EWB-SDSU General Meeting March 25, 2010
Agenda EWB-SDSU General Meeting March 25, 2010 11am 12 noon 1. Meet and Greet (5 minutes) Sign in T-shirts/Membership 1. Updates (10 minutes) Project Tejeras Fundraising EIT Review Outreach Explore SDSU Engineering Council Election Endorsements 1. Upcoming EWB Elections (10 minutes) 2. Presentation on Rain Water Harvesting by Erik Berliner (30 minutes) 3. Questions, Suggestions, wrap up (5 minutes)
Tejeras, Honduras
Engineering Council (AESC) Weekly meeting of representatives from all engineering organizations. Mondays at 11am. Learn about other organizations events; collaborate; and work to improve the engineering department for students. Engineering Council has reps on Associated Students (AS) so we are also informed of the going ons of SDSU in general. EWB can and will pass updates along to you in a weekly newsletter.
AS Elections Vote on Web Portal. Today is the last day! AESC is endorsing: VP University Affairs: Candice Luistro VP Finance: Amanda Pascoe VP External Affairs: Laura Schofield Executive VP: Robert Peacock President: Grant Mack AS Council Reps: Joshua Bielik and Danielle Gilbert (must write in)
EWB-SDSU Elections, Positions President, 6-10 hours/week Vice President, 4-6 hours/week Treasurer, 3-5 hours/week Outreach Coordinator, 5-6 hours/week Secretary, 3-6 hours/week Fundraising Coordinator, 5-6 hours/week Project Coordinator, 5-6 hours/week Membership Coordinator, 3-5 hours/week Web Master, 3-5 hours/week
Mission Project Coordinator Duties Coordinate and manage projects undertaken by the chapter. Research projects to be undertaken by the Chapter Submit Project Forms, New Project Application Forms, and other project-related documents as required by EWB-USA In the case of multiple projects, oversee Project Leaders in establishing project teams, schedules, and goals Ensure all projects meet EWB-USA standards Maintain project files for ongoing and completed projects
Mission Outreach Coordinator Duties Maintain EWB's public image and promote the organization to the campus and wider SD community. Maintain a database of supporters, friends, and collaborators of EWB. Organize and manage yearly current and potential supporters. Serve as liaison between campus/community organizations and EWB. Sit on the fundraising committee, and work with FC to keep track of donors and contacts. Prepare (or oversee preparation of) newsletters and other printed materials. Publicize meetings and events. Serve as spokesperson in print, TV, and radio media. Coordinate local volunteer activities. Manage Display Cases. Write thank you notes/gifts for guest speakers. Coordinate all non-fundraising events (i.e. parties).
Fundraising Coordinator Duties Mission Lead and oversee the chapter fundraising activities. Oversee the fundraising efforts of the chapter in collaboration with the treasurer and the president. Coordinate time/room for fundraising meetings. Research possible grants to apply for. Write and submit grant proposals. Make contacts with faculty/individuals to support EWB financially. Help project and fundraising teams plan fundraising events.
Membership Coordinator Duties Mission Develop resources for member and increase membership. Work with outreach and project coordinator to increase membership. Develop resources for members Create Members Only portion of website. Maintain and update membership list. Attend weekly officer meetings and bi-weekly general meetings.
Mission Web Master Duties To ensure that the website of EWB-SDSU has the most up-to-date and accurate information. Maintain and update website on a weekly basis. Ensure good website flow and readability. Work with Membership Coordinator to create Members Only portion of the website. Attend weekly officer and bi-weekly general meetings.
Mission Secretary Coordinate and oversee administrative, secretarial, and clerical duties of the chapter. Organize weekly officer meetings (including scheduling, reserving rooms, and calling for the meetings). Assist president with the meeting agenda s and time-keeping. Record minutes, including discussions, actions items, and decisions made during officer meetings. Keep a copy of the minutes. Distribute the minutes afterwards in a timely manner by e-mail to all officers. Follow-up with officers on any open action items from the last officer meetings. Attend weekly officer meetings. Help with organizing events as needed. Assist in communications (i.e thank you letters for donations, purchasing thank you gifts, assisting fundraising chair with letters and marketing) Maintain the email list and active members list.
Mission Treasurer Maintain financial records and monitor chapter's financial status. Maintain financial records. Reimburse officers/students for chapter related expenses. Make deposits. Maintain donation records. Assist the president/project managers in setting up the budget for the year and determining the chapter's financial plans for the year. Track the budget during the year and report to officers. Attend weekly officer meetings. Collect money at the end of fundraising events. Collect membership fees and communicate with membership coordinator. Register the chapter with SDSU every fall. Register the chapter with EWB-USA every fall.
Mission Vice President Coordinate special events and work closely with the president to improve the chapter's performances in the different areas of operation. Coordinate large EWB events (workshops, conferences, special events) including managing volunteers and ensuring coordination between the outreach and membership officers. Represent EWB at formal events as needed. Coordinate tasks with the president. Attend officer meetings. Attend general meetings. Meet with the president and advisors in additional meetings to plan strategy.
President Mission: Oversee the chapter development, activities, and achievements. Help build strategic partnership within SDSU and the local community. Run officer meetings. Plan officers transition and yearly retreat. Oversee projects progress. Facilitate networking opportunities for the chapter. Prepare annual budget and oversee fundraising progress. Point of contact for EWB-USA and the WC region. Delegate responsibilities to other officers. Represent the chapter as needed. Document chapter activities and facilitate knowledge transfer. Attend Southern California chapters monthly conference call. Designs and maintains the EWB-SDSU website. Manage technology organizes technology needed for events, and liaison with ENS (Electronic Network System)
Current Candidates President, Carissa Williams Vice President, Sean Scaramella Secretary, Vanessa Bolles Outreach Coordinator, Erik Berliner Treasurer, Fundraising Coordinator, Project Coordinator, Membership Coordinator, Web Master,
Interested? Sign-up Email a brief resume and statement to president.ewbsdsu@gmail.com Come to next meeting, April 15 th and announce your candidacy This is your 2 minutes to make an impression! We will vote online following this meeting. If elected, begin training and come to last meeting, April 29 th. If not elected, join a committee!