JOINING INSTRUCTIONS: CADET TRAINING CENTRES - ADULT STAFF [CTC] NORTHWEST

JOINING INSTRUCTIONS: CADET TRAINING CENTRES - ADULT STAFF [CTC] NORTHWEST Revised May 2015

JOINING INSTRUCTIONS [INDEX] [TRANSPORTATION]... 1 [DOCUMENTATION]... 4 [DRESS]... 5 [ADMINISTRATION, PAY & DISIPLINE]... 6 [CELLULAR PHONE]...7 [MEDICAL, DENTAL, LEAVE & MESSES]...8 [DAILY ROUTINE, CONTACT INFORMATION]... 9 ANNEX A [CTC DESCRIPTIONS]...12 Revised May 2015

INSTRUCTIONS [INTRODUCTION] 1. Congratulations on your selection as a staff member at a Regional Cadet Support Unit (Northwest) (RCSU (NW)) Cadet Training Centre (CTC). RCSU (NW) has consistently provided high calibre training to cadets selected to attend Summer Training. Every staff member has a critical role in maintaining this high level of training through leadership, instructional skill, environmental knowledge and professional ethics required of an officer of the Cadet Instructor Cadre (CIC), non-commissioned member or civilian instructor. This is a demanding task and it requires competent and dedicated adult staff. 2. By accepting an appointment you must be prepared to work long hours throughout the summer period. Those who feel that this routine might be too strenuous and demanding should carefully consider their decision, as once the CTC is functioning; even one person returning home puts an increased burden on the remainder, as each and every position is important. On the other hand, if you approach your duties and responsibilities in a positive manner, you will experience a most rewarding summer. 3. Whether you are tasked in a training or support role at the CTC each staff member has the opportunity to have a positive impact on the cadet s summer experience. When selecting members we consider their training, experience, and leadership potential. Having been offered a position is a strong indication that we believe you have the ability and potential to help shape and guide each cadet while they participate in training. 4. Parents and Guardians place a tremendous amount of trust in each of us when they allow their cadet to participate in summer training. That s why it s important that we always work to ensure the health and safety of the cadet s under our care, and ensure that their needs regarding their training and personal safety is everyone s priority. 5. After arriving at the CTC, you will participate in indoctrination training. Adjustments to the initial appointments may be made at this time. 6. At the end of this indoctrination training, you will be briefed on your duties and responsibilities. These duties will normally be those of the slated position, but secondary duties may be assigned in addition to your primary ones. While specific duties are scheduled, the CTC routine operates 24 hours a day. Therefore all staff must be prepared to work irregular hours. [TRANSPORTATION GENERAL] 7. The RCSU (NW) Admin Section will arrange transportation to and from the CTC for adults who belong to RCSU(NW). Officers and NCM s from outside RCSU(NW) will have their transporation arranged by their parent unit. You will have received or will soon receive travel details and your travel claim will be presented to you for signature at the CTC Orderly Room. If travelling strictly by airline, your electronic ticket and itinerary will be attached. These are your travel orders and must be followed to ensure that connecting busses/aircraft are not missed. Your travel order will advise you of the check in time. You are expected to begin travel at the time indicated on your travel itinerary. If you do not receive your travel orders a minimum two weeks prior to scheduled departure for employment, you must contact the RCSU (NW) Admin Section at: a. (800) 842-1851 option 2 2; b. via email at northwestadmin@forces.gc.ca; or c. for out-of-region personnel attending a Northwest Region CTC, contact your applicable region transport staff or unit Orderly Room. 1

8. If you are planning to move, or need to change your travel arrangements in any way, RCSU (NW) Admin O must be contacted as soon as possible. All travel arrangements must be strictly followed. No changes can be made without the authority of RCSU (NW). If you are delayed or unable to report as ordered, you should contact the RCSU (NW) Admin O. 9. Due to weight restrictions imposed by commercial carriers it is necessary to strictly limit baggage weight to a maximum of 50 lbs per person including the return trip. Excess baggage for the purposes of military duty (such as required kit items) must be identified to RCSU (NW) or your applicable Transport Officer a minimum of two weeks in advance of your departure in order to be shipped or reimbursed. If not identified, overweight and excess baggage charges will be at your own cost. Remember that military personnel can check multiple bags on both Air Canada and WestJet free of charge when presenting Military ID at time of checkin. 10. Depending on when you need to arrive at your employment centre and where you come from many different modes of transportation may be used: a. Private Motor Vehicle (PMV). PMV for personnel attending a CTC may be authorized in accordance with the Canadian Forces Temporary Duty Travel Instruction (CFTDTI). If travel to the CTC from the member s principal residence is 500 km or less, PMV may be authorized if requested by the member. If travel to the CTC exceeds 500 km and the member declines the method of transport selected by the CF, they may elect to travel PMV. Members who choose to travel PMV instead of accepting the approved MOT shall not be entitled to any benefits as highlighted in the CFTDTI and shall not be considered on duty for their period of travel to/from the CTC. b. Commercial Bus (Greyhound, STC). Tickets should be purchased in advance, and reimbursement requested on your travel claim. In the event that you are unable to purchase your own ticket, please contact RCSU (NW). RCSU (NW) will not prepare your bus ticket unless specifically requested. If you are issued a bus ticket, travel for that ticket will be return. If you do not use the entire ticket, please return the unused portion to the Transport Officer as soon as possible. You should be at the bus depot for check-in no less than one hour prior to your departure. Phone the bus company prior to the day of travel to confirm departure times. This is necessary as some bus schedules change after the itinerary has been confirmed. Upon arrival at the depot, report to the ticket counter to obtain baggage tags and check the departure gates (if appropriate). Revised May 2015 2

INSTRUCTIONS c. Chartered Bus. A chartered bus will be used if a large number of people must travel from one area at the same time. A Travel Order will be issued and will indicate the time and date of your departure, and where and when you report for check-in. You do not need a ticket to travel on a chartered bus and staff will be there to assist you. You may be assigned to be the Escort Officer on chartered modes of transport. If this is the case, you will be advised on your original travel order. Duties and responsibilities of an escort officer will be sent to you at that time. d. Air Travel. Staff may be booked on a variety of aircraft including commercial carriers, military, or chartered planes. Reporting time, for air travel is two hours prior to flight time, regardless of aircraft, whether it be commercial, military, or chartered. 11. Baggage. The following are some general guidelines for baggage: a. Baggage must be tagged with identification tags, displaying your name, address, telephone number and corps number; b. Garbage bags, pillowcases, and bags with broken zippers are not acceptable as baggage; c. Do not take ironing boards to training centres with you; d. Do not carry breakables in your baggage as we cannot guarantee they will arrive undamaged; and e. All aerosol cans should be placed in your checked luggage. Some airlines do not allow any aerosol cans on board (checked or carry on) without a pressure release valve. 12. The Department of National Defence is not financially responsible for lost or damaged baggage on carriers other than actual DND aircraft. In the event of lost baggage while travelling on a commercial carrier (Air Canada, WestJet, etc.) it is the travelling individuals responsibility to report the loss to the applicable carrier as the financial responsibility rests with the carrier. RCSU (NW) shall assist in locating the lost baggage and failing that shall assist in the initial reporting to the carrier. Subsequent dealings with the carrier are the responsibility of the traveler. [TRAVEL TIPS] 13. Always make a checklist of everything in your checked baggage and your carry-on. This will assist you in filing a claim should it become lost. It will also assist you in your packing considerations for your next experience at a CTC. 14. Always have your travel orders and identification available. [IDENTIFICATION CARDS] 15. You must have a valid Government Issue photo identification card which includes your birthdate prior to your departure from home to the CTC. 3

[DOCUMENTATION] 16. Upon arrival at the CTC, staff should be in possession of the following: a. Regular Force members: (1) DND 99 Travel Order Claim; (2) DND 404 for personnel whose duties include driving; and (3) DND 416 for personnel qualified MSE Ops 935; b. Primary Reserve members: (1) as listed in 16 a (1), (2) and (3) above; and (2) CF 899(8/07) Reserve Force Route Letter and Attendance Report ; c. CIC Officers and Civilian Instructors: (1) Out-of-Region staff shall bring their DND 99 Travel Order Form. All RCSU (NW) personnel will sign theirs during in and out-routine at the CTC; (2) Reserve Force Route Letter (CF 899) (members of RCSU (NW) will have a Route Letter automatically forwarded on their behalf); and (3) DND 404 for personnel whose duties include driving. Revised May 2015 4

INSTRUCTIONS [DRESS] 17. Dress for members of the Canadian Forces (CF) will be in accordance with CF Dress Regulations. Cadet Instructor Cadre (CIC) officers will wear the appropriate Branch badge and insignia. As the CTCs maintain limited uniforms for CF personnel, CIC officers are to ensure that they have been issued all clothing in accordance with the applicable clothing scale prior to departure. If CIC officers are missing uniform parts they are to order online from Logistik Unicorp at www.logistikunicorp.com for replacement parts. The following orders of dress will be required: a. DEU 1A; b. DEU 2 (Mess Dress); c. all orders of DEU 3; and d. CADPAT or NCD s (for Navy personnel). 18. CIC officers travelling on cadet chartered aircraft will wear the appropriate Military Dress of the Day. 19. Civilian instructors will wear appropriate civilian clothing while traveling to and from, and while employed at a CTC. The clothing described below is acceptable for the CTC: a. Daily routine: (1) males: (a) (b) (c) (d) (e) short sleeve dress shirt; tie (optional); lightweight dress pants and belt; dress socks; and dress shoes; (2) females: (a) (b) (c) (d) blouse or sweater; skirt or dress slacks; dress socks or pantyhose; and dress shoes. b. Graduation parades, mess dinners and formal functions: (1) males: (a) (b) blazer, tie and slacks or business suit; and appropriate accessories; 5

(2) females: (a) (b) dress; or dress blouse or sweater with skirt or dress slacks. 20. Civilian instructors may be required to wear distinctive work apparel when designated by the CTC Commanding Officer. The CTC will issue the distinctive work apparel. 21. There are occasions over the summer when appropriate Mess Kit may be worn. Staff who have Mess Kit are encouraged to bring it to the CTC. All staff should be in possession of clothing suitable for formal and social occasions. 22. All staff must also bring appropriate clothing for sports and physical training. [ADMINISTRATION AND PAY] 23. Staff will be paid twice monthly, normally the fifteenth and the last day of the month. All staff will be paid by direct deposit. The direct deposit form included in your Offer of Employment must be completed and submitted to RCSU (NW) with your acceptance of the employment offer. 24. Staff who require an exemption from deductions for income tax purposes shall submit a TD1 Tax Exemption Return. This form is available at the CTC Finance Office. 25. A Record of Employment for the purpose of Employment Insurance must be requested in writing from the CTC Personnel Administration Officer before the end of the CTC. [DISCIPLINE] 26. By accepting employment at a CTC, you will: a. have accepted the limitations and requirements placed on you in accordance with the Cadet Administrative and Training Orders, Northwest Region Policy and Administrative Instructions, Ship s Standing Orders, Northwest Region Flying Orders and the lawful orders and directions of superior officers; b. be aware of special responsibilities in supervising cadets; and c. serve as an example to cadets with respect to: (1) attention to duty, (2) appearance on and off duty, (3) correct conduct on and off duty, and (4) loyalty to superiors. Revised May 2015 6

INSTRUCTIONS 27. As a reminder all CF members, while on Class B employment, are subject to the Code of Service Discipline and are required to follow it all times. Civilian Instructors shall be held to a similar standard and expectation. As a staff member you are responsible for providing a challenging, and enriching summer. It is important that we maintain a high standard for ourselves so the cadets under our instruction and supervision can have a beneficial, challenging, and fulfilling summer training experience. 28. Staff members may be returned home if they: a. cannot adapt to CTC life; b. are declared physically or medically unfit; or c. are a discipline problem. 29. Personal relationships beyond a normal working relationship will not be tolerated and will result in those involved in being returned home. [SMOKING, ALCOHOL AND DRUGS] 30. The following rules in regard to the possession and use of tobacco products, alcohol, and drugs by staff shall be applied at the CTCs: a. drugs are forbidden as defined in the Narcotics Control Act, and in Parts 3 and 4 of the Food and Drug Act. This includes any other substance known to competent medical authorities as a drug, which if injected, consumed, or inhaled has the capacity to affect the normal functions of the mind or body; b. CTC staff will be briefed on the regulations in regard to the consumption of alcoholic beverages; c. RCSU (NW) civilian instructors and members of the CF shall not smoke in the presence of cadets. Smoking will not be permitted during classroom instruction; and d. The use of tobacco products is discouraged at all CTCs. Northwest Region does not sell tobacco products at any of our CTCs and smoking shall be confined to designated areas. [CELLULAR PHONE] 31. Staff are reminded that they are solely responsible for their cellular phone. Training Centres will not be held liable for loss or damage. Staff that do bring a cellular phone to the CTC will be subject to the following direction: a. may be used only in designated areas; and b. use in washrooms and cadet quarters are strictly prohibited. 7

[MEDICAL AND DENTAL] 32. Members must complete Annex A to CFAO 34-45 (Medical Statement on Re-employment) prior to the start of employment at a RCSU (NW) CTC. 33. All staff are entitled to emergency medical and dental treatment, and may be treated at the CTC medical facilities or the nearest civilian medical facilities. Staff taking prescription medication under the direction of a physician must advise the medical staff upon their arrival at the CTC and must arrive at the CTC with sufficient prescribed medication for the duration of employment. 34. Sick parade will be held daily. Medical treatment is available at any time. Staff must have their Provincial Medicare Certificate number with them when arriving at the CTC. 35. Staff who wear eyeglasses are requested to bring an extra pair with them. Members must also bring a copy of their eyeglass prescription to the CTC, as replacement glasses will be provided in emergency cases. For participation in active sports, staff must wear sport eyeglasses. Staff will assume all related expenses arising from the loss, accident, damage or illness due to contact lens wear. [LEAVE] 36. CF personnel on Class B service and civilian instructors are entitled to annual leave of one working day for each completed period of 15 consecutive days during a period of service of at least 30 consecutive days in accordance with para 9 of QR&O 16.14. [MESSES] 37. All CIC officers, civilian instructors and Regular/Reserve Force members shall become a member of applicable CTC mess. If they are already a member of a mess they must cancel payment of mess dues at their home mess before departing for the CTC to ensure they are not paying into two messes at once. Reimbursement for dues paid at CTC upon return is highly unlikely. 38. Members of these messes are: a. entitled to the rights and privileges of such membership; b. may be subject to an assessment for mess dues to be collected at the CTC; and c. are expected to pay a nominal amount for an entertainment fee. 39. The CTC canteen will have a limited variety of sweets, soft drinks and personal necessities available for purchase by CTC personnel. 40. Sports equipment and recreational areas are available for use during free time for all staff members. 41. Staff will normally be billeted in double rooms with shared washroom and laundry facilities. 42. A barber will be available to staff that require a haircut. As barber facilities are limited, staff must arrive at CTC with regulation haircuts. If a haircut is required, the cost is the responsibility of the staff member. Revised May 2015 8

INSTRUCTIONS [RELIGIOUS SERVICES] 43. Protestant and Roman Catholic services are available at the CTC. Religious services for persons of other denominations may be arranged if required and available. [DAILY ROUTINE] 44. Commanding Officers will publish the daily routine in CTC Routine Orders. A typical duty day at a CTC is as follows: 0600 Wake up 0700 Breakfast 0800 Morning training commences 1000 Morning break 1200 Lunch 1300 Afternoon training commences 1500 Afternoon break 1700 Supper 1830 Evening training begins - (only when required) 2000 Evening training ceases - (only when required) 2200 Course Cadets lights out 2230 Staff Cadets return to quarters 2300 Staff Cadets lights out [CONTACT INFORMATION] 45. All mail to the Training Centres should be annotated with the members name and position they are employed in, or simply annotated Adult Staff. All mail and parcels MUST have a return address as some of the mail/ parcels are received after the staff member has departed the CTC. 46. When contacting a CTC it s important to know that staff cadets are employed in various capacities. In many cases the first person you speak with may be a cadet versus a member of the adult staff. Please be respectful at all times when contacting a CTC. When requesting to speak with a member of the staff, please be aware that they may not be readily available by telephone. Staff will take a message and pass it along to a member who will return the call as soon as possible. In the event of an emergency Training Centre staff will take all necessary action to contact the member. 9

[GCFTC (GIMLI) CONTACT INFORMATION] 47. Mailing Address RANK, FULL NAME, INITIAL Gimli Cadet Flying Training Centre PO Box 1960 Gimli, MB R0C 1B0 48. Phone number To contact the staff at GCFTC please call 1(204)642-9022. [CLCTC (COLD LAKE) CONTACT INFORMATION] 49. Mailing Address RANK, FULL NAME, INITIAL Cold Lake Cadet Training Centre 4 Wing Cold Lake Box 6550 Stn Forces Cold Lake, AB T9M 2C6 50. Phone number. To contact the staff at CLCTC call (780) 840-8000 extension 4765. Calls are to be directed to Training Centre Operations for staff employed in training or support for the General Training, Basic Aviation, Basic Fitness and Sports, and Fitness and Sports Instructor Courses, or to the Cadet Survival Training Centre (ext 4774) for staff who are employed in the support or training of the Basic Survival or Survival Instructor Courses. [RMCTC (ROCKY MOUNTAIN) CONTACT INFORMATION] 51. Mailing Address RANK, FULL NAME, INITIAL Rocky Mountain Cadet Training Centre Box 1847 Cochrane AB T4C 1B7 52. Phone Number. The toll free emergency contact number for the Rocky Mountain Cadet Training Centre is 1-888-249-4499. Personnel travelling by commercial airline will normally be met at the Calgary International Airport by a RMCTC vehicle. If there is a problem, you must call RMCTC by dialling toll free 1-888-249-4499. [WCTC (WHITEHORSE) CONTACT INFORMATION] 53. Mailing Address RANK, FULL NAME, INITIAL Whitehorse Cadet Training Centre Boyle Barracks 45 Fireweed Drive Whitehorse, YT Y1A 5T8 54. Phone number. To contact WCTC call (867) 383-7345. Messages will be passed to the staff member who will be able to return calls when they are free. If there is an emergency, explain the nature of the emergency, and the Training Centre staff will take the appropriate action. Revised May 2015 10

ANNEX A [Annex A CTC DESCRIPTIONS] [ROCKY MOUNTAIN CADET TRAINING CENTRE] 1. Rocky Mountain Cadet Training Centre (RMCTC) is located in the Rocky Mountain Forest Reserve 100 km NW of Calgary. RMCTC s primary role is the provision of advanced training to Army Cadet and three Exchange programs. Twelve British, and six American youths are brought to the course in exchange for Canadian cadets going to the United Kingdom, Germany and the United States. 2. RMCTC provides four training courses during its summer operation: a. Cadet Leadership and Challenge Course, for Senior Army Cadets; and b. Basic, Intermediate and Advanced Pipes and Drums for Sea, Army, and Air Cadets. 3. In addition to the two hundred and twenty cadets, RMCTC staff includes over one hundred and thirty CIC officers, Regular Force personnel, Reserve Force personnel, civilian instructors and staff cadets. 4. The CTC is located at 4500 above sea level where normal morning temperatures range between 5-10º C. It is not unusual, for snow to fall in early June. Staff attending RMCTC are advised to ensure they bring suitable warm civilian clothing. 5 RMCTC is a remote location and is more than 45 minutes travel to a physician. Personnel with requiring ready access to a physician should consider employment at another location. All staff will participate in a fitness test as part of position selection. Those wishing to be employed in a training role with the Cadet Leadership and Challenge Course must meet a fitness baseline of Bronze for an age 15 male or female as outlined in the Cadet Fitness Assessment and Incentive Program (CFAIP). [COLD LAKE CADET TRAINING CENTRE] 6. Cold Lake Cadet Training Centre (CLCTC) is located at 4 Wing Cold Lake, 300 km northeast of Edmonton, Alberta, close to the Saskatchewan border. CLCTC s primary role is in the provision of a safe and challenging cadet training programme. 7. CLCTC conducts the following six training courses during the summer: a. General Training Course, for Air Cadets; b. Basic Aviation, for Air Cadets; c. Basic Survival, for Air Cadets; d. Basic Fitness & Sports, for Sea, Army, and Air Cadets; e. Fitness and Sports Instructor, for Sea, Army, and Air Cadets; and, f. Survival Instructor Course, for Air Cadets. 8. CLCTC comprises approximately 250 staff and staff cadets as well as 850 course cadets. 12

[GIMLI CADET FLYING TRAINING CENTRE] 9. The Gimli Cadet Flying Training Centre (CFTC) is located at the former RCAF Station in Gimli, Manitoba. Gimli is located 100 km north of Winnipeg, Manitoba. RGS (NW) provides the following training courses during its summer operations: a. Basic Aviation Technology and Aerospace; b. Glider Pilot Scholarship; and c. RGS provides support and oversight for the Power Pilot Scholarship 10. During the summer approximately 260 Air Cadets will attend Glider Pilot and Aviation training Courses in Gimli. [WHITEHORSE CADET TRAINING CENTRE] 11. Located at the Boyle Barracks 20km south of Whitehorse, YT; WCTC is the only Cadet Training Centre North of 60. As such, 40% of the course cadets come from the Territories. Other cadets from across Canada and the United Kingdom join the cadets at WCTC to participate in the training programs delivered during the summer months. This cross-cultural environment presents a unique citizenship opportunity for all cadets attending WCTC. Our area of operations covers an area of the Yukon Territory from the Robert Campbell Highway to the North, the South Canol Road to the East, Tagish to the South and Kusawa Lake to the West. 12. WCTC conducts the following five training courses during the summer: a. General Training; b. Basic Expedition; c. Basic Marksmanship; d. Expedition Instructor; and e. Air Rifle Marksmanship Instructor. 13. WCTC comprises approximately one hundred and sixty staff and staff cadets as well as 300 course cadets over several intakes. 14. Training at WCTC ranges from basic indoctrination for new cadets to leadership, team building and instructional techniques training for second and third year cadets; as well as on the job training for fourth and fifth year cadets. 13 Revised May 2015