PRE-PROPOSAL CONFERENCE REQUEST FOR PROPOSALS (RFP) COMMON/SHARED USE PASSENGER PROCESSING SYSTEM FOR THE HOUSTON AIRPORT SYSTEM SOLICITATION NO. HGH-CUS-2016-014 Governor Henderson Sr. Procurement Specialist The City of Houston/Houston Airport System Tuesday, February 16, 2016, 10:00 A.M. Supply Chain Management, Room #113 18600 Lee Rd, Humble Texas 77338
PRE-PROPOSAL CONFERENCE AGENDA COMMON/SHARED USE PASSENGER PROCESSING SYSTEM IAHAT GEROGE BUSH INTERCONTINENTAL AIRPORT(IAH) SOLICITATION NO. HGH-CUS-2016-014 I. Opening Remarks Richard Hrachovy Interim Procurement Officer, HAS II. Solicitation Overview Governor Henderson, Senior Procurement Specialist, HAS III. Project Scope and Overview Fred McDowell IT Project Owner IV. Questions/Answers
SOLICITATION OVERVIEW Solicitation Purpose The Houston Airport System (HAS) is seeking proposals from qualified firms to implement a common/shared use passenger processing system (C/SUPPS) at the George Bush Intercontinental Airport (IAH), with the ability to expand. The new common/shared use system will replace the existing passenger processing system and provide a standard passenger processing interface for multiple airlines, while providing flexibility and scalability for HAS. As part of this RFP, the Proposer shall provide system design services, implementation of software, hardware, integration and interfaces, technical services and on-going maintenance and support.
SOLICITATION OVERVIEW Solicitation Due Date and Time: Tuesday, March 15, 2016, 2:00 P.M. (CST) Questions and Request for Additional Information Due Date: Monday, February 22, 2016 no later than 4:00 P.M. (CST), must be received electronically and directed via email to: Governor.Henderson@houstontx.gov
ADDITIONAL INFORMATION AND SPECIFICATION CHANGES Letter of Clarification: Responses to questions received from potential Respondent(s) and any changes to the Scope shall be confirmed in writing and a will be posted to HAS website: www.fly2houston.com prior to Submittal due date.
SUBMITTAL PROCEDURES One (1) original marked original signed in BLUE ink, in addition to nine(9) copies and ten (10) electronics copies (USB Drives). Submittals shall be delivered at the address below not later than Tuesday, March 15, 2016 no later than 2:00 P.M. CST: Richard Hrachovy Interim Procurement Officer, HAS Houston Airport System Supply Chain Management 18600 Lee Road Humble, Texas 77338 Please include the phrase RFP No HGH-CUS-2016-014, Common/Shared Passenger Processing System for The City of Houston/HAS in the subject line and provide all applicable contact information.
PROPOSAL SUBMITTAL REQUIREMENTS Each Proposal must be organized and follow the required format as stated in the RFP. Each Section must be appropriately tabbed and inclusive of all required submittals.
PROCUREMENT TIMELINE Description Date Advertisement of Solicitation 1/29/16 Pre-Proposal Conference 2/16/16 Deadline for Submission of Questions 2/22/16 Letter of Clarification(s) Posted on HAS Website 3/03/16 Proposals to RFP Due Date 3/15/16 Oral Presentation(if required) 3/24/16 Submit to Council for approval 5/04/16
Evaluation Criteria EXHIBITS (Continued) and Scores Respondents meeting the Minimum Qualifications of this RFP shall be evaluated as follows: Evaluation Criteria Firm and Individual Professional Experience and Knowledge 30 Max Score Project Plan and Schedule 20 echnical/design Approach 20 Maintenance and Support 20 Proposal Pricing 10 Total 100 Financial Capabilities Pass/Fail MWBE Compliance Pass/Fail
. EXHIBITS (Continued)
FORMS TO BE SUBMITTED WITH PROPOSAL Exhibit A Offer and Submittal Exhibit B References Exhibit C List of Subcontractors Exhibit D Contractor Ownership Disclosure Ordinance & Affidavit of Ownership Exhibit E Fair Campaign Ordinance Exhibit F Statement of Residency Exhibit G Drug Detection and Deterrence Procedures Exhibit H Pay or Play Acknowledgement Form Exhibit I Bidder s MSWBE Participation Plan Exhibit J Conflict of Interest Questionnaire Exhibit K Bidder s MWBE Participation Plan Document 00470 Exhibit L Pre Bid Good Faith Efforts - Document Document 00471
. FORMS EXHIBITS TO (Continued) BE SUBMITTED BY THE SUCCESSFUL FIRM Exhibit M Bidder s MWSBE Goal Deviation Request Document 00472 Exhibit N Insurance Requirements Exhibit U Required Pricing Response Form Exhibit V Required Submittal Checklist * NOTE: Exhibit A, Exhibit G, and Exhibit J, have been added in Word format as attachments under the RFP at: http://www.fly2houston.com. All other Exhibits are available at the City of Houston Strategic Procurement Forms website, http://purchasing.houstontx.gov/forms.shtml or The City of Houston Office of Business Opportunity Forms website, http://www.houstontx.gov/obo/popforms.html
FORMS TO BE SUBMITTED AFTER RECIEPT OF NOTICE OF INTENT TO AWARD Exhibit O Affidavit of Compliance with Affirmative Action Program Exhibit P Certification of Compliance with Pay or Play Program (POP-2) Program Exhibit Q Pay or Play Program List of Subcontractors (POP-3) Program Exhibit R Contractor s Revised MWBE Participation Plan Document 00570 Exhibit S Record of Post-Bid Good Faith Efforts Document 00571 Exhibit T Plan Deviation Request Form Document 00572 NOTE: Attachment (I) and Exhibit N have been added in Word format as attachments under the RFP at: http://www.fly2houston.com. All other Exhibits are available at the City of Houston Strategic Procurement Forms website, http://purchasing.houstontx.gov/forms.shtml or The City of Houston Office o Business Opportunity Forms website, http://www.houstontx.gov/obo/popforms.html
. EXHIBITS MWBE Participation (Continued) Goal The MWBE Participation Goal for this solicitation will be made available shortly via a Letter of Clarification which will be posted to the HAS website.
QUESTIONS Questions/Answers to be official must be in writing and will be posted in HAS website as a Letter(s) of Clarification: http://www.fly2houston.com/0/3918961/0/94600d94605d94625/