Directorate, Urban Administration and Development Government of Madhya Pradesh Madhya Pradesh Urban Infrastructure Investment Programme (MPUIIP) RFP #: UADD/MPUIIP/Fin/14/18 Request for Proposals from Chartered Accountant Firms to Audit MPUIIP Fund Accounts for the first accounting period from 1 st January 2013 to 31 st March 2014 July 2014
DIRECTORATE, URBAN ADMINISTRATION & DEVELOPMENT GOVERNMENT OF MADHYA PRADESH (GoMP) MADHYA PRADESH URBAN INFRASTRUCTURE INVESTMENT PROGRAMME (MPUIIP) "Palika Bhavan, Shivaji Nagar, 6 No Bus Stop, Bhopal - 462016 Ph: 91 755 2555004; Fax 91 755 2555005, E-mail: infomsu@mpurban.gov.in Notice to Appoint a Chartered Accountant Firm to Audit MPUIIP Fund Accounts MPUIIP is a two and half year (2013-15) programme assisted by the UK Government s Department for International Development (DFID). Directorate, Urban Administration and Development, GoMP invites online offers from Chartered Accountant Firms fulfilling the eligibility criteria as per the Request for Proposal (RFP) placed on the website www.mpeproc.gov.in to carry out audit of the MPUIIP accounts maintained by MSU in Bhopal and fourteen Municipal Corporations (MCs) and certify the consolidated accounts for the first accounting year from 1 st January 2013 to 31 st March 2014. Interested eligible firms can download the RFP from the website www.mpeproc.gov.in upto 4 th August 2014 16:00 hrs (under MP Urban Infrastructure Investment Programme ) and must submit their proposal online in the prescribed formats along with all the required documents as per the instructions detailed in the RFP, upto 4 th August 2014 17:30 hrs. Amendments to the RFP, if any, would be published on website only and not in newspaper, so the bidders are requested to visit e-tendering website regularly for any clarifications and/or corrigendum. The Project Director reserves the right to reject any proposal. Project Director, Madhya Pradesh Urban Infrastructure Investment Programme
Contents Letter of Invitation... 1 Key Dates... 2 Checklist for Bidders... 2 Instructions to Bidders for participation in e-tendering... 3 Selection Procedure... 5 Annexure A: Bid Data Sheet... 7 Annexure B: Transmittal Letter... 9 Annexure C: Terms of Reference... 10 Annexure D: Technical Bid Submission Form... 13 Annexure E: Form for Curriculum Vitae (CV)... 16 Annexure F: Financial Bid Submission Form... 17
Letter of Invitation Invitation No: [UADD/MPUIIP/Fin/14/18] Bhopal, 2014 1. The Directorate, Urban Administration and Development (UAD), Government of Madhya Pradesh (GoMP) (hereinafter the Client ) has received grant from DFID for the Madhya Pradesh Urban Infrastructure Investment Programme (MPUIIP). The Client intends to apply a portion of the funds to eligible payments under the contract for which this Request for Proposals (RFP) is issued. 2. The Client now invites online proposals to appoint a Chartered Accountant Firm to carry out the audit of MPUIIP accounts maintained by MSU in Bhopal and fourteen Municipal Corporations Bhopal, Gwalior, Indore, Jabalpur, Ujjain, Burhanpur, Dewas, Katni, Khandwa, Ratlam, Rewa, Sagar, Satna, and Singrauli, and certify the consolidated accounts of MPUIIP for the period, 1 st January 2013 to 31 st March 2014. 3. A firm shall be selected under Least Cost Selection (LCS) and the procedures described in this RFP, in accordance with the policies of the GoMP and DFID. 4. The RFP includes the following documents: i. Letter of Invitation ii. Key Dates iii. Checklist for Bidders iv. Instructions to Bidders for participation in e-tendering v. Selection Procedure vi. Bid Data Sheet - Annexure A vii. Transmittal Letter - Annexure B viii. Terms of Reference (ToR) - Annexure C ix. Technical Bid Submission Form - Annexure D x. Curriculum Vitate Form (CV) Annexure E xi. Financial Bid Submission Forms - Annexure F Project Director, Madhya Pradesh Urban Infrastructure Investment Programme 1
Key Dates Purchase of Tender Start Date :* 14-07-2014 10:00 Pre-bid meeting Date and Time: - Purchase of Tender 04-08-2014 Online Bid Submission 04-08-2014 End Date:* 16:00 End Date:* 17:30 Physical Bid Submission End Date:* Not Required Mandatory Submission Open Date (Envelope-A):* 05-08-2014 12:30 Technical Bid Open Date 05-08-2014 Financial Bid (Envelope-C) 11-08-2014 (Envelope-B):* 16:30 Open Date:* 16:00* Checklist for Bidders The following checklist is for the convenience of the bidders. Kindly check the following points before submitting the bids. Checkbox (please tick) 1. Whether EMD has been paid online? 2. Whether all the documents to be submitted in Envelope A, Envelop-B (Technical Bid) and Envelope-C have been submitted? 3. Whether all relevant documents required for Eligibility Criteria have been submitted? 4. Whether the Bid has been digitally signed by authorised person? 5. Whether the CVs have been submitted in the prescribe form and signed by Concerned person or properly authorized? 2
Instructions to Bidders for participation in e-tendering 1. For participation in e-tendering module of MPUIIP, it is mandatory for prospective bidders to get registration on website www.mpeproc.gov.in. Therefore, it is advised to all prospective bidders to get registration by making online registration fees payment at the earliest. 2. RFP can be downloaded from website www.mpeproc.gov.in. The Bids of only those bidders shall be acceptable who have made online payment for the service & gateway charges, without which bids will not be accepted. 3. Service and gateway charges shall be borne by the bidders. 4. Since the bidders are required to sign their bids online using class-iii Digital Signature Certificates, they are advised to obtain the same at the earliest. 5. For further information regarding issue of Digital Signature Certificate, the bidders are requested to visit website www.mpeproc.gov.in. Please note that it may take up-to 7 to 10 working days for issue of Digital Signature Certificate. MPUIIP will not be responsible for delay in issue of Digital Signature Certificate. 6. If bidder is bidding for first time on e-tendering portal, then it is obligatory on the part of bidder to fulfill all formalities such as registration, obtaining Digital Signature Certificate etc. well in advance. 7. Bidders are requested to visit our e-tendering website regularly for any clarifications and/or due date extension or corrigendum. 8. Bidder must positively complete online e-tendering procedure at www.mpeproc.gov.in 9. MPUIIP shall not be responsible in any way for delay/difficulties/inaccessibility of the downloading facility from the website for any reason whatsoever. 10. For any type of clarifications bidders can visit www.mpeproc.gov.in and Help desk contact No. 18002748484 and 18002745454. 11. Interested bidders may attend the free training programme in Bhopal at their own cost. For further query please contact Help desk. 12. The bidder who so ever is submitting the Bids by his Digital Signature Certificate shall invariably upload the scanned copy of the authority letter. 13. The bidder has to submit proposal in separate envelopes as mentioned below in the template available on e-procurement Website: a. Envelope-A: Authority Letter for Digitally signing the bids, Transmittal Letter, ICAI Registration certificate and C & AG Empanelment Certificate. b. Envelope-B: Technical Bid with all other relevant documents. c. Envelope-C: Financial Bid. 14. All three Envelopes must be submitted online as per the guidelines. Bids received within time specified in Key Dates shall only be opened in presence of the bidders or their authorized representatives, whosoever may be present. 15. The bidder will upload scanned self-certified copies of the requisite documents as required in e-tendering process. 16. The submission of Bids in physical form is not required in this Tender. 3
17. Earnest Money Deposit and the tender fee:- a. The service & gateway charges are to be paid by the bidder by making Online Payment only against RFP No: UADD/MPUIIP/Fin/14/18. b. The EMD of Rs.10,000/- (Rs. Ten thousand Only) is to be paid online. c. No Proposal will be accepted without valid earnest money deposit and Service and Gateway charges paid online. 18. Technical bid: Bidders must positively complete online e-tendering procedure at www.mpeproc.gov.in. The bidder must submit the documents as prescribed in the RFP. 19. Financial bid: Bidder shall have to submit the Financial bid document as per the format given in RFP and uploaded as per instructions therein. Physical submission of Financial bid will not be considered. The Financial bid of technically qualified bidders shall be opened online at the notified date. The bidder can view the financial bid opening date by logging into web-site. a. On the due date of e-tender opening, the technical bid of bidders and EMD and tender fee, will be opened online. MPUIIP reserves the right for extension of due date of opening of technical bid. b. MPUIIP reserves the right to accept or reject any or all Bids without assigning any reason what so ever. c. In case, due date for submission and opening of Bids happens to be a holiday, the due date shall be shifted to the next working day for which no prior intimation will be given. d. Any change/modifications/alteration in the Bid documents by the Bidder shall not be allowed and such Bid shall be liable for rejection. 20. For amendment, if any, please visit www.mpeproc.gov.in web site regularly. In case of any bid amendment and clarification, the responsibility lies with the bidders to note the same from e-procurement website under MPUIIP. MPUIIP shall have no responsibility for any delay/omission on part of the bidder. 4
Selection Procedure General Guidelines for Submitting the Bids: Firms are required to submit the online proposals as per the Instructions to Bidders for participation in e-tendering, and Guidelines and formats detailed out in the following para: 1. Firms must submit all documents properly signed digitally and numbered to show evidence of their technical details and eligibility as per template available in e-procurement Portal. Firms must use formats as provided in Annexure D for submission of Technical Bids. The following evidences should support the bid eligibility: A. Self certified scanned copy of : a. ICAI Registration Certificate as on 1 st January 2014 (in Envelope-A); b. C & AG Empanelment Certificate for the year 2013-14 (in Envelope-A); c. Assignment/appointment letters of at least 5 eligible assignments of Statutory Audit during the last 3 years (in Envelope-B). d. Audited Financial Statements for the last three financial years - 2012-13, 2011-12, and 2010-11 (in Envelope-B); B. Affidavit /Declaration: a. Self attested affidavit on Rs.100/- stamp paper by the authorized person of the firm that the firm or any of its partner or employee has not been debarred/black listed by RBI, statutory / regulatory authority / Government / PSU or any other organization in respect of any assignment and that no disciplinary action has been taken by or pending with the Institute of Chartered Accountants of India, against the firm or any of its partner or employee (in Envelope-B). b. A declaration on the letter head of the firm by the authorized person of the firm that the firm do not have any existing or probable contract for acting in any other consulting/procurement capacity under MPUIIP (in Envelope-B) 2. Similarly for FINANCIAL BID firms must use format as provided in Annexure-F & duly submit the FINANCIAL BID in e-procurement Website. The Transmittal Letter as per Annexure B would be placed in Envelope-A along with other documents. 3. If the Financial Bid is not submitted as per format, this would constitute grounds for declaring the proposal non-responsive. 4. A qualified Chartered Accountant (Partner or Employee) must head the Audit Team for the assignment. The section on Technical Bid must clearly elaborate on the team composition. Firms cannot change the team and would provide a declaration at the time of contract finalization that the proposed team would execute the audit. 5. Single Proposal: A firm should submit only one proposal. If a firm submits more than one proposal, all such proposals shall be disqualified. 6. All Bidders must comply with the Instructions to Bidders, General Guidelines and Forms prescribed for Technical and Financial Bids. 7. Financial Bid submitted by the firm should be valid for 120 days from the end date for submission of Bids. 8. The Authorised signatory of the firm must digitally sign each page of all document in Technical Bid, and Financial Bid. 9. All blank spaces in the Financial Bid must be filled in completely where indicated as per Financial Bid template available online. 5
10. Association or joint venture or networking is not allowed for this assignment. 11. The firm shall complete the audit and reporting thereon within 45 working days from the date of agreement. 12. The Client reserves the right to accept or reject any application without giving any explanation. 13. The assignment will be for the first accounting year (from 1st January 2013 to 31st March 2014), however based on the performance of the Auditor, it may be extended for additional years without inviting fresh proposals. Selection Methodology: 14. A two-stage procedure shall be adopted in evaluating the proposals. Least Cost Selection (LCS) process will be the basis of selection. 15. First Stage: Evaluation of Technical Eligibility Criteria to determine responsive firms, hence compliance of all eligibility criteria is necessary. Non compliance of any criteria, would lead to automatic disqualification; 16. Second Stage: would be the evaluation of Financial Bids of eligible firms only. Firm quoting the minimum fees would be ranked 1, the firm quoting fees immediately higher than minimum would be ranked 2, and so on. Client s evaluation committee would evaluate Financial Bids. 17. The firm ranked 1 would be invited for discussion and contract finalization. Award of Contract: 18. On completion of selection process, the firm selected shall be awarded the contract for Audit of MPUIIP Fund Accounts for the first accounting period from 1st January 2013 to 31st March 2014 by issuing the Letter of Award (LOA). The firm shall enter in to an agreement with the Client. 6
Annexure A: Bid Data Sheet 1. Name of the Client Directorate, Urban Administration and Development, GoMP 2. Method of selection: Least Cost Selection (LCS) 3. Financial Bid to be submitted Yes together with Bid Eligibility Criteria: 4. Title of Service is Appointment of a Chartered Accountant Firm to Audit MPUIIP Fund Accounts for the first accounting year from 1 st January 2013 to 31 st March 2014. 5. A pre-proposal conference will be No held: 6. Date & time xx/xx/xxxx 7. If the invitee firm wishes to seek xx/xx/xxxx clarification it may do so in writing to the Client or the Client s Representative before 8. The Client Representative is Project Director Madhya Pradesh Urban Infrastructure Investment Programme (MPUIIP) "Palika Bhavan, Shivaji Nagar, 6 No Bus Stop, Bhopal - 462016 Telephone: + 91 755 2555004 Facsimile: + 91 755 2555005 E-mail: infomsu@mpurban.gov.in 9. Proposal Validity Period Proposals must remain valid for 120 days from the end date for submission of Bids as indicated in Key Dates. 10. Bidders Eligibility Criteria: i. A partnership firm registered with the Institute of Chartered Accountants of India (ICAI), New Delhi and in continuous existence for a period of at least 10 years as on 1 st January 2014; ii. Firm should have at least 3 partners in continuous practice with the firm during the last 5 years out of which at least 2 partners should be FCA; iii. Firm should be empanelled with C&AG for the year 2013-14; iv. Firm should have registered head office in any city of Madhya Pradesh and must have a branch office at Bhopal (as per ICAI Certificate as on 1 st January 2014); v. Firm should have accomplished in the last 3 years at least 5 assignments of Statutory Audit of Externally Funded Projects (excluding Audit of Charitable Institutions & NGOs) / Government funded projects/schemes/programmes / PSUs (excluding Bank Branch Audit) having a turnover of not less than Rs. 15 Crore for the year for which the audit has been done; vi. Firm having average annual turnover of not less than Rs. 25 lakh in the last 3 financial years (2010-11 to 2012-13) vii. Firm or any of its partner or employee should not 7
have been debarred / black listed by RBI, any Statutory/Regulatory Authority/ Government/PSU or any other organization in respect of any assignment. viii. No disciplinary action should have been taken by or pending with the Institute of Chartered Accountants of India, against the firm or any of its partner or employee. ix. Firm must not have any existing or probable contract for acting in any other consulting/procurement capacity under MPUIIP to maintain audit independence. 11. Bid Submission The Bidder must submit all the three Envelopes ( Technical and Financial Bids ) online as per General Guidelines for Submitting the Proposals. The Transmittal Letter must be put in Envelope-A, along with other documents to be put in Envelope-A as per General Guidelines for Submitting the Proposals. 12. Markings on Envelopes As explained in the General Guidelines for Submitting the Proposals 13. Last Date of Submission Proposals must be submitted no later than the following date and time: As specified in Key Dates 14. Address for submission of submission of bids in Physical form is not required Proposals: 15. Expected date for public opening As specified in Key Dates of Technical Bids 16. Expected date for public opening As specified in Key Dates of Financial Bids (if applicable) 17. Expected date for [To be notified] commencement of audit services: 8
Annexure B: Transmittal Letter [On Letterhead of the Firm] To Project Director Madhya Pradesh Urban Infrastructure Investment Programme (MPUIIP) Management Support Unit (MSU) "Palika Bhavan, Shivaji Nagar, 6 No Bus Stop, Bhopal - 462016 Dear Sir/Madam, We the undersigned, offer to provide the audit services for Madhya Pradesh Urban Infrastructure Investment Programme (MPUIIP) in accordance with your Request for Proposal vide RFP No: [Insert Details] Dated [Insert Details]. We are hereby submitting our proposal, which includes this Technical Bid and a Financial Bid under a separate envelope. We are not associating with any firm to submit our proposal. We hereby declare that all the information and statements made in this proposal are true and accept that any misrepresentation contained in it may lead to our disqualification. The prices quoted by us in the Financial Bid are valid until 120 days from the end date for submission of Bids as per the Key Dates. We confirm that this proposal will remain binding upon us and may be accepted by you at any time before the expiry date. Prices have been arrived independently without consultation, communication, agreement, or understanding (for the purpose of restricting competition) with any competitor. We agree to bear all costs incurred by us in connection with the preparation and submission of the proposal to bear any further pre-contract costs. We understand that Project Director, MPUIIP, is not bound to any proposal or to give any reason for award, or for the rejection of any proposal. We confirm that all personnel named in the Bid will be available to undertake the services. We undertake, if our Proposal is accepted, to complete the assignment within 45 working days from the date of agreement. I confirm that I have authority of M/s [Name of the Firm], Chartered Accountants to submit the proposal and to negotiate on its behalf. Yours faithfully, Authorised Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: 9
Annexure C: Terms of Reference 1. Introduction The Madhya Pradesh Urban Infrastructure Investment Programme (MPUIIP) is a two and half year (2013-15) Programme, assisted by the Department for International Development of Govternment of UK. MPUIIP is working with the GoMP to enhance transparency and accountability in ULB functioning and for facilitation of private sector investment in urban infrastructure. This will support the overall goal of sustainable poverty reduction and economic growth in urban Madhya Pradesh. For monitoring of MPUIIP, a Management Support Unit has been set-up in Bhopal. The execution of the Programme is through all 14 Municipal Corporations viz., Bhopal, Indore, Gwalior, Jabalpur, Ujjain, Burhanpur, Dewas, Katni, Khandwa, Ratlam, Rewa, Sagar, Satna, and Singrauli. Directorate of Urban Administration and Development, GoMP wishes to appoint a Chartered Accountant Firm to carry out audit of the MPUIIP Accounts maintained by MSU in Bhopal and fourteen MCs and certify the consolidated accounts for the first accounting year from 1 st January 2013 to 31 st March 2014. For the purpose of the audit, the selected firm is expected to visit only four Municipal Corporations Bhopal, Indore, Jabalpur and Gwalior. Programme records of the other ten Municipal Corporations will be made available at Bhopal for audit by the respective Municipal Corporations. Project expenditure during the first Accounting year is about Rs. 53 crore. Major portion of the expenditure is accounted for by MSU at Bhopal. General office expenses and salaries of the project staff are accounted for by the respective Municipal Corporations. 2. Objectives of Audit The primary objective of the audit is to enable the auditor to express an independent opinion on: a) Whether the financial statements present fairly, in all material respects, the financial position of MPUIIP as of 31st March 2014, and of the results of its operations and its cash flows for the first accounting year from 1 st January 2013 to 31st March 2014. b) The financial position as of 31 st March 2014 and on the funds received and expenditures for the period then ended. c) That DFID s grant has been used for the intended purposes of the Programme. d) The eligibility of expenditure claims made. Secondary objectives include confirming compliance, or otherwise, with covenants of the MoU for MPUIIP. 3. Scope of Audit The scope of work for the assignment is to audit and express an opinion on the financial statements of MPUIIP for the first accounting year ending 31 st March 2014 in accordance with the agreed auditing standards consistently applied, including expressing an opinion on the use of DFID s grant as well as statement of expenditure. The scope of audit will be with respect to MPUIIP fund only and will also include but not be limited to the following,: 3.1 Internal Control Systems: The auditor will assess the adequacy of internal controls, including whether: a) Proper authorizations are obtained and documented before transactions are entered into; b) Accuracy and consistency are achieved in recording, classifying, summarizing, and reporting transactions; c) Reconciliations with internal and external evidence are performed on a timely basis specially for all bank accounts; d) Adequate documentation and an audit trail is retained to support transactions; e) Assets are properly accounted for, safeguarded and can be physically inspected. 10
f) Approved procurement procedures and arrangements have been followed. g) Statutory deductions at source are being made and deposited in time. 3.2 Compliance with Covenants: The auditor will confirm compliance with the Covenants as per the MoU. Where present, the auditor should indicate the extent of any non-compliance by comparing required and actual performance measurements for each covenant. 3.3 Expenditure Claims: The auditor will audit all Utilisation Certificates submitted by the MCs to the MSU and Reimbursement Claims prepared by MSU. The auditor will ensure the correctness of the consolidated claims prepared periodically and submitted to DFID. The audit report should include a separate paragraph commenting on the accuracy and propriety of expenditures claims, and the extent to which DFID can rely on the Expenditure Claims as a basis for disbursement. The Auditor will also verify the amounts admitted and reimbursed by DFID and will report on the disallowances, if any with reasons for the same and suggest corrective measures for future claims. 3.4 Record Keeping: The auditor will pay particular attention to whether all necessary supporting documents, records, and accounts have been kept in respect of all project activities, with clear linkages between the accounting records and the project accounts. 4. Auditing Standards and Program: Government of Madhya Pradesh has prescribed Madhya Pradesh Municipal Accounts Manual (MPMAM), which was prepared following the National Municipal Accounts Manual for maintaining accounts of Municipal Corporations. The audit will be carried out in accordance with MPMAM. The audit program will consider the risk of material misstatements resulting from fraud or error. It should include procedures that are designed to provide reasonable assurance that material misstatements, if any, detected. 5. Delivery of Opinions and Reports The auditor will provide the Audit Opinion and reports to Project Director, MPUIIP, based on the scope and detail of the audit as set out in this document. All reports will be provided in the English language (Three hard copies and a softcopy on CD). 6. Description of Materials The financial statements, project accounts for the relevant financial year and supporting documentation will be provided to the auditor. All documents books and records including vouchers and relevant supporting documents will be available at the four MCs-Bhopal, Indore, Jabalpur, Gwalior and at MSU Bhopal for the other ten Municipal Corporations (Ujjain, Burhanpur, Dewas, Katni, Khandwa, Ratlam, Rewa, Sagar, Satna, and Singrauli). 7. Statement of Access The auditor will have full and complete access, at all reasonable times, to all records and documents including books of account, legal agreements, bank records, invoices, and any other information associated with the MPUIIP and deemed necessary by the auditor. The auditor will be provided with full cooperation by all employees of MPUIIP, whose activities involve, or may be reflected in, the annual financial statements. The auditor will be assured right of access to banks, consultants, contractors, and other persons or firms hired by MPUIIP. 8. Independence The Auditor shall maintain complete independence of interest in relationships with MPUIIP. The auditor will be impartial and independent from any aspects of management or financial interest in MPUIIP. The auditor should not have any close personal relationships with any senior participant in 11
the management of MPUIIP. The auditor should not, during the period covered by the audit, be employed by, or serve in any capacity, or have any financial or close business relationship with any senior participant in the management of MPUIIP or any of its consultants/contractors. The auditors must disclose any issues or relationships that might compromise their independence. 9. Confidentiality The Auditor (partners and staff) shall strictly adhere to the ethical rules of their profession in all aspects of practice and shall maintain a standard of confidentiality towards information which is obtained during the course of carrying out the audit. 10. Auditor and Audit Staff Competence The auditor must be authorized to practice in India and be capable of applying the agreed auditing standards. The auditor should have adequate staff, with appropriate professional qualifications and suitable experience, including experience in auditing the accounts of entities comparable in nature, size, and complexity to MPUIIP. 12
Annexure D: Technical Bid Submission Form [Provide all necessary information and supporting documents as prescribed in Selection Procedure] 1. Name of Firm : 2. Constitution :... 3. a) Date of formation b) Date of conversion from proprietary to partnership firm.. 4. Whether partnership is continuous without break, if so since when?.. 5. Registration with ICAI No. Date.. 6. Empanelment with CAG No.Date.. 7. Head Office and Branch details: Sr. No. Head Office / Branch name Complete Address Contact details (phone, email) Partner Incharge 1 2 3 4 5 8. Details of Partners: Sr. No. 1 Name ACA/ FCA Date Mem No. Date of Joining Firm Practice Experien ce (yrs) Qualificatio n CISA/ ISA Qualified 2 3 4 5 9. Details of full time Chartered Accountants employed (other than partners) Sr. No. Name ACA/ FCA Date Mem No. Date of Joining Firm PracticeE xperienc e (yrs) Qualificatio ns CISA/ ISA Qualified 13
10. Details of other Employees (No.) a) Inter CA :... b) Articles :... c) Audit Staff :... d) Other professionals. 11. Annual Turnover during last 3 financial years: Year Turnover (Rs. In Lakh) 2010-11 2011-12 2012-13 Audit fee Other fee Total 12. Details of Audit Assignments (statutory/internal) during last 5 years A. Externally funded projects (e.g. ADB, World Bank, DFID) Sr. No. Name of Entity Funding Agency Year Annual Turnover of the Project (Rs.Crore) Nature of assignment B. Government funded Schemes/ programmes/ projects, Public Sector Undertaking: Sr. No. Name Govt./Dept. Year Annual Turnover of the project (Rs.Crore) Nature of assignment 14
13. Proposed Team for the Audit: (CV, in the prescribed format, for each of the team member not exceeding 4 pages for each CV) Sr. Name Position Educational Qualification Key Responsibilities or Task Assigned 14. Comments on the Terms of Reference, if any: 15. Whether any disciplinary action by the ICAI was taken or pending against the firm or any of its partners or employees? (if yes, indicate the nature of the disciplinary action and the reasons for it) 16. Whether the firm or any of its partner or have been debarred/ black listed by RBI or any other Statutory/Regulatory Authority/ Government/PSU or any other organization in respect of any assignment? (If yes, give detail) 17. Whether the firm or any of its partner or employee has ever been subject to a court order involving the provision of professional services? If so, please indicate the nature of the court order and the reasons for it. 18. Whether related to or have any business/professional relationship with any of the senior participant in the management / employee of MPUIIP? (if yes, give detail) (Please insert rows in the table and attach additional sheets, if required) 15
Annexure E: Form for Curriculum Vitae (CV) 1. Proposed Position : 2. Name [full name]: 4. Date of Birth: Citizenship: 5. Education [Indicate college/university and other specialized education, giving names of institutions, degrees obtained, and dates of obtainment]: 6. Membership of Professional Associations: 7. Other Training [Indicate significant training were obtained]: 8. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]: 9. Employment Record [Starting with present position, list in reverse order every employment held, giving for each employment dates of employment, name of employing organization, positions held.]: From [Year]: Employer: Positions held: To [Year]: 16
Annexure F: Financial Bid Submission Form [Please provide the details on the letterhead of the firm] To Project Director Madhya Pradesh Urban Infrastructure Investment Programme (MPUIIP) "Palika Bhavan, Shivaji Nagar, 6 No Bus Stop, Bhopal - 462016 Dear Sir/Madam, We the undersigned, offer to provide the audit services for Madhya Pradesh Urban Infrastructure Investment Programme (MPUIIP) in accordance with your Request for Proposal vide RFP No: [Insert Details] Dated [Insert Details]. We are hereby submitting our proposal, which includes this Financial Bid, and a Technical Bid under a separate envelope. We are submitting our Financial Bid as below: Summary of Costs (Rs) Sl. No Item Rs. 1 Total Professional Fees (including all Out of Pocket Expenses) 2 Service tax, if applicable TOTAL (Please also indicate Amount in Words also): Note: Percentage of project funds/expenditure shall not be a basis of quoting the Audit Fee. I confirm that I have authority of M/s [Name of the Firm], Chartered Accountants to submit the proposal and to negotiate on its behalf. Yours faithfully, Authorized Signature [In full and initials]: Name and Title of Signatory: Name of Firm: Address: 17