NTRODUCTON: These AEVT- Management and Procedural Guidelines complete an important stage in the development of AEVT education programs and services. They provide information for newly recruited and currently employed education staff to assist them to understand the organisational aspects and requirements of AEVT within NSW Corrective Services. Although some of this information is available in other departmental publications and some has been held as common practice, this is the first time it has been published in guidelines framed for the AEVT inmate education service. These guidelines together with other material circulated from AEVT Head Office provide a comprehensive compendium of information designed to enable AEVT staff to function more effectively in the correctional environment. They provide the organisational and professional base for all AEVT programs and services within this department. t is hoped they also provide direction and support. These guidelines are intended as a developing document and consequently, suggestions for changes and/or improvements in further editions are encouraged from users and other interested departmental staff. Senior Education Officers (or Education Officers in those correctional centres without a Senior Education Officer) have local responsibility to ensure all Education Staff have access to, and are provided with, a copy of these guidelines. This document should be placed on agendas for, and discussed at, Moderation of Procedures and Processes/Verification sessions. Senior Education Officers should include topics in these guidelines, as appropriate, in all orientation/induction programs for new and renewing Contract Teachers and other Education Staff., Thanks are extended to all AEVT education staff who have contributed to this publication, particularly, Colin Beszant who co-ordinated the project, and to Len Crane, Helen Kay, Stephen Jenkin, Kay Ryan, Charlie Brown, Raj Sanggaran, Signe Eklund and Kevin Sheppard. AEVT appreciates the assistance of the Department's Operations and ndustrial Relations Branches in producing this document. Thanks also to nmates Andrew Kalajzich and David Ramdhun for their patience with the word processor. The General Secretary, NSW Teachers Federation, John Hennessy has congratulated the Department and AEVT on the preparation of this comprehensive document. Brian Noad Principal Adult Education & Vocational Training nstitute (AEVT) NFORMATON & LBRARY SERVCES NSWDEPAR'MENTOFOOFRECTVESERVCES 3 t 1! i ~ f f ~ f 1:
Adult Educatimz & Vocational Training nstitute (AEVT) Management and Procedural MASTER REGSTER OF AEVT PROCEDURES AND NFORMATON DOCUMENTS p 97/001 p 97/002 p 97/003 p 97/004 p 97/005 p 97/006 p 97/007 p 97/008 p 97/009 p 97/0010 p 97/011 p 97/012 p 97/013 6 AEVT HEAD OFFCE 8 NMATE EDUCATON ACCOUNTS 10 CONTRACT TEACHERS ***-08-0124-000 17 NMATE EDUCATON FEES ***-08-1243-001 18 NMATE TAFE COURSE FEES ***-08-1243-002 19 NMATE EDUCATON ACTVTES ***-08-1243-004 20 NMATE LESURE TME ACTVTES ***-08-1243-005 22 MACKAY LBRARY ***-08-1243-006 24 COMPUTER LEASE FEES ***-08-1243-009 25 SENOR EDUCATON OFFCERS, EDUCATON OFFCERS AND TEACHERS(PERMANENT) 28 NSW T AFE PROGRAMS 35 NMATE EDUCATON FULL TME STUDENTS, NMATE TUTORS, EDUCATON CLERKS AND LBRARY ASSST ANTS 38 APPRENTCESHPS 4
Adult Education & Vocational Training nstitute (AEVT) Management and Pmcedural p 97/014 40 COLLECTON OF PERFORMANCE & STATSTCAL DATA p 97/015 41 RECRUTMENT/SELECTON OF CONTRACT TEACHERS p 97/016 42 REGSTRATON OF EDUCATON STAFF WTH AEVT p 97/017 43 QUALTY CONTROL!MODERA TON p 97/018 46 PREPARATON OF EDUCATONAL REPORTS ON NMATES AT REQUEST OF OUTSDE PARTES p 97/019 47 WORKPLACE PRACTCE p 97/020 50 MEDA POLCY- EDUCATON STAFF p 97/021 51 EDUCATON FLES/RECORDS- ESTABLSHMENT, MANTENANCE AND STORAGE p 97/022 53 CODE OF PRACTCE- EDUCATON STAFF RESPONSBLTY TO NOTFY, WARN AND/OR REPORT p 97/023 54 CONDUCT OF RESEARCH- EDUCATON STAFF p 97/024 56 NSW CORRECTVE SERVCES PROCEDURES MANUAL p 97/025 57 AEVTPROTOCOLS M 97/001 58 NMATE DEVELOPMENT SERVCES (DS) M 97/002 64 AEVT BUSNESS PLAN 1997/99 M 97/003 70 GUDELNES NOTES FOR EDUCATON STAFF WORKNG N A CORRECTONAL CENTRE 5 f ' i ~- ' ' f l J! i ~ ~ ' i
AEVT PROCEDURES NUMBER: P 97/001 AEVT HEAD OFFCE The purpose of AEVT Head Office is to provide overall AEVT Statewide policy, coordination, resource materials, professional advice and management facilitating the delivery of accredited educational, vocational, recreational, special needs and library programs that reduce offending behaviour through addressing inmates' assessed needs. AEVT!-lead Office's role is to: Develop and implement strategic policy related to the provision of education, vocational, recreational, special needs and library programs for inmates on a Statewide basis to ensure Government and Departmental inmate education rehabilitation objectives are being met. Develop and control the implementation of AEVT plans, within budget resources allocated, to ensure Statewide continuity and consistency in the delivery of AEVT education programs and services. By negotiation ensure the accreditation of all AEVT education programs with the appropriate State or Commonwealth Board to maintain best practice provision, articulation, cross sectoral links and program pathways to release. Direct the full range of AEVT education programs and services across the State's correctional centres to ensure cost efficient and effective service delivery. Direct the provision of professional, technical and specialist advice and support on Statewide education programs to Regional Commanders, Governors, Program Managers, AEVT Education Staff and T AFE NSW staff to ensure efficient and effective delivery of programs and services. Control Statewide inmate education budgets to ensure efficiency and effectiveness in the use offunds allocated. nitiate statewide inmate education program quality assurance reviews with other nmate Development Services areas such as Drug and Alcohol, Psychology, and Welfare to ensure best practice service provision. Maintain cross sectoral links with NSW TAFE and other Government and Community Agencies on a Statewide basis through formulated committees to ensure 6
development of accredited curriculum, articulation and program pathways to release. Ensure procedures and practices regarding occupational health and safety, EEO, EAPS and the Charter of Principles for a Culturally Diverse Society are incorporated in AEVT programs and services. Perform legislative functions for the Serious Offender Management Committee (SOMC) and SOMC Assessment Committee. The Principal, AEVT, reports directly to the Assistant Commissioner (nmate Management). The Deputy Principal, AEVT directly reports to the Principal, AEVT. Positions reporting directly to the Deputy Principal, AEVT positions are: State Manager, Vocational Education & Training; State Manager, Fitness & Recreation; nformation/resource Officer; Systems Analyst; and, Client Liaison Officer. Principal, AEVT, has direct responsibility for the professional supervision of all education field staff including: Senior Education Officers, Education Officers, Permanent full-time and Permanent part-time Teachers, Contract Teachers, AEVT contracted NSW TAFE teachers, fee for service contractors and inmate peer educators. For further information contact: Principal AEVT Head Office [02] 9289 1450 f i ' f i '! 1- f ' 7 t 1:! 1- f_
AEVT PROCEDURES NUMBER: P 97/002 NMATE EDUCATON ACCOUNTS NTRODUCTON The Principal, AEVT, each calendar year, calls for budget estimates across AEVT campuses and allocates budgets according to Departmental policy, inmate need and performance budgeting of each centre. During the year the Principal, AEVT, monitors individual correctional centre expenditures, against the allocation. AEVT Education is Program 8 in the Department's Chart of Accounts. AEVT inmate education related accounts at the correctional centre level will be utilised and managed by the Senior Education Officer throughout each financial year for the sole purpose of funding AEVT inmate education programs. nmate education accounts, listed below, are protected items. They cannot be used as savings for overspends against other correctional centre accounts. These accounts are: ** * -08-0124-000 * * * -08-124 3-002 * * *-08-1243-00 ***-08-1243-004 * **-08-124 3-005 *** -08-1243-006 ** * -08-1243-009 CONTRACT TEACHERS NSW TAFE TEACHNG HOURS FEES NMATE EDUCATON NMATE EDUCATON ACTVTES NMATE LESURE ACTVTES MACKAY LBRARY COMPUTER LEASE FEES Some of these accounts such as TAFE and computer leasing arrangements, and in particular Contract Teacher salaries will be predetermined in each financial period. How they are spent and how they are targeted should always consider the aims and aspirations of AEVT and be in accordance with Departmental policy and procedures. EXPENDTURE AEVT Accounts should always be used according to their specific purpose as stated in the Chart of Accounts. While it is possible, with the approval of the Governor, to offset one 'B' item account against another 'B' item account, at all times expenditure from each account (also called Cost Centre) must reflect its definition of use. The incorrect debiting of one account, for example the use oflnmate Education Fees to purchase items for inmate education activities, will cause ettors and difficulties in budgetary forward planning as one account will appear to have excessive use and yet real use will be in 8
another account. ACCOUNTS The following account is an 'A' category account and other accounts must not be offset against it: * * * -08-0124-000 CONTRACT TEACHERS The following accounts are all 'B' category. With the exception of both ***-8-1243-002 NSW TAFE TEACHNG HOURS and ***-08-1243-009 COMPUTER LEASE FEES these accounts can be offset against each other : ** *-08-1243-002 ***-08-1243-00 1 * **-08-1243-004 * **-08-1243-005 ** *-08-1243-006 ***-08-1243-009 NSW TAFE TEACHNG HOURS FEES NMATE EDUCATON NMATE EDUCATON ACTVTES NMATE LESURE ACTVTES MACKAY LBRARY COMPUTER LEASE FEES This predicates that the Senior Education Officer (or the Education Officer where there is no Senior Education Officer) must be the responsible officer, however, this does not remove the Governor's authority as Cost Centre Manager. All Senior Education Officers should avail themselves of monthly cost centre printouts, available through the correctional centre Administration Manager, as a means of auditing account expenditures against commitments. Senior Education Officers should liaise with their Program Managers regarding AEVT budgets. For further information contact: Principal AEVT Head Office [02] 9289 1450 'f i l- ' f ~ 9 ~ ' ;.- R r l j
AEVT PROCEDURES NUMBER: P 97/003 CONTRACT TEACHERS ***-08-0124-000 DEFNTON A "Contract Teacher" means a teacher employed on an hourly basis to conduct classes (or individual instruction) in accordance with the Depm1ment's education program (Crown Employees [Education Staff Salaries Department of Corrective Services] Award 1996, p2). Contract Teachers are directly responsible to the Senior Education Officer. FUNDNG The Principal, AEVT, each calendar year, calls for budget estimates across AEVT campuses and allocates a budget for this item according to Depm1mental policy, inmate need and performance of each centre. Funding for Contract Teachers is from account ***-08-1243-000. This is a protected account to be used solely for the purposes of employing Contract Teachers in accordance with the direct aims and objectives of AEVTL As this is an 'A' category account, other accounts must not be offset against it. EMPLOYMENT The final arbiter on qualification disputes rests in the delegated authority of the Principal, AEVT (P.AEVT). Contract Teachers will be required to be qualified fully in the discipline in which they are employed to teach. Contract Teachers will be employed to teach only accredited cuniculum. Contract Teachers are employed under a contract for a period not exceeding six (6) months. Each contract will not exceed a weekly hourly rate of fifteen (15) hours. Recruitment of Contract Teachers will be at the correctional centre level as directed by the Senior Education Officer (or Education Officer in those institutions without a Senior Education Officer). i t Conditions of employment for Contract Teachers including salaries and sickness benefits are set out in the Crown Employees (Education Staff Salaries Department of Corrective Services) A ward 1996. Prior to the employment of any Contract Teacher a Security Check will be carried out in accordance with Section 8.9 of the NSW Department of Corrective Services Operations Procedures Manual. n matters relating to security, Education Officers are to liaise with the Programs Manager/Security Manager. 10 : i
SALARY RATES Contract Teachers shall be paid in accordance with the Crown Employees (Education Staff Salaries Department of Corrective Services) Award 1996. ALLOWANCES Contract Teachers shall be paid an environmental allowance, at time of publication was $1.00 per hour. SCK LEAVE FOR CONTRACT TEACHERS Refer to the current (Crown Employees (Education Staff Salaries Department of Corrective Services) Award 1996, p9). NDUCTON PROGRAM The Principal, AEVT provides information on policy and procedures that might be included in an nduction Program for Contract Teachers. Following confirmation of the appointment of a Contract Teacher the Senior Education Officer, in consultation with the Programs Manager, will implement a Teacher nduction Program. An updated nduction Program might also be devised for renewal Contract Teachers and can be incorporated in Moderation Sessions. The induction program should : review with the Contract Teachers Curriculum Outline and Employment Contract; go through emergency procedures for non-uniformed staff in consultation with Programs Manager; discuss role/function of AEVT (refer to copies of'frameworks' AEVT Staff Journal); discuss 'Code of Conduct', 'Duty of Care', Workplace Harassment; go through 'Guidelines Notes for Education Staff Working in NSW Correctional Centres' (M97/003); arrange a security briefing for the Contract Teacher in consultation with the Programs Manager/Manager Security/Governor; discuss Correctional Centre Act/Regulations; attend Moderation of Procedures and Processes Session; distribute Contract Teacher nduction Kit (to include above). 11
REPORTNG ARRANGEMENTS The Contract Teacher will report directly to the Senior Education Officer (or Education Officer where there is no Senior Education Officer) on all matters relating to professional conduct. OPERATONAL MATTERS The DP.AEVT has final authority regarding the appointment and renewal of Contract teachers. The Senior Education Officer will be responsible for ensuring that Contract Teachers are aware of their responsibilities in terms of attendance book, pay sheets, sick leave forms, teachers roll book, submission of Monthly Student Progress Reports, student files particularly CGEA Student Master Profile. The Senior Education Officer is responsible for the recruitment, selection, induction and evaluation of Contract Teachers within Departmental and AEVT procedural guidelines. PROFESSONAL DEVELOPMENT All staff training and professional development will be arranged and supervised by the Senior Education Officer. Security awareness training for Contract Teachers should be arranged by the Senior Education Officer in consultation with the Programs Manager. External staff development should be discussed with the Senior Education Officer in the first instance, and then Deputy Principal, AEVT (DP.AEVT). Contract Teachers are encouraged to participate in professional development workshops with cross sectoral providers and attain the Certificate in Workplace Training Category. Support to attend conferences will be given to staff who are at the conference, presenting a paper or leading a workshop. As part of the overall staff development program Contract Teachers must participate in all AEVT quality assurance programs (Moderation for Procedures and Processes and Moderation for Verification). i TERMNATON OF CONTRACT Circumstances may arise where a contract is terminated or a contract is not renewed. These may include: course or subject no longer required insufficient inmate attendances poor teaching performance obvious breach of contract 12, i u r [ i ~- ~ % ~ ~-, j!
breaches of the Correctional Centres Act 1995 and/or Code of Conduct teacher's own request Prior to termination, and where practicable, Contract Teachers are to be offered counselling and/or in service training. Such counselling or disciplinary interviews should be fully documented along with a written record of any misconducts, incidents or breaches of contract. Where possible at least two weeks' notice of termination is to be provided. Decisions to terminate or not renew should be discussed with the Programs Manager. Applications to have a Teacher's Contract terminated must be forwarded to DP.AEVT for signature. Senior Education Officers will be given staff development to assist their understanding of unfair dismissal procedures and the relevant legislation. NEW CONTRACT TEACHERS Refer to: p 97/015 Page No 41 RECRUTMENT/SELECTON OF CONTRACT TEACHERS RENEWAL OF EMPLOYMENT AND EVALUATON OF CONTRACT TEACHERS The renewal of Contract Teacher employment will be subject to evaluation by the Senior Education Officer. The Senior Education Officer will complete the Curriculum Outline, Curriculum Outcomes, Contract Teacher Data Form and Employment Agreement for all Contract Teacher Renewals and forward these by the due date to P.AEVT, Head Office. During the period of the contract the Senior Education Officer will conduct on-site evaluation of the Contract Teacher's program. This will include: observation of the Contract Teacher's classroom performance; analysis of the Contract Teacher's performance through the Monthly Student Progress Reports/Monthly AEVT Statistics; examination of nmate Education Files in relation to the Contract Teacher's program/course; recording attendance of Contract Teachers at AEVT Moderation of Procedures and Processes/Moderation for Verification Sessions; monitoring Contract Teacher progress towards Registration with AEVT, where applicable; 13
feedback from inmate students (see AEVT Business Plan 1997/99 'Meeting Service User Needs' refer to M97/002); self evaluation by Contract Teacher; and other evaluation strategies, as appropriate. All evaluation reports on the Contract Teacher must be sighted, discussed with, and signed by the Contract Teacher prior to being forwarded to Principal, AEVT Head Office. For renewal of Contract Teachers, it is necessary to submit to P.AEVT the following forms: Section 1 Curriculum Outline Section 2 Curriculum Outcomes (Revised) Section 3 AEVT: Contract Teacher Data Form Employment Agreement For termination of Contract Teachers it is necessary to submit to P.AEVT the following forms: Section 1 Curriculum Outline Section 2 Curriculum Outcomes CONCLUSON: No Contract Teacher, either New or Renewal, is to commence duties in a correctional centre until the CORRECPAY advice has been Approved by the P.AEVT/DP.AEVT. For further information contact: Principal AEVT Head Office [02] 9289 1450 14
CONTRACT TEACHER: NDUCTON PROCEDURES GUDELNES Name: Serial Number : Subject: Telephone Number: 0 AEVT Curriculum Outline 0 AEVT: Contract Teacher Data Form 0 Contract Teacher Recruitment/Selection Declaration 0 NSW Public Service Application for Employment/Transfer/Promotion 0 Employment Agreement 0 Authority for the New South Wales Department of Corrective Services to Carry Out a Criminal Record nquiry 0 Course Approved 0 Contract Received 0 Employment Declaration 0 Authority to Credit Pay 0 dentification Request 0 dentification Card ssued 0 NSW Correctional Centres Act 1952 (No.9) SS 37, 37A, 38 5 f ' f i f! t ~- ff, ' r;
0 Emergency Pmcedurc for Civilian Staff 0 Code Of Conduct 0 Duty of Care 0 Safety Pledge 0 Harassment Policy 0 Guideline Notes for Education Staff Distribute copies of 'FRAMEWORKS' 0 AEVT Moderation Policy 0 AEVT Semester Diary 0 AEVT Management and Procedural Guidelines 0 Security Brief" Manager Security nduction Action Completed Contract Teacher Signature Senior Education Oflicer Signature AEVT Campus: Date 16
AEVT PROCEDURES NUMBER: P 97/004 NMATE EDUCATON FEES ***-08-1243-001 The Principal, AEVT each calendar year, calls for budget estimates across AEVT campuses and allocates a budget for this item according to Departmental policy, inmate need and performance budgeting of each centre. This account is to fund fees for inmate education courses other than NSW TAFE (***- 08-1243-002). nmate Education Fees is a protected education account. t is a 'B' item which means it can be offset against other inmate education 'B' items in the correctional centre. Authority to do so must come from the Governor of the correctional centre. This account is used to pay for distance education courses such as those through NSW TAFE OTEN, QDEC, Midland College oftafe, Workcover Ticket Courses (Fork Lift Driver Courses) etc. The following may need to be considered when enrolling and re-enrolling students in external courses: assessment of student needs and suitability; demonstration of past progress in the course or subject; availability offunds; ability of students to contribute towards high cost courses. When enrolling inmates in distance education it is imp01iant to be aware that the original enrolling correctional centre will be sent the invoice for fee payment regardless of which centre the student is currently placed. Details of distance education studies including copies of course enrolments are to be placed in the student file and used to update Case Management Files. Regarding inmate education fares, these are to be, paid from each correctional centres inmate fares account in accordance with the Departments Chart of Accounts. For further information contact: Deputy Principal AEVT Head Office [02] 9289 1451 i ' 17
AEVT PROCEDURES NUMBER: P 97/005 NMATE TAFE COURSE FEES ***-08-1243-002 NTRODUCTON Each calendar year the Principal, AEVT, calls for budget estimates across AEVT campuses and allocates a budget for this item according to Departmental policy, inmate need and performance budgeting of each centre. All courses delivered by TAFE to AEVT campuses are included in this procedure. The Principal, AEVT must approve of all NSW T AFE courses prior to commencing in a NSW correctional centre. This account serves to meet our financial commitments to the Memorandum of Understanding (MOU) between the Department of Corrective Services and NSW TAFE. While this account will show a dollar value it is in fact representative of the allocated NSW T AFE hours. The monies paid to T AFE by the Department of Corrective Services are on a quarterly arrangement in accordance with the MOU. Although this is a 'B' category item it cannot be offset against any other account. Each year, subject to an agreement between the Department of Corrective Services and NSW T AFE, the Department pays NSW T AFE a set amount for an agreed number of hours. Once the total number of hours has been formalised the Senior Education Officer in each Centre will be advised by the P.AEVT the NSW TAFE hours allocated. ndividual Centre TAFE courses are to reflect the allocated T AFE hours. HOURS NSW TAFE courses are for teaching hours only. CONSUMABLES All consumables including necessary equipment, workbooks, texts, paints, food, etc are payable by individual AEVT campuses. DELEGATON P.AEVT has delegation on this account within budget allocated. For further information contact: State Manager, Vocational Education and Training, AEVT Head Office [02]9289 1455 18
AEVT PROCEDURES NUMBER: P 97/006 NMATE EDUCATON ACTVTES ***-08-1243-004 Each calendar year, the Principal, AEVT, calls for budget estimates across AEVT campuses and allocates a budget for this item according to Departmental policy, inmate need and performance budgeting of each centre. This account serves to purchase all education classroom requisites. This account's name is synonymous with education stores/consumables such as: writing pads, biros, curriculum materials needed to conduct the course. Please be aware that leasing of computers must be managed through the computer lease fees account: ***-08-1243-009 COMPUTER LEASE FEES. nmate Education Activities is a protected education account. t is a 'B' item which means it can be offset against other inmate education 'B' items in the correctional centre. Authority to do so must come from the Governor of the correctional centre. For further information contact: Deputy Principal AEVT Head Office [02] 9289 1451 19
AEVT PROCEDURES NUMBER: P 97/007 NMATE LESURE TME ACTVTES ***-08-1243-005 NTRODUCTON Each calendar year, the Principal, AEVT, calls for budget estimates across AEVT campuses and allocates a budget for this item according to Departmental policy, inmate need and performance budgeting of each centre. nmate Leisure Time Activities account is managed by the Senior Education Officer and serves to purchase all items of equipment, curriculum materials, fees related to inmates' sports, fitness, health, recreation, and hobbies. The account is for the purchase of bulk equipment for use in inmate leisure time activities. nmate Leisure Time Activities is a protected education account. t is a 'B' item which means it can be offset against other inmate education 'B' items in the correctional centre. Authority to do so must come from the Governor of the correctional centre. ACTVE/PASSVE SPORTS AND RECREATON nmate Leisure Time Activities is made up of active and passive sports and recreation. Active Equipment Basketballs, Tennis Balls, Tennis Racquets, Rugby Equipment, Baseball Equipment, Table Tennis Bats, Balls, Nets, Soccer Equipment, Oz Tag Equipment. Also includes any other equipment deemed essential for the Activities Officer to conduct active sports and recreation. Passive Equipment Draughts, Chess, Cards, Board Games and any other equipment deemed essential for the Activities Officer to conduct passive sports and recreation. Arts and Crafts material is not to be purchased from this account. Refer to the Arts/Crafts Policy for additional details. 20
Other nmate Leisure Time Activities Other items that may be paid for from this account include: Payment of fees for external sport, payment of team registration for external sports, equipment required for external spmts. Gym equipment is not to be purchased from this account nor any other major equipment. For further information contact: State Manager, Recreation and Fitness AEVT Head Office [02] 9289 1458 21! '!
AEVT PROCEDURES NUMBER: P 97/008 MACKAY LBRARY ***-08-1243-006 NTRODUCTON Each calendar year, the Principal, AEVT, calls for budget estimates across AEVT campuses and allocates a budget for this item according to Departmental policy, inmate need and performance of each centre, The Australian Library and nformation Association (ALA) in its "Statement on Freedom to Read", "affirms the right of all Australians to have access to library services. Prisoners and others in detention are no exception". AEVT supports the ALA minimum standard guidelines, which states: "all categories of prisoners shall have access to a library adequately stocked with both recreational and information resources, and prisoners shall be encouraged to make full use of it 11 ' This account is to provide inmates with Library facilities adequately stocked with both recreational and information resources. This account serves to purchase books, journals, magazines, text books and appropriate software and multi-media materials and can only be used for AEVT inmate activities. Establishment of Correctional Centre Library * * * * Each correctional centre has a dedicated library for the use of inmates. These libraries meet the recreational, educational and other information needs of inmates during their sentence. Each centre receives an allocation referred to as the Mackay Library Allocation. Funding received within this allocation is to be spent on text books, journals, magazines, videos, newspapers, cassettes, foreign language publications, law library 'CD ROM', software, recreation books/magazines and general reading material The primary concern of the Senior Education Officer is to provide students with appropriate text and instructional books, related to their programs. This area of purchasing absorbs the bulk of the library allocation. Additional purchases for CD ROM Law Library resources are also absorbed within this allocation. Correctional Centre (Library) Rules are located in Section 5.8 of the NSW Department of Corrective Services Operations Procedures Manual. A copy of these rules should be displayed in each correctional centre Library. 22
FUNDNG Budget Annual funding for books and other resource materials should amount to not less than $15.00 per capita of average inmate population. Budget expenditure This account is to be used for the purpose of recreation and information resources including books, magazines, journals, texts, ESL/indigenous resources, audio/visual and the infrastructure necessary to establish and effectively maintain the Library. Delegation The Senior Education Officer (or Education Officer in those correctional centres without a Senior Education Officer) has delegation on this account. LAW LBRARES The Legal Library should be provided with appropriate CD-ROM disks for precedent collections for reception and remand centres. This will require the provision of appropriate computer hardware and software. STAFFNG LBRARES * * The supervision of the Library and its staff and the acquisition of resources is the responsibility of the Senior Education Officer. Some centres may have a contract teacher/librarian in charge, assisted by an inmate library clerk, however in the majority of centres an inmate library clerk attends the library. Library clerks will work as directed by the Senior Education Officer.!_ ' * A Statement of Duty should be drawn up for this position by the Senior Education Officer, in consultation with the Manager ofindustries. Library clerks are subject to three monthly rotation and will be employed as Service ndustries positions subject to local rules and regulations as determined by the Department. Any problems experienced by the Senior Education Officer in the daily operation of the library should be reported to the Programs Manager. For further information Contact: l Deputy Principal AEVT Head Office [02) 9289 1451 23 f i [
AEVT PROCEDURES NUMBER: P 97/009 COMPUTER LEASE FEES ***-08-1243-009 Each calendar year, the Principal, AEVT, calls for budget estimates across AEVT campuses and allocates a budget for this item according to Departmental policy, inmate need and performance budgeting of each centre. This account contains monies required to meet leasing arrangements for AEVT classroom computers. This money must at no time be offset against or used other than directed. Head Office Accounts Branch will debit this account to meet computer leasing arrangements within budgets allocated. For further information Contact: Deputy Principal AEVT Head Office [02] 9289 1451 24
AEVT PROCEDURES NUMBER: P 97/010 SENOR EDUCATON OFFCERS, EDUCATON OFFCERS AND TEACHERS (PERMANENT- FULL TME/PART-TME) ROLES/FUNCTON/PROFESSONAL RESPONSBLTY All correctional centre AEVT Education Staff have a professional responsibility to the Principal, AEVT. For day-to-day matters, they are responsible to the Governor, through the Programs Manager. Senior Education Officers, Education Officers and Teachers (permanent full-time/permanent part-time) are members of the Department of Corrective Services. They are responsible for the provision of accredited education and vocational training program and services of the campus of the Adult Education Vocational Training nstitute (AEVT) within the Correctional Centre. The Senior Education Officer heads each Campus and has the primary objective of developing, implementing and evaluating accredited educational and vocational training courses which comply with standards set by the Australian National Training Authority to meet the requirements of the educational curriculum of which AEVT is the licensed provider. The Education Officer assists in the delivery and management of education/training programs and services within the correctional centre and guides teaching staff to ensure the effective delivery of a variety of programs to meet inmate, correctional centre and Departmental needs. Teachers (permanent) are responsible, under the supervision of the Senior Education Officer (or Education Officer in those correctional centres without a Senior Education Officer), for the delivery of specific educational and vocational training programs and associated and preparatory administrative duties. CONDTONS Education staff working at correctional centres are subject to conditions fixed by various A wards and Agreements. Copies of these are obtainable from the Programs Manager and Administrative Manager at the correctional centre. Staff should make themselves aware of these publications in so far as they relate to the employment conditions of education staff. These include: f t o Public Sector Management Act 1988 as amended 25 f f [
e Public Sector Management ( General) Regulation 1996 e e e e Crown Employees (Education Staff Salaries Department of Corrective Services) Award 1996 Crown Employees (Overtime) Award Crown Employees (Travelling Compensation) Award Crown Employees (Holidays) Award Crown Employees (Transferred Officers' Compensation) Award Flexible Working Hours Agreement No 2275 of 1980 e Personnel Handbook Senior Education Officers should be familiar with, and make available to, their staff the following sections of the Personnel Handbook: e e Division, Part 2, Section 4 - Private Employment Division, Part 2, Section 7 -Leave Administration Division, Part 2, Section 14- Workers' Compensation Division 2, Part 1- Awards & Agreements Division 2, Part 2, Section 6 - Higher Duties Allowance Division 2, Section 2 - External Leave Division 2, Section 3 - Leave without Pay Division 2, Section 4 - Maternity Leave Division 2, Section 6 - Parental Leave Division 2, Section 7 - Recreation Leave Division 2, Section 8 - Short Leave Division 2, Section 9 -Sick Leave - '. -,, '~>~. --~- 26
Division 2, Section 10- Special Leave Division 2, Section 11- Study Leave & Study Time Division 3, Part 1, Section 1 -Code of Conduct Division 3, Part 2 - Discipline Guidelines For further information contact: Principal AEVT Head Office [02] 92891450 NFORMATON & LBRARY SERVCES NSWDEPARMENTOFCOFRECTlVESERVJCES 27!! r f
Adult Education & Vocational Training nstitnte (AEVT) Management and Procedural AEVT PROCEDURES NUMBER: P 97/011 NSW TAFE PROGRAMS NTRODUCTON Each year, subject to an agreement known as the Memorandum of Understanding between the Department of Corrective Services and NSW TAFE, the Department pays NSW TAFE an amount of money for an agreed number of teaching hours. Once the total number of hours (Mainstream and Aboriginal Programs) has been formalised the Senior Education Officer in each Centre is advised by P.AEVT of the NSW TAFE hours allocated. ndividual Centre T AFE courses reflect these allocated T AFE hours. T AFE course hours comprise Cost Centre ****-08-1243- 002 for which P.AEVT has sole delegation, however the responsibility for the implementation oftafe programs and the monitoring of allocated T AFE hours rests with the Senior Education Officer. Open Training and Education Network (OTEN) courses are funded through Cost Centre*** -08-1243 001 (P97/004 refers). NEGOTATON OF COURSES (Source: Foundation Studies Training Division, TAFE NSW, Doing Time, 1994 now ACCESS Educational Services) This section outlines the procedures and steps for negotiating and establishing at AFE NSW course in a correctional centre. The nstitute Correctional Centre Liaison Officer (CCLO) and the DCS Senior Education Officer (SEO) initiate the negotiation, at a local level, of all TAFE NSW provision in correctional centres. Regular meetings should be arranged in order to develop new course approvals. These meetings may also include other relevant TAFE NSW and DCS staff, eg TAFE NSW Senior Head Teacher. n the case of Aboriginal and Torres Strait slander programs, this negotiation should include the T AFE NSW Aboriginal Development Manager (ADM) and/or the Aboriginal Coordinator and the relevant DCS Aboriginal staff. Other access and equity staff may also need to be consulted when negotiating courses. mplementation of Aboriginal programs should take into account the 'Strategic Plan for TAFE NSW Provision for Aboriginal inmates', 1996. Following are the target groups and it may be appropriate to consult: women- nstitute Women's Strategy Officer/Women Services Unit, DCS. people with disabilities -nstitute Teacher/Consultant for students with disabilities Non -English Speaking Background (NESB)- Multicultural Education Coordinator 28
COURSE APPROVAL PROFORMA GUDELNES n order for a course to be approved the course approval proforma must be completed. To complete the proforma correctly, the following steps need to be followed: Step One The JCCLO will initiate the course approval proforma by supplying the following details: nstitute: Name of institute providing the program. College/campus: Name of college/campus providing the program. nstitute CC Liaison Officer: For the institute providing the program. Fax no: All documentation in the approval process should be faxed to ensure a minimum turnaround time. TAFE ADM/AC:TAFE NSW Aboriginal Development Manager (ADM) and/or Aboriginal Coordinator (A C) for the institute providing the program. This is required where programs are targeted for Aboriginal and Torres Strait slander inmates. Start/end date: These must be completed. Start and end dates are required by both TAFE NSW and DCS to monitor the progress of fund allocations. Where courses are approved months in advance, estimated dates are acceptable. Course title: This is the TAFE NSW course title, eg Small Motor Service. Course no: This is the applicable T AFE NSW course number, eg 7253 for Small Motor Service. CCLO no: This number is allocated locally by the CCLO for monitoring purposes only. t will have identifying initials for the institute, financial year, and local course number, eg WS/93/94/020 would mean the twentieth course at Western Sydney nstitute for the 1993-1994 financial year. Subject: This is the TAFE NSW subject title for the course, eg Small Motor Service and the subject number would be 7253A. CS approval to run: No course should commence without CS approval to run (ATR) within the institute/college. r ( Hours/week: 29 i t f
Number of weeks: Course hours: These indicate the weekly allocation of hours for the course. n cases where, part hours/weeks are required, these may be shown as fractions. However, the course hours figure must indicate the correct total of teaching hours. Additional hours: This covers allocations for teclmical officer support (two teclmical officer hours =one teaching hour) as indicated in the T AFE Handbook and/or agreed by AEVT, and security induction (up to four hours). Details of hours claimed under this section must be included in the notes below. n the case of lock downs, a separate form should be completed and the hours claimed under additional hours. Total hours: This covers all hours claimed under the approval, ie the sum of course hours and additional hours. Accreditation/articulation etc: Relevant accreditation and articulation details should be included in this section, together with any clarifying notes to support the application for approval. Special target group: Some courses will be designed for specific target groups such as women, Aboriginal and Torres Strait slander people or people with disabilities. These should be identified in the course approval. The main target group should be underlined, eg a course may have three target groups,- ntellectually Disabled, Aboriginal and Torres Strait slander inmates and women. - but the main target group might be women. Other target groups should be ticked. Approved by supplying college/campus director: This signature confirms the supplying college is able to provide the course outlined in the forms. Please note that this signature may be obtained after completion of Step Two if this is more convenient but it is essential that it is signed before Step Three can be completed. Fax to NSW DCS SEO: This direction is given to indicate that the next part of the proforma (Step Two) requires completion by the DCS SEO. f Step Two has already been completed (including signatures), the CCLO may fax direct to DCS Adult Education & Vocational Training nstitute (AEVT) for Step Three completion. Step Two The DCS SEO will then supply the following details for the course approval proforma: Correctional centre: The correctional centre in which the program will be undertaken. Governor: Requires the signature of the authorised supervisor, eg Program Manager. 30
Reference no: Reference number is the financial year, first four initials of correctional centre and an assigned course number, eg 93/94PARROO. DCS resources supplied: All resources for TAFE NSW courses are supplied by DCS. These resources should be outlined in the space provided or listed separately. Fax to Principal, AEVT : This action is taken only on completion of both Steps One and Two. Step Three The details are faxed to the Principal, AEVTL only on completion of both Steps One and Two. Step Four The course Approval is approved /not approved and the course approval is recorded by the Principal, AEVTJ No NSW TAFE course may commence in any NSW correctional centre without signed approval of the Principal, Adult Education & Vocational Training nstitute (AEVT). Step Five AEVT!faxes approval to DCS, SED, the TAFE JCCLO and the Senior Education Officer, ACCESS Education Services (previously Foundation Studies Training Division). Step Six The TAFE JCCLO has the responsibility to notify the supplying college of successful course approvals when they come through. CHECKLSTS FOR NEGOTATNG AND ESTABLSHNG COURSES When negotiating courses check that: 0 all approved procedures have been followed 0 a clear agreement on the supply of resources and equipment has been negotiated before course commencement 0 hours for tutorial support have been budgeted where appropriate 31
Adult Education & Vocational Training nstitute (AEVT) Management and P1vcedural 0 technical officer hours (if required) have been budgeted as part of course hours - this has been agreed to by the DCS at the rate of one teaching hour equal two technical officer hours 0 the Senior Education Officer, Correctional Centre Programs, ACCESS Education Services (previously Foundation Studies Training Division) has been contacted if an institute needs more hours than those allocated 0 security clearances for all teachers/coordinators have been completed 0 the teacher has received a DCS security induction- if you have a teacher who has not taught in a correctional centre, they are entitled to a security induction at the correctional centre in which they will be teaching 0 classrooms or workshop areas meet T AFE NSW occupational and health and safety and teaching requirements 0 issues such as the type of aware!, methods of delivery, length of course topics and assessment are clear to all parties. NSTTUTE CORRECTONAL CENTRE LASON OFFCERS (Source: Foundation Studies Training Division, TAFE NSW, Doing Time, 1994 now ACCESS Educational Service.\) Each T AFE NSW institute has appointed an institute Correctional Centre Liaison Officer (CCLO) whose chief role is to oversee arrangements for the establishment of courses and the employment of teachers in correctional centres under the new arrangements outlined in the Memorandum of Understanding made between TAFE NSW and DCS. The main roles are to: liaise with the Senior Education Officer and/or the Programs Manager from the Department of Corrective Services (DCS) to plan, and ensure the implementation and evaluation, of institute provision in correctional centres monitor and coordinate T AFE NSW provision in correctional centres according to guidelines issued from the TAFE NSW and DCS Steering Committee convene regular institute planning meetings with relevant DCS staff liaise with TAFE NSW nstitute staff, in particular Aboriginal Development Managers, Aboriginal Coordinators, Training Divisions and equity units when planning and implementing institute provision in correctional centres 32
provide regular reports on course provision to the Senior Education Officer, Correctional Centre Programs, T AFE NSW manage budget allocations and physical resources effectively implement the principles of equal opportunity in education and employment advise the nstitute Director on the development of appropriate institute structures and policy for the effective management of the institute's correctional centre programs organise and implement relevant staff development training for institute staff provide ongoing reports and briefings to the nstitute Director THE ROLE OF THE OPEN TRANNG AND EDUCATON NETWORK (OTEN) (Source: Foundation Studies Training Division, TAFE NSW, Doing Time, 1994) The role of the Open Training and Education Network (OTEN) in correctional centre provision is to enable inmates to study courses through correspondence or distance education. OTEN provision is particularly appropriate for inmates confined in correctional centres who cannot attend internal classes. Student inmates can study a wide variety oftafe NSW accredited courses through OTEN. These courses are written as a series of lessons which are sent to the student for them to complete. nmates are eligible to enrol in most courses that OTEN delivers, providing the inmate satisfies entry criteria. However, when considering student applications for OTEN courses, the following need to be taken into account: suitability of course - eg explosives is obviously not appropriate course requirements -practical sessions or compulsory tutorials may prevent inmates from successfully completing courses. The procedures for negotiating and establishing a TAFE NSW course in a correctional centre do not generally apply to OTEN courses. Courses provided through OTEN are not covered by the Memorandum of Understanding and so the normal enrolment fee applies. However, the agreement can be used to provide hours for practical or tutorial sessions, either through the local institute or direct from OTEN. Correctional Centre Senior Education Officers or Education officers enrol inmates with OTEN, and the conectional centre is bulk invoiced for the normal TAFE NSW Administration Charge for the courses in which its inmates are enrolled. OTEN Enrolment Procedure At the beginning of each year, OTEN supplies each Correctional Centre with a copy of the 33 f l 1 J ' r i 1
Course nformation Leaflets Binder containing a Course and Subject List and Course nformation Leaflets. This provides valuable information for staff when considering distance learning options for imnate students. When emolling students the following need to be taken into account: All OTEN enrolment forms must be pre-stamped CORRECTVE SERVCES and pre-coded CORR. The address on the enrolment form must be c/- Education Officer at the appropriate correctional centre to which the course material is to be sent. Student name, course name and number and administration fee details need to be entered on an Enrolment Authorisation Form. Enrolment Forms and Enrolment Authorisation Form are sent to OTEN (Attention: Prison Liaison Officer- ndustry ) The enrolling correctional centre will be bulk billed for Semester enrolments. Senior Education Officers are advised to keep a record of each OTEN enrolment as a means of auditing the Semester invoice and cost centre commitment. Applications for refund of fees need to be made in writing to the Refund Committee of OTEN. Refunds are only granted in special circumstances. Changes to student records (withdrawals, transfer, change of address) are to be notified on the Pink Query Form. New South Wales Curriculum Clearing House The purpose of the New South Wales Curriculum Clearing House is to make available NSW Crown Copyright accredited course and module descriptors, such as NSW T AFE cuiticulum to registered providers. Curriculum can be purchased at a minimal cost from the relevant NSW TAFE Educational Services Consortia, examples include: Farm Mechanics, Metal Fabrication, Baking, and Food Services. AEVT Head Office will obtain a licence and pay fees, to conduct NSW Crown Copyright courses at AEVT campuses, through the Vocational Education and Training Accreditation Board (VETAB). For details of courses contact Principal, AEVT. For further information contact: State Manager, Vocational Education and Training AEVT Head Office [02] 92891455 34
AEVT PROCEDURES NUMBER: P 97/012 NMATE EDUCATON FULL TME STUDENTS, NMATE TUTORS, EDUCATON CLERKS AND LBRARY ASSSTANTS NTRODUCTON Full-time students, inmate tutors, Education Clerks and Library assistants comprise Service ndustries work positions and form part of the nmate Services Employment Profile for each correctional centre. At each correctional centre the Assistant Superintendent oflndustries (AS nmate Employment) is responsible for the maintenance of this profile. Senior Education Officers should liaise with the Manager oflndustries/ AS! nmate Employment regarding the accessing of these positions. FULL-TME STUDENTS Selection and approval of full-time students is the responsibility of the Senior Education Officer (or Education Officer in those correctional centres without a Senior Education Officer). When selecting and approving full-time students the following should be considered: availability of vacant positions educational needs program priorities commitment to educational/vocational training past and current work record. established Program Pathways Full-time students must undertake a full education workload which may include class attendance, self-paced study, tutorials and should be equivalent to other Service ndustry positions. Full-time students must attend a nominated period per week at either supervised classes/tutorials or as an individual learner. These attendances are to be recorded individually by the Senior Education Officer. Full-time students must be enrolled in either AEVT, TAPE or other AEVT approved tertiary studies. Full-time students are required to work consistently towards achieving agreed educational goals (passing an exam, completing a series of assignments, achieving a CGEA Stream Module) in order to maintain full-time student status and secure wage payment increases. 35