FLORIDA STATE UNIVERSITY PURCHASING DEPARTMENT A1400 UNIVERSITY CENTER TALLAHASSEE FL 32306-2370 ADDENDUM ACKNOWLEDGMENT FORM DATE: April 19, 2006 ADDENDUM NO. 14 our proposal Number K 4986-2 TITLE: 21T FT-ICR Magnet INSTRUCTIONS TO RESPONDERS: Attached is additional information pertaining to the proposal. Please read this information carefully and incorporate it into the terms, conditions and specifications submitted with the original solicitation and any prior addendum s. This cover sheet must be signed by the individual signing the solicitation and returned with this proposal. CERTIFICATION: This is to certify that I did receive the referenced addendum and have incorporated the terms, conditions, and specifications listed therein into the attached Competitive Solicitation. SIGNED TITLE OF ABOVE NAME OF FIRM
Vendor Note: These are copies of the NHMFL presentations at the vendor oral presentations:
NHMFL Introduction to 21 T FT-ICR RFP Oral Presentations March, 2006 Tom Painter 1. Committee introduction/agenda. 2. RFP process. 3. BAFO evaluation criteria. 4. Visibility and Access examples. 5. IPARS option. 6. Protection of Intellectual Property. 7. Q&A
Today s Agenda 8:30 8:45 Remarks from Director s Office 8:45 9:15 NHMFL Presentation Tom Painter - Introductions of Evaluation Committee. - Review of Procurement Process, Dates and Salient RFP Issues. - Review of Best and Final Proposal evaluation criteria. - Visibility and Access examples. - Integrated Power and Refrigeration Supply (IPARS) component option for Best and Final Proposal. - Questions and answers. 9:15 11:15 Vendor presentations and break as necessary. Suggestions for vendor topics: Vendor introduction, system specs compared with RFP specs, stored energy, quench protection, refrigeration, heat load budget, system safety, wire supplier, areas of technology collaborations with the NHMFL. Note: A maximum extension of 1 hour will be allowable if requested to accommodate more presentation time if necessary. 11:15 12:00 Tour 12:00 1:00 Lunch 1:00 2:00 Roundtable Q&A with Evaluation Committee and wrap up.
Request for Proposal Title Page Summary: Florida State University (FSU) is issuing this Request for Proposal (RFP) to complete the engineering design and construction of one or multiple 21 T Superconducting Magnet Systems for a Fourier Transform Ion Cyclotron Resonance Mass Spectrometer. Vendor proposals can be submitted for (1) the entire superconducting coil assembly and cryostat or (2) for only the superconducting coil assembly (both NbTi and Nb3Sn) to be inserted into the cryostat provided by the National High Magnetic Field Laboratory (NHMFL) at FSU. A benchmark superconducting magnet design has been completed by the NHMFL, but vendor proposals for alternate designs which meet the system requirements will be accepted and evaluated. The amount of visibility and access of the detailed vendor design and construction documents by designated FSU/NHMFL staff during the engineering design and construction phases will be one of the criteria by which the vendor proposals will be evaluated. To reduce risk and ensure maximum chance of a successful procurement on time and within budget, some initial technology characterization, development and/or transfer may be required, which will be scheduled as necessary either before or in parallel with the engineering design phase. The Best and Final vendor proposal should describe any technology development and/or transfer required to complete the procurement. To help offset the vendor R&D costs associated with preparation of the Best and Final proposal, an amount up to US$15,000 can be reimbursed by FSU to the vendor according to the requirements described herein.
Request for Proposal Addendum 2
Important RFP Dates ID Task Name 1 Phase 1: Conceptual Design and Supplier Seed Contracts 2 University Issues and Advertises RFP 3 Optional Pre-proposal Conference Call 4 Deadline for Proposers Written Questions and Clarification Requests 5 Deadline for FSU Responses to Event No. 3 6 Deadline for Proposers Pre-proposal Documents Submittal 7 Pre-proposals evaluated by FSU Evaluation Committee 8 Shortlist Posting Period Completed 9 Final Proposal Oral Presentation Period 10 Best and Final Proposals Due 11 Phase 2: Engineering Design and Development 12 Ranking and Final Award Recommendation made by Evaluation Committee 13 Receipt of Funding of One Eng. Design and Const. of One or Multiple Systems 14 Final Award Posting Period 15 Phase 3: Construction of One or Multiple Systems Extended 1 wk to 3/31/06 Qtr 1, 2006 Qtr 2, 2006 Dec Jan Feb Mar Apr May Jun 12/2 12/16 1/9 1/23 2/6 2/20 2/21 2/24 3/13 3/24 4/14 TBA TBA TBA TBA TBA Best and Final Proposal Due Date is presently unchanged.
RFP Schedule Questions By when will the winning vendor be selected? Propose 2 months after receipt of proposals. Is there an expiration date on the RFP? A deadline by when we must fund the next phase? A deadline by which the BAFO expires?
Best and Final Offer (BAFO) Evaluation Criteria Table 8: Best and Final Proposal Evaluation Criteria and Scoring Best and Final Proposal Evaluation Criteria Maximum Score Score Quality of Design 30 Visibility and Access 25 Price 25 Delivery 15 Installation and Service 5 Total 100
Examples of Visibility and Access In order to give the lab increased confidence in the procurement and to exercise a degree of oversight so as to reduce our risk, a visibility and access criteria has been added to BAFO evaluation. The following are examples of visibility and access: 1) manufacturing plan, milestones and associated gantt schedule with regular reviews. 2) identification of anticipated high-risk issues, mitigation and contingencies. 3) design analysis access and review, including materials properties assumptions, for field, stress, protection, cryogenic performance, etc. 4) design drawing access and review. 5) quality assurance program description. 6) quality assurance procedures access. 7) shop floor access.
IPARS Component Option
What is the IPARS component? An integrated power and refrigeration supply (IPARS) featuring three stage refrigeration low-loss power leads high-flow quench relief and minimized helium consumption (target is zero) as an enabling technology for operation of high-field superconducting systems at temperatures of 1.8 K or less.
Performance Specification of IPARS Component Option Current Leads, Cryocooler and Quench Relief for 1.8 K operation. Refrigeration capacity: X W at 40 K to 80 K In NHMFL CD: X = 40 W to 90 W Y = 1.5 W Z = 0.2 W to 0.6 W Y W at 4.2 K Z W at 1.8 K Current Leads: In NHMFL CD: XX = 500 A In NHMFL 900 MHz: ~ 40 MJ transferred to magnet system/2000 liters LHe in ~ 5 sec. Capacity to XX A Utility Requirements: Electricity. Cooling water. Cryogen Refill Requirements: Target is zero. Present working model of NHMFL Conceptual Design Quench Relief: High volumetric-flow quench protection relief provided. IPARS Blackbox
NHMFL-Provided IPARS Component Option NHMFL/KBSI provides IPARS for first systems according to vendor-supplied refrigeration, current, quench relief performance and mechanical interface requirements. After the first systems, the technology is licensed per unit used on subsequent high-field systems. (ICR, NMR, etc) We request that your quotations are provided with and without the NHMFL-supplied IPARS component including required current, refrigeration and quench relief performance.
Mechanism for Protecting Intellectual Property Confidential Disclosure Agreement creates legal boundary for exchange of intellectual property. Both purchaser and supplier designated staff are legally bound to maintain confidentiality. Designated staff share intellectual property. Designated Purchaser Staff Technical Information Sharing Designated Supplier Staff
Questions and Answers?
National High Magnetic Field Laboratory Florida State University 45T Hybrid DC Magnet Los Alamos National Laboratory University of Florida Advanced Magnetic Resonance Imaging and Spectroscopy Facility 65T Pulse Magnet 15mm bore 11.1T MRI Magnet 400mm warm bore High B/T Facility 17T, 6wks at 1mK 900MHz, 105mm bore NMR Magnet
Genesis of the 21 T FT-ICR Project: The NHMFL Ultra-Wide Bore 900MHz NMR Magnet Project FT-ICR magnet system requires similar bore size. Present highest field FT-ICR is 14.5 T at NHMFL. April 1999 Design Completed September 2002 Delivery of the magnet July 2004 Magnet at 900MHz 21.1 teslas 105 mm warm bore 10 Hz/hr drift rate 10-9 max inhomogeneity
600 500 400 300 200 100 0 Interest in FT-ICR systems in accelerating. Worldwide FT-ICR MS Systems NHMFL ICR Program Starts 1975 1980 1985 1990 1995 2000
Why implement this new approach to collaboration? NHMFL recognition that its primary role for new instrumentation is to develop state-of-the-art technology NHMFL desire for access to proven design and manufacturing capabilities and capacity within the commercial sector NHMFL desire to bridge the risks and rewards associated with novel systems.which may have market potential, but are perceived as too risky for commercial suppliers to undertake alone.or at least initially NHMFL desire to respond to other national and international needs for high-field magnet systems NHMFL desire to foster economic development
21 T FT-ICR and 30 T NMR Magnet Systems are logical, next steps for the NHMFL 21 T FT-ICR is a high priority for the NHMFL An almost 50% increase in field over presently available FT-ICR systems is expected to dramatically improve the opportunity for discovery. A phased contractual approach is consistent with the needs of our primary sponsors This type of procurement process will likely be used on future unique, high field superconducting magnet systems. The commercial sector is invited to participate in the success of future, high visibility systems Large bore, FT-ICR magnets are opportunities for suppliers to demonstrate their capabilities to produce similar, large bore LTS coils, which are required in a 30 T system. Yours, Mine, Ours! Individual and collaborative development and/or use of Intellectual Property will be protected via formal Agreements Thank you for participating in this mutually beneficial contracting process!