 $54,490.90 $54,490.90 $4,009,740.90 CHC Seismic Fault Exploration $81,419.00 $0.00 $81,419.00 $0.00 $81,419.00 CHC Seismic Environmental Services $86,407.00 $0.00 $86,407.00 $0.00 $86,407.00 CHC Humanities Building $82,379.00 $0.00 $82,379.00 $0.00 $82,379.00 CHC Arts & Lecturers Building $130,100.00 $0.00 $130,100.00 $0.00 $130,100.00 CHC Campus Master Planning Services $1,188,008.00 $0.00 $1,188,008.00 $0.00 $1,188,008.00 CHC Community Recreation Facility $242,054.00 $1,028,871.00 $1,270,925.00 $0.00 $1,270,925.00 CHC Learning Resource / Technology Center $582,299.00 $2,171,151.00 $2,753,450.00 $0.00 $2,753,450.00 CHC Program Support $0.00 $0.00 $0.00 $0.00 $0.00 District Applied Technology and Training $0.00 Center $3,226,131.00 $128,944.00 $3,355,075.00 $137,140.00 $2,096,988.89 $2,234,128.89 $5,589,203.89 - - TOTALS $89,409,572.00 $21,030,222.00 $110,439,794.00 $28,058,999.83 $36,211,340.89 $64,270,340.72 $174,710,134.72 63.21% 36.79% 100% Conclusion: for every 63 cents spent of Measure P funds the District * - Represents unaudited amounts. has spent 37 cents of matching funds from federdal, state and local sources.