S>./7S Fulton County Board of Commissioners aj Agenda Item Summary: Item #09-0992 RJUDNCODNTY Requesting Agency Atlanta-Fulton County Emergency Management Agency Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.) BOC Meeting Date October 7, 2009 Page 1 of 1 Commission Districts Affected All Approval of Federal Fiscal Year 2009 Performance Partnership Agreement between Fulton County and the Georgia Emergency Management Agency (GEMA) for resource and funding support of Emergency Management Agency. Amount $100,000.00. No County match required. Requirement for Board Action (Cite specific Board policy, statute or code requirement) OCGA # 36-101 Requires any contract entered into by the county be approved by the board and entered into its official minutes. IS this item Goal Related? (If yes, describe how this action meets the specific Board Focus Area or Goal) Yes xq No A Rarlrnrnnnrl & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.) The Atlanta-Fulton county Emergency Management Agency recommends Approval. The Georgia Emergency Management Agency agrees to provide required and necessary state and federal resources in response to major disasters, and funding support to the County's Emergency Management Agency. The attached agreement establishes objectives to accomplish semi-annually. The signature of the County's Chief Elected Official is required. In summary this Performance Partnership Agreement is necessary to support the local Emergency Management Agency of Fulton County. Fiscal Impact / Fundinq Source (Include projected cost, approved budget amount and account number, source of funds, and any future funding " ** requirements.) $100,00.00 to be deposited within the grant funds of the Atlanta-Fulton County Emergency Management Agency Exhibits Attached Exhibit 1: Copy of Performance Partnership Agreement. (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right comer.) Source Of Additional Information (Type Name, Title, Agency and Phone) Typed Name and Title Agency Director Approval Phone bo County Manager's Approval Sign Date Revised 03/12/09 (Previous versions WtSbsolete)
GEORGIA EMERGENCY MANAGEMENT AGENCY Office of Homeland Security Performance Partnership Agreement 2009 The 2009 Performance Partnership Agreement, (PPA), between the Georgia Emergency Management Agency- Office of Homeland Security and the Atlanta-Fulton County Emergency Management Agency- Local Government. In order to best ensure that state and local governments are fully prepared to help their citizens in times of emergency, the Atlanta-Fulton Government, the Atlanta-Fulton County Emergency Management Agency, (EMA), and it's Director agree to meet the requirements specified in the Official Code of Georgia Annotated (Section 38-3-27), the Emergency Management Act of 1981, as amended and the FY09 Work Plan and those rules, regulations and guidelines dictated by the Director of the Georgia Emergency Management Agency-Office of Homeland Security (GEMA- OHS). GEMA-OHS agrees to provide required and necessary state and federal resources to local governments on a timely basis in response to major emergencies and disasters; a comprehensive training and exercise program for emergency personnel; weather warnings and other critical situational information. GEMA-OHS further agrees to provide funding support to local qualified governments for appropriate administrative expenses; administer and manage federal and state assistance programs for the benefit of local governments; provide necessary and requested information, advise, recommendations and technical assistance concerning emergency management administrative, operations and planning issues and to eliminate restrictive and unnecessary administrative requirements in managing its responsibilities on behalf of local governments. APPROVAL and REVIEW By signing this Performance Partnership Agreement the parties agree to work cooperatively in accomplishing the objectives set forth above. This Performance Partnership Agreement must be signed by the local EMA Director and the Chief Elected Official (CEO) of the local government and the Director of GEMA-OHS. Evaluation of progress will be reviewed by the GEMA-OHS Field Coordinator. Lack of satisfactory FY09 Work Plan progress may be cause for recommendation that eligibility for federal or state assistance be withdrawn. Local EMA Director v y Date ihi /o? City/County CEO Date GEMA-OHS Director Date
GEORGIA EMERGENCY MANAGEMENT AGENCY C xyfih ibi^ ' GEORGIA OFFICE OF HOMELAND SECURITY SONNY PERDUE ^^3^^^ CHARLEY ENGLISH GOVERNOR 9ffW^ DIRECTOR August 5, 2009 Mr. Sherman Tony" Carper, Jr. Director Atlanta-Fulton County Emergency Management Agency 130 Peachtree Street, SW Suite 3147 Atlanta, Georgia 30303 Dear Mr. Carper: Enclosed is the Federal Fiscal Year 2009 (FFY 2009) Performance Partnership Award for your county from our Emergency Management Performance Grant received from the Federal Emergency Management Agency. Your EMA base award for FFY 2009 is $100,000^00. It does not include optional EMPG opportunities. Your interest in additional funding opportunities should be submitted in the work plan on the GEMA website and discussed with your GEMA Field Coordinator who will provide further application instructions. The authorized official for your jurisdiction (EMA Director or Commissioner) should sign the base award document and the OJP Form 4061/6 and return them to your GEMA Field Coordinator for approval bv September 30. 2009. The two page Local Entity Match Report is not due until October 31, 2010. If qualifications for EMPG funding are not maintained or specified requirements are not satisfied, this grant award could be terminated and a refund could become necessary. Please pay attention to the FY09 PPA Award checklist to ensure expeditious processing of your documents. We look forward to continuing the excellent working relationship with you and your staff. If you require additional information or have questions regarding your award, please contact your Field Coordinator, Sheri Russo. Sincerely, iporia McMillian Director of Finance cm/kw Enclosures cc: Sheri Russo, Area Field Coordinator Georgia Emergency Management Agency Post Office Box 18055 Atlanta, Georgia 30316-0055 (404) 635-7000 Toll-free in Georgia 1-800-TRY-GEMA www.gema.ga.gov
Emergency Management Performance Grants Current Year (FY 2009) EMPG Awards Awards based on a base of $.30 per capita $5,000 minimum award $ 100,000 maximum award All Emergency Management Performance Grant awards were increased to new per capita amounts in FY 2008 and FY 2009 Future commitments of funding (FY 2010 and beyond) will be contingent upon continuation federal EMPG funding allocations No local EMA will receive less funding this year than what they were awarded last year In the event that future federal EMPG funding allocations were reduced the reductions would first be applied to grantees with FY 2007 grants exceeding the per capita funding formula amount and second through a reduction in the per capita amount and minimum grant award Iof3
Current Year (FY 2009) EMPG Awards All EMPG awards will continue to have Performance Partnership Agreement, (PPA) and Annual Work Plans. This year, each local emergency management agency will have the opportunity to participate in certain optional activities which if selected for funding would then be included in the Annual Work Plans. Optional Emergency Management Activities (available to all local emergency management agencies): o Achieving an EM Net daily operational level of 85% or higher ($250) o Completing one exercise annually to HSEEP standards ($250) o Create and annually update a PODS Logistics and Operations Plan ($250) o Create and annually train a Local Damage Assessment Team ($250) Supplemental EMPG Planning Competitive Awards provided for jurisdictions who commit to complete the following activities, (no more than one award per jurisdiction per year). o Debris Management Plan (up to $2,500) o Disaster Volunteer Management Plan (up to $2,500) o Completion of Critical Facilities Generator Inventory (up to $2,500) o Other EMPG eligible planning initiative (up to $2,500) 2 of 3
Supplemental EMPG Response and Recovery Competitive Awards provided for jurisdictions who commit to complete the following activities, (no more than one award per jurisdiction per year). o Severe Weather Warning System (up to $25,000) o Emergency Power System for Critical Facilities (up to $25,000) o Other eligible local response and recovery initiative (up to $25,000) 3 of 3
EMPG Financial Monitoring Guidelines for FY 2009 Awards Each EMPG grantee will be required to submit a Local Entity Annual Report which reflects the expenditure of the EMPG funds by line item categories, as well as the source and nature of the local matching funds. This document is a part of the EMPG package provided to you by your GEMA Field Coordinator. The GEMA financial grants manager reviewing the EMPG Local Entity Annual Report shall select one-fourth of the statewide grantees to be subject to a desk audit for supportive documentation. Each grantee shall be subjected to a desk audit no less frequently than once every four years. The EMPG grants manager shall select one category on the Local Entity Annual Report and request that the grantee provide to GEMA copies of supportive documentation that substantiates the expenditure or claim of matching funds. EMPG grantees unable to provide adequate supportive documentation shall be subjected to a full desk audit of all expenditures and match claims. If supportive documentation is not provided; then GEMA shall require repayment of unsubstantiated EMPG funds. Any grantee unable to provide supportive documents shall, in addition to being forced to repay the undocumented claims, will also be subject to an annual desk audit and shall only be eligible for reimbursement expenditures for a period of three years. Any EMPG grantee with outstanding requirements to submit supportive documentation or who fails to cooperate fully to reimburse GEMA for ineligible expenditures or match claims shall not be eligible to receive additional EMPG funding until the issues are resolved.
The estimated dollar value of volunteer time is $20.25 per hour for 2008. The estimate helps acknowledge the millions of individuals who dedicate their time, talents, and energy to making a difference. Charitable organizations can use this estimate to quantify the enormous value volunteers provide. Learn more about these figures, including how they are calculated and how nonprofit organizations often use them, at the bottom of the page. Updated figures for each state will be released later this spring. The dollar value of volunteer time for 2008 is estimated to be $20.25. Dollar Value of a Volunteer Hour: 1980-2007 1980: $7 46 1981: $8.12 1982: $8.60 1983: $8.98 1984: $9.32 1985: $9.60 1986: $9.81 1987: $10.06 1988: $10.39 1989: $10.82 1990: $11.41 1991: $11.76 1992: $12.05 1993: $12.35 1994: $12.68 1995: $13.05 1996: $13.47 1997: $13.99 1998: $14.56 1999: $15.09 2000: $15.68 2001: $16.27 2002: $16 74 2003: $17.19 2004: $17.55 2005: $18.04 2006: $18.77 2007: $19.51 2008: $20.25 Please note: Values for 1990-2008 were adjusted to reflect a new data series released by the Bureau of Labor Statistics.
Dollar Value of a Volunteer Hour, by State: 2007 Please note that 2007 is the latest year for which state-by-state numbers are available. There is a lag of almost one year in the government's release of state level data which explains why the state volunteering values are one year behind the national value. Alabama: $16.71 Indiana: $17.16 Nebraska: $15.93 South Carolina: $15.86 Alaska: $19.63 Iowa: $16.10 Nevada: $18.80 South Dakota: $14.27 Arizona: $18.73 Kansas: $17.16 New Hampshire: $20.25 Tennessee: $17.88 Arkansas: $15.41 Kentucky: $16,52 New Jersey: $24.48 Texas: $20.80 California: $22.79 Louisiana: $17.54 New Mexico: $16.07 Utah: $16.74 Colorado: $20.84 Maine: $15.74 New York: $28.04 Vermont: $16.59 Connecticut: $27.02 Maryland: $21.20 North Carolina: $17.64 Virginia: $20.80 Delaware: $21.56 Massachusetts: $25.47 North Dakota: $14.98 Washington: $20.37 Dist. of Columbia: $31.55 Michigan: $19.70 Ohio: $17.99 West Virginia: $15.22 Florida: $17.78 Minnesota: $20.39 Oklahoma: $16.19 Wisconsin: $17.21 Georgia: $19.49 Mississippi: $14.46 Oregon: $17.90 Wyoming: $17.73 Hawaii: $17.09 Missouri: $17.76 Pennsylvania: $19.61 Puerto Rico: $10.56 Idaho: $15.24 Montana: $14.13 Rhode Island: $18,18 Virgin Islands: $15.55 Illinois: $21.91 Notes: The value of volunteer time is based on the average hourly earnings of all production and nonsupervisory workers on private nonfarm payrolls (as determined by the Bureau of Labor Statistics). Independent Sector takes this figure and increases it by 12 percent to estimate for fringe benefits. Charitable organizations most frequently use the value of volunteer time for recognition events or communications to show the amount of community support an organization receives from its volunteers. According to the Financial Accounting Standards Board, the value of volunteer services can also be used on financial statements - including statements for internal and external purposes, grant proposals, and annual reports - only if a volunteer is performing a specialized skill for a nonprofit. The general rule to follow when determining if contributed services meet the FASB criteria for financial forms is to determine whether the organization would have purchased the services if they had not been donated. Accounting specialists, may visit FASB's website for regulations on use of the value of volunteer time on financial forms: http://www.fasb.org/pdf/fas116.pdf. It is very difficult to put a dollar value on volunteer time. Volunteers provide many intangibles that can not be easily quantified. For example, volunteers demonstrate the amount of support an organization has within a community, provide work for short periods of time, and provide support on a wide range of projects. The value of volunteer time presented here is the average wage of non-management, non-agricultural workers. This is only a tool and only one way to show the immense value volunteers provide to an organization. The Bureau of Labor Statistics does have hourly wages by occupation that can be used to determine the value of a specialized skill. It is important to remember that when a doctor, lawyer, craftsman, or anyone with a specialized skill volunteers, the value of his or her work is based on his or her volunteer work, not his or her earning power. In other words, volunteers must be performing their special skill as volunteer work. If a doctor is painting a fence or a lawyer is sorting groceries, he or she is not performing his or her specialized skill for the nonprofit, and their volunteer hour value would not be higher.
EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) EVENT TITLE: DATE: HOURS: LOCATION: EMA DIRECTOR SIGNATURE: Participants Name Check Box (See Below) Organization Address Number of Hours "I authorize GEMA to use the value of this training or service for federal costs sharing matching purposes and do not otherwise believe that I am currently paid with federal funds or that my salary is being used to satisfy any other federal costs sharing obligation." GEMAF EMPG-1, January 2009 Page of
U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Justice determines to award the covered transaction, grant, or cooperative agreement. 1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that all subrecipients shall certify and disclose accordingly. 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 CFR Part 67, for prospective participants in primary covered transactions, as defined at 28 CFR Part 67, Section 67.510 A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency; (b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620 A. The applicant certifies that it will or will continue to provide a drug-free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug-free awareness program to inform employees about (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will OJP FORM 4061/6 (3-91) REPLACES OJP FORMS 4061/2, 4061/3 AND 4061/4 WHICH ARE OBSOLETE
(1) Abide by the terms of the statement; and I3O SI, SoQ (2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than.five calendar days after such conviction; (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such convic-tion. Employers of convicted employees must provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, DC. 20531. Notice shall include the identification number(s) of each affected grant; (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drugfree workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). B. The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address, city, county, state, zip code) Check if there are workplaces on file that are not indentified here. Section 67, 630 of the regulations provides that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for Department of Justice funding. States and State agencies may elect to use OJP Form 4061/7. Check if the State has elected to complete OJP Form 4061/7. DRUG-FREE WORKPLACE (GRANTEES WHO ARE INDIVIDUALS) As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67; Sections 67.615 and 67.620 A. As a condition of the grant, I certify that I will not engage in the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in conducting any activity with the grant; and B. If convicted of a criminal drug offense resulting from a violation occurring during the conduct of any grant activity, I will report the conviction, in writing, within 10 calendar days of the conviction, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 633 Indiana Avenue, N.W., Washington, DC. 20531. As the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the above certifications. 1. Grantee Name and Address 2. Application Number and/or Project Name 3. Grantee IRS/Vendor Number 4. Typed Name and Title of Authorized Representative 5. Signature 6. Date U.S. Government Printing Office; 1996-405-037/40014
FY 09 EMPG-PPA Checklist Requirements to accept the FY 09 Award (send the original documents to your GEMA Field Coordinator by September 30, 2009) Complete and sign the FY 09 Performance Partnership Agreement (this document can be opened in MSWord, using the "TAB" key to navigate the required fields) D Complete and sign the U.S. Department of Justice form 4061/6 (please print or type) Q Complete and sign the FY 09 Performance Partnership Agreement Award document. The Grantee IRS/Vendor Number is your jurisdictions Federal Tax ID Number. The Authorized Representative is the individual authorized by your jurisdiction to handle financial matters, (please print or type) To Request Payment A. For the FY 09 base award Complete the FY 09 PPA Work Plan requirements (your GEMA Field Coordinator can provide information on the web based Work Plan) Complete and sign the FY 09 PPA Award Payment Request Form (submit Base Award Payment Request Forms to your Field Coordinator by December 31, March 31 or May 30) B. For Optional Emergency Management Activities (submit Optional Emergency Management Activities Payment Request Forms to your Field Coordinator by March 31 or May30) O Request for base award previously submitted Complete and sign the FY 09 PPA Optional Emergency Management Activities Payment Request Form. Use the Award Number found on the other forms. This Award Number will begin with P09- (this document can be opened in MSWord, using the "TAB" key to navigate the required fields) 1 of 2
Closeout Reporting (submit this form to your Field Coordinator by October 1. 2010) Fill in the expenditures for Federal, Local Cash and Local In-Kind match on page one of the Local Entity Annual Report 1. Total each line across 2. Total each column at the bottom Review, complete and sign page two of the Local Entity Annual Report (please print or type) Submit the original Local Entity Annual Report, (no receipts or other Documents required) to you GEMA Field Coordinator by October 1, 2010 Resource Documents 1. Summary of the FY 2009 EMPG Awards 2. EMPG Financial Monitoring Guidelines for FY 2009 Awards 3. Sign-in Sheet, (used for calculating In-Kind Match) 4. Value of Volunteer Time Charts from the Bureau of Labor Statistics 2 of 2