Ophea s Healthy Schools Certification ELEMENTARY & SECONDARY

Ophea s Healthy Schools Certification ELEMENTARY & SECONDARY

About Ophea Ophea is a not-for-profit organization that champions healthy, active living in schools and communities and is led by the vision that all children and youth value and enjoy the lifelong benefits of healthy, active living. Ophea collaborates with provincial partners, school boards, schools, public health units and community partners to facilitate our work. Ophea has been leading provincial Healthy Schools initiatives for over 10 years, reaching hundreds of schools and demonstrating the positive impact of this approach on all members of the school community. Healthy Schools Certification on Social Media We re on social media and we want to hear what you re doing! Post on Facebook or Tweet what you ve been up to or any questions using #HSCertES. Twitter: @OpheaCanada Facebook: OpheaCanada Acknowledgements Ophea would like to thank all of our Healthy Schools Certification pilot schools, public health units, school boards, academic researchers, and partners for their contributions to the development and review of Ophea s Healthy Schools Certification guidebook, tools, and processes. Funding Support Ophea wishes to thank the Government of Ontario for their financial contribution to Ophea s Healthy Schools Certification. Ophea also wishes to thank Canadian Tire Corporation for contributing to Ophea s Healthy Schools Certification and for the integration of their Hero of Play program. Copyright 2017-2018 Ophea. All rights reserved. No part of this resource may be reproduced or transmitted, in any form, by any means (electronic, photocopying, recording, or otherwise) without the prior written permission of the publisher. #HSCertES healthschools@ophea.net 2

Table of Contents About Ophea... 2 Healthy Schools Certification on Social Media... 2 Acknowledgements... 2 Funding Support... 2 Table of Contents... 3 What is Ophea s Healthy Schools Certification?... 5 Overview of Ophea s Healthy Schools Certification... 5 Why is the Healthy Schools approach important?... 5 Goals of Ophea s Healthy Schools Certification... 5 Ontario s Foundations for a Healthy School Resource... 6 Ophea s 6-Step Healthy Schools Process... 7 Health Topics... 8 Why focus on one priority health topic?... 8 Ophea Support... 9 Hero of Play... 10 How can my school get certified?...12 Familiarize yourself with the Healthy Schools approach... 12 Review Ophea s HS Certification Guidebook... 12 Register your school online... 12 Familiarize yourself with your school s online dashboard... 12 Complete Healthy Schools Process Steps 1 3 and report... 12 Complete Healthy Schools Process Steps 4 6 and report... 13 Submit your application for certification... 13 Receive your certification results... 13 Levels of Certification... 14 Ophea s 6-Step Healthy Schools Process... 14 Ophea s 6-Step Healthy Schools Certification Process... 15 Purpose... 15 #HSCertES healthschools@ophea.net 3

Reporting Requirements and Healthy Schools Support Tools... 18 Reporting Requirements (RR)... 18 Healthy Schools Support Tools (HSST)... 18 Audit Process... 19 Review Process, Feedback, and Recognition... 19 Step 1 - Establish Your School Team...20 Step 2 - Assess Your School Community Needs and Assets...22 Step 3 - Identify Your Priority Health Topic...24 Step 4 Develop an Action Plan...25 Step 5 - Take Action and Monitor Progress...28 Step 6 - Celebrate and Reflect... 31 Contact Us...34 Ophea is here to help!... 34 Healthy Schools Certification Website... 34 Healthy Schools Consultations (Email)... 34 Healthy Schools on Social Media... 34 Glossary... 35 Notes...38 #HSCertES healthschools@ophea.net 4

What is Ophea s Healthy Schools Certification? Overview of Ophea s Healthy Schools Certification The Healthy Schools approach engages the whole school community to promote and enhance the health and well-being of children, youth, school staff, and the broader community. Ophea s Healthy Schools (HS) Certification is based on the 6-Step Healthy Schools Process, in alignment with Ontario s Foundations for a Healthy School resource. This process guides a school through the steps needed to plan and implement a range of activities that promote well-being in the school community, focusing on a selected priority health topic that is important to the school. Through a point-based system, over the course of the school year, schools will be able to plan their Healthy Schools process steps online and apply to be certified as Gold, Silver, or Bronze. Why is the Healthy Schools approach important? According to the Foundations for a Healthy School, healthy students are better prepared to learn and education is a key determinant of health (p. 2). Highlighting well-being as a goal for education in Ontario recognizes its importance to our students and their futures. The Healthy Schools approach motivates and supports school communities in establishing healthy, safe, inclusive, and accepting learning environments where all students can reach their full potential. Healthy Schools is an evidence-based approach supported by provincial, national, and international research. It aligns with Ontario s Foundations for a Healthy School resource (November 2014) and has the potential to make substantial contributions to Achieving Excellence - Ontario s renewed four year vision for education (April 2014). Goals of Ophea s Healthy Schools Certification Support and increase the capacity of schools across Ontario to address a priority health topic through the effective implementation of the 6-Step Healthy Schools Process Celebrate and formally recognize an individual school s achievements relating to Healthy Schools #HSCertES healthschools@ophea.net 5

Ontario s Foundations for a Healthy School Resource Ontario s Foundations for a Healthy School resource promotes and supports the well-being of school communities. It encourages the integration of Healthy Schools policies, programs, and initiatives into school and school board planning and implementation processes. The resource aligns with the K 12 School Effectiveness Framework by including five interconnected areas that promote a positive school climate: Student Engagement Curriculum, Teaching and Learning Home, School and Community Partnerships School and Classroom Leadership Social and Physical Environments Planning activities relating to these five areas will help schools, school boards, parents/family 1, public health units, and community partners 2 work together to take a comprehensive approach to address a priority health topic in their community. 1 Throughout this resource, the term parents/family refers to parents, guardians, caregivers, immediate family, and extended family. 2 Throughout this resource, the term community partners refers to any community partner apart from public health. #HSCertES healthschools@ophea.net 6

Ophea s 6-Step Healthy Schools Process Ophea s HS Certification is built on a 6-step process that supports school communities to take a planned and comprehensive approach to address a priority health topic over the course of a school year. These 6 steps include: Friday, October 27, 2017 Deadline to register for certification (unless max of 400 schools is reached). Friday, February 16, 2018 Deadline to report on Steps 1 to 3 these three steps will lock after this date. Friday, April 27, 2018 Final deadline for certification - deadline to submit Steps 4 to 6. #HSCertES healthschools@ophea.net 7

Health Topics School communities participating in HS Certification must choose to focus on one of the following six health topics: Physical Activity Healthy Eating Personal Safety and Injury Prevention Growth and Development Mental Health Substance Use, Addictions and Related Behaviours Why focus on one priority health topic? While a healthy school community aims to promote health in all six of the interconnected health topics, selecting a priority health topic based on your school community s needs and assets allows you to focus the work of your school team and address that health topic comprehensively across as many of the Foundations for a Healthy School areas as possible (e.g. Student Engagement, Social and Physical Environments). Focusing on one priority health topic allows the school community to direct resources towards a common goal and strengthens the message around the health topic that is most relevant. Given that the health topics are so interconnected, you ll find that while addressing your priority health topic, your school team will address others as well. For example, if your priority health topic is Growth and Development, activities such as creating a Gay-Straight Alliance or Gender and Sexualities Alliance may also address bullying prevention which falls under Personal Safety and Injury Prevention, while serving healthy snacks during meetings addresses Healthy Eating. Your school may also host annual or recurring events which present potential opportunities to connect to your school s priority health topic. For example, a school who has selected Personal Safety and Injury Prevention as their priority health topic and has a Terry Fox Run each year may look to increase awareness of personal safety during the event. They might do this by having each teacher talk with students in class before the event, making posters to hang during the event, or bringing in community partners to discuss first aid with students leading the run. #HSCertES healthschools@ophea.net 8

Ophea Support Healthy Schools is a team-based approach and Ophea is always here to help. Recognizing that all schools have unique needs and assets, Ophea works with schools across Ontario to guide them through the Healthy Schools approach by providing tools to build their capacity to implement this process annually. To access resources to support healthy schools, please visit Ophea s Healthy Schools Certification website. Additional questions or support requests can be submitted to: healthyschools@ophea.net at any time during the school year. TIP: Ophea has created a glossary of terms to help you with the Healthy Schools Certification language. Flip to page 35 to see the Glossary! #HSCertES healthschools@ophea.net 9

How can my school get certified? Familiarize yourself with the Healthy Schools approach Before you register, visit Ophea s HS Certification website to learn more about Healthy Schools and what s involved. Still have questions? Email: healthyschools@ophea.net. Review Ophea s HS Certification Guidebook Review Ophea s HS Certification Guidebook thoroughly to ensure that you (and your school team) understand what steps are required to receive points towards your school s certification and what online reporting is required for each step, and by which deadline. Register your school online Visit Ophea s Healthy Schools Certification website to register your school and set up your school profile. Only school staff can register their school. The deadline for registration is Friday, October 27, 2017 at noon EST or earlier if the 400 school maximum is met. Familiarize yourself with your school s online dashboard Important: You will be required to upload a physically signed letter of support from your principal or vice-principal during the registration process. An optional template can be found on the registration information page. After you have successfully registered, familiarize yourself with your school s dashboard and understand the functionalities of the online system. From your dashboard you can access the Healthy Schools Support Tools (HSST) that are exclusively available to registered schools. Complete Healthy Schools Process Steps 1 3 and report Process Steps 1-3 must be completed, with supporting information submitted through Ophea s online system, by Friday, February 17, 2017 at noon EST. After this deadline, Steps 1-3 will lock and you will no longer be able to alter the information. Important: While schools who do not meet this timeline will continue to have access to their school profile, they will not be eligible for certification. There are no exceptions. Step 1: Establish Your School Team Step 2: Assess Your School Community Needs and Assets Step 3: DIdentify Your Priority Health Topic #HSCertES healthschools@ophea.net 12

Complete Healthy Schools Process Steps 4 6 and report The following process steps must be completed with supporting information submitted through Ophea s online system by Friday, April 27, 2018 at noon EST. Activities that occur after April 27 th are valid, provided they are scheduled prior to submitting for certification: Important: Schools who do not meet this timeline will not be eligible for certification as timelines cannot be extended. There are no exceptions. Step 4: Develop an Action Plan Step 5: Take Action and Monitor Progress Step 6: Celebrate and Reflect Submit your application for certification Answer all questions and submit your school s final online application by Friday, April 27, 2018 at noon EST. Receive your certification results After review, school certification results will be communicated during the first two weeks of June 2018. Schools who are certified will receive a banner with their certification level. Remember: All reporting needs to be done on the online dashboard All reporting needs to be done by the appropriate deadlines All 6 Steps must be completed to be eligible for Certification #HSCertES healthschools@ophea.net 13

Levels of Certification Ophea s Healthy Schools (HS) Certification has been developed using a point-based system aligned with the 6-Step Healthy Schools Process. There are three levels of certification: Level Total Points Bronze 800-920 Silver 921-1100 Gold 1101-1220 Note: Schools who complete all 6 Steps and receive fewer than 800 points will be recognized as a participant but will not receive Certification. Ophea s 6-Step Healthy Schools Process Step 1: Establish Your School Team Step 2: Assess your School Community Needs and Assets Step 3: Identify Your Priority Health Topic Step 4: Develop an Action Plan Step 5: Take Action and Monitor Progress Step 6: Celebrate and Reflect 190 points 240 points 100 points 250 points 240 points 200 points Friday, October 27, 2017 Deadline to register for certification (unless max of 400 schools is reached). Friday, February 16, 2018 Deadline to report on Steps 1 to 3 these three steps will lock after this date. Friday, April 27, 2018 Final deadline for certification - deadline to submit Steps 4 to 6. #HSCertES healthschools@ophea.net 14

Ophea s 6-Step Healthy Schools Certification Process Purpose The 6-Step Healthy Schools Process offers consistency in the approach school teams take to build their healthy school. Since Healthy Schools (HS) Certification is based on a school s ability to follow the process, and not on the type or number of activities, it is adaptable for all of the unique school communities across Ontario. Each process step serves a specific purpose in becoming a healthy school. Process Step Step 1: Establish Your School Team Purpose Creating a healthy school starts with building a strong, collaborative school team that is representative of your whole school community. School team members can include: students, school staff, administration, parents/family, public health, and community partners. Note: Many schools already have existing teams or classes with a common purpose aligned with Healthy Schools such as a Student Leadership class, a Safe and Accepting Schools Team, or a Positive School Climate Team. We encourage schools to leverage these teams to avoid duplication. By the end of Step 1, your school will have established a team of diverse members of the school community committed to making your school a healthy school. Consider growing this team over the course of the school year. #HSCertES healthschools@ophea.net 15

Process Step Step 2: Assess Your School Community Needs and Assets Purpose It is important to understand your school community before making any decisions on your priority health topic. By utilizing local data (from a variety of sources, such as data from your public health unit, student surveys, etc.) and listing your school community s existing assets, your team will be able to make informed decisions with a clear understanding of your current needs, strengths, and opportunities. By the end of Step 2, your school team will have located and/or collected key information relating to your school assets, needs, and opportunities in order to make informed decisions throughout the rest of the Healthy Schools process. Step 3: Identify Your Priority Health Topic Step 4: Develop an Action Plan Based on the key information collected during Step 2, your school team must decide on a priority health topic to focus their action plan. By the end of Step 3, your school team will have identified the priority health topic that they will be addressing for the school year. To be able to take meaningful steps towards addressing your priority health topic, it is important that a clear, realistic, and comprehensive action plan is developed. This plan will ensure that all team members are accountable, aware of their roles and responsibilities, and focused on addressing your priority health topic across the interconnected areas of the Foundations for a Healthy School. An action plan also ensures that you re addressing the needs of your school community by utilizing your school s assets, as identified in Step 2. By the end of Step 4, your school team will have developed an action plan demonstrating how your school will address your priority health topic in a comprehensive way across the five areas of the Foundations for a Healthy School. Friday, October 27, 2017 Deadline to register for certification (unless max of 400 schools is reached). Friday, February 16, 2018 Deadline to report on Steps 1 to 3 these three steps will lock after this date. Friday, April 27, 2018 Final deadline for certification - deadline to submit Steps 4 to 6. #HSCertES healthschools@ophea.net 16

Process Step Step 5: Take Action and Monitor Progress Purpose Ideally, implementation of your action plan begins once all of your school team s planning activities have been completed (Steps 1 3). Your school team will need to monitor your intended activities to ensure that the activities in your action plan are implemented and achieve the intended impact in your school community. However, plans can change and this online monitoring allows for action plans to be updated and revised as needed over the course of the school year. By the end of Step 5, your school team will have implemented, monitored, and modified (as needed) the activities in your action plan. Step 6: Celebrate and Reflect Celebrating the school s efforts is an important part of the Healthy Schools process. Celebration of accomplishments can boost team morale and shows appreciation for everyone involved in your work. Individual and group reflection is also important as they both allow your school team to reflect on their experience with healthy schools while documenting your successes and challenges, as well as future opportunities as you plan for sustainability of this work in your school community. While celebration and reflection are often thought of as end of year culminating events, additional opportunities for celebration and reflection should occur throughout the school year and be included in your action plan. By the end of Step 6, you will have celebrated your school s successes and reflected on the healthy schools activities implemented throughout the school year. Friday, October 27, 2017 Deadline to register for certification (unless max of 400 schools is reached). Friday, February 16, 2018 Deadline to report on Steps 1 to 3 these three steps will lock after this date. Friday, April 27, 2018 Final deadline for certification - deadline to submit Steps 4 to 6. #HSCertES healthschools@ophea.net 17

Reporting Requirements and Healthy Schools Support Tools Reporting Requirements (RR) Reporting Requirements to earn points towards certification vary across each process step. In some instances, school teams are only required to provide basic information to earn points while, in other cases, additional information is required to demonstrate your work in the form of uploaded documents. RR In cases where additional information is required, the (RR) icon will be included to indicate that supplementary content must be provided (e.g. planning documents, pictures, communications). Healthy Schools Support Tools (HSST) Ophea has developed Healthy Schools Support Tools that may be utilized by schools participating in HS Certification. These tools have been developed to support schools and may be useful in demonstrating their reporting requirements. While schools participating in HS Certification are not required to use all of the support tools available, it is the responsibility of each school team to ensure that alternative documents submitted contain comparable information. HSST The (HSST) icon will be included to indicate where Healthy Schools Support Tools are available. The school community s needs and assets and the Action Plan must be filled out on Ophea s online reporting system. Templates for the Identification of Needs, the Identification of Assets, and the Action Plan are available as HS Support Tools for collaborating with your action team, or you may choose to plan directly through the online system, which will save your progress. TIP: Ophea has created a glossary of terms to help you with the Healthy Schools Certification language. Flip to page 35 to see the Glossary! Friday, October 27, 2017 Deadline to register for certification (unless max of 400 schools is reached). Friday, February 16, 2018 Deadline to report on Steps 1 to 3 these three steps will lock after this date. Friday, April 27, 2018 Final deadline for certification - deadline to submit Steps 4 to 6. #HSCertES healthschools@ophea.net 18

Audit Process Review Process, Feedback, and Recognition In early May, Ophea will conduct an audit of all materials submitted by schools through their online dashboard. Following the review process, a school may receive a lower certification level than the one applied for if the reporting requirements and/or information provided was not sufficient. Points for each component of each step are all or nothing, meaning there are no part marks. Upon audit, a school will not receive a higher certification level than the one they submitted for. All materials submitted are reviewed multiple times and any reduction in level is made through consensus of the audit team. All results are final. Once a school certification level has been audited, schools will receive communication from Ophea confirming their HS Certification results (i.e. their level). All results are final. All schools receiving certification at any level will receive a banner with your certification level to be displayed prominently at your school to celebrate your achievements! Friday, October 27, 2017 Deadline to register for certification (unless max of 400 schools is reached). Friday, February 16, 2018 Deadline to report on Steps 1 to 3 these three steps will lock after this date. Friday, April 27, 2018 Final deadline for certification - deadline to submit Steps 4 to 6. #HSCertES healthschools@ophea.net 19

Step 1: Establish Your School Team Total Points Available: 190 points School Contact 1a. Our school has a School Contact Administrator Support 1b. Our school has support for Healthy Schools Certification from our principal and/or vice principal. Public Health 1c. Our school has contacted our local public health unit for support during this school year Tip: Points are not based on whether or not they are able to be part of the team, just that you have reached out to them. You will need to report on the date and method of communication. Team Members 1d. Our school team is comprised of (include numbers for each category): Students School Staff Principal/Vice-Principal Parents/Family Public Health Community Partners (apart from public health) 30 points Tip: You will need to report on the number of team members representing each group. HSST Understanding Partners Poster Series HSST Healthy Schools Team Invitation Legend: RR Uploaded Evidence Required HSST Healthy Schools Support Tool #HSCertES healthschools@ophea.net 20

Shared Healthy Schools Understanding 1e. Our school team has watched and discussed Ophea s Healthy Schools introductory video this year 20 points Tip: You will need to report the date watched and discussed this year (cannot be a date from a previous school year as teams change annually) HSST Ophea Healthy Schools Introductory Video Healthy Schools, Healthy Communities: How You Can Make a Difference Guiding Document 1f. Our school team has a guiding document that outlines our school team roles and how we will work together. 20 points Tip: To ensure that the guiding document is specific to your school team this year, you will need to upload a document created or adapted by your team and not an existing document from another team. RR Document identifying the roles and responsibilities of team members HSST Team Agreement Template Communication 1g. Our school team has a method of communicating with all team members Tip: You will need to report on the specific method of communication used most frequently by your team (e.g., website, newsletter, meeting notes, email, Facebook group). RR Documentation (e.g. meeting notes, Twitter account tweets) HSST Meeting Agenda Template HSST Meeting Notes Template HSST Meeting Tracker Level of Student Engagement at Team Meetings 1h. Level of student engagement (select highest level of engagement): Students were present at meetings Students participated in meetings Students led meetings 20 points 30 points HSST Team Check-in Template Total Points 190 points #HSCertES healthschools@ophea.net 21

Step 2: Assess Your School Community Needs and Assets Total Points Available: 240 points Identification of Needs 2a. Name of Data Source ( per data source, up to 1): 1 data source 2 data sources 3 or more data sources 1 Tip: You will need to report on the specific method of communication used most frequently by your team (e.g., website, newsletter, meeting notes, email, Facebook group). 2b. Needs identified ( per description, up to 1): 1 data source 2 data sources 3 or more data sources 1 Tip: You will need to provide a description of what needs were identified from each source. 2c. Type of data source: Quantitative data Qualitative data 2d. Our school team used data collected/gathered by: Students School Staff/Principal/Vice-Principal Parents/Family Public Health Community Partners (apart from Public Health) 2e. Our school team used data representing (i.e. whose voice/opinion does it represent?): Students School Staff/Principal/Vice-Principal Parents/Family Public Health Community Partners (apart from Public Health) 1 1 #HSCertES healthschools@ophea.net 22

HSST Needs Identification Template HSST School Survey Template HSST Data Sources List Identification of Assets 2f. Name of asset (1 point per asset, up to 30 points): 30 points Tip: You will need to include at least 30 different assets to get all 30 points. 2g. Description of asset (1 point per description, up to 30 points): 30 points Tip: You will need to provide a brief description of what makes each asset helpful. 2h. Link to Health Topic: Physical Activity Healthy Eating Personal Safety and Injury Prevention Growth and Development Mental Health Substance Use, Addictions and Related Behaviours All Health Topics Tip: You will need to check off which health topic(s) each asset helps support. HSST Assets Identification Template Level of Engagement 2i. The following people were included in identifying our needs and assets: Students School Staff Parents/Family Public Health Community Partners (apart from Public Health) 30 points Tip: Engage different audiences at different times to focus data collection activities. Total Points 240 points Legend: RR Uploaded Evidence Required HSST Healthy Schools Support Tool #HSCertES healthschools@ophea.net 23

Step 3: Identify Your Priority Health Topic Total Points Available: 100 points Health Topic Selection 3a. Our school team has identified the priority health topic we will focus on during the school year. Priority Health Topics: Physical Activity Healthy Eating Personal Safety and Injury Prevention Growth and Development Mental Health Substance Use, Addictions and Related Behaviours Tip: While you are required to select a priority health topic to focus on for the year, schools are encouraged to work across all six interrelated health topics. Do not feel that by selecting one health topic you must ignore the others. 3b. Our priority health topic was identified using the information from the identification of needs from Step 2 3c. Our priority health topic was identified using the information from the identification of assets from Step 2 Level of Engagement 3d. Our health topic was identified in collaboration with: Students School Staff Parents/Family Public Health Community Partners (apart from Public Health) 30 points Tip: Ensure your priority health topic reflects your school community by engaging as many members of your school community as realistically possible. Total Points 100 points #HSCertES healthschools@ophea.net 24

Step 4: Develop an Action Plan Total Points Available: 250 points Action Plan Activities 4a. Name of activity 4b. Description of Activity 4c. Date of Activity Foundations for a Healthy School Areas 4d. In our action plan, our health topic is addressed by activities in the following areas of the Foundations for a Healthy School: Curriculum, Teaching & Learning School & Classroom Leadership Student Engagement Social & Physical Environments Home, School & Community Partnerships Tip: Points assigned are based on comprehensiveness of the activities (i.e. activities that address the five areas of the Foundations for a Healthy School). You do not receive points based on the number of activities. Roles and Responsibilities 4e. Description of roles and responsibilities for each activity. Resources and Materials 4f. Resources and materials needed for each activity. Reach 4g. The following participated, collaborated, planned, and/or will be involved in the activities in our action plan: Students School Staff Parents/Family Public Health Community Partners (apart from Public Health) 30 points #HSCertES healthschools@ophea.net 25

Setting 4h. The activities in our action plan took place in the: Classroom (Specify which classrooms) School (Specify where in the school) Community (Specify where in the community) Interrelated Health Topics 4i. The activities in our action plan addressed the following health topics: Physical Activity Healthy Eating Personal Safety and Injury Prevention Growth and Development Mental Health Substance Use, Addictions and Related Behaviours Tip: You will need to describe how each activity addresses the health topics selected under Activity Description to be eligible for full points. Celebration Planning: 4j. How do you plan to celebrate and/or reflect on this activity? HSST HSST HSST Action Plan Template & Sample Monitoring Tool Funding Opportunities Supporting Healthy Schools in Ontario HSST Communications Toolkit Policies Addressed 4k. Our action plan addresses: Provincial Policies, Procedures, and Frameworks School Board Protocols and Procedures School-Based Strategies Tip: Your dashboard, under each of the above categories, includes a list of specific policies and strategies to choose from if you select that category. HSST Provincial Policies, Procedures and Frameworks List #HSCertES healthschools@ophea.net 26

Audiences 4l. Our action plan activities consider the capacity of our school team 4m. Our action plan activities considers the well-being of adults (e.g. school staff, community partners) 4n. Our action plan activities will occur at multiple times during the school year Total Points 250 points Friday, October 27, 2017 Deadline to register for certification (unless max of 400 schools is reached). Friday, February 16, 2018 Deadline to report on Steps 1 to 3 these three steps will lock after this date. Friday, April 27, 2018 Final deadline for certification - deadline to submit Steps 4 to 6. #HSCertES healthschools@ophea.net 27

Step 5: Take Action and Monitor Progress Total Points Available: 240 points Check-In Meetings 5a. Regular check-in meetings with our school team have occurred to monitor our action plan and adjust activities as needed 20 points Weekly Bi-Weekly Monthly As needed Tip: Record the frequency of your team meetings throughout the school year. HSST Meeting Agenda Template HSST Meeting Tracker HSST Meeting Notes Template Activity Implementation 5b. While implementing our action plan, activities related to our priority health topic addressed the following Foundations for a Healthy School areas: Curriculum, Teaching and Learning RR Upload example (e.g. lesson plan, teacher training certificate) and write a description School and Classroom Leadership RR Upload example (e.g. picture, activity flyer) and write a description Student Engagement RR Upload example (e.g. picture, student reflection) and write a description #HSCertES healthschools@ophea.net 28

Social and Physical Environments RR Upload example (e.g. picture, copy of announcement, assembly agenda) and write a description Home, School and Community Partnerships RR Upload example (e.g. picture, letter from community partner) and write a description Tip: Points assigned are based on comprehensiveness of activities (i.e., activities across the five areas of the Foundations for a Healthy School). You do not receive points based on the number of activities. 5c. While implementing our action plan, the activities addressed a variety of health topics: Physical Activity Healthy Eating Personal Safety and Injury Prevention Growth and Development Mental Health Substance Use, Addictions and Related Behaviours Communications 5d. Our activities were communicated and shared with the following: School Team RR Sample communication (e.g. meeting minutes, team Facebook page) School RR Sample communication (e.g. announcement, photo of assembly) School Community RR Sample communication (e.g. school newsletter, posting to school website) HSST Communications Toolkit Legend: RR Uploaded Evidence Required HSST Healthy Schools Support Tool #HSCertES healthschools@ophea.net 29

Settings 5e. Our activities took place in the following settings: Classroom (Specify which classrooms) School (Specify where in the school) Community (Specify where in the community) Levels of Engagement in Activity Implementation 5f. Level of student engagement: Students were present at activities Students participated in activities Students led activities 5g. Level of engagement of additional groups: School Staff Parents/Family Public Health Community Partners (apart from Public Health) 20 points 30 points Monitoring 5h. Activities were monitored and our action plan was reassessed before and after each activity 40 points Tip: Whatever way you plan to monitor, your monitoring tool should include targets, progress to date (where applicable), and outcomes. RR Completed reporting tool used (e.g. logic model, Monitoring Tool) HSST Monitoring Tool Total Points 240 points Legend: RR Uploaded Evidence Required HSST Healthy Schools Support Tool #HSCertES healthschools@ophea.net 30

Step 6: Celebrate and Reflect Total Points Available: 200 points Celebration and Appreciation 6a. Our celebration(s) and recognition will show or showed appreciation for: Students RR Examples of appreciation for each audience (e.g. letter, card, appreciation wall, picture of meeting/event) School Staff RR Examples of appreciation for each audience (e.g. letter, card, appreciation wall, picture of meeting/event) Parents/Family RR Examples of appreciation for each audience (e.g. letter, card, appreciation wall, picture of meeting/event) Public Health RR Examples of appreciation for each audience (e.g. letter, card, appreciation wall, picture of meeting/event) Community Partners (apart from Public Health) RR Examples of appreciation for each audience (e.g. letter, card, appreciation wall, picture of meeting/event) HSST Team Member Recognition Letter Template HSST Student 40-Hour Community Service Letter Template HSST Certificate of Appreciation Template #HSCertES healthschools@ophea.net 31

6b. We will celebrate and recognize, or have already celebrated and recognized our achievements: (choose one) Yearly Monthly Ongoing 20 points 30 points 6c. We have planned, or have already hosted an end of year culminating event that will reach, or reached: School Team Information Required: Date of School Team event RR Evidence of event (e.g. picture) School Information Required: Date of School event RR Evidence of event (e.g. picture, agenda of assembly, planning tool) School Community 1 Information Required: Date of School Community event RR Evidence of event (e.g. picture, flyer, community publication) Tip: If your event has not taken place by the time of reporting, a planning document related to the event may be submitted (e.g. flyer, event plan). HSST Celebration Invitation Template Team Reflection 6d. Our school team planned to meet or has met to reflect on our Healthy Schools experience including successes, challenges, and future opportunities 20 points Tip: You will need to include the date you plan to meet or the date you ve already met. HSST Meeting Agenda Template HSST Meeting Notes Template Legend: RR Uploaded Evidence Required HSST Healthy Schools Support Tool #HSCertES healthschools@ophea.net 32

During our reflection, the following people will be or were included: Students School Staff Parents/Family Public Health Community Partners (apart from Public Health) Total Points 200 points Friday, October 27, 2017 Deadline to register for certification (unless max of 400 schools is reached). Friday, February 16, 2018 Deadline to report on Steps 1 to 3 these three steps will lock after this date. Friday, April 27, 2018 Final deadline for certification - deadline to submit Steps 4 to 6. #HSCertES healthschools@ophea.net 33

Contact Us Ophea is here to help! It takes a team to build a healthy school and Ophea wants to be a part of yours! Connect with us at any time to ask questions or talk through any challenges your school team may be facing. Ophea works with schools across Ontario to guide them through the Healthy Schools approach by providing tools to build their capacity to implement this process annually. Ophea offers support services (in English and French) to all schools participating in Healthy Schools Certification which includes: Healthy Schools Certification Website Ophea s HS Certification website (www.ophea.net/hscertification) offers a host of information to support schools in their journey to become a healthy school including research, videos, posters, funding announcements, and much more! Healthy Schools Consultations (Email) Ophea is available to answer questions you may have as you work towards Healthy Schools Certification. Connect with us by email at: healthyschools@ophea.net Hashtag: #HSCertES Healthy Schools on Social Media We re on social media and we want to hear what you re doing! Post on Facebook or Tweet what you ve been up to or any questions using #HSCertES. Twitter: @OpheaCanada Facebook: OpheaCanada #HSCertES healthschools@ophea.net 34

Glossary 6-Step Healthy Schools Process: A process that supports school communities to take a planned, comprehensive approach to address a priority health topic over the course of a school year. These 6 steps include: Step 1: Establish Your School Team Step 2: Assess Your School Community Needs and Assets Step 3: Identify Your Priority Health Topic Step 4: Develop an Action Plan Step 5: Take Action and Monitor Progress Step 6: Celebrate and Reflect Administration: The principal and/or vice principal of a school. Appreciation/Recognition: Showing gratitude (e.g. letter, card, acknowledgment during a meeting/event) to those involved in Healthy Schools in a school community. Appreciation is included in Step 6 of Ophea s 6-Step Healthy Schools Process. Community Partner: Any member of the school community who can contribute to the development of a healthy school (e.g. recreation and sport groups, municipalities, and local businesses). These partners may vary depending of the specific school community. While public health can be a key community partner, for the purposes of Ophea s Healthy Schools Certification Community Partner refers to any community partner apart from public health. Public Health is listed as a separate group given their often vital role in the Healthy Schools approach. Data Sources List: Sources of information used by school communities to identify their needs (included in Step 2 of Ophea s 6-Step Healthy Schools Process). Foundations for a Healthy School Resource: A resource released by the Ministry of Education that explains Healthy Schools and is designed to help contribute to a learning environment that promotes and supports child and student well-being in Ontario. Healthy Schools (Approach): A collaborative approach whereby members of the school community come together to share ideas, plan, and take action on priority health topic(s) while following a repeatable, step-by-step process to make sustainable change in their school, homes, and community. Healthy Schools Action Plan: A planning document used by a school team to plan and monitor activities taking place in alignment with the five interconnected areas of the Foundations for a Healthy School resource. #HSCertES healthschools@ophea.net 35

Healthy Schools Areas: These are the five interconnected areas that school communities should take into account in order to comprehensively address a priority health topic that is appropriate for their community. The areas include: Student Engagement; Curriculum, Teaching and Learning; Home, School and Community Partnerships; School and Classroom Leadership; and Social and Physical Environments. Hero of Play: Canadian Tire Corporation s Hero of Play program recognizes healthy schools that select physical activity as their priority health topic and develop an action plan that creates opportunities for students to achieve 60 minutes of physical activity every day. Parents/Family: Parents and family include all caring and care-giving members in the lives of students. This could include but is not limited to parents, grandparents, aunts/uncles, siblings, babysitter/nanny. Priority Health Topic: The specific health topic identified by a school community (e.g. healthy eating, mental health) to be addressed through their Healthy Schools activities for the school year. Note: Referred to as health-related topic in Foundations for a Healthy School resource. Public Health: The public health system is an extensive collection of governmental, non-governmental, and community organizations operating at the local, provincial, and federal levels with varying roles, perspectives, and linkages. Schools are supported by a system of 36 local public health units that collectively cover the entire province and are individually responsible for serving the population within their geographic borders. Public health can play a key role in supporting schools communities as it relates to Healthy Schools. Qualitative Data: Source of information that deals with descriptions and narratives and can be observed (but not measured). Examples include: focus groups, interviews, and discussions. This type of data can be used to support Step 2 of Ophea s 6-Step Healthy Schools Process. Quantitative Data: Source of information that deals with numbers and can be measured. Examples include: community or school-level surveys. This type of data can be used to support Step 2 of Ophea s 6-Step Healthy Schools Process. Reflection: An exercise that allows members of a school action team to discuss their healthy schools experience (including successes, challenges, future opportunities). Reflection is included in Step 6 of Ophea s 6-Step Healthy Schools Process. School Contact: The School Contact is the school staff member who will lead their school through the Healthy Schools Certification. The School Contact is the key contact at the school who ensures that the HS Certification application is completed online. This position is decided by the school, not by Ophea. The School Contact is the main contact for Ophea and must be an employee of the school. #HSCertES healthschools@ophea.net 36

School Community: All individuals who contribute to the health and well-being of students. This includes individuals who can influence students at school, in the surrounding neighbourhood, and at home. School Staff: Staff who are employed (in a paid position) by the school, including but not limited to educators, early child educators, principals, vice-principals, office staff, and custodial staff. This does not include volunteers. School Team: A group or committee operating in a school that supports planning and action as it relates to Healthy Schools. Members of the team should include individuals who are within (e.g. students, educators) and outside (e.g. public health, parents/family) the physical school grounds. Student Well-Being: Well-being is a positive sense of self, spirit and belonging that we feel when our cognitive, emotional, social and physical needs are being met. Well-being in early years and school settings is about helping children and students become more resilient, so that they can make positive, healthy choices to support learning and achievement, now and in the future. Definition retrieved from Ontario s Well-Being Strategy for Education Fact Sheet for Parents (p.2). #HSCertES healthschools@ophea.net 37

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1 Concorde Gate, Suite 608, Toronto, ON M3C 3N6 Phone: 416-426-7120 healthyschools@ophea.net