BROTHERS OF CHARITY SERVICES ROSCOMMON SERVICES VOLUNTEER POLICY November 2001
Brothers of Charity Services Roscommon Region. Volunteer Policy Signed: Marian Keigher Director of Services Date: 14.01.2002
TABLE OF CONTENT Application Procedures:... 7 Role of Team Leader / Delegated Person... 8 Volunteers Induction Course... 9 VOLUNTEERS APPLICATION FORM... 10 MEDICAL RECORD... 10 REFEREES... 11 REFERENCE FORM... 12 VOLUNTEER REFERENCE FORM... 13 Brothers of Charity Services County Roscommon... 14 VOLUNTEER CONFIDENTIALITY AGREEMENT... 14
Brothers of Charity Services County Roscommon The Brothers of Charity Services, Co. Roscommon welcome volunteers in our Services. We value the enthusiasm, fresh insights and help they bring with them. We welcome the opportunity to develop their understanding of learning disability. The volunteer will be involved in relevant and desired work alongside staff. They will be supervised and supported at all times. Application Procedures: Applications should referred to the Team Leader/Manager of relevant Service/ Discipline. The Team Leader/Manager will forward an application form to the volunteer for completion. On return of the application form a meeting is held with the prospective volunteer to determine his/her commitment and suitability. Garda Clearance to be sought effective from January 2002. Two references must then be sought (this can be done by telephone or in writing). The Personnel Department must be informed of the presence of the volunteer and a register be kept.
Role of Team Leader / Delegated Person The Team Leader has ultimate responsibility for the volunteer for the duration of his/ her involvement with the Service. The Team Leader/Delegated Person must: Give a suitable induction to the volunteer. (See page 3) Explain the Confidentiality Policy to the volunteer and get the confidentiality agreement form signed. This form goes on file. Organise formal introductions between the volunteer, the service users and staff they will be involved with. Give information on a need to know basis. Inform relevant parents / family of the involvement of the volunteer with their family member. Ensure that volunteers do not have access to service users files. Meet with the volunteer on an on-going basis to review how it is going.
Volunteers Induction Course The Induction Course for volunteers must: Give an outline of the Services. Give general information on learning disability. Explain the relevant Brothers of Charity Policies to the volunteer. Cover the following aspects of Health and Safety: Hygiene Fire Drill Prevention of Accidents Safety on Transport Dealing with Challenging Behaviour Dealing with Epilepsy Hepatitis B Manual Handling Make available copy of Health and Safety Statement to volunteer to read. Go through Good Practice Guidelines with volunteers.
Brothers of Charity Services County Roscommon VOLUNTEERS APPLICATION FORM Lanesboro Street, Roscommon Telephone: 0903-26842 Fax: 0903-25350 Confidential PERSONAL DETAILS 1. Surname: 2. Forename: 3. Address (for correspondence) Phone: 4. Address (permanent): Phone: 5. Contact Person/Next of Kin (In case of Emergencies): Phone: 6. Date of Birth: Nationality: 7. Type of voluntary work preferred: MEDICAL RECORD 8. Do you have a medical condition that should be known to us: 9. Do you have a medical condition that will influence your working environment: _
REFEREES 10. Give Two Names: (a) (b) Phone: Phone: 11. Have you any experience in working with people with learning disability: 12. Further information that you think is relevant: I, the undersigned, hereby declare that all the particulars furnished in this application form are true. Signed: Dated:
Brothers of Charity Services County Roscommon REFERENCE FORM For Volunteers Seeking A Placement Lanesboro Street, Roscommon Telephone: 0903 26842 Fax: 0903 25350 Confidential and Without Prejudice Date: To: Re: Address: Phone No: Dear The above named is an applicant for voluntary work with our Services, and has given your name as Referee. I would be grateful if you would assist us by completing the reference form enclosed. Your reply will be treated in strict confidence. Yours sincerely,
The Brothers of Charity Services County Roscommon serve people with learning disabilities and their families, and provide a wide range of services at various locations. VOLUNTEER REFERENCE FORM 1. How long have you known the applicant: 2. Are you related to him/her: Yes No If yes please state degree of relationship: 3. In your opinion, is this person: a. Honest b. Responsible c. Diligent d. Mature e. Trustworthy f. Of Good Character 4. Do you know of anything which, in your opinion, would render him/her unsuitable to work with people with intellectual disability? 5. Additional Comments: Signed: Position: Dated:
Brothers of Charity Services County Roscommon VOLUNTEER CONFIDENTIALITY AGREEMENT Lanesboro Street, Roscommon Telephone: 0903 26842 Fax: 0903-25350 (To be signed by the Volunteer on Commencement of the Placement) The philosophy of the Brothers of Charity Services is one of commitment and a deep sense of respect for the dignity of every human being. Volunteers are expected to uphold this philosophy by showing courtesy, respect in all their dealings with clients and their families, and by showing concern for their feelings, experiences, worth and well-being. Volunteers must observe practices of confidentially with regard to the identity of the clients and their families. It is inappropriate to discuss clients outside the work situation. I, the undersigned, have read and understood the statement relating to the philosophy of the Brothers of Charity Services, and the importance of all aspects of confidentiality. I accept, and agree to abide by it. Signed: Date: Supervisor: Date: