6th Comptroller Squadron Hurricane Evacuation Travel Entitlements Contact Information: finance.services@us.af.mil 6cpts.cc@us.af.mil 1
Overview Timeline Military/ Entitlements Civilian/ Entitlements Recovery Recap 2
HURCON 5 (1 Jun 16) Update AtHoc Establish Family Plan Develop Evac Kit & Emergency Evacuation Fund HURCON 4 (96 Hours to Hurricane Conditions) Units identify members/families needing travel advances (no cash/only EFTs (EFTs take approximately 5 days to receive)) 6 CPTS drafts VOCO evacuation order for 6 AMW/CC Families prepare residence (not reimbursable) HURCON 3 (72 Hours to Hurricane Conditions) Unit APCs mass activate Government Travel Cards (GTCs) IMPORTANT: Charges cannot be incurred until VOCO evac order published *Entitlements Start* If evacuation directed by 6 AMW/CC, VOCO evac order will be issued. VOCO evac order published on MacDill Hurricane website (http://www.macdill.af.mil/hurricaneinformation/) Military member must evacuate as directed by VOCO evac order (s can choose not to evacuate) Update AFPAAS upon arrival at displaced location HURCON 2 (48 Hours to Hurricane Conditions) Installation Shutdown HURCON 1 (24 Hours to Hurricane Conditions) Members/Families check MacDill Hurricane website for updated information (VOCO evac order extended/revoked) RECOVERY When VOCO evac order expires or is revoked, return to MacDill OPR: Evacuation Lt. Jairus orders published Wilkerson (DD1610) File voucher within 5 working days finance.services@us.af.mil 3
Military/ Entitlements Military members must be on orders to receive entitlements No entitlements are given for members (or their dependents) in leave status Entitlements: Transportation One round trip mileage to/from approved areas (see VOCO evac orders) Local Travel for Military - $25 daily (if dependent is unable to drive POC no matter the number of dependents) Lodging rate based on commercial quarters within designated areas (VOCO orders) (receipt required) Nearest available accommodation may include government installation Meals & Incidentals: Over 12 years of age Day 1-30 = 100% Day 31-180 = 60% Under 12 years of age Day 1-30 = 50% Day 31-180 = 30% Only applicable to dependents that chose to evacuate. Military member must evacuate if ordered to do so. *No lodging reimbursement for staying with friends and relatives *Departure and return day per diem is paid at 75% 4
Civilian/ Entitlements Civilians are authorized travel, lodging, and per diem if ordered to evacuate by 6 AMW/CC No allowances are provided for Home of Record releases or telework status If local civil authorities order evacuation prior to 6 AMW/CC, no entitlements are authorized. Entitlements Transportation One round trip mileage to/from approved areas Local Travel Not Authorized Lodging rate based on commercial quarters within designated areas (VOCO orders) (receipt required) Nearest available accommodation may include government installation Meals & Incidentals: Over 12 years of age Day 1-30 = 100% Day 31-180 = 60% Under 12 years of age Day 1-30 = 50% Day 31-180 = 30% Only applicable to civilians/dependents that chose to evacuate Regular salary continues throughout the evacuation *No lodging reimbursement for staying with friends and relatives *Departure and return day per diem is paid at 75% 5
Recovery VOCO evac order expires or is revoked. If revoked, recall of personnel is ordered by 6 AMW/CC Evacuation orders will be published (DD1610) Complete voucher within 5 duty days Military, civilian personnel, and Air Force dependents will file voucher with 6 th Comptroller Squadron Joint military and civilian dependents will file with respective service finance offices Report all dependent claims on one voucher per service member Travel Voucher Processing Center for each Category (Safe Haven only) Processing Center Categories AD Military DoD Civilian\ AF 6 th Comptroller Squadron X X X Army Finance Navy Finance MARCENT Finance St. Pete (USCG)Finance Army X Navy X Marine X Coast Guard X 6
Recap Date 6 AMW/CC orders an evacuation = Date entitlements start No 6 AMW/CC ordered evacuation = No entitlements Entitlements are only authorized for the duration of the evacuation as specified on the evacuation order. Mileage reimbursed to and from evacuated locations No stops Lodging rate reimbursed up to approved evacuation locations as specified on the evacuation order Administrative dismissals are authorized by either head of activity or 6 AMW/CC Meals & Incidental rates are reduced after 30 days GTC is not authorized to protect or prepare homes or personal property GTC charges cannot be incurred prior to evacuation order being issued. Locality rates apply to designated evacuation areas Receipts are required for lodging and any charges $75 or more No lodging reimbursement for staying with friends and relatives Departure and return day per diem is paid at 75% 7
Questions? 8