Staff report DATE: January 14, 2014 FILE: 7130-04 1700-02 (2014) 265 TO: FROM: Chair and Directors/Members Committee of the Whole Debra Oakman, CMA Chief Administrative Officer RE: 2014 2018 financial plan Comox Valley Search and Rescue Function # 265 Purpose To provide the committee of the whole with the proposed 2014-2018 financial plan and work plan highlights for the Comox Valley search and rescue service, function 265. Policy analysis Establishment bylaw no. 2985 being Comox Valley Search and Rescue Grant-in-aid Service Conversion Bylaw No. 2985, 2007 was established for the purpose of making grants-in-aid for the search and rescue coordination and assist in the acquisition of equipment required to carry out search and rescue work within the participating areas. Citizen/public relations The various search and rescue organizations funded under this function provide a valuable public safety service to residents and visitors to the Comox Valley. In 2013 these organizations were deployed to incidents that included water safety, missing persons and motor vehicle accidents. Many of these organizations are staffed by volunteers who have undertaken extensive specialized training in order to respond to search and rescue incidents. This service has operated successfully over the years and is sustainable. The maximum tax requisition for this service is $.03 per $1,000 of assessed property value. The proposed tax rate for this service is $.0087 and in 2013 this rate was $.0079. Based on a Comox Valley home of $300,000 the tax levy would be $2.61 for 2014. Financial Plan Overview Each year the regional district prepares an updated five-year financial plan that represents the operation of each service from one budget year to the next. The fire departments of Comox, Courtenay and Cumberland receive funding from this service to assist in the provision of rescue operations. Comox Valley Marine Rescue (CVMR) is under the Canadian Coast Guard Auxiliary and is an integral part of the Canadian Search and Rescue system. Comox Valley Ground Search and Rescue (SAR) operates under the protocols of Emergency Management BC. In addition SAR shares facility space and cost with the Comox Valley Emergency Program. Table 1 summarizes the 2014 proposed budget as compared to the 2013 adopted budget. Access the 2014-2018 five year financial plan through the online budget binder at Search and Rescue Service Function 265. Significant variances from 2013 adopted budget will be discussed in the financial plan highlights section below.
Staff Report 2014 2018 financial plan Search and Rescue Function # 265 Page 2 Table 1 Financial Plan Highlights Highlights of the 2014-2018 proposed financial plan for the search and rescue service, function # 265 include: Revenue Sources The service is funded through the following tax requisitions in 2014 at the proposed budget stage: Area A $17,364 Comox $19,122 Area B $11,867 Courtenay $41,964 Area C $15,380 Cumberland $ 4,452 There is no prior year surplus. Personnel There are no personnel costs associated with this service. Operations Each organization funded by this service has capital equipment that they have acquired over the years through various funding mechanisms. This equipment is often specialized to undertake the search and rescue functions these organizations perform and therefore are expensive to purchase, operate and maintain. Periodically this equipment requires replacement due to age, use, to meet legislative requirements and to increase customer service. The replacement or upgrades of this equipment can lead to requests by the organizations for additional grant funding from the service. Table 2 outlines the grant recipients for the service and the operating grants requested for the proposed 2014 budget (budget submissions attached in Appendix A-D). Comox Valley Regional District
Staff Report 2014 2018 financial plan Search and Rescue Function # 265 Page 3 Table 2: Grant Recipient 2013 Operating Grant Proposed 2014 Budget Comox Valley Ground Search and Rescue $29,740 $32,240 Comox Rescue 36 15,100 15,600 Cumberland Fire Rescue Vehicle #4 11,140 11,680 Rescue 71 Courtenay (Municipalities, EA s A,B and C) 16,150 16,750 Comox Valley Marine Rescue Society 25,000 25,000 Cumberland Fire Rescue Boat #8 7,195 7,520 SAR in 2013 requested and was granted board approval under the adopted financial plan, an increase in their operating grant to $29,740 annually. This was an increase of $14,460 over the 2012 operating grant. The increase in the operating grant was to offset the costs of additional lease space of 2,500 sq. ft. that was secured under a five year lease at the current facility they share with the Comox Valley Emergency Program (CVEP). For 2014 SAR is requesting an increase in their grant of $2,500 to offset extra costs associated with the additional space such as utility and maintenance costs. The additional lease space will meet the operational needs of SAR and CVEP for a number of years. The 2014 operating grant requests for the balance of the grant recipients under this service reflect only minor increases. Capital There are no CVRD capital assets associated with this budget. Reserves There are no reserves for this service. Recommendation from the chief administrative officer: THAT the proposed 2014-2018 financial plan for the search and rescue service function #265 be approved. Respectfully: D. Oakman Debra Oakman, CMA Chief Administrative Officer Prepared by: T. Ian Smith T. Ian Smith, MCE General Manager of Community Services Attachments: Appendix A Comox Valley Ground Search and Rescue 2014 Submission Appendix B Comox Valley Marine Rescue 2014 Submission Appendix C Courtenay Fire Department 2014 Submission Appendix D Village of Cumberland 2014 Submission Comox Valley Regional District
Appendix A Page 1 of 17 Nov 12/13 1700-02/2014/265 W. Byrne 11/5/2013 Comox Valley Regional District 600 Comox Road Courtenay BC V9N 3P6 Dear Sir or Madam: RE: 5 Year Financial Plan (2013-2017) Please find enclosed the following documents as requested: 5 year Financial Plan (2014-2018) January to October 31 Financial Statement Financial Statements to December 31, 2012 (year-end review) Minutes from Annual General Meeting (AGM) The changes made to the financial plan over the 2013-2017 submission are: 1. The operating grant has increased from $15,280 to $29,740; 2. Fundraising has decreased due to the decision to suspend our involvement in the CV Gear and Ski Swaps; 3. CVGSAR annual share of the rent has increased from $14,202.98 to $28,738; 4. Increase in vehicle insurance is due to the new command post and truck needed to tow command post to incident sites; 5. Reduced training and education budget to reflect the actual average costs during the past five years; 6. Increased 2014 capital expenditures to reflect the purchase of 3-seat UTM and trailer; and,
Appendix A Page 2 of 17 7. Increase in insurance (liability) is to reflect comprehensive coverage of assets when away from the Search and Rescue Hall. Our submission last year made reference to the construction of a new command post trailer. We have pressed the new command post into service at the beginning of this calendar year. We soon discovered the need for a new vehicle to haul the command post to incident sites. We used operating funds in addition to capital from our investments to purchase and outfit a 2011 Ford F350. Last year we explained that the Search and Rescue needs had outgrown our existing building. In January of this year, Comox Valley Emergency Programs and CVGSAR entered into a lease with our existing landlord for additional space. In order to make this space meet the operational needs of both groups, we have invested significant amounts of operating funds and sweat equity. So far this year Comox Valley Ground Search and Rescue has been activated 25 times. Sincerely Grant Elliott Member at large Comox Valley Ground Search and Rescue Comox Valley Ground Search and Rescue 2
Appendix A Page 3 of 17 11:55 AM Comox Valley Ground Search and Rescue Association 05/11/13 Balance Sheet Accrual Basis As of 2 November 2013 2 Nov 13 ASSETS Current Assets Chequing/Savings 1010 Cash float 250.00 1030 Chequing 33,303.91 1032 Building fund account 2,625.43 1035 Ski Swap account -138.61 1036 Social Account 719.50 1038 Gaming account 8,163.00 1051 GIC - Capital 82,058.63 1054 GIC 24 20,732.08 1055 GIC 25 110.86 1415 Chamber of Commerce 2,355.00 3220 Due to Members 225.65 Total Chequing/Savings 150,405.45 Accounts Receivable 1410 Accounts receivable 10,349.88 Total Accounts Receivable 10,349.88 Other Current Assets 1150 Voucher inventory 1151 Voucher inventory - Capital 6,717.50 1150 Voucher inventory - Other -3,600.00 Total 1150 Voucher inventory 3,117.50 1420 Due to Capital account -20,000.00 1430 Due from Operating Fund 19,937.64 1710 Prepaid expenses 2,093.00 Total Other Current Assets 5,148.14 Total Current Assets 165,903.47 Fixed Assets 2030 Radios & communications equip -195.02 2050 Command Post (50%) 18.14 2051 New Command Post 64,220.76 2090 Vehicles 33,098.55 2100 Avalanche Equipment 16,743.00 2101 Accum Amort - Avalanche Equip -16,743.00 2110 Communication Equipment 56,807.63 2111 Accum Amort - Commun Equip. -38,004.88 2120 First Aid Equipment 9,037.24 2121 Accum Amort - First Aid Equip -5,349.44 2130 Office Equip 430.72 2131 Accum Amort - Office Equip -292.06 2140 OPS Equipment 39,876.63 2141 Accum Amort - OPS Equip -32,745.73 2150 Rope Equip 8,380.20 2151 Accum Amort - Ropes -7,860.32 2160 Vehicle 121,364.19 2161 Accum Amort - Vehicles -61,811.99 2170 Water Equipment 40,379.93 2171 Accum Amort - Water Equip -25,465.31 2172 Accum Amort - Command Post -1,928.72 2180 Computer Equip 11,500.00 2181 Accum Amort - Computer Equip -11,500.00 Total Fixed Assets 199,960.52 TOTAL ASSETS 365,863.99 Page 1
Appendix A Page 4 of 17 11:55 AM Comox Valley Ground Search and Rescue Association 05/11/13 Balance Sheet Accrual Basis As of 2 November 2013 2 Nov 13 LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 3210 Accounts payable 4,053.01 Total Accounts Payable 4,053.01 Other Current Liabilities 1411 GST Receivable -9,711.96 1412 HST Receivable -12,790.85 Total Other Current Liabilities -22,502.81 Total Current Liabilities -18,449.80 Total Liabilities -18,449.80 Equity 4000 Equity in Capital Assets 113,067.25 4001 Equity - Capital - Restricted 178,216.00 4500 Transfer to/from Capital -26,775.64 4502 Transfer to/from Operating fund 39,199.35 4999 Surplus/Deficit 69,615.19 Net Income 10,991.64 Total Equity 384,313.79 TOTAL LIABILITIES & EQUITY 365,863.99 Page 2
Appendix A Page 5 of 17 2014-2018 Financial Plan COMOX VALLEY GROUND SEARCH AND RESCUE OPERATING BUDGET 2014 2015 2016 2017 2018 INCOME Operating Grant (local service taxes) 32,240 34,740 32,240 32,240 32,240 Other Grants 5,000 5,500 6,000 6,000 6,000 Donations/Fundraising 10,400 10,712 11,033 11,364 11,705 Other Revenue 22,000 22,468 22,574 22,574 22,574 Funds from Restricted Savings Account 0 Task Income (Net of Expenses) 29,060 29,932 30,830 31,755 32,707 Total Projected Income 98,700 103,352 102,677 103,933 105,227 OPERATING EXPENSES Administrative Costs Professional Fees 3,030 3,045 3,060 3,060 3,060 Insurance (Liability) 2,900 2,987 3,077 3,169 3,264 Licenses / Permits 2,450 2,450 2,450 2,450 2,450 Office Supplies 500 600 600 600 600 Fundraising 500 500 500 500 500 Telephones 2,372 2,383 2,394 2,394 2,394 Building Costs Rent 28,946 29,525 30,115 30,718 31,332 Utilities 4,741 4,836 4,933 5,032 5,132 Equipment Costs Repairs and Maintenance 4,000 4,000 4,000 4,000 4,000 Replacement 800 800 800 800 800 Supplies 2,300 2,300 2,300 2,300 2,300 Training and Education 6,000 6,120 6,242 6,367 6,495 Vehicle Costs Gas and Oil 3,200 3,264 3,329 3,396 3,464 Repairs and Maintenance 3,828 3,905 3,983 4,062 4,144 Insurance and Licences 6,324 6,450 6,579 6,711 6,845 Capital Expenditures Machinery and Equipment 25,600 6,700 6,800 6,800 6,800 Office Equip/Furniture 500 500 500 500 500 Total Projected Expenses 97,991 80,365 81,663 82,859 84,080 Projected Net Income 709 22,987 21,014 21,074 21,147
Appendix A Page 6 of 17 11:35 AM Comox Valley Ground Search and Rescue Association 05/11/13 Profit & Loss Accrual Basis 1 January through 5 November 2013 1 Jan - 5 Nov 13 Ordinary Income/Expense Income 5000 Contributed support 5030 Local government grants 29,740.00 5040 Nonprofit organization grants 14,500.00 Total 5000 Contributed support 44,240.00 5100 Interest Income 4.16 5101 Interest - Capital 1,943.45 5200 Fundraising 5201 Fundraising 485.00 5210 Map project 2,328.55 Total 5200 Fundraising 2,813.55 5300 Donations 5310 Indiv/business contribution 2,946.52 5360 Donated pro services - GAAP 3,000.00 5370 Donated other serv - non-gaap 600.00 Total 5300 Donations 6,546.52 5400 Task Income 5402 Reimbursement 12,493.26 5404 Command Post Use 7,921.50 5405 Response Vehicle 702.62 5406 Equipment Rate - $25 8,400.00 5407 Equip Vehicle and/or Trailer 386.58 5408 Occupational Health & Safety 4,695.02 5409 Boats - RDC and/or Zodiacs 246.00 5410 Misc. allowance 2,117.15 5411 Transport One (Suburban) 698.88 5400 Task Income - Other 3,260.53 Total 5400 Task Income 40,921.54 Total Income 96,469.22 Gross Profit 96,469.22 Expense 7010 Advertising & promotion 7014 Promotional material 318.60 Total 7010 Advertising & promotion 318.60 7030 Bank charges & interest 408.78 7150 Equipment Replacement 7158 First Aid 906.36 7162 Multi Task Equipment 39.97 Total 7150 Equipment Replacement 946.33 7220 Fundraising expense 7222 Fundraising expenses 148.00 7230 Ski Swap Honorariums 7235 Ski Swap - Expenses 5,617.06 Total 7230 Ski Swap Honorariums 5,617.06 Total 7220 Fundraising expense 5,765.06 7250 Insurance 7252 Building & Contents 1,417.00 Total 7250 Insurance 1,417.00 7300 Licenses & dues 2,450.20 7400 Office Supplies 557.14 Page 1
Appendix A Page 7 of 17 11:35 AM Comox Valley Ground Search and Rescue Association 05/11/13 Profit & Loss Accrual Basis 1 January through 5 November 2013 1 Jan - 5 Nov 13 7450 Professional Fees 7452 Accounting 4,100.00 7458 Website 120.00 Total 7450 Professional Fees 4,220.00 7500 Rent 21,543.66 7550 Repairs & maintenance 7552 Building R&M 6,487.57 7554 Equipment R&M 304.41 7550 Repairs & maintenance - Other 185.36 Total 7550 Repairs & maintenance 6,977.34 7600 Supplies 189.73 7650 Telephone 1,578.79 7700 Task expenses 7702 Reimbursed expenses 15,483.41 7700 Task expenses - Other 591.76 Total 7700 Task expenses 16,075.17 7750 Training expenses 7752 First Aid 3,419.97 7754 Water Team 1,902.92 7758 Tracking Team 1,212.64 7759 K9 655.00 7760 Other - Training 1,169.65 Total 7750 Training expenses 8,360.18 7800 Utilities 7802 Hydro & gas 1,708.86 7804 Internet 364.83 7806 Security 112.04 7810 Communications 418.27 Total 7800 Utilities 2,604.00 7900 Vehicle expenses 7910 Vehicle insurance 5,206.07 7920 Vehicle fuel 3,006.25 7930 Response Vehicle Repairs/Mtce 516.15 7934 Search Van Repairs/Mtce 643.66 7936 Trailer Repairs/Mtce 76.15 7938 Boats Repairs/Mtce 645.91 7940 Transport One (Suburban 2002) 1,814.29 7900 Vehicle expenses - Other 330.12 Total 7900 Vehicle expenses 12,238.60 8300 Travel & meetings expenses 8320 Conference,convention,meeting -123.00 Total 8300 Travel & meetings expenses -123.00 Total Expense 85,527.58 Net Ordinary Income 10,941.64 Other Income/Expense Other Income 9000 Gain (Loss) on Asset Disposal 50.00 Total Other Income 50.00 Net Other Income 50.00 Net Income 10,991.64 Page 2
Appendix A Page 8 of 17 Comox Valley Ground Search & Rescue Association Annual General Meeting, April 3, 2013 MINUTES 1. Call to Order 1900 hrs by President Paul Berry. 2. 3. Item: Minutes of the last Annual General Meeting. Motion to Accept: Carol-Ann Browning/Ole Edliq Recognition from Paul Berry to long service members 10years: Scott Short, Peter Ravensbergen, Paul Berry 35 years: Mark Thompson Recognition of Lifetime Members and presentation of special jackets: Ken Rodonets, 31 years; Ole Edliq 37 years; Keith Seguin 40 years; Jim Cochrane 40 years 4. Presidents Address (attached) Treasurer s Report: Year End Financial Statement was sent out by email and presented to the membership, by Grant Elliott. Motion to Accept: Carol-Anne Browning/Mike White 5. Deb Kitchener questioned the ski swap accounting and Grant will clarify it with her. Action: CARRIED CARRIED 5. Thank you to Grant for the many hours doing the SAR accounts and treasurer reports. Resignation of Executive and elections of new Executive. Results as indicated below: President: Paul Berry Vice President: Marc Lyster Secretary: Darlene Berry Treasurer: Rebecca Rowe Board members (no particular order): Hector Castro, Rob Higgs, Kelly Giordano Ballots destroyed. 6. Adjournment 7:55 pm April 3, 2013 President Secretary 1
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Appendix B Page 1 of 9 November2,2013 ComoxValleyMarineRescueSociety POBox10056 Comox,BC V9M3S5 ComoxValleyRegionalDistrict 600ComoxRoad Courtenay,BC V9N3P6 AttentionWendyByrne/MarieLapp Re: 5yearfinancialplan(2014 2018) Pleasefindincludedasemailattachmentstherequestedinformation. 1. Proposed5yearfinancialplan Attached 2. Summaryofchanges a. Keychangewithinthefiveyearplanisthepurchaseandcommissioningofanewrescue vessel.completionanddeliveryofthevesselisnotexpecteduntiljune2014whichwill fallintothesociety sfiscal2015year. 3. Assumptionsin5yearplan Includedinfinancialplan 4. Capitalpurchases. a. Theonlymaterialcapitalpurchasethatiscurrentlyforeseenisthenewrescuevessel Historicdatarequests: 1. Tocome Notcurrentlyattached 2. Auditstatements(Noticetoreaderprovided) 3. AGMminutesattached 4. Nootherinformationprovided. Ifyouhaveanyfurtherinformationrequestspleasefeelfreetocontactmyself. (emailjames.byrne@mnp.ca) Regards, JamesByrne
Appendix B Page 2 of 9 ComoxValleyMarineRescueSociety FinancialPlan Forthe5yearsendingMarch31,20142018 2014 2015 2016 2017 2018 Note Revenue BCGamingCommissioncapitalgrant 225,000 70,000 1 CVRDOperatinggrant(anticipated) 25,000 25,000 25,000 25,000 25,000 CanadianCoastGuardAuxiliary 14,820 15,116 15,418 15,727 16,041 2 Donations Charitable 4,000 4,000 4,000 4,000 4,000 3 General 9,000 9,000 9,000 9,000 9,000 3 Tideguides 1,100 1,122 1,144 1,167 1,191 2 Other 750 500 500 500 500 3 279,670 124,738 55,063 55,394 55,732 Expense Advertisingandpromotion 780 796 812 828 845 4 Amortization 38,000 35,000 33,000 90,000 76,500 10 Insurance 6,264 6,389 6,517 6,647 6,780 4 Moorage 6,508 6,638 6,771 6,906 7,044 4 Officeandother 1,086 1,108 1,130 1,153 1,176 4 Professionalfees 4,456 4,546 4,636 4,729 4,824 5 Repairsandmaintenance 5,294 5,400 5,508 5,618 5,730 4 Storage 1,850 1,887 1,925 1,964 2,003 4 Telephone 1,392 1,420 1,449 1,478 1,507 4 Trainingandcourses 1,399 1,427 5,000 1,500 1,530 9 Unit60support 3,000 3,000 3,000 3,000 3,000 6 Utilities 898 916 934 953 972 4 Vesseloperatingcosts 13,000 13,390 13,792 14,205 14,632 8 83,928 81,916 84,473 138,980 126,542 Excessofrevenuesoverexpenses 195,742 42,822 (29,410) (83,586) (70,810) Capitalpurchases/proceedsonsale NewBoat (200,000) (50,000) (50,000) (200,000) (50,000) (50,000) 7 Netcashsurplus/(shortage) (4,258) (7,178) (79,410) (83,586) (70,810) Estimatedcash,beginningofyear 135,000 168,742 196,564 150,154 156,568 11 Estimatedcash,endofyear 168,742 196,564 150,154 156,568 162,259
Appendix B Page 3 of 9 ComoxValleyMarineRescueSociety FinancialPlan Forthe5yearsendingMarch31,20142018 FinancialPlanNotes: 1 BCGamingCommissionrevenuesareestimatedtobe$225,000inthe2014year.Thishasatthetimeofthisreport notbeenapproved.subsequentannualamountsof$70,000annuallyareproposedwiththepurposeofcovering thecapitalcostofthenewrescueboatandlargerrepairsandmaintenancecostsonexistingvessels. 2 Revenuesareexpectedtoremainconsistent,withtheassumptionofa2%annualincreaseasthelocalpopulation andnumberofboatersincreases. 3 Donationsandotherrevenuesareexpectedtoremainconsistentforthenextfiveyearsgiventheworkofourboard andlocalvolunteerstoraiseawarenessofthesociety. 4 Expenseexpectedtoincrease2%annuallyinconjunctionwithinflation. 5 Inadditiontoprofessionalfeesincurredwithnoticetoreaderfinancialstatementpreparation,thesocietyhires aparttimebookkeepertoassistintherecordkeepingofthesociety.costsareexpectedtoincrease2%annually inconjunctionwithinflation. 6 Currently,theSocietyprovidesUnit60with$3,000annuallytofundmiscellaneouscostsofrunningtheUnit60. Therearenoplansforincreasesinfunding. 7 Representsestimatedremainingcostsofthenew,fullyequipped33'FalkinsClassRescueVessel. 8 Representsvesseloperatingcosts,primarilybeingfuel.Anticipatedtoincreaseat3%annually. 9 Trainingcostsareexpectedtorisesignificantlyintheyearthatthenewvesseliscommissionedandthen returntonormallevels. 10 Amortizationincreasesintheyearthenewvesseliscommissioned.Amortizationisnot includedinadjustmentstocashbalances. 11 Theestimatedcashbeginningofyearincludesa$65,000reserveamountforenginereplacementifan emergencyreplacementisrequired.
Appendix B Page 4 of 9 Minutes of the Comox Valley Marine Rescue Society Annual General Meeting June 25, 2013 Present: Call to Order: Curt Hansen Brian Cameron - Peter Newsted Jim Brass Derek Harris Brian Johns James Byrne Jim Linderbeck Garry Brown Jack McLeod Hugh McKinnon - Cathy Dupuis - Peter Bolton Roger Cassons Jeff Balchin (All voting Members) Meeting called to order at 1715hrs Acceptance of previous minutes - motioned by Garry. Seconded by Derek. Acceptance of agenda motion by Jim L. Seconded by Jeff Presidents Report: Jim B. introduced our new Treasurer, James Byrne. James comes with a wealth of financial experience. The membership was unanimous in approving the appointment. With resignation of Hugh Mckinnon as a Director the floor was opened to members who wished to let their names stand. Accepted as new directors are Cathy Dupuis, Brian Johns, and Brian Cameron. There is currently $380,000 in the Gaming Fund of which $44,537 has been allocated for electronics; $306,413 has been allocated for the construction of the new vessel; and $9,604 has been allocated for the jet drives. The vessel is being built in Port Alberni. Treasurers Report: James reviewed the Financial Statement ending March 31, 2013. (See attached) Derek moved the Treasurer s Report be accepted. Seconded by Jim L. Secretary s Report: Curt presented the new directors with copies of the Constitution and Bylaws. Curt also mentioned the website has been updated with a profile of the new vessel under Future Projects Station Leader s Report: Jim Linderbeck said that the Station is now operating with a very balanced crew (37 active and 5 coxswains). Station 60 will be doing vessel courtesy checks again this summer. Adjournment: At 1805 hrs. Motion to adjourn by Garry. Seconded by Peter B. Secretary: Curt Hansen Past - President: Peter Bolton
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Appendix C Page 1 of 4 1700-02/2014/2 65 Courtenay Fire Department 650 Cumberland Road, Courtenay, B.C. V9N 2C8 (250) 334-2513, Fax (250) 897-1361 September 30 th, 2013 Marie Lapp Financial Services Assistant, Comox Valley Regional District, 600 Comox Road, Courtenay, B.C. V9N 3P6 Dear Marie, Re: Regional District Funding - Courtenay Rescue 71 Unit Please find enclosed a copy of our proposed operating budget for 2014. In support of this budget, please consider the following: 1. The Courtenay Fire Department provides emergency rescue service to the City of Courtenay, Courtenay Fire Protection District, Merville Fire Protection District, Tsolum-Farnham fire protection service area and areas where Mutual Aid Agreements are in place. 2. Our Rescue Vehicle provides a dual purpose function for both Fire & Rescue Services so we receive the majority of our funding from the City of Courtenay. However we do not receive any funding from the Federal Government 3. The grant received from the Comox Valley Regional District will certainly help in offsetting our operating costs for Rescue 71. 4. This year we replaced Rescue 71, the unit was shipped to Fort Garry Fire Trucks where the body was removed and rebuilt. The body was also updated to a multiplex wiring system to match the new 2013 Spartan chassis that it was mounted on. The cost of the chassis replacement and upgrade was approximately $351,000.00. We had elected to move forward with a remount rather than a completely new truck for two reasons. The rescue body was made of aluminium and did not require a ULC or NFPA certification such as a Fire Apparatus would and there was a savings of approximately $180,000. The new Rescue 71 will provide us with a safe and reliable working environment for the next few decades. I would appreciate if you could submit our request for funding to the Regional Board for their considerations. I have also enclosed a report of our calls in the District areas to the end of September 2013. Yours Truly, Donald A. Bardonnex, Fire Chief
Appendix C Page 2 of 4 COURTENAY RESCUE 71 UNIT 2011-2012 OPERATIONS Profile: The Courtenay Rescue 71 Unit is an emergency response team operated by members of the Courtenay Volunteer Fire Department. The primary role of the Rescue Unit is to transport specialized rescue equipment such as the Jaws of Life to serious motor vehicle accidents and free trapped victims so that they may be treated by the ambulance service. We provide other specialized rescue services for cave-ins, industrial accidents, manhole, river and cliff situations where persons are trapped or injured, and emergency response is requested by the R.C.M.P. or Ambulance service. We also act as a backup for the Provincial Ambulance Service, where we will respond to medical emergencies when the ambulances are unavailable. All services are provided at no cost to any persons requiring assistance anywhere within the City of Courtenay, Courtenay Fire Protection District, Merville Fire Protection District, Tsolum-Farnham Fire Protection service area, and areas where Mutual Aid Agreements are in place. OCTOBER 1 2012 SEPTEMBER 30 2013 RESPONSES: City of Courtenay 141 Courtenay Fire Protection District 36 Merville Fire Protection District 15 Tsolum-Farnham fire protection service area 4 Other 6 Total Calls October 1, 2012 to September 30, 2013 202 INCIDENT RESPONSE INFORMATION: Motor Vehicle Accidents 167 Medical Responses 17 Water Rescue 4 Other 14 Total 202
Appendix C Page 3 of 4 COURTENAY F.D. RESCUE 71 UNIT PROPOSED OPERATING BUDGET FOR 2014 RESCUE VEHICLE: Gas & Oil $1,150.00 Vehicle License & Insurance $2,350.00 Maintenance & Repair $4,100.00 Vehicle Depreciation $2,350.00 RESCUE EQUIPMENT: Gas & Oil $ 100.00 Radio & Pager Maintenance $ 600.00 Equipment Maintenance & Repair $1,900.00 Training Materials & Courses $4,200.00 TOTAL ANNUAL OPERATING COSTS $16,750.00
Appendix C Page 4 of 4 Courtenay F.D. Rescue #71 5 Year Financial Plan Submission Vehicle 2014 2015 2016 2017 2018 Gas & Oil $ 1,150.00 $ 1,250.00 $ 1,350.00 $ 1,550.00 $1,600.00 Vehicle License $2,350.00 $2,350.00 $2,350.00 $2,350.00 $2450.00 & Insurance Maintenance & $4,100.00 $4,200.00 $4,300.00 $4,400.00 $4,500.00 Repair Vehicle Depreciation $2,350.00 $2,400.00 $2,450.00 $2,500.00 $2,600.00 Equipment 2014 2015 2016 2017 Gas & Oil $ 100.00 $ 150.00 $ 200.00 $ 250.00 $300.00 Equipment Maintenance & Repair Radio & Pager Maintenance Training Materials & Courses ANNUAL OPERATING COSTS $1,900.00 $1,950.00 $2,000.00 $2,050.00 $2,100.00 $ 600.00 $ 650.00 $ 700.00 $ 750.00 $800.00 $4,200.00 $4,400.00 $4,600.00 $4,650.00 $4,750.00 $16,750.00 $17,350.00 $17,950.00 $18,500.00 $19,100.00
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