APPENDIX C DEERS, ID, TIN and FIN This appendix contains those sections of the DoD Directives, Instructions and memoranda relating to the Defense Enrollment Eligibility Reporting System (DEERS), Identification (ID) Cards, and Temporary Identification Number (TIN) and Foreign Identifications Number (FIN). C-1 DoDD 1341.1 Defense Enrollment Eligibility Reporting System (DEERS) Department of Defense DIRECTIVE May 21, 1999 NUMBER 1341.1 USD (P&R) SUBJECT: Defense Enrollment Eligibility Reporting System (DEERS) References: (a) DoD Directive 1341.1, "Defense Enrollment Eligibility Reporting (DEERS)," October 14, 1981 (hereby Canceled) (b) DoD Instruction 1000.13, "Identification Cards (ID) for Members of the Uniformed Services, Their Dependents, And Other Eligible Individuals," December 5, 1997 (c) DoD Directive 1322.16, "Montgomery GI Bill (MGIB) Program," May 11, 1994 (d) DoD Instruction 1322.17, "Montgomery GI Bill (MGIB) for the Selected Reserve," November 21, 1991 (e) through (i), see enclosure 1 1. REISSUANCE AND PURPOSE This Directive: 1.1. Reissues reference (a) to update DoD policy and responsibilities for the Defense Enrollment Eligibility Reporting System (DEERS). 1.2. Establishes the DEERS Overarching Integrated Product Team (OIPT) to oversee the DEERS Program, and authorizes a Joint Uniformed Services Personnel Advisory Committee (JUSPAC), Joint Uniformed Services Medical Advisory Committee (JUSMAC), and Joint Uniformed Services Dental Advisory Committee (JUSDAC). 2. APPLICABILITY This Directive applies to the Office of the Secretary of Defense (OSD); the Military Departments (including the U.S. Coast Guard when operating as a Military Service under the Department of the Navy); the Defense Agencies (hereafter referred to collectively as "the DoD components"); the U.S. Coast Guard under agreement with the Department of Transportation (DoT), when not operating as a Military Service under the Department of the Navy; the Commissioned Officers Corps of the U.S. Public Health Service (USPHS) under agreement with the Department of Health and Human Services (DHHS); and the Commissioned Officers Corps of the National Oceanic and Atmospheric Administration (NOAA) under agreement with the Department of Commerce (DoC). The term "Uniformed Services" refers to the Army, the Navy, the Marine Corps, the Air Force, the Coast Guard, their respective National Guard and Reserve Components, the Commissioned Corps of the USPHS, and the NOAA Corps. 3. POLICY C-1
The DoD is responsible for the distribution of authorized benefits and entitlements as prescribed in DoD Instruction 1000.13, DoD Directive 1322.16, DoD Instruction 1322.17, Chapter 55 of 10 U.S.C., and DoD Directive 1341.3 (references (b), (c), (d), (e), and (f)). The DEERS is the designated automated information system designed to provide timely and accurate information on those eligible for these benefits and entitlements, and to prevent and detect fraud and abuse in the distribution of these benefits and entitlements. The DEERS serves as the centralized personnel data repository of enrollment and eligibility verification data on members of the DoD components, members of the Uniformed Services, and other personnel as designated by the DoD, and their eligible family members. The DEERS system collects and maintains other additional data on individuals, as needed, to ensure the efficient administration of DoD missions to include benefit and entitlement programs. The DEERS personnel data repository is maintained in accordance with Section 552a of 5 U.S.C. (reference (g)). 4. RESPONSIBILITIES 4.1. The Under Secretary of Defense for Personnel and Readiness (USD (P&R)) shall: 4.1.1. Act as the Principal Staff Assistant (PSA) for DEERS in accordance with DoD Directive 5000.1 and DoD 5000.2-R (references (h) and (i)). 4.1.2. Coordinate with the Assistant Secretary of Defense for Command, Control, Communications and Intelligence (ASD (C3I)) and the Under Secretary of Defense for Comptroller (USD(C)) for DEERS acquisition, communications, and funding. 4.1.3. Establish an OIPT that shall approve recommended changes impacting on the DEERS. 4.1.4. Appoint a Milestone Decision Authority (MDA) for DEERS in accordance with DoD Directive 5000.1 and DoD 5000.2-R (references (h) and (i)). 4.1.5. Establish a JUSPAC, JUSMAC, and a JUSDAC comprised of members of the Uniformed Services active, National Guard, and Reserve components to advise DoD on recommended changes to the DEERS and DEERS client applications. 4.2. The Assistant Secretary of Defense for Force Management Policy (ASD (FMP)), under the Under Secretary of Defense (Personnel and Readiness), shall: 4.2.1. Participate in and support the OIPT. 4.2.2. In coordination with the ASD (HA), ASD (RA), and DUSD (PI), establish guidance and procedures pertaining to personnel policies that impact on the DEERS. 4.3. The Assistant Secretary of Defense for Health Affairs (ASD (HA)), under the Under Secretary of Defense (Personnel and Readiness), shall: 4.3.1. Participate in and support the OIPT. 4.3.2. In coordination with the ASD (FMP), ASD (RA), and DUSD (PI) establish guidance and procedures pertaining to health care policies that impact on the DEERS. 4.4. The Assistant Secretary of Defense for Reserve Affairs (ASD (RA)), under the Under Secretary of Defense (Personnel and Readiness), shall: 4.4.1. Participate in and support the OIPT. 4.4.2. In coordination with the ASD (FMP), ASD (HA), and DUSD (PI) establish guidance and procedures pertaining to National Guard and Reserve policies that impact on the DEERS. 4.5. The Deputy Under Secretary of Defense for Program Integration (DUSD (PI)), under the Under Secretary of Defense (Personnel and Readiness), shall: 4.5.1. Serve as the Milestone Decision Authority (MDA) for DEERS in accordance with DoD Directive 5000.1 and DoD 5000.2-R (references (h) and (I)). 4.5.2. Chair the OIPT. 4.5.3. Establish overall functional policies and procedures for the oversight, funding, personnel staffing, direction, and functional management of the DEERS. 4.5.4. Oversee the Joint Uniformed Services Personnel Advisory Committee (JUSPAC), the Joint Uniformed Services Medical Advisory Committee (JUSMAC), and the Joint Uniformed Services Dental Advisory Committee (JUSDAC) to advise DoD staff on recommended changes to the DEERS and its interfaces supporting client systems. 4.5.5. Coordinate with the ASD (FMP), the ASD (HA), and the ASD (RA) to: 4.5.5.1. Establish DEERS enrollment and eligibility policy guidance and procedures pertaining to personnel, medical, and dental issues that impact on the DEERS. C-2
4.5.5.2. Establish policies and procedures to support the functional requirements of DEERS and the DEERS client applications and interfacing client systems. 4.6. The Director, Defense Human Resources Activity (DHRA) shall provide the technical, acquisition, and functional management of the DEERS program. 4.7. The Heads of the DoD Components and Uniformed Services shall comply with the provisions of this Directive and support the committees established herein. 5. EFFECTIVE DATE This Directive is effective immediately. Enclosures - 1 E1. References, continued E1. ENCLOSURE 1 REFERENCES, continued (e) Chapter 55 of title 10, United States Code (f) DoD Directive 1341.3, "Servicemen's Group Life Insurance (SGLI)," August 16, 1984 (g) Section 552a of title 5, United States Code (h) DoD Directive 5000.1, "Defense Acquisition," March 15, 1996 (i) DoD 5000.2-R, "Mandatory Procedures for Major Defense Acquisition Programs (MDAPs) and Major Automated Information System (MAIS) Acquisition Programs," March 15, 1996 C-2 DoDI 1000.13 Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and other Eligible Individuals Department of Defense INSTRUCTION NUMBER 1000. 13 December 5, 1997 USD (P&R) SUBJECT: References: Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and Other Eligible Individuals (a) DoD Directive 1000.22, "Uniformed Services' Identification (ID) Cards," October 8, 1997 (b) DoD Instruction 1000.13, subject as above, December 30, 1992 (hereby canceled) (c) Chapter 55 of title 10, United States Code, "Medical and Dental Care" (d) DoD Directive 1330.9, "Armed Services Exchange Regulations," December 15, 1986 (e) through (ff), see enclosure 1 6.2.5. DD Form 1173 shall be issued to the following: 6.2.5.12. Foreign personnel in the following categories: 6.2.5.12. 1. Active duty officer and enlisted personnel of the North Atlantic Treaty Organization (NATO) or the Partnership For Peace (PFP) countries (and their accompanying dependents living in the sponsor's U.S. household) serving in the United States under the sponsorship or invitation of the Department of Defense or a Military Service and their accompanying dependents living in the sponsor's U.S. household. 6.2.5.12.2. Active duty officer and enlisted personnel of non-nato countries (and their accompanying dependents living in the sponsor's U.S. household) serving in the United States under the C-3
sponsorship or invitation of the Department of Defense or a Military Service and their accompanying dependents living in the sponsor's U.S. household. 6.2.5.12.3. Active duty officer and enlisted personnel of NATO countries (and their accompanying dependents living in the sponsor's U.S. household) who, in connection with their official NATO duties, are stationed in the United States and are not under the sponsorship of the Department of Defense or a Military Service and their accompanying dependents living in the sponsor's U.S. household. 6.2.5.12.4. Active duty officer and enlisted personnel of NATO and non-nato countries (and their accompanying dependents living with the sponsor), when serving outside the United States and outside their own country under the sponsorship or invitation of the Department of Defense or a Military Service or when it is determined by the major overseas commander that the granting of such privileges is in the best interests of the United States and such personnel are connected with, or their activities are related to, the performance of functions of the U.S. military establishment, and their accompanying dependents living with the sponsor. 6.2.5.12.5. Civilian personnel of NATO and non-nato countries (and their accompanying dependents living in the sponsor's U.S. household) attending training in the United States under the sponsorship of the Department of Defense Security Assistance Training Program and their accompanying dependents living in the sponsor's U.S. household. E4.Al.9. Benefits Authorized for Foreign Personnel: Foreign personnel, active duty or retired, and their dependents, who are on leave or attending school in the United States at their own convenience or convenience of their government, who are representatives of the People's Republic of China (PRC) who are present in the United States in connection with the purpose of U.S. defense articles or services, for collection of information relating to foreign military sales (FMS) programs, or for the sole purpose of receiving medical care at a Uniformed Services medical facility as Secretarial designees, are not eligible to possess DD Form 1173 authorizing any benefits and privileges. CHAMPUS/TRICARE coverage may vary annually, and some restrictions may apply. However, for the purpose of this Entitlement Guide, (MC) shall be shown, as indicated below: E4.Al.9.1. Sponsored NATO and PFP Personnel in the United States. Active Duty officer and enlisted personnel of NATO and PFP countries serving in the United States under the sponsorship or invitation of the Department of Defense or a Military Service and their accompanying dependents living in the sponsor's U.S. household: MC MS C MWR E Self No 4 Yes Yes Yes Lawful Spouse 3 4 Yes Yes Yes Children, Unmarried, Under 21 Years Legitimate, adopted, stepchild, illegitimate child of member, or 1&3 1&4 1 1 1 illegitimate child of spouse. Ward No No 1 1 1 Children, Unmarried, 21 Years and Over (if entitled to above) 1,2&3 1,2&4 1&2 1&2 1&2 Father, Mother, Father-in-law, Mother-in-law, Stepparent, or No No 1 1 1 Parent-by-Adoption Notes: 1. Yes, if dependent on an authorized sponsor for over 50 percent of his or her support. 2. Yes, if the child: a. has not passed his or her twenty-third birthday and is enrolled in a full-time course. Of study in an institution of higher learning as approved by the Secretary of Education; b. Is incapable of self-support because of a mental or physical incapacity that existed while a dependent and before age 21 (incapacitated children who marry and who subsequently become unmarried through divorce, annulment, or death of spouse may be reinstated for I D card benefits and privileges as long as they meet all other requirements); or c. Is incapable of self-support because of a mental or physical incapacitation that existed while a dependent and while enrolled in a full-time course of study in an institution of higher learning approved by the Secretary of Education before attaining the age of 23 (incapacitated children who marry and who C-4
subsequently become unmarried through divorce, annulment, or death of spouse may be reinstated for ID card benefits and privileges as long as they meet all other requirements). 3. Yes, for outpatient care only. 4. Yes, for outpatient care no charge and for inpatient care at full reimbursable rate. E4.Al.9.2. Sponsored Non-NATO Personnel in the United States. Active duty officer and enlisted personnel of non-nato countries serving in the United States under the sponsorship or invitation of the Department of Defense. or a Military Service and their accompanying dependents living in the sponsor's U.S. household: MC MS C MWR E Self No 3 Yes Yes Yes Lawful Spouse No 3 Yes Yes Yes Children, Unmarried, Under 21 Years Legitimate, adopted, stepchild, illegitimate child of member, or No 1&3 1 1 1 illegitimate child of spouse. Ward No No 1 1 1 Children, Unmarried, 21 Years and Over (If entitled to above) No 1,2&3 1&2 1&2 1&2 Father, Mother, Father-in-law, Mother-in-law, Stepparent, or No No 1 1 1 Parent-by-Adoption Notes: 1. Yes, if dependent on an authorized sponsor for over 50 percent of his or her support. 2. Yes, if the child: a. Has not passed his or her twenty-third birthday and is enrolled in a full-time course of study in an institution of higher learning as approved by the Secretary of Education; b. Is incapable of self-support because of a mental or physical incapacity that existed while a dependent and before age 21 (incapacitated children who marry and who subsequently become unmarried through divorce, annulment, or death of spouse may be reinstated for I D card benefits and privileges as long as they meet all other requirements); or c. Is incapable of self-support because of a mental or physical incapacitation that existed while a dependent and while enrolled in a full-time course of study in an institution of higher learning approved by the Secretary of Education before attaining the age of 23 (incapacitated children who marry and who subsequently become unmarried through divorce, annulment, or death of spouse may be reinstated for ID card benefits and privileges as long as they meet all other requirements). 3. Yes, for outpatient care only on a reimbursable basis. E4.Al.9.3. Nonsponsored NATO Personnel in the United States. Active duty officer and enlisted personnel of NATO countries who, in connection with their official NATO duties, are stationed in the United States and are not under the sponsorship of the Department of Defense or a Military Service and their accompanying dependents living in the sponsor's U.S. household: MC MS C MWR E Self No 4 No 5 6 Lawful Spouse 3 4 No No No Children, Unmarried, Under 21 Years Legitimate, adopted, stepchild, illegitimate child of member, or 1&3 1&4 No No No illegitimate child of spouse. Ward No No No No No Children, Unmarried, 21 Years and Over (If entitled to above) 1,2&3 1,2&4 No No No Father, Mother, father-in-law, mother-in-law, Stepparent, or No No No No No Parent-by-Adoption Notes: 1. Yes, if dependent on an authorized sponsor for over 50 percent of his or her support. C-5
2. Yes, if the child: a. Has not passed his or her twenty-third birthday and is enrolled in a full-time course of study in an institution of higher learning as approved by the Secretary of Education; b. Is incapable of self-support because of a mental or physical incapacity that existed (I while a dependent and before age 21 (incapacitated children who marry and who subsequently become unmarried through divorce, annulment, or death of spouse may be reinstated for ID card benefits and privileges as long as they meet all other requirements); or c. Is incapable of self-support because of a mental or physical incapacitation that existed while a dependent and while enrolled in a full-time course of study in an institution of higher learning approved by the Secretary of Education before attaining the age of 23 (incapacitated children who marry and who subsequently become unmarried through divorce, annulment, or death of spouse may be reinstated for ID card benefits and privileges as long as they meet all other requirements). 3. Yes, for outpatient care only. 4. Yes, for outpatient care no charge and for inpatient care at full reimbursable rate. 5. Yes, if exchange privileges are authorized. 6. Yes, if residing on an U.S. military installation, purchases are limited to items for personal use only. E4.Al.9.4. NATO and Non-NATO Personnel outside the United States. Active duty officer and enlisted personnel of NATO and non-nato countries when serving outside the United States and outside their own country under the sponsorship or invitation of the Department of Defense or a Military Service, or when it is determined by the major overseas commander that the granting of such privileges is in the best interests of the United States and such personnel are connected with, or their activities are related to, the performance of functions of the U.S. military establishment, and their accompanying dependents living with the sponsor: MC MS C MWR E Self No 3 Yes Yes Yes Lawful Spouse No 3 Yes Yes Yes Children, Unmarried, Under 21 Years Legitimate, adopted, stepchild, illegitimate child of member, or No 1&3 1 1 1 illegitimate child of spouse. Ward No No 1 1 1 Children, Unmarried, 21 Years and Over (if entitled to above) No 1,2&3 1&2 1&2 1&2 Father, Mother, father-in-law, mother-in-law, Stepparent, or No No 1 1 1 Parent-by-Adoption Notes: 1. Yes, if dependent on an authorized sponsor for over 50 percent of his or her support. 2. Yes, if the child: a. Has not passed his or her twenty-third birthday and is enrolled in a full-time course of study in an institution of higher learning as approved by the Secretary of Education; b. Is incapable of self-support because of a mental or physical incapacity that existed while a dependent and before age 21 (incapacitated children who marry and who subsequently become unmarried through divorce, annulment, or death of spouse may be reinstated for ID card benefits and privileges as long as they meet all other requirements); or c. Is incapable of self-support because of a mental or physical incapacitation that existed while a dependent and while enrolled in a full-time course of study in an institution of higher learning approved by the Secretary of Education before attaining the age of 23 (incapacitated children who marry and who subsequently become unmarried through divorce, annulment, or death of spouse may be reinstated for ID card benefits and privileges as long as they meet all other requirements). 3. Yes, for outpatient care only on a reimbursable basis. NOTE: MC Medical Care in Civilian Facilities MS Medical Care in Uniformed Service Facilities C Commissary Privileges MWR Morale, Welfare, Recreation Privileges E Exchange Privileges C-6
C-3 Extract from Under Secretary of Defense for Personnel and Readiness Letter, Subject: New Identification Cards MEMORANDUM FOR SECRETARIES OF THE MILITARY DEPARTMENTS CHAIRMAN OF THE JOINT CHIEFS OF STAFF UNDER SECRETARIES OF DEFENSE ASSISTANT SECRETARIES OF DEFENSE GENERAL COUNSEL OF THE DEPARTMENT OF DEFENSE INSPECTOR GENERAL OF TBE DEPARTENT OF DEFENSE COMMANDANT OF THE COAST GUARD DIRECTOR OF ADMINISTRATION AND MANAGEMENT DIRECTORS OF DEFENSE AGENCIES SUBJECT: New Identification Cards The Department has developed two new Uniformed Services identification cards, which will be alpha tested beginning in Europe in June l998. At that time, the new software for the Realtime Automated Personnel Identification System will also be installed. The DD Form 2764, United States DOD/Uniformed Services Civilian Geneva Conventions identification Cards Geneva Conventions card with a bar code will be issued to all Emergency-Essential employees, employees contractor personnel, and civilian noncombatant personnel who at deployed in conjunction with military operations overseas. The DD Form 2765, Department of Defense Uniformed Services identification and Privilege Card," will be issued to sponsors, other Than current or retired members of the Uniformed Services, who an eligible for Uniformed Services benefits and privileges. Facsimiles of the new cards, lists of eligible recipients, and card policy changes are listed in the attachment. The new identification cards will be incorporated in the next version of DoDI 1000. 13, "Identification (ID) Cards for Members of the Uniformed Services, Their Dependents, and Other Eligible Individuals." My point of contact for this initiative is Ms. Sheila Ford, 703 696-1722. Rudy de Leon Attachments: As stated Department of Defense/Uniformed Services Identification and Privilege Card DD Form 2765 The DD Form 2765 shall be generated on ton cardstock. The following individuals shall be eligible for the DD Form 2765, Department of Defense/Uniformed Services Identification and Privilege Card: 1. Medal of Honor recipients and honorably discharged veterans rated by the VA as 100-percent disabled from an Uniformed Service-connected injury or disease (other than current or retired members of the Uniformed Services). 2. Former members having reached age 60 and entitled to receive retired pay. Former member refers to an individual who is in receipt of retired pay for non-regular service under Chapter 1223 of 10 U.S.C., who has been discharged from the Service, and who maintains no military affiliation. 3. Foreign personnel in the following categories: C-7
3. 1. Active duty officers and enlisted personnel of the North Atlantic Treaty Organization (NATO) or the Partnership for Peace (PFP) countries serving in the United States under the sponsorship or invitation of the Department of Defense or a Military Service. 3.2. Active duty officers and enlisted personnel of non-nato countries Serving in the United states under the sponsorship or invitation of the Department of Defense or a Military Service. 3.3. Active duty officers and enlisted Personnel of NATO (countries Who. in connection with their official NATO duties, am 3tationed in the United States and am not under the sponsorship of the Department of Defense or a Military Service. 3.4. Active, duty officers and enlisted personnel of NATO and non-nato countries, when serving outside the United States and outside their own country under the sponsorship or invitation of the Department of Defense or a Military Service; or when it is determined by the major overseas commander that the granting of such Privileges is in the best interests of the United States and such personnel are connected with, or their activities am related to, the performance of functions of the U.S. military establishment 3.5. Civilian personnel of NATO and non-nato countries attending training in the United States under the sponsorship of the Department of Defense Security Assistance Training Program. 4. Civilian personnel in the following categories: 4.1. Civilian personnel of the Department of Defense and. ft Uniformed Services, when required to reside in a household on a military installation within the Continental United States (CONUS), Hawaii, Alaska, Puerto Pico, and Guam. 4.2. Civilian personnel of the Department of Defense, the, Uniformed Services, and other Government Agencies, and civilian personnel under private contract to the Department of Defense or a Uniformed Service, when stationed or employed in foreign countries. 5. Contract surgeons overseas during the period of their contract. 6. Uniformed and non-uniformed full-time paid personnel of the Rod Cross assigned to duty with the Uniformed Services within the CONUS, Hawaii, Alaska, Puerto Rico, and Guam, when required to reside in a household on a military installation. 7. Uniformed and non-uniformed full-time paid personnel of the Red Cross assigned to duty with the Uniformed Services in foreign countries. 8. Area executives, center directors, and assistant directors of the United Service Organization (USO), when serving in foreign countries. 9. United Searman's Service (USS) personnel in foreign countries. 10. Military Sealift Command (MSQ civil service marine personnel deployed to foreign countries on MSC-owned and -operated vessels. 11. Ship's officers (civilian employees, not commissioned officers) and members of the crews of vessels of the NOAA (33 U.S.C. 857-4). 12. Officers and crews of vessels, lighthouse keepers, and depot keepers of the former Lighthouse Service. 13. Individuals eligible for Transition Assistance Management Program, (TAW) benefits (Chapter 59 of 10 U.S.C.). These individuals shall be issued a DD Form 2765 (with a TA overstamp) showing expiration date for each benefit, as shown on the reverse of the card. 14. Voluntarily separated members of the Army, the Navy, ft Air Force, and the Marine Corps who we eligible, and approved for payment of a Special Separation Benefit (SSB) or the Voluntary Separation Incentive (VSI) annuity program; have been on active duty for more than 6 years; have served at least 5 years of continuous active duty immediately preceding the, date of separation; and the date of separation is on or before September 30, 1999 (10 U.S.C. 1174a and 1175). Those individuals shall be issued an overstamped DD Form 2765 showing expiration date for each benefit, as shown on the reverse of the card. NOTES N1. The DD Form 2765 is only available as a machine-readable card. There is no manually prepared version of this form. N2. The individuals eligible to remove the DD Form 2765 am currently eligible for the DD Form 1173, "United States Uniformed Services and Privilege Card." The DD Form 2765 will only be issued at sites with the, new Realtime Automated Personnel Identification System software, when the DD Form 1173 has expired, is lost, stolen or another reason requiring the issuance of a new identification cad. C-8
N3. The DD Form 1173 will still be issued to all eligible dependents. Identification Card Policy Changes The implementation of the new DD Form 2764 and DD Form 2765 identification cards, in conjunction with the relmse of ft updated software for the Realtime Automated Personnel Identification System, facilities the issuance of multiple identification cards to a single individual. For example, under this new guidance, when an Individual is both a dependent of a Uniformed Service member and a civilian employee overseas the individual can hold both a DD Form 1173 as an eligible dependent, and a DD Form 2765, overstamped "OVERSEAS ONLY," as a civilian employee. C-4 Memorandum from DUSD (PI), Subject: Temporary Identification Number (TIN) and Foreign Identification Number (FIN) DECISION MEMORANDUM MEMORANDUM FOR DUSD (PI) April 30, 1998 FROM: SUBJECT: PURPOSE: DISCUSSION: Assistant Director, DHR Prepared by: Sheila Ford, 696-1722 Temporary Identification Number (TIN) and Foreign Identification Number (FIN)- DECISION MEMORANDUM To obtain policy decision on use of TINs and FINs on the Uniformed Services Identification Cards The current DEERS processes look at records as a family set under a specific sponsor with a unique Social Security Number (SSN). The Assistant Secretary of Defense, Health Affairs asked that DEERS develop the capability to identify a person as an individual separate from the family. The requirements specifically requested were: addition of a beneficiary event, and addition of a person event. Beneficiary events are the, addition of a new beneficiary to DEERS, such as the addition of a newborn A person event is the addition of a new person who is not entitled to receive DoD benefits, such as a critically injured accident victim. COORDINATION: Director, DMDC The design solution in DEERS is to develop a system-generated number for individuals not having a Social Security Account Number (SSN): TIN for beneficiaries or patients until they obtain and report their SSN and FIN for Foreign Military, Foreign Nationals, and their eligible family embers. Point papers relating to the TINs and FINs are attached at 7 ABS A and B. RECOMNENDATION: Display the TIN or FIN in the SSN block on the front of the ID card and record in the Code 39 and PDF 417 bar codes on the back of the ID card DUSD DECISION: Display TIN or FIN and record in bar codes initialed JBF 5/1/98 Display TIN or FIN only in SSN block, not bar codes Record TIN or FIN within barcodes, not in SSN Block Do not display or include TIN or FIN on ID card C-9
Foreign Identification Number _(FIN) for use on the Defense Enrollment Eligibility Reporting System (DEERS) and on the Automated Identification (ID) Card Producted by the Real-Time Automated Personnel Identification Card System (RAPIDS) Foreign Identification Numbers (FINs) are system-generated numbers to allow the enrollment into DEERS of authorized Foreign Military and Foreign National sponsors who are not under our Social Security Administration System, and will not receive a Social Security Number (SSN). If a Foreign National is a spouse of an U.S. citizen they will be issued a TR4. The primary use of FINs is to enroll into DEERS NATO and non-nato Foreign Military Service members and their family members and for Foreign Nationals employed in positions overseas that result in DoD benefits/entitlements. The FIN formally stands in place of the SSN. The FINs are assigned as 900-00-0001 and up. The Social Security Administration does not currently issue numbers in the 900 series. Consequently a number starting with 9 will not be confused with a valid SSN. In addition, within the new DEERS the number used to identify a person, usually the SSN, is called a Person Identifier. The type of Person Identifier represented by the number is identified by a Person Identifier Type Code. The Person Identifier Type Code for a FIN is 'T". If we choose to display the FIN on the face of the ID card we could include the value of "I"' to identify it as a FIN. The new DEERS has the capability to automatically generate unique FINs for authorized Foreign Military and Foreign Nationals. The FINs are a permanently assigned number for the life of the individual's enrollment into DEERS. We recommend the following positions related to inclusion and display on the automated ID card produced through RAPIDS: Option 1: Option 2: Option 3: 1. Display the FIN (a number starting at 900-00-0001) on the face of the ID card with an identifying value (F) that indicates it is a FIN, i.e., 900-00-000 IF. 2. Store the FIN in the Code 39 bar code and the PDF 417. 3. The FIN will be used for filing civilian health care claims, reimbursable inpatient care and reimbursable outpatient care for those authorized. 1. Do not display the FIN on the face of the ID card. 2. Store the FIN in the Code 39 bar code. 3. Do not store the TIN in the PDF 417. 1. Do not display the FIN on the face of the ID card. 2. Do not store the FIN in the Code 39 bar code. 3. Do not store the FIN in the PDF 417. April 28,1998 TAB B C-10
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