Troop 195 Procedures Manual
Forward This manual is intended to provide guidelines to both Scouts and Scouters. It has been a collaborative effort to produce a document that can be used to help answer day-to-day questions on the Scouting adventure as it pertains to Troop 195. This manual is not meant to be the final word in any situation, but rather a general roadmap to solving problems that may arise. It is broken into four parts. The first part pertains to the overall management of the Troop, the Committee and the adult leaders. The second part deals with specific leaders roles. The third part deals more specifically with the scouts. The fourth part is an appendix of forms and how to use them.
Table of Contents Description I: The Overall Program 1. How the Troop is organized 2. The Committee Positions Page II: The Roles of the Adult Leaders 1. Helping the Scouts advance 2. Planning trips III: Scout procedures 1. How the Scout troop operates 2. Troop Positions 3. How to earn a Merit Badge 4. How to advance in rank 5. How to plan a menu 6. How to set up a camp 7. What to pack on an outing IV: Forms and Definitions 1. Troop Meeting Planner 2. Duty Roster 3. Menu Planning sheet 4. Permission Slip 5.
The Overall Program The Parents Role The role of parents is to be supportive of the Troop's efforts and to provide the atmosphere Scouts need to learn and excel. Parents should: Read their Scout's handbook Understand the Aims and Methods of Scouting Undertake Youth Protection training and Scout Adult Leadership Training (SALT) Actively follow their Scout's progress or lack thereof and offer encouragement and a push when needed Show support to both the individual Scout and the Troop by attending all Troop Courts of Honor and as many Troop meetings as possible Assist, as requested, in all Troop fundraisers, activities, and outings Participate on Boards of Review Carry out your responsibilities as a Troop Committee member Aims and Methods The Scouting program has three specific objectives, commonly referred to as the "Aims of Scouting." They are Character Development, Citizenship Training, and Personal Fitness. Character encompasses a boy's personal qualities, values, and outlook. A boy practices good citizenship by living and working among others in a troop with rules based on the common good. Scouting motivates each Scout to improve general physical condition and avoid harmful activities. The eight methods by which the aims are achieved are listed below in random order to emphasize the equal importance of each. 1. Ideals The ideals of Boy Scouting are spelled out in the Scout Oath, the Scout Law, the Scout Motto, and the Scout Slogan. The Boy Scout measures himself against these ideals and continually tries to improve. The goals are high, and as he reaches for them, he has some control over what and who he becomes. 2. Patrols The patrol method gives Boy Scouts an experience in group living and participating citizenship. It places responsibility on young shoulders and teaches boys how to accept it. The patrol method allows Scouts to interact in small groups where members can easily relate to each other. These small groups determine troop activities through elected representatives.
3. Outdoor Programs Boy Scouting is designed to take place outdoors. It is in the outdoor setting that Scouts share responsibilities and learn to live with one another. In the outdoors the skills and activities practiced at troop meetings come alive with purpose. Being close to nature helps Boy Scouts gain an appreciation for the beauty of the world around us. The outdoors is the laboratory in which Boy Scouts learn ecology and practice conservation of nature's resources. 4. Advancement Boy Scouting provides a series of surmountable obstacles and steps in overcoming them through the advancement method. The Boy Scout plans his advancement and progresses at his own pace as he meets each challenge. The Boy Scout is rewarded for each achievement, which helps him gain selfconfidence. The steps in the advancement system help a Boy Scout grow in selfreliance and in the ability to help others. 5. Associations With Adults Boys learn a great deal by watching how adults conduct themselves. Scout leaders can be positive role models for the members of the troop. In many cases an adult leader who is willing to listen to boys, encourage them, and take a sincere interest in them can make a profound difference in their lives. 6. Personal Growth As Boy Scouts plan their activities and progress toward their goals, they experience personal growth. The Good Turn concept is a major part of the personal growth method of Boy Scouting. Boys grow as they participate in community service projects and do Good Turns for others. Probably no device is as successful in developing a basis for personal growth as the daily Good Turn. The religious emblems program also is a large part of the personal growth method. Frequent personal conferences with his Scoutmaster help each Boy Scout to determine his growth toward Scouting aims. 7. Leadership Development The Boy Scout program encourages boys to learn and practice leadership skills. Every Boy Scout has the opportunity to participate in both shared and total leadership situations. Understanding the concepts of leadership helps a boy accept the leadership role of others and guides him toward the citizenship aim of Scouting. Uniform The uniform makes the Boy Scout troop visible as a force for good and creates a positive youth image in the community. Boy Scouting is an action program, and wearing the uniform is an action that shows each Boy Scout's commitment to the aims and purposes of Scouting. The uniform gives the Boy Scout identity in a world brotherhood of youth who believe in the same ideals. The uniform is practical attire for Boy Scout
activities and provides a way for Boy Scouts to wear the badges that show what they have accomplished. General Operation The Troop is organized according to The Boy Scouts of America regulations. The Main governing body is the chartered organization, in our case; St. Catherine of Sweden Catholic Church. The liaison between the parish and the Troop is the chartered Organization Representative (COR). The COR works to maintain good relations between the parish and the Committee to insure that the Troop adheres to guidelines set forth by the Parish and Diocese. The Troop Committee is the governing body of the Troop and is managed by the Troop Committee Chairman and is comprised of the various committee positions.the Committee Chair presides over the Committee and has the final word on program content, fundraisers, etc. The Committee must approve all Troop activities. The Scoutmaster is responsible for the execution of the Scouting program as it pertains to the Scouts. He acts as a liaison between the Scouts in the Troop and Troop Committee. He is responsible for the safety and well-being of the scouts on outings and also insures that each scout receives the proper coaching and leadership to enable him to advance in rank at his own pace. The Scoutmaster assigns duties to his Assistant Scoutmasters as needed to insure a quality program. Troop Committee Positions Committee Chairman The Committee Chair oversees the operation of the Troop, presides over the Committee meetings, which are typically held once a month. The Committee Chair organizes the committee to see that all functions are delegated, coordinated and completed. The committee must approve all Troop activities such as camping trips, fundraisers, service projects, etc. (See Troop 195 Organization Chart) Chartered Organization Representative This position acts as the liaison between the Troop Committee and the Chartered Organization, in this case, St. Catherine s Church. The COR secures the necessary facilities for meetings and storage of equipment from the Chartered Organization. The COH can also advise the Committee Chair on matters pertaining to the overall operation of the Troop. Treasurer Handles the troop accounts including all troop and scout funds The Treasurer handles all of the Troop money. This includes the general Troop account but also the individual scout accounts. (See Scout Accounts) Advancement Maintains all of the scout records pertaining to advancement. This includes all rank advancement records and all merit badge records. Schedules all boards of review for
Scout advancement. The Advancement Chair also oversees all Courts of Honor where the scouts are presented with all of the awards they receive. (See Court of Honor) Quartermaster Handles procurement and maintenance of all Troop equipment. Works with the Scout Quartermasters to coordinate equipment for outings Ways and Means Manages Troop fundraising events Troop Chaplain Organizes Troop functions as they relate to the church Organizes religious programs for the Scouts Camping Investigates and organizes Troop outings. Distributes permission slips for outings Secures necessary paperwork such as tour permits Roundtable Rep Attends the monthly district Roundtable meeting and reports district news to the Committee Scoutmaster The Scoutmaster advises the Committee on Scout issues and acts as the interfaces between the Scouts and the Committee. He works with the Senior Patrol Leader to organize and manage the Scouts. The Scoutmaster is the link between the Scouts and the Troop Committee. Although he sits on the Committee and advises the Committee, the Scoutmaster technically does not vote on Troop activities. (This is according to BSA guidelines) Ways and Means This position coordinates all of the Troop fundraisers. They insure that all fundraising events are supervised and staffed and that the necessary permits and reservations are secured. Some examples of troop fundraisers are the pancake breakfast, car washes, hoagie sales, and popcorn sales Secretary The secretary keeps notes on all Committee proceedings. They are also responsible for any communications with individuals or organizations outside the Troop. Camping The Camping Committee handles arrangements for all camping trips such as permission slips, camp reservations, and site investigations. Roundtable Representative This person attends the monthly Roundtable meeting where all district information is presented. They report on Roundtable and District proceedings and deliver information to and from the Troop. Service Projects This person tracks all service projects as well as the time spent on each project by each Scout
Chaplain The Chaplain oversees the religious education opportunities for the Scouts and Scout Leaders.
Troop 195 Committee Chairman Treasurer Camping Committee Ways & Means Scoutmaster Advancement Roundtable Rep Chaplain Assistant Scoutmaster Assistant Scoutmaster New Scouts Troop Guide Senior Patrol Leader Junior Asst Scoutmaster ASPL Patrol Leader Patrol Leader Patrol Leader Patrol Leader Instructor Assistant PL Assistant PL Assistant PL Assistant PL Quartermaser Scribe Librarian Historian Chaplain Aide
The Roles of the Adult Leaders The Troop cannot function without adult leaders. More importantly, adult leaders must be trained so that they can offer the Scouts the benefits of that training. There are numerous training programs available to adults such as: Basic Leader training Leader specific training Risk Zone Training Safety Afloat Safe Swim Defense Woodbadge Leadership Training
The Scout Side of the Troop The Scouts are divided into patrols of approximately 8 boys based on their Scout rank. Each patrol elects a patrol leader (PL) and an assistant patrol leader (APL) every six months. Each of the PL s in turn report to the Senior Patrol Leader (SPL). The SPL is the highest-ranking Scout in the troop. He presides at meetings and with the help of his staff, directs the day-to-day activities of the troop. He is advised by the Scoutmaster. His staff consists of one or more Assistant Senior Patrol Leaders (ASPL), a Quartermaster, Troop Guides, Troop Instructors, Chaplain s Aide, Scribe, Historian and Librarian. The SPL chooses his own staff with advice from the Scoutmaster. (See Troop 195 Organization Chart) The Scouts in the troop are responsible for designing their own program with the guidance of the adult leaders. Each fall, the troop assembles to plan the year s activities. The Scouts decide what events/activities they would like to do and in what month they would like to do it. They also make suggestions as to where the events should be held. For each event, the Camping committee researches the event locations and determines the validity, safety and logistical possibilities of each option. The scouts then choose the venue they desire.
Troop Leader Job Descriptions As a leader of Troop 62 you are responsible for many aspects of the Unit and how it functions. This material was developed to help you understand what is expected of you and to help you with your leadership role. RESOURCES: There are many resources available to you to help you do your job. These include people such as your Scoutmaster, Assistant Scoutmasters, and Troop Committee Members. There also are your fellow Troop Leaders, teachers, religious advisers, and community leaders. Some literature items that can help you follow: Boy Scout Handbook, No. 3229 Junior Leader Handbook, No. 3500 Scoutmaster Handbook, No. 6502 Woods Wisdom, Troop Program Features, No. 7262A Fieldbook, No. 3200 Boy Scout Songbook, No. 3224A Boy Scout Requirements, No. 3216B (advancement) Boys' Life Merit badge pamphlets Copy of Troop rules and policies Troop and Patrol rosters Activity calendars (Troop, district, school) Troop/Team Record Book, No. 6510 First Class Tracking Sheet, No. 4101C Campfire planner sheets, No. 3696 Troop meeting planning sheets (from Woods Wisdom) BSA equipment catalog
Junior Assistant Scoutmaster Junior Leader Job Description INTRODUCTION: When you were assigned the position of Junior Assistant Scoutmaster, you agreed to provide service and leadership in our Troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. You must be at least 16 years of age, but not yet to serve as a junior assistant Scoutmaster. On your 18th birthday, you are eligible to become an assistant Scoutmaster. RESPONSIBLE TO: Scoutmaster SPECIFIC DUTIES: Function as an assistant Scoutmaster (except for leadership responsibilities reserved for adults 18 and or older). Accomplish any duties assigned by the Scoutmaster. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Senior Patrol Leader Junior Leader Job Description INTRODUCTION: When you were assigned the position of Senior Patrol Leader, you agreed to provide service and leadership in our Troop. That responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO: Scoutmaster SPECIFIC DUTIES: Preside at all Troop meetings, events, activities, and the program planning conference. Chair the Patrol Leader s Council. Assist the Scoutmaster with the process of appointing leadership. Assign duties and responsibilities to other leaders. Work with the Scoutmaster in training junior leaders. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Assistant Senior Patrol Leader Junior Leader Job Description INTRODUCTION: When you were assigned the position of Assistant Senior Patrol Leader, you agreed to provide service and leadership in our Troop. That responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO: Senior Patrol Leader SPECIFIC DUTIES: Be responsible for training and giving direct leadership of the following junior leaders: Chaplain Aide Historian Instructor Librarian Quartermaster Scribe Help with leading meetings and activities as called upon by the Senior Patrol Leader. Take over troop leadership in the absence of the Senior Patrol Leader. Function as a member of the Patrol Leader s Council. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Chaplain Aide Junior Leader Job Description INTRODUCTION: When you were assigned the position of Chaplain Aide, you agreed to provide service in our Troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO: Assistant Senior Patrol leader (and works with the Chaplain) SPECIFIC DUTIES: Keep Troop Leaders appraised of religious holidays when planning activities. Assist chaplain or religious coordinator in meeting the religious needs of Troop members while on activities. Encourage saying grace at meals while camping or on activities. Tell Troop members about religious emblem program of their faith. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Troop Historian Junior Leader Job Description INTRODUCTION: When you were assigned the position of Troop Historian, you agreed to provide service in our Troop. This responsibility should fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO: Assistant Senior Patrol leader SPECIFIC DUTIES: Gather pictures and facts about past activities of the Troop and keep them in scrapbooks, wall displays, or information files. Take care of Troop trophies and keepsakes. Keep information about Troop alumni. Set a good example Wear the uniform correctly. Live by the Scout Oath and Law.
Troop Librarian Junior Leader Job Description INTRODUCTION: When you were assigned the position of Troop Librarian, you agreed to provide service in our Troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO: Assistant Senior Patrol leader SPECIFIC DUTIES: Establish and maintain a Troop library. Keep records on literature owned by the Troop. Add new or replacement items needed. Have literature available for borrowing at Troop meetings. Keep system to check literature in and out. Follow up on late returns. Assist the Advancement Chair with maintaining Troop resource files used for teaching Merit Badges classes. Prepare the necessary literature for upcoming Merit Badge classes. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Troop Quartermaster Junior Leader Job Description INTRODUCTION: When you were assigned the position of Troop Quartermaster, you agreed to provide service in our Troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO: Assistant Senior Patrol leader (and works with the Troop committee member responsible for equipment) SPECIFIC DUTIES: Keep records of Patrol and Troop equipment. Personally checkout equipment immediately before the Troop leaves for an outing. Inspect and check-in equipment. Check-in is from 7:00 to 7:25p.m. the first Monday meeting after an outing. All equipment MUST be assembled for inspection. Report any lost, damaged or late returns of equipment to the Quartermaster Advisor. Keep equipment in good repair. Issue equipment and see that it is returned in good order. Suggest new or replacement items. Work with Troop committee member responsible for equipment. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Troop Scribe Junior Leader Job Description INTRODUCTION: When you were assigned the position of Troop Scribe, you agreed to provide service in our Troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO: Assistant Senior Patrol leader (and works with the Troop committee member responsible for records and finance) SPECIFIC DUTIES: Attend and keep a log of Patrol Leaders' Council meetings. Record attendance. Prepare a Scout Newsletter for distribution to the Troop. Consolidate written reports from Patrol Leaders. Distribute the Scout Newsletter no latter than February 28, May 30, August 30, and November 31. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Patrol Leader Junior Leader Job Description INTRODUCTION: When you were assigned the position of Patrol leader, you agreed to provide service and leadership in our Troop. That responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO: Senior Patrol Leader SPECIFIC DUTIES: Plan and lead Patrol meetings and activities. Keep Patrol members informed. Assign each Patrol member a job and help them succeed. Represent the Patrol at all Patrol leaders' council meetings and at the annual program planning conference. Prepare the Patrol to take part in all Troop activities. Submit a written report to the Scribe of Patrol Rank Advancement, Merit Badge activity and other areas of interest. This report is due on February 15, May 15, August 15, and November 15. Develop Patrol spirit. Work with other Troop Leaders to make the Troop run well. Know what Patrol members and other leaders can do. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Venture Crew Chief Junior Leader Job Description INTRODUCTION: When you were assigned the position of Venture Crew Chief, you agreed to provide service and leadership in our Troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. The Venture crew in a Troop should provide older Scouts with an active high-adventure program. RESPONSIBLE TO: Assistant Scoutmaster-Venture SPECIFIC DUTIES: Using activity pamphlets, develop an active program for your crew. Provide leadership to a selected crew high-adventure activity. Keep crewmembers informed. Represent the crew at all Patrol leaders' council meetings. Encourage crewmembers to take part in all Troop activities. Locate and secure resources necessary for crew's activities. Develop crew spirit. Work with Troop Leaders to make the Troop run well. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Patrol Leader New Scout Patrol Junior Leader Job Description INTRODUCTION: When you were assigned the position of Patrol Leader-New Scout Patrol, you agreed to provide service and leadership in our Troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. You probably will serve as Patrol Leader of the New Scout Patrol for a month or two and should be prepared to share leadership with others in your Patrol. RESPONSIBLE TO: Senior Patrol Leader and Troop Guide SPECIFIC DUTIES: With the assistance of the Troop guide plan and lead Patrol meetings and activities. prepare your Patrol to take part in all Troop activities. develop Patrol spirit. keep Patrol members informed. Assign each Patrol member a job. Represent the Patrol at all Patrol leaders' council meetings during your term of office. Know what Patrol members and other leaders can do. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Troop Guide Junior Leader Job Description INTRODUCTION: When you were assigned the position of Troop Guide, you agreed to provide service and leadership in our Troop. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO: Assistant Scoutmaster-New Scout Patrol SPECIFIC DUTIES: Help Scouts meet advancement requirements through First Class. Advise Patrol leader on his duties and his responsibilities at Patrol leaders' council meetings. Attend Patrol leaders' council meetings with the new Scout Patrol leader. Prevent harassment of new Scouts by older Scouts. Help assistant Scoutmaster train new Patrol leader when he is elected. Guide new Scouts through early Troop experiences to help them become comfortable in the Troop and the outdoors. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Instructor Junior Leader Job Description INTRODUCTION: When you were assigned the position of Instructor, you agreed to provide service in our Troop. This responsibility should be fun and rewarding. This Job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. RESPONSIBLE TO- Assistant Senior Patrol Leader SPECIFIC DUTIES: Instruct, Scouting skills needed within the Troop or Patrols. Prepare well in advance for each teaching assignment. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Den Chief Junior Leader Job Description INTRODUCTION: When you were assigned the position of Den Chief, you agreed to provide service and leadership in our Troop and assigned Cub Scout Den. This responsibility should be fun and rewarding. This job description provides some of the things you are expected to do while serving as a Junior Leader. You should make notes on this sheet as you participate in an introduction to leadership conference with an adult Troop Leader. Your Den Leader or Cubmaster will provide additional guidelines for your job. RESPONSIBLE TO: Assistant Scoutmaster-new Scout Patrol SPECIFIC DUTIES: Serve as the activities assistant at den meetings. Meet regularly with the den leader to review the den and pack meeting plans. If serving as a Webelos den chief, prepare boys to join Boy Scouting. Project a positive image of Boy Scouting. Set a good example. Wear the uniform correctly. Live by the Scout Oath and Law.
Merit Badges Follow these steps when working on a merit badge 1. After deciding what merit badge you want to take, see the Scoutmaster for a Blue Card. 2. Contact the advancement chairman or the Scoutmaster for a list of counselors for you particular merit badge. 3. Complete the merit badge with your chosen counselor. Your counselor will sign and date the blue card. They should also include their merit badge counselor registration number. The counselor will keep one section of the blue card for their records. 4. Return the blue card to the Scoutmaster for a signature. 5. Deliver the signed blue card to the Advancement chairman. The Advancement chairman will record the card and return a section to you. NOTE: It is important that you keep all of the Scout sections of the cards in a safe place. This is you your proof that you have completed the card. Merit Badges are usually awarded at a Court of Honor. See the following page for directions on filling out a blue card.
You must fill in this information The counselor will fill in this section as each part of the merit badge is completed Scoutmaster will sign and date here when the card is issued Fill in the name of the merit badge in these three places The Scoutmaster will sign here when the merit badge is complete
Procedures for Advancement TROOP 195 R ank Advancement When completing a requirement have the Scoutmaster or an Assistant Scoutmaster sign off in your book. When all requirements for a rank have been met see the Scoutmaster for a Scoutmasters Conference. When that is finished the Scoutmaster will notify Advancement Chairman to set up a Board of Review to complete rank. When the Board of Review is finished see the Advancement Chairman so he/she can complete the necessary paper work. Scoutmaster Conference A Scoutmaster conference is a meeting between the Scoutmaster and an individual Scout. Typically, these occur when a Scout has completed the necessary requirements for a rank advancement, but can be conducted at any time at the Scoutmasters discretion to discuss advancement or discipline issues. In a Scoutmaster Conference for rank advancement, the Scoutmaster uses the time to get to know the Scout on a more personal level as well as to be sure that all requirements have been met, such as rank advancement items as well as merit badges. One main requirement for rank advancement is Scout Spirit that is exemplified in the Scout s attitude and participation. The Scout should present himself for a conference in uniform with his Scout Handbook in hand. It is usually the Scout who initiates the request for a Scoutmaster conference. Although most times, the conference can be done immediately, there are times when the Scoutmaster must verify information such as the completion of merit badges before proceeding with the conference. Upon completion of the conference, it is the Scout s responsibility to inform the Advancement Chair of any rank changes NOTE: Although this is a private conference between the Scout and the Scoutmaster, it should not be done behind closed doors. Adult leaders should never be alone with an individual Scout. The meeting should be conducted in an out-ofthe-way place where you are visible to other members of the Troop.
Planning A Menu For each trip, each patrol must plan their own menu. At a regular Troop meeting approximately two weeks before the trip, the patrol should plan their menu. Once planned, the patrol must have the menu approved by the Scoutmaster. Once approved, the patrol should decide which member(s) of the patrol will do the shopping for the items on the menu. The menu-planninthat the patrol will need to prepare the meals. The menu planning sheet can be found in sheet should include all of the necessary ingredients and cookware the forms section of the manual. Setting Up A Camp Upon arriving at camp, Equipment should be unloaded and set up in the following order: Set up dining fly(s) Move all necessary Troop equipment under Dining fly Set up lanterns if necessary Set up all tents Set up kitchens and stoves Unload personal gear and stow in tent Gather firewood if needed Secure water if needed
What to Pack on a trip Taken from the Boy Scout Handbook (page 224) Personal Overnight Camping Gear Scout Outdoor Essentials Pocketknife First Aid Kit Extra Clothing Rain Gear Water Bottle Flashlight Trail Food Matches and starters Sun Protection Map and Compass Backpack Rain Cover for Backpack Sleeping Bag Sleeping Pad Ground Cloth Notebook Scout Handbook Sunglasses Pen or Pencil Mess Kit Knife, fork & spoon Plate & bowl Cup Cleanup Kit Soap Toothbrush Toothpaste
Dental Floss Comb Washcloth Towels Short-sleeved shirt T-shirt Hiking shorts Long Pants Sweater or jacket Boots Extra shoes Hat Bandana Underwear Socks Warm Weather Clothing Long-sleeved shirt Long Pants Sweater or sweat shirt Long underwear Coat Gloves or Mittens Cold Weather Clothing
Forms The following is a collection of forms used by the Troop
Troop Meeting Planner Activity Description Run By Time Preopening minutes Opening Ceremony minutes Skills Instruction minutes Patrol Meetings minutes Interpatrol Activity minutes Closing minutes After the Meeting
Troop Duty Roster Name Saturday Breakfast Saturday Lunch Saturday Dinner Sunday Breakfast Cook Meal Cleanup1 Fire/Water Assistant Cook Meal Cleanup2 Site Cleanup Cook Prepare meals, wash kitchen utensils used for meal preparation Assistant Cook Assist cook as requested, set table, prepare pot of water for dish washing, supervise meal cleanup. Fire/Water Care for and prepare equipment used to cook on and refuel if necessary, gather firewood Meal Cleanup Wash, dry and put away all dishes and supplies. Site Cleanup Pick up all trash from campsite, clean latrine area.
Troop Menu Planner # in Patrol Meal Ingredients Utensils Friday Snack Saturday Breakfast Saturday Lunch Saturday Dinner Saturday Snack Sunday Breakfast