Saddleback Valley Christian Schools Parent/Student Version Revised June 2016 Saddleback Valley Christian Schools
Table of Contents Forward.. 3 Hazard Assessment 4 General Responsibilities Introduction 5 On-Site Administrator General Responsibilities. 5 Teacher & Staff General Responsibilities.. 6 On-Site Parent Volunteer General Responsibilities.. 6 All Parent General Responsibilities.. 7 Field Trips during Emergencies or Disasters. 7 Fire Procedures. 8 Earthquake Procedures. 9, 10 San Onofre (Nuclear) Procedures.. 11,12 Hazardous Materials Procedures. 13 Hostile Acts Procedures 14,15 Local Government Authorities. 16 Evacuation Site Information and Directions.. 17 Emergency Customer Guide/Evacuation Map (Primary Route).. 18 2
Forward This is designed to provide the framework to implement emergency management. This plan indicates responses necessary during an actual emergency not normally scheduled drills. This plan is written in a multihazard format and utilizes functional response roles as opposed to disaster specific roles whenever practical. Assigning responsibility on a functional basis rather than individual will help ensure that the staff of SVCS is capable of responding and handling situations without key staff members present. In order for this plan to stay functional and practical it must be reviewed before it is needed and as building situations change at SVCS. All stakeholders of SVCS should be aware of their roles and limitations within this plan. Teachers should have this plan readily available during an emergency. The parent version of this plan does not include the Emergency Managerial Roles that will be assigned during an actual emergency. The parent version does outline the actions that will be taken by the teachers during an emergency. It also includes directions to the evacuation routes assigned to SVCS. 3
Hazard Assessment The information contained on this page is provided as a reference tool in future planning as well as implementing this emergency plan. SVCS FACILITIES Specific location information for SVCS is: Address: 26333 Oso Road, San Juan Capistrano Phone: (949) 443-4050 SVCS Emergency Hotline: (949) 373-2799 (This number is activated whenever extraordinary circumstances occur and telephone service is available) Thomas Brothers Map Grid: 952 B-6 Orange County Fire Authority District: 6052 Z Distance from SONGS (San Onofre Nuclear Generating Station) to SVCS: Approximately 17 miles SONGS EPZ SVCS is located in zone 5 Evacuation zone: 8 Designated Reception and Care Center: Orange County Fairgrounds EAS Radio Stations in the immediate area: KWVE FM 107.9 KOGO AM 600 The facilities at SVCS include two types of structures. There are modular buildings with steel frames and aluminum siding. Each pod of module buildings has multiple rooms. The main educational buildings are two-story tilt up structures with 8-foot wide corridors on both floors. The SVCS facilities are evaluated each year by administration and maintenance staff for any structural or non-structural hazards. A list is prepared following the evaluation and prioritized for completion. The SVCS facilities are insured by the following organization: Philadelphia Insurance Companies. This insurance DOES provide for temporary facilities in the event of a covered loss. 4
Responsibilities Specific responsibilities for functional assignments are contained in the Staff/Faculty Version of this emergency plan. This plan includes functional assignments with a leveled list to ensure that all assignments are staffed in the case of absences by any staff members. All teachers and staff are expected to perform emergency duties for SVCS until released by the On-Site or Off-Site Administrator. Therefore, each employee should prepare their family to manage themselves during an emergency if the employee is not physically present with his/her family. On-Site Administrator (Incident Commander) The general responsibilities for the On-Site Administrator during an emergency include but are not limited to: 1. Notification of staff that the has been activated. 2. Determining the appropriate emergency actions (e.g., lock down, sheltering, evacuation, etc.). 3. Overall management of SVCS activities. While the On-Site Administrator is solely responsible for decision making during emergencies, it is expected that input will be sought and accepted (if feasible) from the staff and faculty members. 4. Appointing the Off-Site Administrator to report to the evacuation site, if needed. 5. Approving all press/information releases concerning SVCS. 6. Ensuring all functional responsibilities outlined in this plan are sufficiently staffed when plan is implemented. 7. Approving the release of SVCS staff and/or parent volunteers during an emergency. 8. During an evacuation, the On-Site Administrator may approve students to be placed in cars without seatbelts, if it is deemed more dangerous to remain on campus. 9. Terminating the when there is no longer a threat to SVCS. 5
General Responsibilities: Teachers and Staff All SVCS teachers and staff are expected to perform the following general activities during an emergency or when the On-Site Administrator has activated this Plan 1. Remain calm and in control of assigned students until relieved by the On-Site Administrator or other personnel. 2. Do not contact the office unless it is an extreme emergency. The office will communicate directions via intercom, classroom phones or walkie-talkies. 3. Perform responsibilities of any functional assignment if assigned by On-Site Administrator or Office Manager. 4. Remain at SVCS or assigned area until released by the On-Site Administrator. 5. If asked, drive students and/or staff to a designated evacuation center or other location. Staff and faculty members may be asked to use their own private vehicles or drive other available vehicles. On-Site Parent Volunteers Parents who are volunteering on-site at the time of an emergency are required to remain at SVCS or other designated location until released by the On-Site Administrator. Volunteer parents should remain with the class where the parent was assisting and await further direction from the On-Site Administrator. Parent volunteers assisting on school sponsored field trips must follow the directions provided by the senior SVCS staff member present. Parent Volunteers that refuse to agree to these emergency responsibilities must notify the Elementary or Jr/Sr High School Principal in advance of the emergency and may be prohibited from volunteering on-site and/or assisting on school sponsored field trips. All Parent Volunteers that are on-site when the is activated or participating in a school sponsored field trip during an emergency are expected to perform the following: 1. Remain calm and follow the directions provided by SVCS staff members. 2. Remain at SVCS or other designated area until released by the On-Site Administrator or senior staff member if on a field trip. 3. Drive students and staff to designated evacuation center or other designated location. 6
(General Responsibilities, cont.) All Parents All parents are responsible for ensuring they have provided SVCS with up-to-date emergency cards for each child attending SVCS. All parents (with the exception of those volunteering onsite when the Plan is activated) are expected to perform the following: 1. Remain calm and follow the directions provided by SVCS staff members at all times during the emergency. 2. If you wish to assist the staff, contact the On-Site Administrator or receptionist. WAIT for directions before taking any actions. Your help may not be necessary at the time it is offered. 3. If you are on campus to pick up your child(ren), follow directions given and remember to properly sign the children out so the staff will have an accurate accounting of all students. All visitors, including parents must sign in at the front desk whenever visiting the campus. In the event of an emergency, such as outlined in this document, the staff of SVCS must have knowledge of the location of all people on campus. Field Trips during Emergencies or Disasters It is possible that students, staff and parents may be involved in an emergency or disaster during a school sponsored field trip. During an occurrence such as this, the most senior staff members present will become the On-Site Administrator. The On-Site Administrator should first receive directions from the site staff of the field trip if possible. Any staff member present during the emergency will remain responsible for the welfare of the students. If an emergency or disaster occurs while students are in transit, the parent volunteer is responsible for welfare of the students. Parents should be aware of the EAS radio stations and listen for instructions if unclear as to the appropriate action. In order to facilitate communication between SVCS, SVCS staff members and parents, cell phone numbers and other contact information should be obtained and shared with all parties prior to the departure of the students from SVCS. The acting On-Site Administrator or parents if in transit, are responsible for contacting SVCS for directions. The phone calls should be kept brief and directions should be followed as quickly as possible. 7
Fire 1. The person discovering the fire should sound the alarm, call 911, notify the office and proceed to evacuate to the designated area. 2. Leave the building quickly but quietly, according to the fire evacuation route posted in each classroom. Bring attendance book, first aid kit, emergency color cards. Turn lights off and close door (but do not lock). Elementary teachers should take walkie-talkies with them. 3. Report to fire drill assembly area (posted on evacuation route) and have students line up. Be sure your class is a safe distance from fire and fire fighting equipment. In the event your assembly area is not available due to fire, proceed to the far end of the football field adjacent to San Juan Creek. 4. Roll should be taken immediately. Report student status using the card system. Green All students present/no assistance needed Red Missing students/assistance needed Yellow This card should be posted onto the exterior window of your classroom to notify rescue teams of assistance needed. If you have a white sign as well, you may post that to your classroom door. 5. Render first aid as necessary. 6. Students and staff should not return to the school buildings until fire department officials declare the area safe. 7. Burning Clothes: If a student s or staff member s clothing catches fire, do not allow them to run. Smother the fire with a blanket, coat, rug or other heavy material. If wrapping material is not available: drop the victim to the ground and attempt to smother the fire by rolling the victim on the ground. After the fire is out, treat the victim for shock (lying down, feet raised, neck supported) and cover the burned area with soaking wet clothes, sheet, or blanket until emergency personnel arrive. 8. It is highly advisable that in the event of an actual fire, Administration should consider removing students completely from the site and evacuating on foot to a nearby location. 8
Earthquake Follow the procedure that fits your location at the time of the earthquake. INSIDE THE BUILDINGS: Do not run outside, stay indoors! Duck and cover immediately. Students and staff should take a protective position under desks or tables, with their backs to windows and/or other breakable objects. Everyone should protect their head and neck, and hold on to the desk or table and be prepared to move with it during the quaking. Remain in this position until the ground stops shaking. Students should remain quiet and not move from their position until directed to do so by the teacher and/or monitor. OUTSIDE THE BUILDINGS: Do not run inside, stay outdoors! If an earthquake occurs while students are outside, they should be instructed to move away from buildings, trees, goals posts, utility lines and poles. Students and staff should drop to the ground and clasp both hands behind their necks, bury their faces in their arms, and make their body as small as possible. Students should remain quiet and not move from their position until directed to do so by the teacher and/or monitor. AFTER THE INITIAL SHOCK: When the earthquake is over and tremors have subsided, or when a signal is given, leave the building and proceed to the fire drill assembly area (see evacuation route posted in rooms) or other area as directed is the fire drill assembly area is deemed unsafe. Elementary teachers should take walkie-talkies with them. If it is raining outside, staff should only move outside if there has been structural and/or significant nonstructural damage the On-Site Administrator will decide this issue. If it is not raining outside the following procedures should be followed: 1. Teacher and/or monitor should check the primary evacuation route for blockage and dangers. If primary route is blocked, choose alternate route. 2. Teacher and/or monitor should always be the final person to exit the classroom, making certain that every ambulatory student and staff member is out. Take first aid packs, attendance book and emergency color cards. Turn off lights and close the door, but do not lock. If you must leave a student in the classroom due to injury, place the yellow card on the outside window or classroom door if window is not accessible. Elementary teachers should take walkie-talkies with them. 3. If all conventional means of exit are blocked and structural integrity of the building is in question, do not attempt to clear debris. Wait for the SEARCH AND RESCUE MEMBERS from the Medical Team. Place yellow flag/card in one of the classroom windows. 4. Evacuate to the fire drill assembly area. In the event your assembly area is not available due to earthquake damage, proceed to the far end of the football field adjacent to San Juan Creek. 9
(Earthquake cont.) 5. Roll should be taken immediately. Report student status with the card system. Green All students present/no assistance needed Red Missing students/need assistance Yellow This card should be posted onto the exterior window of your classroom to notify rescue teams of assistance needed. If you have a white sign as well, you may post that to your classroom door. 6. Once in the assembly area, all personnel should remain with their classes, until advised to report to assigned duties. DO NOT send students as runners unless you are authorized and requested to do so by a supervisor. Flexibility is vital, but follow instructions of team leaders and supervisors only. The Administrator and other designated staff members will survey the facility and property for structural and non-structural damage and assess further procedures. 7. Once the on-site Administrator/IC determines the correct status and/or need for emergency actions, staff members on the SEARCH AND RESCUE TEAM or other designated teams will turn their classes over to another teacher and/or monitor and report check-in at appropriate area. As tasks are completed for each designated team, the teachers will return to supervise their students. See page 16 for task assignments. 8. All staff members will remain on campus in their assigned duties and/or student supervision until the Administrator releases them from their duties. 10
San Onofre 1. The San Onofre Nuclear Generating Station (SONGS) is located on the coast of Southern California in San Diego County, approximately 17 miles southeast of the City of San Juan Capistrano. San Onofre is under the decommissioning process, but the SONGS emergency plan is still in place during decommissioning. 2. There are four levels of emergency classification at all nuclear power plants in the U.S. Notification will be given for the following classes: 3. Unusual Event i. Events are in process or have occurred which indicate potential degradation in the level of safety of the plant. No release of radioactive material requiring offsite. No response by other local agencies or the public is necessary is expected unless further degradation occurs. There is no threat to SVCS or the students at the Unusual Event emergency level. 4. Alert i. Events are in process or have occurred which involve an actual or potential substandard degradation in the level of safety of the plant. Any releases of radioactive material from the plant are expected to be limited to a small fraction of Environmental Protection Agency (EPA) guidelines. Private schools in the EPZ (ning Zone) zone (SVCS being one of them) should be notified of an Alert, and the Principal of SVCS will determine the status of response, which may include school closure. There is no threat to SVCS or the students at the Alert level. 5. Site Area Emergency i. Events involving actual or probable failures of plant functions needed for public protection. The radioactivity of this level does not move beyond the boundaries of SONGS. Although public action may not be required, county and city emergency teams and operations centers will be activated and will ready to implement protective measures should they become necessary. ii.svcs is in the EPZ and should be notified of a Site Area Emergency. Sirens in San Juan Capistrano may be activated, this does not mean to evacuate. The sirens will alert SVCS to designate one member to monitor a local EAS radio station. The stations are listed on page 2. Voluntary protective actions, particularly sheltering or closure of SVCS will be determined by the Administrator 11
(San Onofre, cont.) 6. General Emergency- i. Events involve actual or imminent substantial core damage or melting of reactor fuel with the potential for loss of containment integrity. Radioactive releases during a General Emergency can reasonably be expected to exceed the EPA guidelines for more than the immediate site area. Protective actions, including sheltering or evacuation, may be necessary. This decision will be made by the On-Site Administrator, after receiving the information from Orange County Emergency Personnel, SONGS, or an EAS radio station. ii. If sheltering is deemed the appropriate action for the school, all students will report to their classrooms immediately. In sheltering status, air conditioners will be shut off, air ducts will be sealed, doors and windows will be shut and students and staff should remain away from doors and windows. iii. If evacuation is deemed the appropriate action for the school, all students and staff are expected to return immediately to their classrooms. Once in their classrooms, teachers will take roll, pick-up each student s jacket and backpack. The teachers will then await further instructions from the On- Site Administrator or Evacuation Manager. As soon as an evacuation plan is finalized by the Administrator or other assigned staff member, each classroom and staff member will be notified of the evacuation actions they must take. (See task assignments on page 16). The evacuation may be simple or complex; therefore it is imperative that teachers and staff wait for specific instructions before leaving their classrooms. 12
Hazardous Materials It is possible for SVCS to be impacted by a nearby hazardous materials (hazmat) incident. In the event of a nearby hazmat incident the school may be asked to take one of three actions: 1. Do nothing (no need for action) 2. Sheltering (see San Onofre section) 3. Evacuation (see San Onofre section) SVCS will be contacted by the appropriate agency regarding any hazardous materials event. Action will be taken according to directions given to the school. Please see the San Onofre section (pages 9 & 10) for details on Sheltering and Evacuation. The On-Site Administrator will make decisions based on directions given to the school. Emergency Managers will be notified of the need for their teams to be activated. 13
Hostile Acts Saddleback Valley Christian Schools A hostile act might be an incident or situation of a criminal, terrorist or violent nature occurring on the campus or vicinity, which would constitute a threat to the welfare of the students or staff. It is not expected that SVCS will be the location for such an incident, however plans need to be in place for a safe and clear procedure to be followed. In the event of a hostile act or threat of terrorism, four options are available: 1. Soft Lock Down 2. Hard Lock Down (Lock and Cover) 3. Fire Drill Procedure 4. Evacuation (covered on page 12) If Soft Lock Down is deemed appropriate, the following procedures will be initiated: 1. Office will notify all classrooms by intercom/phone or by other means to initiate lock down procedure. Classrooms located outside will be notified by alternate means. The message used for lock down procedure will be: BEGIN SOFT LOCK DOWN IMMEDIATELY. This message will be repeated; if possible, to be sure it was clearly heard in all areas of the school. The gates in the parking lot (on Oso Road) will be locked by the security team. 2. Doors leading into the building will be locked and secured. Classroom doors should be locked and secured. Students on the playground or in the restrooms will be directed back to their classrooms or closest safe shelter (JH and HS students will go to the Warrior Center, elementary will go to any of the elementary classrooms which open to the playground). Windows will be locked (if applicable) and blinds closed. Teachers should assume that an emergency still exists and remain in lock down until told by the office/administration that the emergency is over. Teachers are to take role and remain with their classes in their locked classroom until the emergency is over or else reassigned by administration. 3. Instruction may continue as normal. If Hard Lock Down (Lock and Cover) is deemed appropriate, the following procedures will be initiated: 1. A message will be given over the intercom/phone or other means to HARD BEGIN LOCK DOWN AND COVER IMMEDIATELY. The message will be repeated; if possible, to be sure it was clearly heard in all areas of the school. 2. Steps 1 and 2 from Soft Lock Down procedure will be followed with the addition of the following: 14
In a Hard Lock Down, Teachers will have students assemble in the hard corner of the room. A hard corner is determined by assessing from outside the classroom, which corner would be least visible/assessable to an intruder. Students and teachers should be seated on the floor. Teachers should assume that an emergency still exists and remain in lock down and cover until told by the office/administration that the emergency is over. Teachers are to remain with their classes in their locked classroom until the emergency is over or else reassigned by administration. If an evacuation of the building is necessary, teachers will follow either the fire drill or earthquake procedure determined by Administration. 3. Teachers and/or students need to be prepared to Defend, Engage, and Evade in the event of a breach in a classroom or school building. Defend block the classroom/building doors with all large moveable furniture available. Engage If the intruder enters the classroom or building, teachers and/or students should be prepared to throw any available items at the intruder. These items include chairs, books, staplers, ANYTHING that would distract the intruder and allow teachers and/or students a chance to escape or overtake the intruder. Evade If the intruder is knowingly NOT in the vicinity of the teachers and/or students, then all possible steps to escape to a safe location should be taken. If possible teachers and/or students should remain together. Please note that this step should be taken ONLY if it is determined the intruder is not in close proximity to the teachers and/or students and the office is not in a functioning capability of providing instruction. Fire Drill Procedure Please refer to page 8 for procedures to follow. Teachers and monitors must be aware of surroundings as they travel to their designated fire drill assembly area. Evacuation Please refer to page 12 for procedures to follow. Teachers and monitors must be aware of surroundings as they travel to their evacuation assembly area. 15
Local Government Authorities The following phone numbers are to be used in the event of an emergency that requires public response such as evacuation or sheltering. City of San Juan Capistrano Emergency Services Coordinator (Monday through Friday).. (949) 443-6353 Emergency Operations Center (when activated). (949) 443-6337 County of Orange Emergency Management Division (Monday through Friday) (714) 628-7055 Emergency Operations Center (when activated). (714) 628-7060 Orange County Schools Coordinator (when EOC is activated).. (714) 628-7145 16
Evacuation Center for District 8 (SVCS) Directions to Orange County Fairgrounds: Evacuation Sites Orange County Fairgrounds Building 12 (may change according to needs) Fairview Rd. Costa Mesa, CA If an alternate evacuation site for SVCS is necessary other than the O.C. Fairgrounds, that location is: Crossline Community Church 23331 Moulton Parkway, Laguna Hills, Ca 92653 (949) 916-0250 17
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