INSTITUTE OF EDUCATION SCIENCES GRANTS.GOV APPLICATION SUBMISSION GUIDE CFDA NUMBER: OCTOBER EDUCATION RESEARCH APPLICATION PACKAGES

INSTITUTE OF EDUCATION SCIENCES GRANTS.GOV APPLICATION SUBMISSION GUIDE FOR CFDA NUMBER: 84.305 OCTOBER EDUCATION RESEARCH APPLICATION PACKAGES 84-305A2010-2 84-305C2010 84-305E2010-2 84-305F2010 84-305G2010 CFDA NUMBER: 84.324 OCTOBER SPECIAL EDUCATION RESEARCH APPLICATION PACKAGES 84-324A2010-2 84-324C2010 IES August 2009 U.S. DEPARTMENT OF EDUCATION

GRANTS.GOV APPLICATION SUBMISSION GUIDE Table of Contents PART I OVERVIEW... 4 1. IES RESEARCH AND RESEARCH TRAINING GRANT PROGRAMS... 4 PART II GENERAL INSTRUCTIONS... 4 2. MANDATORY SUBMISSION OF ELECTRONIC APPLICATIONS... 4 3. APPLICATION INSTRUCTIONS AND APPLICATION PACKAGE... 5 A. Documents Needed to Prepare Applications... 5 4. APPLICATION SUBMISSION PROCESS AND DEADLINE... 5 5. REGISTRATION PROCESS... 5 6. SUBMISSION AND SUBMISSION VERIFICATION PROCESS... 6 A. Submission... 6 B. Submission Verification... 6 C. Late Applications... 7 7. WARNINGS AND RULES... 8 A. Working Offline... 8 B. Dial Up Internet Connections... 8 C. Software Requirements... 8 D. Attaching Files... 8 PART III IES SPECIFIC INSTRUCTIONS... 9 8. APPLICATION PACKAGE AVAILABLE ON GRANTS.GOV... 9 A. Application Package on Grants.gov... 9 B. Download Correct Application Package... 9 9. APPLICATION CONTENT AND FORMATTING REQUIREMENTS... 9 A. Overview... 9 B. Required Research & Related (R&R) Forms and Other Forms... 9 a. Application for Federal Assistance SF 424 (R&R)... 10 b. Research and Related Senior/Key Person Profile (Expanded)... 15 c. Research & Related Project/Performance Site Location(s)... 16 d. Research & Related Other Project Information... 16 e. Research & Related Budget (Total Federal + Non Federal) Sections A & B; C, D, & E; and F K... 19 f. R&R Subaward Budget (Fed/Non Fed) Attachment(s) Form... 23 g. Other Forms Included in the Application Package... 24 C. Summary Descriptions of PDF Attachments to R&R Forms... 24 D. General Format Requirements for PDF Attachments to R&R Forms... 24 a. Page and margin specifications... 24 b. Spacing... 25 c. Type size (font size)... 25 d. Graphs, Diagrams, and Tables... 25 E. Biographical Sketches of Senior/Key Personnel... 25 a. Submission... 25 b. Page limitations and format requirements... 25 c. Content... 25 d. List of current and pending grants... 25 F. Narrative Budget Justification... 26 a. Submission... 26 b. Page limitations and format requirements... 26 c. Content... 26 d. Indirect cost rate... 26 G. Subaward Budget... 27 For awards beginning in FY 2010 2

a. Submission... 27 b. Page Limitations and Format Requirements... 27 c. Content... 27 H. Summary of Application Content Requirements... 28 I. Application Checklist... 29 APPENDIX A INFORMATION ON THE PROTECTION OF HUMAN SUBJECTS IN RESEARCH... 30 A. Definitions... 30 a. Research... 30 b. Human Subject... 30 B. Exemptions... 30 C. Instructions for Exempt Human Subjects Research Narratives... 31 D. Instructions for Non exempt Human Subjects Research Narratives... 31 a. Human Subjects Involvement and Characteristics... 31 b. Sources of Materials... 32 c. Recruitment and Informed Consent... 32 d. Potential Risks... 32 e. Protection Against Risk... 32 f. Importance of the Knowledge to be Gained... 32 g. Collaborating Site(s)... 32 E. Where to Find Information... 32 APPENDIX B ALLOWABLE EXCEPTIONS TO ELECTRONIC SUBMISSIONS... 33 For awards beginning in FY 2010 3

PART I OVERVIEW 1. IES RESEARCH AND RESEARCH TRAINING GRANT PROGRAMS The over-arching priority of the Institute of Education Sciences (Institute) is research that contributes to improved academic achievement for all students, and particularly for those whose education prospects are hindered by inadequate education services and conditions associated with poverty, race/ethnicity, limited English proficiency, disability, and family circumstance. To address this priority, the Institute has established research and research training programs through its National Center for Education Research and its National Center for Special Education Research. On March 23, 2009, the Institute announced in the Federal Register the research and research training grant competitions listed below. The Federal Register announcement also indicated that additional competitions would be announced later in the fiscal year. These two research initiatives (Reading for Understanding and Chronically Low-Performing Schools) are included in the list below along with the research and research training grant competitions that were listed in the Federal Register announcement. Education Research Programs (CFDA 84.305A) Special Education Research Programs (CFDA 84.324A) Postdoctoral Research Training Program in the Education Sciences (CFDA 84.305B) Postdoctoral Research Training Program in Special Education (CFDA 84.324B) National Research and Development Centers (CFDA 84.305C) Special Education Research and Development Centers (CFDA 84.324C) Statistical and Research Methodology in Education (CFDA 84.305D) Evaluation of State and Local Education Programs and Policies (CFDA 84.305E) Reading for Understanding Research Initiative (CFDA 84.305F) Chronically Low-Performing Schools Research Initiative (CFDA 84.305G) Each program is identified by its title and a unique CFDA (Catalog of Federal Domestic Assistance) alphanumeric code. All of the National Center for Education Research programs have the numeric code 84.305, and specific programs are distinguished by alpha characters (e.g., CFDA 84.305A, Education Research Programs; CFDA 84.305E, Evaluation of State and Local Education Programs and Policies). All of the National Center for Special Education Research programs have the numeric code 84.324, and specific programs are distinguished by alpha characters (e.g., CFDA 84.324A, Special Education Research Programs). PART II GENERAL INSTRUCTIONS Applicants are encouraged to read all sections of this document carefully to ensure successful submission of their application. In addition to the detailed instructions provided below, this document includes two appendices: Appendix A provides information on the protection of human subjects and Appendix B describes allowable exceptions to electronic submissions of applications using Grants.gov. 2. MANDATORY SUBMISSION OF ELECTRONIC APPLICATIONS Grant applications must be submitted electronically through the Internet using the software provided on the Grants.gov website: http://www.grants.gov/. Applicants must follow the application procedures and submission requirements described in the Institute s Grants.gov Application Submission Guide (this document) and the instructions in the User Guide provided by Grants.gov. Applications submitted in paper format will be rejected unless the applicant (a) qualifies for one of the allowable exceptions to the electronic submission requirement described in the Federal Register notice announcing the relevant grant competition (and in Appendix A of this document) and (b) submits, no For awards beginning in FY 2010 4

later than two weeks before the application deadline date, a written statement to the Institute that documents that the applicant qualifies for one of these exceptions. 3. APPLICATION INSTRUCTIONS AND APPLICATION PACKAGE A. Documents Needed to Prepare Applications To complete and submit an application, applicants need to review and use three documents: (1) the Request for Applications, (2) the IES Grants.gov Application Submission Guide, and (3) the Application Package. The Request for Applications describes the substantive requirements for the application. Request for Applications http://ies.ed.gov/funding/ The IES Grants.gov Application Submission Guide provides the instructions for completing and submitting the forms and attaching all necessary Adobe Portable Document Format (PDF) files. IES Grants.gov Application Submission Guide http://ies.ed.gov/funding/ The IES Grants.gov Application Submission Guide is also available on Grants.gov as part of the relevant funding opportunity application package. Additional help navigating Grants.gov is available in the Grants.gov User Guide (http://www.grants.gov/applicants/app_help_reso.jsp#guides). The Application Package provides all of the forms that need to be completed and submitted. The application forms approved for use by the Institute s grant competitions are found in the government-wide SF424 Research and Related (R&R) Form family (OMB Numbers 4040-0001 and 4040-0010). The applicant must follow the directions in the Request for Applications to download the correct Application Package from Grants.gov. Application Package http://grants.gov/applicants/apply_for_grants.jsp 4. APPLICATION SUBMISSION PROCESS AND DEADLINE Applications must be submitted electronically by 4:30:00 p.m., Washington, D.C. time on the application deadline date, using the standard forms in the Application Package and the instructions provided on the Grants.gov website. Information on the application deadline date is provided in the Request for Applications. 5. REGISTRATION PROCESS Applicants must be registered with Grants.gov before they can apply for any grant on the Grants.gov website. Grants.gov Registration: http://grants.gov/applicants/get_registered.jsp The registration process may take five or more business days to complete. Applicants may begin working on their application while completing the registration process, but applicants will not be permitted to submit an application until all of the Registration Steps are complete. Note: On the application, applicants must provide their organization's DUNS number as provided by the Central Contractor Registry (CCR). The DUNS number must be the one that was used when their organization registered with the CCR. Applicant organizations need to update their CCR registration annually. Central Contractor Registry: http://www.ccr.gov/ For awards beginning in FY 2010 5

6. SUBMISSION AND SUBMISSION VERIFICATION PROCESS A. Submission To facilitate use of Grants.gov, the Institute recommends that applicants read the submission procedures described below carefully to ensure that their application is received in a timely manner and accepted by the Institute. To submit an application, applicants must complete the appropriate application package (instructions in Part III below and in the relevant Request for Applications) and follow the directions on Grants.gov. Applicants are strongly encouraged to use the Check Application for Errors button at the top of the grant application package to identify errors or missing required information that can prevent an application from being processed. The Institute strongly recommends that applicants not wait until the last day to submit an application. Grants.gov will put a date/time stamp on the application and then process it after it is fully uploaded. The time it takes to upload an application will vary depending on a number of factors including the size of the application and the speed of the applicant's Internet connection; and, the time it takes Grants.gov to process the application will vary as well. If Grants.gov rejects an application, the applicant will need to resubmit successfully before 4:30:00 p.m. on the deadline date as determined by Grants.gov. As an example, if an applicant begins the submission process at 4:00:00 p.m. on the deadline date, and Grants.gov rejects the application at 4:15:00, there may not be enough time for the applicant to locate the error that caused the submission to be rejected, correct it, and then attempt to submit the application again before the 4:30:00 deadline. Applicants are strongly encouraged to begin the submission process at least three to four days before the deadline date to ensure a successful, on-time submission. Applicants who experience technical problems submitting to Grants.gov before the closing date/time should contact Grants.gov Customer Support at 1-800-518-4726 for help or use the customer support available on the Web site: http://www.grants.gov/help/help.jsp To document technical problems with Grants.gov, applicants must report the problem to the Grants.gov Customer Support (1-800-518-4726) and obtain a nine-digit Case Number beginning with the numeral one (e.g., 1-12345678). If an application is not submitted successfully before the deadline (4:30:00 p.m. Washington, D.C. time as determined by Grants.gov) and the applicant believes this was due to a technical error with the Grants.gov system in the submission process, the nine-digit Case Number must be provided to document that a problem was reported to Grants.gov Customer Support. B. Submission Verification The Institute urges applicants to verify that Grants.gov and the Institute have received the application on time and that it was validated successfully. To see the date and time that the application was received, applicants need to log on to Grants.gov and click on the "Track My Application" link. For a successful submission, the date/time received should be no later than 4:30:00 p.m. on the deadline date, AND the application status should be: Validated, Received by Agency, or Agency Tracking Number Assigned. If the date/time received is later than 4:30:00 p.m. Washington, D.C. time on the deadline date, the application is late. If the application has a status of Received it is still awaiting validation by Grants.gov. Once validation is complete, the status will change either to Validated or Rejected with Errors. If the status is Rejected with Errors, the application has not been received successfully. Grants.gov provides information on reasons why applications may be rejected in its Frequently Asked Questions (FAQ) page and also in its Adobe Reader Error Message document. Grants.gov FAQ http://www.grants.gov/applicants/applicant_faqs.jsp#54. For awards beginning in FY 2010 6

Grants.gov Adobe Reader Error Messages http://www.grants.gov/assets/adobereadererrormessages.pdf Within two days of submitting a grant application to Grants.gov, applicants will receive two email messages from Grants.gov: The first email message will confirm receipt of the application by the Grants.gov system and will provide the applicant with an application tracking number beginning with the word GRANT, for example GRANT00234567. The second email message will indicate that the application EITHER has been successfully validated by the system prior to transmission to the Institute OR has been rejected due to errors. If this second email message indicates that the application, as identified by its unique application tracking number, is valid and the time of receipt was no later than 4:30:00, then the application is successful and on-time. Note: Applicants should not rely solely on e-mail to confirm whether an application has been received timely and validated successfully. The Institute urges applicants to use the Track My Application link to verify on-time, valid submissions in addition to the confirmation emails. Once Grants.gov validates the application and transmits it to the Institute, the applicant will receive an email from the U.S. Department of Education. The Department s email will indicate that the application has been assigned a PR/Award number unique to the application beginning with the letter R, followed by the section of the CFDA number unique to that research competition (e.g., 305C or 324A), the fiscal year for the submission (e.g., 10 for fiscal year 2010), and finally four digits unique to the application, for example R305C10XXXX or R324A10XXXX. If the application was received after the closing date/time, the email will also indicate that the application is late and will not be given further consideration. The Institute strongly recommends that applicants begin the submission process at least three to four days in advance of the closing date to allow for a successful and timely submission. C. Late Applications The Institute does not accept late applications. If an applicant experiences technical problems submitting the application through Grants.gov, the applicant must contact the Grants.gov Support Desk at 1-800- 518-4726. The Grants.gov Support Desk will assign a Case Number which the applicant must keep as a record of the technical problems. If the applicant is prevented from electronically submitting the application on the application deadline date because of technical problems with the Grants.gov system, an extension will be granted until 4:30:00 p.m. Washington, D.C. time of the following business day to enable submission of the application. If the application is submitted after 4:30:00 p.m. Washington, D.C. time on the application deadline date, the applicant may contact the program contact listed below and provide an explanation of the technical problem experienced with Grants.gov, along with the Grants.gov Support Desk Case Number. For awards beginning in FY 2010 7

84.305A Education Research 84.305C Education R&D Centers 84.305E Evaluation of State and Local 84.305F Reading for Understanding 84.305G Low-Performing Schools 84.324A Special Education Research 84.324C Special Education R&D Centers Katina Stapleton (Katina.Stapleton@ed.gov) David Sweet (David.Sweet@ed.gov) Allen Ruby (Allen.Ruby@ed.gov) Elizabeth Albro (Elizabeth.Albro@ed.gov) Allen Ruby (Allen.Ruby@ed.gov) or David Sweet (David.Sweet@ed.gov) Kristen Lauer (Kristen.Lauer@ed.gov) Celia Rosenquist (Celia.Rosenquist@ed.gov) The application will be accepted only if it is possible to confirm that a technical problem occurred with the Grants.gov system and that the problem (as documented with the Grants.gov Support Desk) affected the applicant s ability to submit the application by 4:30:00 p.m. Washington, D.C. time on the application deadline date. The Department will contact the applicant after a determination is made on whether the application will be accepted. 7. WARNINGS AND RULES A. Working Offline Applicants need to be aware that whenever they download their application from Grants.gov, they will be working offline and saving data on their computer. Applicants will need to logon to Grants.gov to upload the completed document and submit the application. B. Dial-Up Internet Connections When using a dial-up connection to upload and submit an application, it can take significantly longer than when connected to the Internet with a high-speed connection (e.g. cable modem/dsl/t1). Although times will vary depending upon the size of the application, it can take a few minutes to a few hours to complete the grant submission using a dial-up connection. C. Software Requirements Applicants will need Adobe software to read and complete the application forms for submission through Grants.gov (note that this differs from prior competitions when applicants needed PureEdge software to read and complete forms). Grants.gov provides applicants the capability to verify if the applicant s Adobe software version is compatible with Grants.gov (http://grants.gov/applicants/apply_for_grants.jsp). D. Attaching Files The forms included in the application package provide the means for applicants to attach Adobe Portable Document Format (PDF) files. Applicants must give a unique name to each document that they attach to the forms as Grants.gov cannot process an application that includes two or more files that have the same name. When attaching files, applicants should limit the size of their file names as lengthy file names could result in difficulties with opening and processing the application. The Institute recommends that applicants keep file names to less than 50 characters. Special characters (e.g., &,,*,%,/,#) and spaces must not be used in the file name. Applicants must use an underscore to indicate word separation in file names (e.g., my_attached_file.pdf). Please note that if these guidelines are not followed, the application may be rejected. Finally, if the applicant is including scanned documents as part of a PDF file, the applicant should scan them at the lowest resolution to minimize the size of the file and expedite the upload process. For awards beginning in FY 2010 8

PART III IES-SPECIFIC INSTRUCTIONS 8. APPLICATION PACKAGE AVAILABLE ON GRANTS.GOV A. Application Package on Grants.gov The Institute requires that applicants use the Research and Related (R&R) standard forms to prepare and submit applications. These forms are covered by OMB number 4040-0001 and OMB Number 4040-0010. The application forms are contained in the IES application packages on Grants.gov. On March 23, 2009, the Institute announced competitions with June 25, 2009 and October 1, 2009 deadlines. The application packages for the October 1, 2009 deadline will be available beginning on August 3, 2009. B. Download Correct Application Package Applicants must download the application package designated for the competition and deadline date to which the applicant wishes to apply or the application will be submitted to the wrong competition. Each application package is assigned a unique title that includes the CFDA number and the deadline date for that competition. For example, an applicant must use the October package marked CFDA 84.305A2010-2 to submit an application the Education Research competition with the closing date of October 1, 2009. If an applicant wishes to submit an application to the Special Education Research competition with the closing date of October 1, 2009, the October package marked CFDA 84.324A2010-2 must be used to submit the application. Note: If an applicant downloaded an application package for the June deadline (e.g., CFDA 84.305A2010-1 ) and then decided to delay submission of their application until the October deadline, the applicant must not use the June package. Grants.gov will not accept an application on the October deadline that is submitted using a June package. Instead, the applicant must download the October package CFDA 84.324A2010-2 for the October submission or the application will be rejected by Grants.gov. 9. APPLICATION CONTENT AND FORMATTING REQUIREMENTS A. Overview The Institute requires that applicants use the Research & Related standard forms to prepare and submit applications. The application contents forms and attachments described below, and summarized in section 9.H Summary of Application Content Requirements (Tables 4 and 5) represent the body of a proposal submitted to the Institute. All applications for Institute funding must be self-contained. As an example, reviewers are under no obligation to view an Internet website if the applicant includes the site address (URL) in the application. All of the instructions and requirements regarding (a) submission of the application, (b) acceptable format, and (c) necessary attachments (PDF files) are provided in this IES Grants.gov Application Submission Guide. All of the required forms will be provided in the relevant Application Package that is available on Grants.gov. In this section, the Institute provides instructions regarding the content of the (a) Research & Related (R&R) standard forms, (b) biographical sketches of senior/key personnel, (c) narrative budget justification, (d) human subjects narrative, and (e) additional forms. B. Required Research & Related (R&R) Forms and Other Forms Applicants must complete and submit the R&R forms described below. Please note that fields marked by an asterisk on these forms are required fields and must be completed to ensure a successful submission. For awards beginning in FY 2010 9

Note: Although not a required field, Item 4a (Federal Identifier) and b (Agency Routing Number) on the Application for Federal Assistance SF 424 (R&R) form provide critical information to the Institute and should be filled out as appropriate. a. Application for Federal Assistance SF 424 (R&R) This form asks for general information about the applicant, including but not limited to: contact information; an Employer Identification Number (EIN); a DUNS number; a descriptive title for the project; an indication of the project topic and, for program announcements that have explicit goals, the appropriate goal; Principal Investigator contact information; start and ending dates for the project; congressional district; total estimated project funding; and Authorized Representative contact information. Because information on this form populates selected fields of some of the other forms described below, applicants should complete this form first. The applicant should provide the requested information using the drop down menus where they are provided. Guidance for completing selected items follows. (i) Item 1 (ii) Item 2 (iii) Item 3 (iv) Item 4 Type of Submission. Select either "Application" or Changed/Corrected Application. The Institute does not require Pre-applications for its grant competitions. Date Submitted. Enter the date the application is submitted to the Institute. Applicant Identifier. Leave this blank. Date Received by State and State Application Identifier. Leave these items blank. a. Federal Identifier. Enter information in this field if this is a Resubmission and this has been marked as a Changed/Corrected Application under Item 1 Type of Submission. If this submission is to revise a submission to a prior grant competition that has received reviewer comments, this is considered a Resubmission (see Item 8 Type of Application). The applicant should enter the PR/Award number that was assigned to the prior submission (e.g., R305A090XXX or R324A080XXX) in this field. b. Agency Routing Number. Enter the code for the topic and the goal that the application addresses in this field. Tables indicating the codes for the Institute s topics and goals are presented below. For awards beginning in FY 2010 10

Table 1: SF 424 (R&R) Item 4b Codes for Education Research Programs (CFDA 84.305A) Research Program Reading and Writing Mathematics and Science Education Cognition and Student Learning (note 1) Teacher Quality Reading and Writing Teacher Quality Mathematics and Science Education Social and Behavioral Context for Academic Learning Education Leadership Education Policy, Finance, and Systems Early Childhood Programs and Policies Middle and High School Reform Interventions for Struggling Adolescent and Adult Readers and Writers English Language Learners Postsecondary Education Education Technology (note 2) note 1 Goals 1, 2, 3, and 5 only note 2 Goals 2, 3, 4, and 5 only Education Research Application Goals Goal One: Exploration Projects Goal Two: Development and Innovation Projects Goal Three: Efficacy and Replication Projects Goal Four: Scale-up Evaluations Goal Five: Measurement Projects Code NCER-RW NCER-MS NCER-CASL NCER-TQRW NCER-TQMS NCER-SocBeh NCER-EdLead NCER-EdPol NCER-ECPP NCER-HSR NCER-AARW NCER-ELL NCER-Postsec NCER-EdTech Code G1 G2 G3 G4 G5 Example: If the application is a Goal 2 Development project under the Teacher Quality- Reading and Writing topic, enter the codes NCER-TQRW and G2. If the application is a Goal 3 Efficacy and Replication project under the Social and Behavioral Context for Academic Learning topic, enter the codes NCER-SocBeh and G3. It is critical that applicants use the appropriate codes in this field and that the topic and goal codes shown in this field agree with the topic and goal that the applicant indicates in the application abstract. Indicating the correct topic and goal facilitates the appropriate processing and review of the application. Failure to do so may result in delays to processing. For awards beginning in FY 2010 11

Table 2: SF 424 (R&R) Item 4b Codes for Special Education Research Programs (CFDA 84.324A) Research Program Code Early Intervention and Early Childhood Special Education NCSER-EIECE Reading, Writing, and Language Development NCSER-RWL Mathematics and Science Education NCSER-MS Social and Behavioral Outcomes to Support Learning NCSER-SocBeh Transition Outcomes for Special Education Secondary Students NCSER-Trans Cognition and Student Learning in Special Education (note 1) NCSER-CASL Teacher Quality NCSER-TQ Related Services NCSER-RelSer Special Education Policy, Finance, and Systems NCSER-SYS Autism Spectrum Disorders NCSER-ASD note 1 Goals 1, 2, 3, and 5 only Special Education Research Application Goals Goal One: Exploration Projects Goal Two: Development and Innovation Projects Goal Three: Efficacy and Replication Projects Goal Four: Scale-up Evaluations Goal Five: Measurement Projects Code G1 G2 G3 G4 G5 Example: If the application is a Goal 2 Development project under the Reading, Writing, and Language Development topic, enter the codes NCSER-RWL and G2. It is critical that applicants use the appropriate codes in this field and that the topic and goal codes shown in this field agree with the topic and goal that the applicant indicates in the application abstract. Indicating the correct topic and goal facilitates the appropriate processing and review of the application. Failure to do so may result in delays to processing. Table 3: SF 424 (R&R) Item 4b Codes for Other Competitions (note 1) National Research and Development Centers (CFDA 84.305C) Topic One: Scaling Up Effective Schools Topic Two: Mathematics Standards and Assessments Topic Three: Cognition and Mathematics Instruction Special Education Research and Development Centers (CFDA 84.324C) Topic One: Assessment and Accountability Topic Two: Improving Mathematics Instruction for Students with Mathematics Difficulties Reading for Understanding Research Initiative (CFDA 84.305F) Core Team Assessment Team note 1 Goal categories do not apply to these grant programs Code NCER-EffSchs NCER-MathStds NCER-CogMath Code NCSER-Assess NCSER-MathInst Code NCER-ReadCore NCER-ReadAssess It is critical that applicants use the appropriate codes in this field and that the program codes shown in this field agree with the program that the applicant indicates in the application abstract. Indicating the correct program facilitates the appropriate processing and review of the application. Failure to do so may result in delays to processing. For awards beginning in FY 2010 12

(v) Item 5 (vi) Item 6 (vii) Item 7 (viii) Item 8 Applicant Information. Enter all of the information requested, including the legal name of the applicant, the name of the primary organizational unit (e.g., school, department, division, etc.) that will undertake the activity, and the address, including the county and the nine-digit ZIP/Postal Code of the primary performance site (i.e., the Applicant institution) location. This field is required if the Project Performance Site is located in the United States. The field for Country is pre-populated with USA: UNITED STATES. For applicants located in another country, contact the cognizant program officer (see section 6.C for a list of contact persons) before submitting the application. Use the drop down menus where they are provided. Organizational DUNS. Enter the DUNS or DUNS+4 number of the applicant organization. If an applicant does not have a DUNS number, the applicant must obtain the number by calling 1-800- 333-0505 or by completing the DUNS Number Request Form. The form can be obtained via the Internet at the following URL: http://www.dnb.com. Person to Be Contacted on Matters Involving this Application. Enter all of the information requested, including the name, telephone and fax numbers, and email address of the person to be contacted on matters involving this application. The role of this person is primarily for communication purposes on the budgetary aspects of the project. As an example, this may be the contact person from the applicant institution s office of sponsored projects. Use the drop down menus where they are provided. Employer Identification (EIN) or (TIN). Enter either the Employer Identification Number (EIN) or Tax Identification Number (TIN) as assigned by the Internal Revenue Service. If the applicant is not located in the United States, enter 44-4444444. Type of Applicant. Use the drop down menu to select the type of applicant. If other, please specify. Small Business Organization Type. If Small Business is selected as Type of Applicant, indicate whether or not the applicant is a Women Owned small business a small business that is at least 51% owned by a woman or women, who also control and operate it. Also indicate whether or not the applicant is a Socially and Economically Disadvantaged small business, as determined by the U.S. Small Business Administration pursuant to section 8(a) of the Small Business Act U.S.C. 637(a). Type of Application. Indicate whether the application is a New application or a Resubmission of an application submitted under a previous IES competition. Only the "New" and "Resubmission" options apply to Institute competitions. Do not select any option other than "New" or "Resubmission." Submission to Other Agencies. Indicate whether or not this application is being submitted to another agency or agencies. If yes, indicate the name of the agency or agencies. For awards beginning in FY 2010 13

(ix) Item 9 Name of Federal Agency. Do not complete this item. The name of the federal agency to which the application is being submitted will already be entered on the form. (x) Item 10 Catalog of Federal Domestic Assistance Number. Do not complete this item. The CFDA number of the program competition to which the application is being submitted will already be entered on the form. The CFDA number can be found in the Federal Register Notice and on the face page of the Request for Applications. (xi) Item 11 Descriptive Title of Applicant s Project. Enter a descriptive title for the project. The maximum number of characters allowed in this item field is 200. (xii) Item 12 Proposed Project Start Date and Ending Date. Enter the proposed start date of the project and the proposed end date of the project. The start date must not be earlier than the Earliest Anticipated Start Date listed in the Request for Applications. For October 1, 2009 applications the earliest anticipated start date is July 1, 2010. (xiii) Item 13 Congressional District of Applicant. For both the applicant and the project, enter the Congressional District in this format: 2 character State Abbreviation - 3 character District Number (e.g., CA-005 for California's 5th district, CA-012 for California's 12th district). To locate your Congressional district, visit the Grants.gov web site. If the program/project is outside the US, enter 00-000. (xiv) Item 14 Project Director/Principal Investigator Contact Information. Enter all of the information requested for the Project Director/Principal Investigator, including the position/title, name, address (including county), organizational affiliation (e.g., organization, department, division, etc.), telephone and fax numbers, and email address. Use the drop down menus where they are provided. (xv) Item 15 Estimated Project Funding a. Total Federal Funds Requested. Enter the total Federal funds requested for the entire project period. b. Total Non-federal Funds. Enter the total Non-federal funds requested for the entire project period. c. Total Federal & Non-Federal Funds. Enter the total estimated funds for the entire project period, including both Federal and non-federal funds. For awards beginning in FY 2010 14

d. Estimated Program Income. Identify any program income estimated for the project period, if applicable. (xvi) Item 16 Is Application Subject to Review by State Executive Order 12372 Process? The Institute is not soliciting applications that are subject to review by Executive Order 12372, therefore check the box Program is not covered by E.O. 12372 to indicate No for this item. (xvii) Item 17 This is the Authorized Representative s electronic signature. By providing the electronic signature, the Authorized Representative certifies: (1) to the statements contained in the list of certifications (2) that the statements are true, complete and accurate to the best of his/her knowledge. By providing the electronic signature, the Authorized Representative also provides the required assurances and agrees to comply with any resulting terms if an award is accepted. Note: The certifications and assurances referred to here are also identified below under g. Other Forms. The certifications and assurances forms are included in the Grants.gov Grant Application Package for the specific Institute Funding Opportunity. (xviii) Item 18 SF LLL or other Explanatory Documentation. If applicable, attach the SF LLL here. See below, g. Other Forms to determine applicability. (xix) Item 19 Authorized Representative. The Authorized Representative is the official who has the authority both to legally commit the applicant to (1) accept federal funding and (2) to execute the proposed project. Applicants enter all information requested for the Authorized Representative (AR), including the name, title, organizational affiliation (e.g., organization, department, division, etc.), address, telephone and fax numbers, and email address of the Authorized Representative. Applicants should use the drop down menus where they are provided. Signature of Authorized Representative. Leave this item blank as it is automatically completed when the application is submitted through Grants.gov. Date Signed. Leave this item blank as the date is automatically generated when the application is submitted through Grants.gov. (xx) Item 20 Pre-application. Do not complete this item as the Institute does not require Pre-applications for its grant competitions. b. Research and Related Senior/Key Person Profile (Expanded) This form asks applicants to: identify the project director/principal investigator and other senior and/or key persons involved in the project; specify the role key staff will serve; and provide contact information For awards beginning in FY 2010 15

for each senior/key person identified. The form also requests information about the highest academic or professional degree or other credentials earned and the degree year. This form will allow for the attachment of a total of 40 biographical sketches: one for the project director/principal investigator and up to 39 additional sketches for senior/key staff. This form also provides the means for uploading/attaching the biographical sketches of senior/key personnel as PDF files. c. Research & Related Project/Performance Site Location(s) This form asks applicants to identify the primary site where project work will be performed. Applicants must complete the information for the primary site. If a portion of the project will be performed at any other site(s), the form also asks the applicant to identify and provide information about the additional site(s). As an example, a research proposal to an Institute competition may include the applicant institution as the primary site and one or more schools where data collection will take place as additional sites. The form permits the identification of seven sites in addition to the project s primary site. This form requires the applicant to provide a DUNS number for each site and to identify the Congressional District for each site. See above, Section a. Application for Federal Assistance SF 424 (R&R), Item 13. Note: The application will be rejected with errors if the DUNS number field is not completed for each site listed on this form. One or more schools may be listed as sites on this form; however, some school districts may not have a DUNS number. In this case, do not list the school(s) on this form; rather, provide information about these project/performance site(s) in the resources section of the project narrative (see the relevant Request for Applications for information about this section) or in the Narrative Budget Justification (see Section F Narrative Budget Justification of this guide). d. Research & Related Other Project Information This form asks applicants to provide information about any research that will be conducted involving Human Subjects, including: whether human subjects are involved; if human subjects are involved, whether or not the project is exempt from the human subjects regulations; if the project is exempt from the regulations, an indication of the exemption number(s); and, if the project is not exempt from the regulations, whether an Institutional Review Board review is pending; and if IRB approval has been given, the date on which the project was approved; and, the Human Subject Assurance number. This form also asks applicants whether: there is proprietary information included in the application; the project has an actual or potential impact on the environment; the research site is designated or eligible to be designated, as an historic place; and, if the project involves activities outside the U. S., to identify the countries involved. This form provides the means for uploading/attaching a number of documents (PDF files) including the project summary/abstract, the project narrative and appendices, research on human subjects information, and bibliography and references cited. (i) Item 1 Are Human Subjects Involved? If activities involving human subjects are planned at any time during the proposed project at any performance site or collaborating institution, applicants must check Yes. Applicants must check Yes even if the proposed project is exempt from Regulations for the Protection of Human Subjects. If there are no activities involving human subjects planned at any time during the proposed project at any performance site or collaborating institution, applicants may check No and skip to Item 2. Is the Project Exempt from Federal Regulations? If all human subject activities are exempt from Human Subjects regulations, then check Yes. If yes, check appropriate exemption number. Check the appropriate exemption number box or boxes corresponding to one or more of the exemption categories. The six categories of research For awards beginning in FY 2010 16

(ii) Item 2 (iii) Item 3 that qualify for exemption from coverage by the regulations are explained in Appendix A of this guide, Information on the Protection of Human Subjects in Research. If no, is the IRB review Pending? If the answer to the question Are Human Subjects Involved? is "Yes" and the project is not exempt from federal regulations, then applicants must check whether or not the Institutional Review Board (IRB) review is pending. If an applicant checks Yes to the question Is the IRB review Pending? the next two fields IRB Approval Date and Human Subject Assurance Number are disabled and no information is to be entered. If the IRB review is pending, and the applicant has a Human Subject Assurance Number, this information may be included in the Human Subjects Research Narrative (see Item 12 of this form). If an applicant checks No to the question Is the IRB review Pending? the next two fields IRB Approval Date and Human Subject Assurance Number become highlighted in yellow and the most recent IRB approval date and information about the Human Subject Assurance Number must be entered. IRB Approval Date. If the IRB review is pending, this field is disabled and no information is to be entered. If IRB approval is not pending, enter the latest IRB approval date. This field requires that a date be entered if the applicant checks No to the question Is IRB Approval Pending, therefore, applicants should select No only if a date is available for IRB approval. Note: IRB Approval may not be pending because the applicant has not begun the IRB process. In this case, an IRB Approval Date will not be available. However, a date must be entered in this field if No is selected or the application will be rejected with errors by Grants.gov. Therefore, applicants should check Yes to the question Is the IRB review Pending? if an IRB Approval date is not available. Human Subject Assurance Number. If the IRB review is pending, leave this field blank. If the IRB approval is available, and the applicant has an approved Federal Wide Assurance (FWA) or Multiple Project Assurance (MPA) with the Office for Human Research Protections (OHRP), U.S. Department of Health and Human Services, that covers the specific activity, then the applicant must insert the number in the space provided. If the applicant does not have an approved assurance on file with OHRP, then the applicant must enter None as this field requires information and cannot be left blank. In this case, the applicant, by signature on the face page, is declaring that it will comply with 34 CFR 97 and proceed to obtain the human subjects assurance upon request by the designated Department of Education official. If the application is recommended/selected for funding, the designated Department of Education official will request that the applicant obtain the assurance within 30 days after the specific formal request. Are Vertebrate Animals used? Check whether or not vertebrate animals will be used in this project. Is proprietary/privileged information included in the application? Patentable ideas, trade secrets, privileged or confidential commercial or financial information, disclosure of which may harm the applicant, should be included in applications only when such information is necessary to convey an understanding of the proposed project. If the application includes such information, check Yes and clearly mark each line or paragraph on the pages containing the proprietary/privileged For awards beginning in FY 2010 17

(iv) Item 4 (v) Item 5 (vi) Item 6 information with a legend similar to: "The following contains proprietary/privileged information that (name of applicant) requests not be released to persons outside the Government, except for purposes of review and evaluation. Does this project have an actual or potential impact on the environment? Check whether or not this project will have an actual or potential impact on the environment. Is the research site designated, or eligible to be designated as a historic place? Check whether or not the research site is designated, or eligible to be designated as a historic place. Explain if necessary. Does the project involve activities outside of the United States or partnerships with international collaborators? Check yes or no. If the answer is yes, then the applicant needs to identify the countries with which international cooperative activities are involved. An explanation of these international activities or partnerships is optional. (vii) Item 7. (viii) Item 8. Project Summary/Abstract. Attach the Project Summary/Abstract as a PDF file here. Project Narrative. Create a single PDF file that contains the Project Narrative as well as Appendix A, and, where applicable, Appendix B. Attach that single PDF file here. (ix) Item 9. Bibliography and References Cited. Attach the Bibliography and References Cited as a PDF file here. (x) Item 10. Facilities and Other Resources. The Institute does not want an attachment here. Explanatory information about facilities and other resources must be included in the project narrative section of the application and may also be included in the narrative budget justification. In the project narrative of competitive proposals, applicants describe having access to institutional resources that adequately support research activities and access to schools in which to conduct the research. Strong applications document the availability and cooperation of the schools or other education delivery settings that will be required to carry out the research proposed in the application via a letter of support from the education organization. (xi) Item 11. Equipment. The Institute does not want an attachment here. Explanatory information about equipment may be included in the narrative budget justification. For awards beginning in FY 2010 18

(xii) Item 12. Other Attachments. This item provides the means for attaching a Human Subjects Research Narrative. Applicants must attach either an Exempt Research on Human Subjects Narrative or a Non-Exempt Research on Human Subjects Narrative as a PDF file here. If the applicant checked Yes to Item 1 of this form Are Human Subjects Involved? and designated an exemption number(s), then the applicant must provide an Exempt Research narrative. The narrative must contain sufficient information about the involvement of human subjects in the proposed research to allow a determination by the Department of Education that the designated exemption(s) are appropriate. Although no specific page limitation applies to this PDF document, the applicant should be succinct. If some or all of the planned research activities are covered by (not exempt from) the Human Subjects Regulations, then the applicant must provide a Nonexempt Research narrative. The narrative must address seven points: 1) Human Subjects Involvement and Characteristics; 2) Sources of Materials; 3) Recruitment and Informed Consent; 4) Potential Risks; 5) Protection Against Risk; 6) Importance of the Knowledge to be Gained; and 7) Collaborating Sites. Although no specific page limitation applies to this PDF document, the applicant should be succinct. Note that the Department of Education does not require certification of Institutional Review Board approval with the application. However, if an application that involves non-exempt human subjects research is recommended/selected for funding, the designated Department of Education official will request that the applicant obtain and send the certification to the Department within 30 days after the formal request. See Appendix A of this guide Information on the Protection of Human Subjects in Research for more information about the content of the Human Subjects Narrative. e. Research & Related Budget (Total Federal + Non-Federal) Sections A & B; C, D, & E; and F-K This form asks applicants to provide detailed budget information for each year of support requested. The form also asks applicants to indicate any non-federal funds supporting the project. Applicants should provide this budget information for each project year using all sections of the R&R Budget form. Applicants should note that the budget form has multiple sections for each budget year: A & B; C, D, & E; and F-K. Sections A & B ask for information about Senior/Key Persons and Other Personnel Sections C, D & E ask for information about Equipment, Travel, and Participant/Trainee Costs Sections F - K ask for information about Other Direct Costs and Indirect Costs Applicants must complete each of these sections for as many budget periods as they are requesting funds and attach the narrative budget justification for all of the project budget years at Section K of the first budget period. Enter the Federal Funds requested for all budget line items as instructed below. If any Non-Federal funds will be contributed to the project, enter the amount of those funds for the relevant budget categories in the spaces provided. All fields asking for total funds in this form will auto calculate. For awards beginning in FY 2010 19