Asian Pacific Endowment 2017 Grant Guidelines Deadline Amount Available August 16, 2017 at 11:59 p.m. $56,000 total, of which $18,000 must directly impact the East Metro area (Ramsey, Dakota and/or Washington Counties). Maximum grant size $10,000 Informational Webinar Website July 12, 2017. For further details, please visit: http://www.saintpaulfoundation.org/asian-pacific-endowment http://www.saintpaulfoundation.org/diversity-endowmentfunds Background A permanent community endowment built by and for Asian-Pacific Islanders, the Asian Pacific Endowment supports groups which use culture to encourage social change and capture the community s historic experience. The endowment, which is an affiliate of Minnesota Philanthropy Partners and a fund of The Saint Paul Foundation, funds small, grassroots groups for a variety of endeavors that enhance our community. 2017 Grant Opportunity The Asian Pacific Endowment is currently seeking proposals for projects and/or programs that use culture broadly defined to include values, language, traditions, customs and other unique aspects of a community to address social issues and give voice to the experiences of the diverse Asian and Pacific Islander (API) community within the state of Minnesota. In 2017, the Asian Pacific Endowment has up to $56,000 available to grant, of which at least $18,000 must directly impact the East Metro area (Ramsey, Dakota and/or Washington Counties). Eligibility requirements In order to be eligible to apply: The organization must serve an API community in Minnesota. According to the United States Census Bureau, API is defined as a person having origins in any of the original
peoples of Southeast Asia or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, Laos and Vietnam or a person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. The program must recognize the importance of an API community or communities in the way it provides services, implements activities/programs, and engages community for positive change and impact. This applicant organization must have annual operating expenses of $500,000 or less. Applicant must be a 501(c)(3) nonprofit in good standing with the Internal Revenue Service or must use a fiscal agent with 501(c)(3) nonprofit status which is in good standing with the IRS. See the Fiscal Agent Form for more information on fiscal agent requirements. Requested grant terms should start no earlier than November 1, 2017. The proposed project or program must be completed by December 31, 2018. Priority Funding Areas The Asian Pacific Endowment is interested in funding projects that address one or more of the priority funding areas below. 1. Celebrating Identity The Asian Pacific Endowment is interested in projects that work with the Asian Pacific Islander community on bridging cultural identity. This is broadly defined to include topics such as arts, music, dance, religion, language, traditions and cultural preservation. 2. Education The Asian Pacific Endowment seeks to fund projects that connect education to culture. Projects that focus on youth center programming, language barriers, health and mental illness and getting cultural programs accredited will have preference. 3. Economic Prosperity The Asian Pacific Endowment seeks proposals that focuses on systems change and access, specifically how it relates to elders, youth, women, limited English speakers and the LGBTQ communities. Applicants must fulfill all eligibility requirements. In addition, the Endowment will give priority to the following: Programs/projects which serve API communities for which there are few culturallyspecific nonprofit services available. Organizations which are led by members of the API community. For example, the majority of the board of directors is of API descent or an API staff person or persons direct(s) the program or project. New organizations and organizations who have received Endowment funding fewer than two times in the past five years will receive priority. Impact of this grant is critical to the programs/project s success. 2 P a g e
How Will Applications Be Reviewed and Rated? The applications will be reviewed and rated through a competitive selection process by volunteers from many different API ethnic backgrounds who serve on the Asian Pacific Endowment s advisory committee. They will make grant recommendations to The Saint Paul Foundation. The advisory committee volunteers will use the following criteria to guide their recommendations: 1) Alignment with the priorities of the committee, as stated in the Priority Funding Areas section. 2) The strength and feasibility of the proposed project/program work plan. 3) The impact the program will have on program participants and/or the community. In addition, the committee will assure that the diversity of the API community is reflected in the portfolio of recommended grants. The Asian Pacific Endowment receives far more applications than it is able to fund. Before you prepare an application, make sure to read through the eligibility requirements and grantmaking priorities carefully. Please do not hesitate to contact the endowment s staff liaison Takara Henegar for guidance on submitting an application. The Asian Pacific Endowment will not fund: Expenses that have already occurred Organizations with annual operating expenses above $500,000. Ongoing annual operating expenses. Political organizations or candidates. Individuals. For-profit organizations. Direct religious activities. Deadline The deadline for submission of your application is: August 16, 2017. Your application must be received by 11:59 p.m. on the deadline date. The Asian Pacific Endowment prefers that applications be submitted using the Submittable Online Portal. If you are unable to submit your grant online, please contact Takara Henegar no later than August 9, 2017 to make alternative arrangements. We expect notification to occur in November 2017. Submitting your grant online using the Submittable Online Portal 3 P a g e
Please submit your application using the Submittable Online Portal. You can find a link to the online portal as well as the fiscal agent agreement at: http://www.saintpaulfoundation.org/asian-pacific-endowment The system will prompt you to create an account or login with your existing Submittable account. Once you have an account, you will be able to submit your application. Please note that auto notifications will be sent to the email address used in the Submittable Account so please select the email address with care. You will have the ability to save the document as you work. When the application is submitted, you will receive a confirmation that contains a link to your application. If you don t receive a confirmation, it is possible your grant was not submitted. It will not submit unless required fields are completed. A list of the questions and documents that will be asked in the grant application follows. This will allow you to type this information into a word processing document and copy and paste text from your document into Submittable. Please provide the information included in this sample budget. The sample budget is located at: http://www.saintpaulfoundation.org/asian-pacific-endowment Please save a copy of your application. You will not be able to access your application online after it is submitted. For more information The Saint Paul Foundation encourages potential applicants to call ahead of submitting a proposal. For more information on this request for proposals, contact staff liaison Takara Henegar. 4 P a g e Telephone: 651.325.4211 Email: takara.henegar@mnpartners.org Application questions (fields to be filled out in the online Submittable form) Optional fields marked by an * Organization information Organization name. If you are a 501(c) (3), please use the legal name as shown in the most recent IRS determination letter. Organization name/dba. If different than legal name Is your organization/group a nonprofit with 501(c) (3) status? [ ] Yes [ ] No We are using a nonprofit fiscal agent [ } No - we are a public/government entity If applicable, please be sure to fill out and upload the fiscal agent form (template located at the link above). The upload field is located at the end of this application EIN Number (applicant or fiscal agent) Physical address of headquarters/main office line 1*, address line 2, city*, state*, zip code Telephone number Web site; if you have a fiscal agent please link to your organization s specific web page. Authorized representative name. This should be your executive director or equivalent. Authorized representative email address, phone
Provide the ethnic/racial demographics of your board of directors or governing body by providing the number in each category: o White/Caucasian o Black/ African American o Asian o Latino/Hispanic o Native Hawaiian/Pacific Islander o American Indian/Native Alaskan o Two or more races/other Provide the ethnic/racial demographics of your organization s executive director (or equivalent) and senior-level management in each category: o White/Caucasian o Black/ African American o Asian o Latino/Hispanic o Native Hawaiian/Pacific Islander o American Indian/Native Alaskan o Two or more races/other Do people of color represent a majority of the population directly served by your organization (through all of its projects/programs, initiatives, services, etc.)? Yes or No Are you affiliated with an international or national organization? If yes, what % of program/project is focused on the specific ethnic community(ies) served by this Endowment in Minnesota? If affiliated with an international or national organization, what % of budget is focused on local program/project (specifically what portion of requested funds will go toward local program/project)? Please provide your organization s mission statement. List the organization s current project/program area(s). For each project/program area provide the number and population/communities served. Also, describe how your project program areas serve the specific ethnic community related to the Endowment Fund. (not to exceed 1,000 characters) Number of full-time staff Number of part-time staff Number of volunteers Number of others assisting and type of assistance (e.g. Vistas, interns, AmeriCorps consultants, etc.) Was your organization awarded a grant from Asian Pacific Endowment in 2016? Yes or No If yes, include an update that addresses the extent to which you have achieved proposed grant objectives for the above referenced grant. (not to exceed 150 characters) 5 P a g e
Project/program information: The following section is for your proposed program/project/initiative. Project/program title. Proposed program/project/initiative summary. What are you going to do, who will benefit from your work, and how will they benefit from your work? What specific activities will occur? Where will the project take place? (not to exceed 5,000 characters) Please provide a high level timeline for your project. Amount requested. Please review grant guidelines for maximum amount awarded Program/project contact name (if different than authorized representative), Email, Phone Proposed start date and proposed end date. The earliest grant start date is November 1, 2017 and the latest completion date is December 31, 2018. Percentage of clients or project activities which are focused on the East Metro (Ramsey/Dakota and Washington Counties). In each category, provide the ethnic/racial demographics of the staff members leading the proposed grant for which you are currently requesting funding: o White/Caucasian o Black/ African American o Asian o Latino/Hispanic o Native Hawaiian/Pacific Islander o American Indian/Native Alaskan o Two or more races/other Do people of color represent a majority of the population served by the proposed grant for which you are currently requesting funding? Yes or No If yes, provide the primary racial/ethnic groups and percentage served by the proposed grant. Please list the specific 2017 grant opportunity(ies) and/or priority funding area(s) that your proposal will focus on. (Please reference RFP) 6 P a g e Please list up to four (4) outputs for the proposed grant. Output definition: Outputs describe what a project will produce or who has helped with activities. Outputs are tangible, countable items. For example, # of clients served, Cost and # of informational materials distributed, # of plays produced. 100 word limit. List no more than two intended outcomes during the proposed grant period. Quantify the intended grant outcomes in terms of percentage change or outcomes accomplished. Outcome definition: Outcomes describe what will change as a result of the grant. State in the following format: 80% of participants will report that they have increased their skills to have a conversation about race by at least one level. (not to exceed 2,000 characters) Documents to be uploaded. Forms and templates can be found at http://www.saintpaulfoundation.org/asian-pacific-endowment. Please review Submittable for file types accepted. 1. Budget for the project for which you are applying. You may use the sample budget or use your own. If you use your own, please include the income sources and salary and wages information requested on the sample budget.
2. Organization budget for the current fiscal year. You may use the sample budget or use your own. 3. Year-end financial statement for the most recently completed year (you may use a copy of your audit, IRS Form 990, or an unaudited balance sheet and statement of income and expenses). If you are using a Fiscal Agent, please upload the fiscal agent s financial statement. 4. For organizations using a fiscal agent, please submit a signed Fiscal Agent Agreement Form. Please use template provided. Your application will not be considered complete without this document included. 5. Board of Directors list. 6. Please provide any additional information that will tell your story in a different way. * Text, or audio and/or a video that is no more than five minutes long are accepted. (150 word limit) CERTIFICATION: In submitting this application, the authorized representative of the applicant organization certifies to the following: 1. The applicant organization will spend funds solely for the purposes stated in the application and will refund the unexpended portion of such funds, if any. In addition, the applicant will provide interim and final reports as required by the Foundation. 2. The applicant organization agrees that payment of funds granted will be at the convenience of the Foundation, including cancellation of the grant and/or modification of previously agreed upon payment schedules, should such cancellation or modification be deemed necessary by the Foundation. 3. The applicant organization understands that the Foundation, in researching this grant application, may review any and all of the information submitted as part of this request with advisors of the Foundation s choosing, if deemed necessary by the Foundation. 4. The applicant organization has made a determination regarding the applicability of the Minnesota Charitable Solicitation Act (MCSA) and intends to comply with the terms of this Act, if appropriate. MCSA information can be found at: https://www.ag.state.mn.us/charity/default.asp 7 P a g e