ZETA PHI BETA SORORITY, INC. Undergraduate Academy and Youth Conference in partnership with The Florida Pearls, Inc. CONFERENCE GUIDE AND REGISTRATION INFORMATION February 6-8, 2015 Holiday Inn Tampa Westshore Airport 700 N. Westshore Boulevard, Tampa, FL 33609
CONFERENCE REGISTRATION INFORMATION Youth Registration Link: Up to 5 youth attendees can be registered on one form. https://www.memberplanet.com/s/zpbincflorida/2015youthregistration Youth Participation form: https://www.memberplanet.com/s/zpbincflorida/2015particpationform ELECTRONIC REGISTRATION ACCEPTED ONLY. There will be no paper registration forms. Youth Registration: $80.00 + convenience fee Youth Advisor: $100.00 + convenience fee Deadline: January 20, 2015 The convenience fee is non refundable once your order is processed. You are able to use a check (personal or chapter) to register. The funds will be deducted electronically (e-check). As usual, credit and debit cards will also be accepted. PRINT AND SAVE YOUR RECEIPT. For each youth attendee, the participation form must also be completed. The participation form includes parental permission as well as medical conditions. Youth Advisors must use this link to register for the conference. T-Shirts are only for YOUTH, please indicate YOUTH or ADULT size. NOTE: Whatever size you select is what will be ordered and what you will receive so please be certain to choose the correct size!
CONFERENCE REGISTRATION INFORMATION Undergraduate Academy Registration Link: https://www.memberplanet.com/s/zpbincflorida/2015undergradacademy ELECTRONIC REGISTRATION ACCEPTED ONLY. There will be no paper registration forms. Undergraduate Sorors: $95.00 + convenience fee Graduate Sorors: $100.00 + convenience fee Deadline: January 20, 2015 All Sorors other than Youth Advisors must register under the Undergraduate Academy. You will be able to select your status. The convenience fee is non refundable once your order is processed. You are able to use a check (personal or chapter) to register. The funds will be deducted electronically (e-check). As usual, credit and debit cards will also be accepted. PRINT AND SAVE YOUR RECEIPT. T-SHIRTS ARE ONLY FOR UNDERGRADUATE SORORS! NOTE: Whatever size you select is what will be ordered and what you will receive so please be certain to choose the correct size!
Holiday Inn Tampa Westshore Airport 700 N. Westshore Boulevard, Tampa, FL 33609 www.tampahi.com 813-289-8200 HOTEL RESERVATION LINK: http://www.holidayinn.com/redirect?path=hd&brandcode=hi&localecode=e n®ioncode=1&hotelcode=tpacp&_pmid=99801505&gpc=zpb FLORIDA STATE LEADERSHIP CONFERENCE ZETA PHI BETA SORORITY, INC. WITH THE FLORIDA PEARLS, INC. Single/Double: $119.00 + tax Reservations must be secured for one night s room and tax at the time of booking. (Will not charge card in advance) HOTEL DEADLINE FOR RESERVATIONS: January 20, 2015 CHECK-IN/CHECK-OUT Check-in time: 3:00 PM Check-out time: 12:00 PM PARKING: COMPLIMENTARY FOR OVERNIGHT GUESTS
UNDERGRADUATE ACADEMY SCHEDULE FRIDAY, FEBRUARY 6, 2015 6:00 PM - 9:00 PM 6:00 PM 10:00 PM Registration Vendors 7:30 PM - 9:30 PM Miss Pearlette Pageant Undergraduates to assist participants 10:00 PM - 12:00 AM Sisterly Bonding & Networking Zeta Resume SATURDAY, FEBRUARY 7, 2015 7:00 AM - 8:00 AM Registration 8:00 AM 7:00 PM 8:00 AM - 9:30 AM 9:45 AM - 10:45 AM 10:00 AM 12:00 PM Vendors Joint Opening Session/Breakfast Program UGC Elections Undergraduate Advisor Certification 11:00 AM - 12:00 PM Project Scholarship 12:15 PM - 1:00 PM Z-HOPE Jeopardy 1:00 PM - 2:45 PM Awards Luncheon 3:00 PM - 5:00 PM MIP Certification (Registered Undergrads ONLY) 5:15 PM - 6:00 PM Visual Identity 6:00 PM - 6:45 PM Undercover Zeta 7:00 PM - 8:00 PM Dinner on Your Own 8:00 PM - 11:00 PM Stepping in Fashion/Stroll (Chapter Shirt Competition) SUNDAY, FEBRUARY 8, 2015 9:00 AM - 10:00 AM Fellowship Service Soror Joyce G. Kerce
UNDERGRADUATE ACADEMY OVERVIEW AND WORKSHOPS Zeta Resume and Networking: Bring Zeta Resume and Business Cards. If not available, bring working resume or a list of positions/experiences. #projectscholarship: Covers the use of the hashtag and the academic standards and procedures, how each correlates to recruitment, retention, and changes at Boule. Visual Identity/Undercover Zeta: Touches on the aspect of sisterly correction, proper advertising on social media and physical attractions, and candid talk with comments, concerns, and questions. Recruitment Showcase: How effective is your chapters image and pitch? Supplies: anything chapters need to effectively table as though they were attracting interests on campus Stroll Competition and Step Show: Best moves and a chapter t-shirt with a creative design that best represents your chapters!! Entry form must be completed and emailed by deadline. Youth entries email to Karen Britt; Undergraduate email to Amber Boram. See form for details. Membership Intake Process (MIP) MIP is mandatory for all registered Undergraduate Sorors. If you are already certified, please bring your manual. Manuals on-site will only be for first-time registrants that purchased the manual for this training. LINKS FOR MIP CERTIFICATION: New MIP Certification: https://www.memberplanet.com/s/se_zphib/2014_15_mipmanual MIP Review Link (manual not needed) www.memberplanet.com/s/zpbincflorida/2014-15mipcertificationreview
YOUTH CONFERENCE AT-A-GLANCE FRIDAY, FEBRUARY 6, 2015 6:00 PM - 9:00 PM 6:00 PM 10:00 PM 8:00 PM - 10:30 PM 10:00 PM 11:00 PM Registration Vendors Miss Pearlette Pageant/Drama Competition Scavenger Hunt Begins SATURDAY, FEBRUARY 7, 2015 7:00 AM - 8:00 AM Registration 8:00 AM 7:00 PM 8:00 AM - 9:30 AM 9:40 AM - 10:40 AM 9:45 AM 12:45 PM Vendors Breakfast Program Registration Youth 9:45 AM - 10:45 AM Pearlettes Spelling Bee Amicettes Archonettes Oratorical 11:00 AM - 11:55 AM Archonettes Eating with the Pearlettes Black Women Jeopardy Amicettes Spelling Bee 12:00 PM - 12:45 PM Leadership Workshop Workshop Pearlettes Deliver Scrapbook Items 1:00 PM - 2:45 PM Awards Luncheon 3:00 PM - 5:00 PM Youth Activity 8:00 PM - 11:00 PM Stepping in Fashion/Stroll (Chapter Shirt Competition) SUNDAY, FEBRUARY 8, 2015 9:00 AM - 10:00 AM Fellowship Service Soror Joyce G. Kerce
Step and Stroll-off Competition Participants: Participants can include all Pearlettes, Amicettes, Archonettes, and Undergraduates. Youth and Undergraduates will be judged separately. Rules: 1. Each participant must be registered members of the conference. 2. Routine will be no longer than 5 minutes. 3. You must bring your own music on CD. 4. All music must be clean and edited. Judging Criteria: The judging Criteria to determine winners will be as follows: Category Points Enthusiasm 10 Uniformity 5 Crowd Participation 5 Originality 10 Difficulty 10 Precision 10 Registering for Competition: Please send attached registration form to Amber Boram, arb48@students.uwf.edu and Karen Britt, kabrwn@aol.com, no later than January 30, 2015.
Step and Stroll-off Registration Form (Undergraduate Chapters) Chapter College/University Address City State Zip President Phone Number Email Sponsoring Chapter Advisor Phone Number Email Approximate Number of Participants Step and Stroll-off Registration Form (Youth) Chapter Address City State Zip Youth Advisor Phone Number Email Approximate Number of Participants Check type(s) of youth participating: Archonettes Amicettes Pearlettes
Scrapbook Criteria The following information has been complied to ensure that every chapter understands the guidelines and criteria for scrapbook competition. In the true spirit of scrapbook designing, creativity is important and depicted in a point system. 1. Each chapter/auxiliary that submits a scrapbook for competition must be financial on the state, regional and national level. 2. Scrapbooks must be submitted at the Florida State Undergraduate and Youth Academy in the designated area on Saturday, February 7, 2015 by 11:00 AM. 3. Youth groups/auxiliaries will compete against other auxiliaries of the same size. There will be a first and second place in each category. a. Small: 0-4 members b. Medium: 5-24 members c. Large: 25-50 members d. Larger: 51 or more members 4. Each section of the scrapbook will be assessed in two areas: content and creativity. 5. The judging panel with comprise of one representative from each area or Sorors whose chapters are not competing. 6. Sorors who serve as judges must be registered for the conference. 7. Secure decorative items with the appropriate adhesive. The judges will not be responsible for making repairs to scrapbooks or keeping up with loose pieces. 8. The scrapbook with the highest number of points in each size category WINS! Content The content should include supporting documentation for the activities displayed. Supporting documentation is defined as newspaper articles, pictures, programs, tickets, fliers, etc. The number of supporting documents for each section will vary between one and two pieces. The requirements are listed in the scrapbook guidelines section. There should be a divider for each of the following sections: Programs and Z-Hope Projects Youth Group Activities Blue and White Social Activities Organizational Affiliations Creativity Each section will be highly judged on creativity. Chapter/Auxiliaries can show creativity in original and exciting ways through design, material, layout, etc. The design should not render the scrapbook or its pages difficult to read or understand.
Scrapbook Guidelines I. Cover The cover should include the following information: Sorority Name, Chapter Name, University Name (if applicable), City, State, National/Regional Theme, and Depiction of the National Theme: Building on the Principles of Zeta While Blazing New Paths. II. Scrapbook Introduction Title Page Sorority Name, Chapter Name, City, State, Grand Basileus name, Regional Director s Name, State Director s Name, Chapter President s Name, Range of Years for Scrapbook (2013-14). Table of Content and Dividers The table of Contents should include the section name and page number. Each section of the scrapbook should have a divider. The first section requiring a divider is Programs and Projects. History Local Chapter/Auxiliary History from charting date/with local officers listed. III. Programs and Projects: One piece of documentation required. Content points will be awarded for each Z-Hope and Non-Z-Hope projects should be clearly labeled. Z-Hope(accompanied by an introductory explanation of the Z-Hope Program to include the category Mind, Body, and/or Spirit March of Dimes Elder Care Adopt-a-School Other Projects IV. Chapter/Auxiliary Activities: Two pieces of documentation is required for all the categories listed except awards and recognition. Content points will be given for each activity under each category. Membership Fundraising Activities Scholarship Activities Awards and Recognition Conferences (State) V. Blue and White Social Activities: One piece of do documentation is required. Social Activities with chapter/auxiliary Members or with Other Chapters or Auxiliaries Graduate (for undergraduate chapters) Phi Beta Sigma Undergraduate (for graduate chapters) VI. Organizational Affiliations and Partnerships: One piece of documentation is required. Content points will be given per activity for each affiliation or partnership. National Pan-Hellenic Council National Association for the Advancement of Colored People National Council of Negro Women
FLORIDA STATE LEADERSHIP CONFERENCE SCRAPBOOK ENTRY FORM February 6-7, 2015 Chapter/Auxiliary Name Chapter/Auxiliary President Auxiliary Sponsor Address City - Zip - Phone Number Sponsor E-mail Traditional Entry Deadline: February 7, 2015 Judging will begin at 11 AM promptly. No Late entries.
Meeting the Basic Needs of the Spiritually Challenged Department of Veteran Affairs Medical Foster Home Where Heroes Meet Angels The Department of Veteran Affairs, Medical Foster Home program is a unique program that serves as an alternative to nursing home placement for America s elderly veteran population. Medical foster homes are private homes in which a trained caregiver provides services to Veterans who are unable to take care of themselves. These caregivers have opened up their homes and have made it their life s mission to take care of American heroes who have served and protected this country. Each Medical Foster Home has a trained caregiver on duty 24 hours a day, 7 days a week and assists each Veteran to carry out activities of daily living like bathing, dressing and toileting. VA ensures that the caregiver is well trained to provide VA planned care. There are 15 caregivers who have opened up their private homes to elderly veterans throughout Hillsborough County. There are approx. 30 veterans residing in these homes. These caregivers are definitely Angels to America s Heroes. Chapters and Auxiliaries of Zeta Phi Beta Sorority, Florida can participate by donating according to the donation list below. Category: Meeting the Basic Needs; Population: Women or Men; Component: Spirit 1. Toiletries: Soap, shampoo, lotion, hairbrushes, combs, travel size sundries. 2. Clothing Items: Socks 3. Shopping: Gift Cards- (2) $19 gift cards, undergraduates and youth auxiliaries, (3) $19 gift cards, graduate chapters. (Walmart, Publix, Spa, etc.). Points will be awarded based on point per dollar amount. 4. Handcrafted greeting cards-youth auxiliaries only. A minimum of 20 items must be submitted at the Conference to receive points. A space will be available near the vendor area at the host hotel to bring items upon arrival. Z-Hope points= 25 points for 20 items plus 25 bonus points. Deadline: February 7, 2015 @ 5:00 P.M. for bonus points.