MINUTES OF THE CITY COUNCIL MEETING FOR THE CITY OF HAYDEN, KOOTENAI COUNTY, IDAHO June 27, 2017 Regular Meeting: 4:00 PM Hayden City Hall, Council Chambers, 8930 N. Government Way, Hayden, ID 83835 CALL TO ORDER Mayor Griffitts called the meeting to order at 4:00 p.m. ROLL CALL OF COUNCIL MEMBERS and Council Members Roetter, Panabaker, and Delange were present. Also present were Planning and Zoning Commission Members Brian Peterson, Alan Davis, Corey Anderson and Michael Cramer (John Gentry and Chris Martin were absent); City Administrator Brett Boyer, City Clerk Abbi Landis, City Attorney john Cafferty and Caitlin Kling, Public Work Director Alan Soderling, and City Engineer Rob Wright. 1. JOINT WORKSHOP WITH PLANNING AND ZONING COMMISSION A. General Discussion City Council and Planning and Zoning Commission (PZC) Members present discussed the need for more communication between them, such as feedback on Council's decisions for land use items recommended by PZC. After further discussion it was decided to have an item added to the PZC agenda where staff could review the decisions made by council. Discussion about how PZC uses City Codes and the Comprehensive Plan to make recommendations to Council occurred. PZC members explained that they use the Comprehensive Plan as a guide and codes are interpreted and followed as written. After some discussion about the City Council's vision for the future of Hayden to focus on Commercial and Light Industrial development, it was stated that Council does not want to restrict residential development. Changes made over the last year were reviewed, including: Public Hearing Process Resolution Timeline Process for applications Wi II Serve Letter o Need to define "Wi II Serve" o Create a sample letter o Add disclaimer for developer to sign The Comprehensive Plan Update SWOT Analysis was discussed. Council requested PZC feedback on the proposed comprehensive plan SWOT analysis and scoping focus. Council also noted that the timing for the Comprehensive Plan Update will be after the Airport Master Plan Update. FLAG SALUTE Mayor Griffitts asked Mr. Dave Sheldon to lead the pledge of allegiance. ADDITIONS OR CORRECTIONS TO THE AGENDA Items 6B, 7H and 7I were removed from the agenda. 2. PRESENTATION A. Richard LeFrancis- Aeronautics and Engineering Opportunities for the Hayden Area City Council Minutes - June 27, 2017 Page 1 of 6
Mr. LeFrancis, Pappy Boyington Veterans Museum, explained his idea for a facility that would house the museum as well as provide a learning space for aeronautics. He stated that he has received support from Mr. Burt Rutan, who is very well known in the aeronautics industry. Mr. LeFrancis requested Council's support to begin making this idea a reality. His hope is that with enough community support, a generous donor will be enticed to be a part of this opportunity. Council expressed their support for Mr. LeFrancis' venture. 3. CONSENT CALENDAR A. Approval of June 6, 2017 City Council Workshop Minutes B. Approval of June 13, 2017 City Council Meeting Minutes C. Approval of Coeur d'alene Arts Association Support Agreement D. Approval of Memorandum of Understanding with the Community Library Network for a "Little Library" at Honeysuckle Beach Stoddard Park Agreement E. Approval of Hayden Days Entertainment Agreement for OJ Services with Ruby Frog Entertainment Inc. F. Approval of Bills for Payment MOTION: motioned to approve the consent calendar as presented with the verification that the signer of 3C is authorized to do so and the change in wording of Item 3D from Honeysuckle Beach to Stoddard Park. Co unci I President Saterfiel provided the second. 4. VISITOR/PUBLIC COMMENTS (5 Minutes Maximum on Non-Agenda Items) None 5. COMMISSION REPORT A. Veterans Commission Veterans Commission Vice-Chair Dave Sheldon reviewed the items that the Commission has been working on including: Memorial Day Bench dedication to Sam Ross Upcoming: Patriot's Day, Veteran's Day Vice-Chair Sheldon also noted that he has been doing Karaoke at the area senior homes on behalf of the City's Veterans Commission. 6. UNFINISHED BUSINESS A. Credit Card Processing Agreement, Certified Payments MOTION: motioned to approve the Credit Card Processing Agreement with Certified Payments. provided the second. City Council Minutes - June 27, 2017 Page 2 of 6
B. Ordinance /\mending Boat Launch and Parking Regulations 7. NEW BUSINESS A. Presentation of FY2016 Audit by Anderson Bros, CPAs Ms. Toni Hackwith, CPA with Anderson Bros., presented FY2016 Final Audit Report. During her presentation, she stated that there was no fraudulent activity noted and that the two reports (opinions) issued by law regarding the City's financial statements and internal control were both found to be in accordance with accounting principles generally accepted in the United States of America and no deficiencies were identified. Ms. Hackwith reviewed financial highlights including the General Fund Revenue and Expenditures and changes in fund reporting. She noted the changes as follows: Public Works financial activity is now reported from the general fund rather than a separate fund. Honeysuckle Boat Launch fund and the Council Media Center fund have been separated from the General Fund as separate Special Revenue funds. Impact Fees are now being reported as Separate Special Revenue funds instead of on combined fund. Fund balance or Reserves was addressed. Ms. Hackwith stated that the Government Finance Officers Association recommends at a minimum, that governments maintain an unreserved fund balance in their general fund of no less than 5 to 15 percent of regular general fund operating revenues, or no less than one to two months of regular general fund operating expenditures. She noted that the City currently has 73% of operating revenues and 267 days of operating expenditures available. The proprietary Sewer Fund was reviewed and due to the judgement that was issued this year, $729,404 was recorded as potential liability which put the operating loss of this fund as $207,865. Ms. Hackwith noted that without this liability, there would be operating income of $521,539. Discussion about the sewer fund occurred with clarification of what is reported in that fund. It was explained that this fund is for Operating and Maintenance of the City's sewer system not treatment. It is funded by user fees not capitalization fees. Overall, Ms. Hackwith was comfortable with the City's accounting practices that are in place. MOTION: motioned to approve the FY2016 Audit as presented. Council Member Delange provided the second. B. HARSB Annual Report on Biosolids Application Ken Windram, Administrator of the Hayden Area Regional Sewer Board, explained that the HARSB treatment plant removes the sand, dirt, etc. as well as the non-biodegradables from the sewage collected which leaves a liquid. The liquid is then separated to clean water and bacteria. The clean water is disinfected for reuse and irrigation. The bacteria becomes biosolids that is used for agriculture. City Council Minutes - June 27, 2017 Page 3 of 6
Mr. Windram stated that the biosolids are taken to a farmer in Ritzville and applied to his land. He noted that this year due to the weather conditions, the biosolids expelled more odor than normal and he received some complaints from the neighbors. He met with them and explained why the odor was worse this year and that HARSB will continue to improve their process to keep the odor down. During this visit, the farmer was asked why he liked using biosolids so much. The farmer stated that while he can buy certain components of the biosolids, they are a commercial product and not organic like they are in biosolids. He also stated that the biosolids contain the components he can buy commercially as well as those he cannot such as micronutrients. The future of the treatment plant is to modify the operations to dry the sludge to reduce the odor and to do so when it is very young to maintain the nutrients. Mr. Windram has presented to HARSB the process of thermal drying the sludge through a solar dryer in a greenhouse setting. He stated that this way 4-6 months out of the year the sun would do the work and HARSB would not have to spend money on energy to dry the sludge. QUESTIONS: Poplar Trees Update - Mr. Windram explained that since there is not a market for those trees any longer in our area, they will be taken down and replaced with an undecided crop. Health risk of consuming biosolids- The EPA has regulations that you cannot put biosolids on crops that are harvested from the ground. Other than that, there is not risk. Power Plant using water from the treatment plant for cooling- The process of creating boiler quality water creates brine and there is no way to dispose of the brine. C. Running with Purpose 5K Run Event Permit Application and Presentation Kenneth Shove, representing Running with Purpose, stated that the proposed SK run event will support the pregnancy center in Kellogg. Mr. Shove explained the race route and the impact it will have on traffic in Hayden. MOTION: motioned to approve the Running with Purpose Event Permit. provided the second. Counci I President Saterfiel D. Stan Craft Zone Extension SUMMARY: Property owned by juliette Corporation that operates StanCraft Boat Company at 3001 West Hayden Avenue is split zoned. The south have of the property is zoned Commercial and the north half is Light Industrial. StanCraft is requesting a Zone Extension of 50' which is allowed by Hayden Code 11-2-3.1 to allow for the construction of four new boat storage buildings. After discussion about the proximity of this property to the airport, it was determined that no agency comment was required nor has any been requested for this application. MOTION: motioned to approve the Zone Extension as requested. provided the second. City Council Minutes - June 27, 2017 Page 4 of 6
E. Hayden Little League Batting Cage Proposal Michelle Hackett, representing Hayden Little League (HLL), stated that HLL has received three donated batting cages and they would like to install them at Croffoot Park. She informed Council that she has met with the Public Works Department to review locations for the cages and that these would be installed at no cost to the City. Ms. Hackett noted that these would be open for public use as well. It was suggested that if pitching machines were to be used that HLL should look into running electricity to the site also. Council expressed their support to proceed with the process of installing batting cages at Croffoot Park. F. Hayden Urban Renewal Agency Property Development Discussion Rob Wright, Administrator for the Hayden Urban Renewal Agency explained to Council that they Hayden Urban Renewal Agency (HURA) is ready to put out a request for proposal (RFP) for development of their property on the northwest corner of Hayden Avenue and Government Way. Mr. Wright stated that because the proximity of the property is within 300 feet of a school, HURA is requesting that an eating establishment would be allowed to serve alcohol at that property if one should so choose. made the following comment as a member of the Hayden Urban Renewal Agency: "I would like to see the property developed to create the maximum amount of jobs." Council's direction was for HURA to proceed with the RFP and an application for an Alcohol Beverage License will be considered at time it is submitted. G. CDA TV Memorandum of Agreement SUMMARY: City Administrator Brett Boyer explained that the Cable TV provider, Spectrum, has entered into a Franchise Agreement with the State which stopped the Capital dollars being paid to the City of Coeur d'alene (CDA). The amount of capital dollars that they are now losing out on is $10,000.00. In an effort to make that amount up, CDA is requesting that each entity that broadcasts on the PEG television channel pay a portion. The proposed equal portion for the City of Hayden is $1666.00. MOTION: motioned to approve the CDA TV Memorandum of Agreement. provided the second. City Council Minutes- June 27, 2017 Page 5 of 6
H. Discuss Cancelling July 11, 2017 City Council Meeting I. Public Safety Impact Fee Deadline to Spend Extension Resolution 8. REPORTS A. City Administrator's Report/Calendar Review Mr. Boyer called attention to the upcoming events including the change to the monthly staff meeting date from july 5th to july 12th and the upcoming Hayden Days event. B. Mayor/Council Roundtable Discussion (Reports and Non-Action Items) provided a review of the AIC Annual Conference. She noted that this was the 70th anniversary of AIC and that she is now the President of AIC for 201 7-2018. 9. AGENDA ITEMS FOR UPCOMING MEETINGS None 10. ADJOURNMENT Mayor Griffitts adjourned the meeting at 6:40 p.m. City Council Minutes - June 27, 2017 Page 6 of 6