Welcome ADFCA AD EHSMS Workshop Managing Risk in the Food Sector 02 May 2013
Safety Brief and Domestic Arrangements
Welcome Speech ADFCA is pleased to welcome you to this workshop, regarding the development and implementation of the Abu Dhabi Environmental, Health and Safety Management System (AD EHSMS) within the Food Sector of the Emirate of Abu Dhabi. This is a very important step forward for the food sector, to ensure not only the health, safety and welfare of all who work in the industry, but also the customers and other key stakeholders. On 16th June 2009, Decree No. (42) of 2009 concerning the Environment, Health and Safety Management System in Abu Dhabi Emirate was issued by the Crown Prince, Chairman of the Executive Council. It aims to implement the Environment, Health and Safety Management System in the Emirate through provision of a unified tool at Emirate level to facilitate implementation of regulations relevant to environment, health and safety and for protection of human health and safety and the environment and conservation of natural resources. ADFCA have been nominated as the Sector Regulatory Authority for the Food Sector by the AD EHS Centre to monitor and manage the development and implementation of the requirements of Decree 42 to ensure compliance of the legislation. We look forward to working with the food sector and providing you with the information and guidance to ensure a successful outcome. Thank you
Regulatory Framework
What is an Environment, Health and Safety Management System? It is an integrated system developed and implemented to include all factors related to Environment, Health and Safety for the purpose of protecting the environment and human health ensuring safety of workers in workplace..
Benefits of EHSMS Improve:- Business efficiency Occupational and community health and safety. Natural resources conservation and utilization. Development of Emirate EHS performance database and baseline data Efficiency in waste management. Reduced corporate risks and liabilities. Sustainable development.
Environment Community Sectors Workers Land, Air, Water
International Standard that EHSM System is based on: ISO 14001 Environmental Management System ISO 19011 AS/NZ 4360 ISO 31000 AD EHSMS ISO 9001 Quality Management System OHSAS 18001 Occupational Health and Safety Management System
AD Environment Health Safety (EHS) Policy Policy Main Statement: The Government of Abu Dhabi Emirate is committed to: 1. Protect and conserve the environment; 2. To protect and promote human health and safety for all inhabitants of the Abu Dhabi Emirate; 3. Ensure involvement of everyone living in UAE to improve Environment, Health and Safety; 4. Ensure that all government and private entities are aligning their plans and activities with AD EHS policy.
EHSMS Decree Decree No. 42 issued by Crown Prince H.H Sheikh Mohamed Bin Zayed refers to functional requirements including roles and responsibilities The Decree was issued in June 2009 and aimed to implement Environment, Health and Safety Management System in the Emirate through the provision of a unified tool at Emirate level to facilitate the implementation of relevant legislation.
EHSMS Framework Set of documents that are developed to specify the EHS management system components. The hierarchy of documents represents the framework which the EHS management system is to be built and will function on a day to day basis
AD EHSMS Structure AD EHSMS RF Mandatory Management System Requirement Elements EHS Regulatory Instrument Mandatory Technical Requirement Standard Code of practice Mechanism Technical Guidelines AD EHSMS Guidance Documents Guidelines Non-Mandatory Technical Guidance
Sector Regulatory Authority (SRA) Abu Dhabi Food Control Authority (ADFCA) is a food regulatory body working on behalf of the government of Abu Dhabi to ensure food safety in Abu Dhabi Emirate Abu Dhabi Food Control Authority (ADFCA) develops food safety laws, services and activities such as food inspection, laboratory testing, awareness, and training for the food sector
Sector Regulatory Authority (SRA s) ADFCA s role as an SRA is to: Achieve a safe and healthy environment for the protection and preservation of the occupational health, safety and preventing injuries and illness of all persons associated with the food sector. Protection of the environment through the sustainable use of our natural resources, and controlling identified aspects that can impact the natural environment.
Roles & Responsibilities of ADFCA (SRA) ADFCA shall supervise the implementation of the EHSMS in the food sector and assume responsibility for the following 1. Develop the Food Sector regulations and codes of practice To ensure that the food business operator within the Emirate of Abu Dhabi abides by the licensing requirements issued by the Authority. ADFCA has developed the code of practice EHS RI - CoP 19.0 Occupational Food Handling and Food Preparation Area, Version 2, February 2012 which has been issued by the EHS Centre -Environment Agency Abu Dhabi in February 2012
EHSMS Elements Training and Competency Emergency Management Consultation and Communication Monitoring, Investigation and Reporting Risk Management Audit and Inspection Management of Contractors Roles, Responsibilities and Self-Regulation Compliance and Management Review
Why Manage Risk
Why Manage Risk?
Why Maintain Good Health And Safety Standards? Conflicting and competing demands 1. Internal 2. External Sound business reasons
Why Work Safely? Moral reasons Legal Financial
Moral Workplace fatality and injury Work-related disease Safety: 334,870 Health: 992,445 Estimated Global Workplace Deaths Source ILO
Moral Reasons 1. People s lives depend on what we do at work. 2. We all have a moral obligation not to cause harm to others. 3. Nobody expects to get injured or to become ill through working. 4. Unacceptable to put workers at risk by poor safety management or by having an untrained workforce.
Costs of Accidents Accident investigation. Payments for non-productive time. Replacement labor including training. Business interruption / disruption. Loss of reputation. Damage repair. Replacement plant. Compensation payments. Legal costs and fees. Insurance.
Hidden Cost of Accidents Direct Costs of Accidents Insured Loss Hidden Costs of Accidents 37% profits 5% op. costs Uninsured Loss = 8 to 36 times greater than insured loss Estimated cost between $22.5 and $28.1 Billion per year 39 million days lost per year (Source ILO)
Costs of Accidents at Work Iceberg Model of Accident Costs $1 Visible Costs Liability insurance Invisible Costs 39 million days lost per year
Accidents at Work 2007 / 08 Fatal accidents to all workers 229 Fatal accidents to employees 179 Fatal accidents to public (total) 358 Major injuries to all workers 29 163 Over 3 day injuries to all workers 109 912 Source HSE UK
UAE Legislation UAE Federal Legislation Civil Laws Criminal Laws AD EHSMS
Legal Reasons Employers Duties Safe place of work, with safe access and egress Safe system of work Safe plant and equipment Information, instruction, training and supervision Safe and competent fellow employees
Legal Reasons Employees Duties Co-operate with employers in matters regarding health and safety. Not put themselves or others at risk. Not misuse or interfere with anything relating to safety. Report any defects or dangerous situations. Work safely following employers requirements.
Preventing Injuries and Ill-health Know the Safety Policy. Follow procedures e.g. Wearing PPE. Report incidents To let management know. To reduce the chance of a recurrence. Report defects. Good housekeeping. Slips / trips and falls, blocked fire exits, risk of infection. Know limitations. Make others aware of dangers.
Benefits Improved Reputation Align business and health and safety objectives Integrate into the management framework Develop policies, procedures and objectives Continuous improvement Auditable baseline
Defining Hazards and Risk
Defining Hazards and Risk
Hazard What is a Hazard? Something with the potential to cause harm. Examples include: Noise. Fire. Electricity. Chemicals.
How Hazards are Identified Carrying out workplace inspections. Talking to workers. Looking at accident and first aid records. Looking at signs and labels on containers and packages.
Hazard Groups Hazard Group Mechanical Physical Chemical Environmental Biological Organisational Example Moving machinery. Slips, trips and falls. Toxic, corrosive etc. Noise, light, temperature. Legionella. Excessive work load.
Mechanical / Physical / Chemical
Environmental / Biological / Organisational
What is Risk? The likelihood of harm occurring.
Risk Assessment Identify the hazards. Decide who might be harmed and what circumstances. Evaluate the risks. Record the significant findings. Review the assessment.
Risk = Likelihood (Probability) x Severity (Consequence)
Risk Assessment Matrix Probability (From Table 2.) Consequence Insignificant (1) Minor (2) Moderate (3) Major (4) Catastrophic (5) Rare (1) 1 2 3 4 5 Possible (2) 2 4 6 8 10 Likely (3) 3 6 9 12 15 Often (4) 4 8 12 16 20 Frequent/Almost certain (5) 5 10 15 20 25 Risk Categories Definition 15-25 Extreme Risk 8-12 High risk 4-6 Moderate risk 1-3 Low risk Activity or industry should not proceed in current form Activity or industry should be modified to include remedial planning and action and be subject to detailed EHS assessment Activity or industry can operate subject to management and /or modification No action required, unless escalation of risk is possible
Hierarchy of Control Eliminate Substitution Isolation Procedural PPE
Risk Control Identify the hazards within the workplace. Assess the risk. Introduce suitable control measures (also called workplace precautions). Monitor the workplace.
Can you identify any hazards?
Special Cases for a Risk Assessment New and expectant mothers: Notification to employer Risks to mother, nursing or unborn child Risk assessment factors Physical risks Chemical agents Biological agents Working conditions Other aspects
Special Cases for a Risk Assessment Disabled Workers: Risk assessment factors Mobility Emergency evacuation Welfare facilities Impaired senses Fire alarm, evacuation Communication Manual handling Ergonomics
Risk Control Systems Identify the hazards within the workplace. Assess the risk. Introduce suitable control measures (also called workplace precautions). Monitor the workplace.
Identifying Hazards and Risk Management in the Food Sector
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Identifying Hazards and Risk Management in the Food Sector
Common Hazards Access and egress. Housekeeping. Transport. Fire. Harmful substances. Electricity. Noise. Manual handling. Stress.
Common Food Sector Hazards Trip hazards Food spill Housekeeping Problem areas Change in level Wrong cleaning method
Access and Egress Floors kept in good condition. Walkways clear of obstructions. Stairways properly maintained. Access and egress routes well lit.
Poor Housekeeping Slips, trips and falls. Fire risk. Delaying emergency escape (blocked fire exit). Health hazards from accumulations of rubbish (infection).
Working at Height
Transport Poor segregation of people and vehicles. Driving in poor conditions. Reversing. Loading and unloading. Fork lift trucks. Failure to comply with site rules.
Fire
Fire Prevention Good housekeeping. Unplugging electrical equipment. Controlling smoking. Proper storage of flammable substances. Ensuring containers are properly closed. Not carrying out hot work near any fuel.
Fire Precautions Concise emergency procedures that have been practiced. Suitable detection and alarm devices. Clearly signed and lit escape routes. Fire doors that retard the spread of fire and smoke. Fire fighting equipment (to be used only if safe).
Fire Extinguishers Water Dry Powder AFFF CO 2 Carbon Dioxide Vapourising Liquids Water Dry Powder AFFF CO 2 Carbon Dioxide Vapourising Liquids
Harmful Substances
Harmful Substances Solid liquid or gas? Route of entry. Nature of hazard. Environmental factors. Individual factors. Job factors.
Electricity Burns. Shock. Arcing. Fire. Explosion.
Electricity Properly maintained equipment. Defect reporting. Low voltage equipment. Fuses and RCD s. Competent user.
Hearing damage by: Noise Excessive noise over periods of time. Sudden loud noises. Damage can be detected early on tests. Should be able to hold conversation at 1m. Control noise by: Reducing noise at source. Reducing noise transmission. Protecting the worker (including PPE).
Manual Handling MH Risk Assessment. Reduce weight. Get assistance. Modify layout. Mechanise. Reduce frequency of task.
Stress Health effects: Headaches, sleep disturbance, irritability etc. Work effects Increased sickness absence, reduced performance. Causes and controls Can relate to the organisation, the job or the individual.
Improving safety Performance in Your Organization
Improving Safety Performance in Your organization
Health and Safety Policy Documented. Brought to the attention of staff. Revised as necessary. Plan for health and safety. Statement of intent. Organisation. Arrangements.
Effective Safety Management Policy Organising Audit and review Planning and implementing Measuring performance Information link CONTROL LINK Reviewing performance
Organisation The 4 Cs: Competence. Control. Co-operation. Communication.
Human Factors
Attitude and behaviour. Motivation. Training. Human failures. Mistakes and violations. Individual limitations. Physical and psychological. Human Factors
Individual Factors Past experience Training and education Age Physical condition Stress Peer pressure Personal interests / home life Job satisfaction / security Ambition
Legal Responsibilities Employer: Safe workplace. Safe systems of work. Safe work equipment. Safe storage etc of materials. Healthy working environment. Competent fellow workers. Employee: Take reasonable care of self and others. Co-operate with employer.
Enforcement Action Informal Enforcement Action. Verbal. In writing. Formal Enforcement Action. Improvement Notice. Prohibition Notice. Prosecution. Removal of Licence
Arrangements for Safety Emergency procedures. Safe systems of work. Permits to work. Accident and near miss reporting. Workplace inspections. Health surveillance. PPE. Safety signs. First aid.
Emergency Procedures On discovering a fire: Raise the alarm. Inform others stating location of fire. If safe to do so, make one attempt to put the fire out. Make way to place of safety. On hearing the alarm: Close windows (and possibly switch off any ventilation system). Switch off or leave safe any machinery. Leave the room closing doors. Take most direct route to the nearest safe fire exit. Assemble at the designated fire assembly point. Do not: Stop to gather belongings. Use lifts or escalators. Return to the premises until given authority to do so.
Access to the job. Safe Systems of Work Environmental factors such as noise, temperature, lighting etc. The suitability of any equipment that is to be used. Hazardous substances. The competence of the workers. The use of signs, barriers etc.
Accident Investigation Legal requirements: Criminal. Civil. An insurance requirement. Put things right before injury or harm occurs. Determine the causes. Prevent a similar occurrence in the future.
Workplace Inspections Identify hazards that are not adequately controlled. Obvious visible hazards. Eliminating or controlling the risk.
Health Surveillance Pre-employment screening. Establish base line. Early warning of health problems.
PPE Does not control the hazard. Fails to danger. Correctly specified. Properly worn, stored, cleaned and maintained.
Prohibition. Safety Signs Hazard. Fire equipment. Mandatory. Safe condition.
First Aid Preserve life. Prevent injuries worsening. Promote recovery.
Thank You