Charleston Atlantic Presbytery Disaster Preparedness Conference, May 17, 2014 Summerville Presbyterian Church Briefing Team: Clerk of Session: John Dumas [First CA Presbytery PDRC] CDRC: Col (Ret) Jon Rockstad [Trident VOAD, Executive Committee, VP] 1
Charleston Atlantic Presbytery Disaster Preparedness Conference Part I Why?: Disaster Potential Part II What?: Presbytery Plan Part III How?: Church Plans 2
Charleston Atlantic Presbytery Disaster Preparedness Conference Part I Disaster Potential Why? 3
Disaster Potential Churches Need to Access Their Threat Potential HIGH MODERATE LOW Earthquake Fire Terrorist Attack Hurricane Flood Civil Unrest Tornado Haz Mat Accident Ice / Snow Storm Train Derailment Aircraft Accident Nuclear Accident Medical / Biological 4
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Earthquakes Charleston Area (Sep 2013 Mar 2014) 6
Hurricane 7
Hurricane 8
Charleston Atlantic Presbytery Disaster Preparedness Conference Part II Presbytery Plan What? 9
Disaster Preparedness & Response Plan Phase I: 2007 Phase II: 2013 Disaster Preparedness and Response Plan 10
Disaster Preparedness & Response Plan Presbytery Plans Task Each Church to: Select a CDRC (Congregational Disaster Response Coordinator) Develop a Disaster Preparation & Response Plan That Protects Church Facilities Covers Orderly Shut Down of Church Operations Provides for Safekeeping of Church Records Provides for Interim Operations Provides Communications Capability in Emergencies Provides a Family Action Plan & Training Program continued on next slide. 11
Establishes and Tasks: Disaster Preparedness & Response Plan (Continued) PDRC (Presbytery Disaster Response Coordinator) to: Provide overall Presbytery Disaster Response Planning Leadership, Coordination, and Communication. Network with Interfaith Groups, VOAD, etc. RPDRC (Regional Presbytery Disaster Response Coordinator) to assist PDRC with their Disaster Response Planning tasks: Working directly with CDRC s in their Region Networking with Interfaith Groups, VOAD, etc. continued next slide. 12
PDRC - RPDRC - CDRC Structure Presbytery PDRC RPDRC RPDRC RPDRC RPDRC "Matthew" "Mark" "Luke" "John" CDRC's CDRC's CDRC's CDRC's Regions 1-2 Region 3 Regions 4-5 Regions 6-7 (12 Churches) (10 Churches) (12 Churches) (15 Churches) 13
Regional PDRC s (RPDRC) 14
Recommendations: PDRC & RPDRC s: Disaster Planning & Response Networking (continued) Become Members of Their Local VOAD PDRC has Annual Meeting of RPDRC & CDRC RPDC s: Hold Quarterly CAP Regional CDRC Meetings Provide Disaster Planning Guidance Visit Their CDRC s Regularly 15
Disaster Planning & Response Networking Voluntary Organizations Active in Disaster (VOAD) Trident VOAD Interfaith Disaster Committee National Disaster Interfaith Network Your Local Church Council, etc. 16
SC Regional VOADs 17
SC Regional VOADs & CAP Regions 1-7 7 5 4 6 2 3 1 CAP Regions 1-7 18
SC Regional VOADs + CAP Regions & RPDRC s John Luke Mark Matthew 19
Typical Emergency Lines of Communication Typical Emergency Lines of Communications Command & Control Primary Contact Coordination 20
Emergency Communications Planning Look Familiar? 21
CAP HAM NET Emergency Communications MATTHEW Regions: 1-2 RPDRC NET PDRC LUKE Regions: 4-5 RPDRC NET MARK Region: 3 JOHN Regions: 6-7 22
10 Minute Break 23
Charleston Atlantic Presbytery Disaster Preparedness Conference Part III Church Plans How? 24
Your Disaster Preparedness Effects the Church and the Entire Community 25
When a Disaster occurs we can either Float (if we are prepared) or Sink (if we have failed to prepare) 26
The Choice is YOURS! 27
Purpose of Training: To give churches tools that will enable them to construct a viable disaster response program that can provide assistance to those effected by a disaster. 28
Areas to Cover: Establishing the basic structure for a disaster relief program Determining the needs of the congregation that must be considered during a disaster Assessing areas of strength that can be utilized during a disaster Establishing leadership for each area of strength (continued on next slide) 29
Areas to Cover: Cont. Developing working relationships with established local disaster relief agencies Building relationships with other churches in our area to expand the scope and strength of our church plan Develop tools to prepare our congregation for a disaster 30
Preparedness Plans Become the Guide For All other Disaster Planning Activities! 31
Because: Disasters Happen at the Most Inopportune Times. 32
WHEN YOU LEAST EXPECT IT 33
IT HAPPENS! 34
Hurricane Hugo September 1989 And it Happens to YOU! 35
Then its too late! 36
Don t Wait Until You Are In The Middle Of A Disaster To Get Prepared! 37
Establishing a Structure for Disaster Planning & Response 38
Preparing the Church and You! First Thing for the Church is select a: Congregational Disaster Response Coordinator [CDRC] 39
Selecting a CDRC This person must possess the following skills: Be responsible Be willing to make decisions Be willing to put forth the effort Be able to communicate effectively Be willing to work with Other Agencies And be. 40
Be Prepared To Take The Heat! 41
Establish a Disaster Task Force (DTF) Pastor (1-2) Property Chair Clerk of Session CDRC 42
Small But Effective Now you have a team of four or five. The team is small enough to be a good decision making group, and large enough to make sure there is leadership during a disaster. 43
Disaster Task Force Responsibilities Be in charge of determining the areas of strength and resources available in a disaster Establish the leadership for each area of church involvement Coordinate the disaster planning & response Keep themselves available for decision making during the disaster 44
Disaster Planning Process Synod/Presbytery Disaster Plan Outline Session Establishes DTF - CDRC DTF - CDRC Detailed Disaster Plan = to Threats Session Implements Disaster Plan DTF - CDRC Revise Plan = to Church Resources Session Evaluate Plan vs Church Resources 45
Determining the needs of the Congregation during a disaster 46
Different Situations Need Different Solutions! 47
Well Off Retired Children Elderly Mobile Yuppies IDENTIFY NEEDS What is the makeup of our congregation? Young Established Families Low Income Primarily on Social Security 48
Home Bound Elderly Single Parent Handicapped What Special Situations Do We Have In Our congregation? People without Transportation Low Income Families People without Relatives or a Place to Go 49
Next we will Evaluate our Resources and Strengths Available in a Disaster 50
Don t Be Afraid To Get Into The Water! Identify Resources 51
What Facilities Do We Have? Dedicated Disaster Cell Phone: 843-870-3444 Day Care Classrooms Large Parking Area HAM Radio Kitchen Fellowship Hall Gymnasium 52
Contractors Electricians Truck Drivers Cooks What Human Resources Do We Have? Prior Military Ham Radio Volunteers Nurses Doctors Operators 53
What Areas can our Church Help in Disasters? Some Possibilities 54
Shelters Distribution Center Education Programs Possible Church Uses Special Needs Programs Volunteer Programs 55
This is where your Disaster Task Force Team and Disaster Planning and Responses Committee [DPRC] takes all of the information that you have put together as a church and forms a formal written plan. 56
10 Minute Break 57
Now Let s Look at Our Disaster Plan! 58
Disaster Planning and Response Plan Disaster Planning and Response Plan [DPRP] May 2010 (rev Sep 2012) 59
Establishing Leadership for each Area of Strength Once you have determined areas where you can assist during a disaster, thought needs to be given to potential volunteer leaders that could work in that area and a structure to support the effort. 60
One Example: Providing food for disaster workers Procurement & Inventory Coordinator Preparation Coordinator Set-up Coordinator Volunteer Coordinator Media Coordinator Treasurer 61
You = A Successful Post Disaster Response For each area of disaster assistance there needs to be Volunteers that know they are to meet at the church as soon as possible Post Disaster 62
You don t have to feel like you are alone in a Disaster. You are apart of an important team in your community. 63
Developing Working Relationships with established Disaster Relief Agencies such as: 64
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Building Relationships With Other Churches in Our Area 66
To expand the scope and strength of our church plan we must Build Relationships with Other Churches in our area This is an important part of Disaster Preparedness. We must work together as a Unit, not like Separate Organizations 67
Trident VOAD Interfaiths Disaster Committee Churches can Network! (some call it an Interfaith Ministry) These groups become a powerful connection so that we can coordinate the use of resources available from our church with those available from other churches. 68
Trident VOAD Interfaiths Disaster Committee TVOAD Interfaith Disaster Committee is: Determining Disaster Preparedness of Trident area Interfaith Organizations Determining their Response Capabilities Developing Networking - Contact Lists Establishing Local [Summerville, Mt Pleasant, etc.] TVOAD Interfaiths Disaster Subcommittees Has Your Church Joined One? 69
Next, evaluate what kinds of certifications or connections you have 70
Certificates - Connections CERT (Community Emergency Response Teams) Certified Red Cross Emergency Shelter Relationships with Clubs or Organizations like: Amateur Radio Clubs (HAM) Search and Rescue Citizens Observers Patrol Etc. 71
Tools to Prepare the Congregation for a Disaster Educate congregation on how to prepare for a disaster - Family Disaster Preparedness Guide Share the church disaster plans with the congregation. Have church members trained in: First Aid AED, HAM Radio, etc. Develop an Emerg Comm capability [DPRC cell & text: 843-870-3444] 72
Some Personal Do s and Don ts When You are Preparing Your Disaster Response Plan 73
God knows how stressful life is; He wants to ease our cares, and He ll respond A.S.A.P. ALWAYS SAY A PRAYER 74
Some Personal Do s Develop a personal disaster plan for your family Check your supply of nonperishable food. Store adequate containers of water. Plastic containers, bathtub, etc. Toilet water tank, hot water tank, sporting equipment Secure your valuables, official papers, jewelry, etc. in a location that will be safe and dry. Prepare a Family Emergency Evacuation Plan (FAM-1) see next slide 75
Family Emergency- Evac Plan (FAM-1) Family Emergency - Evacuation Plan (FAM-1) July 2013 Effective Date: Last Name, First Name, MI Home Work Cell Family Home Address (list only once) H of H 1-Dep 2-Dep 3-Dep 4-Dep 5-Dep 6-Dep Rally Points: Telephone Location Other Information Prim Local Area: 2nd Local Area: Prim Out-of-Area: 2nd Out-of-Area: SPC Summerville Presbyterian Church: W-1 Work: 1 W-2 Work: 2 S-1 School: 1 S-2 School: 2 S-3 School: 3 Shelters (Home and Local): Telephone Location Other Information Home Our Shelter-in-Place location in our House will be: Prim 2nd Local Emergency Contact(s): Home: Cell Office Email City & State Prim 2nd Who to Notify When Leaving Area: Home: Cell Office Email Other Information Prim 2nd 3rd 4th Summerville Presbyterian 843-871-0280 summerville-presbyterian@gmail.com Out-of-Area Emerg Contact & Destinations: Home: Cell Office Email City & State Prim 2nd 3rd 4th "Grab & Go" Emergency Kits taken with You: Yes: No: Remarks First Aid Kit and Medications: Food and Water (5 days per person): Clothing + Personal Care + Special Needs: Emergency Equip/Tools + Important Documents: ********** PLEASE PROVIDE A COPY OF THIS FORM TO THE CHURCH OFFICE ********** 3-6 76
Some Personal Do s continued Give the Church updated information regarding your Family Emergency Evacuation Plan (FAM-1) Insure all family members understand the FAM-1 Prepare Grab n- Go Bags & keep them up to date Identify your homes Shelter-in-Place (SIP) location. Keep your Disaster Supplies up-to-date 77
Some Personal Do s continued Carry an Emergency Grab-n-Go bag in your Car to include: A First Aid Kit A change of clothes and blanket A radio and flashlight (battery/crank) A three days supply of food & water A three days supply of personal medications 78
One Final Thought To Keep In Mind You Too Have Been Effected By The DISASTER! 79
This Training was provided so when the Disaster strikes YOU will be Ready! 80
ARE YOU READY? Or Do You Need? 81
The Choice is YOURS! 82
Please See Our Disaster Preparedness Display! 83
Questions? You Got Problems? 84
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