SRSS Manual Handling Risk Assessment Procedure 1. DOCUMENT CONTROL Management System Element Title SRSS SMS PROCEDURE Manual Handling Procedure SMS_HS_PR_024_ Manual Handling Procedure_V1 Version & Revision date V1 01/08/2016 Owner QHSE Manager Issue date 01/09/2015 Approved by QHSE Manager Effective Date 01/09/2015 2. REVISION LOG Revision date Version Section number number Description of change Revised by 01/08/2015 V1 All New document QHSE Manager 01/08/2016 V2 All Review 3. OBJECTIVES Incorrect manual handling is one of the most common causes of injury at work. It causes work-related musculoskeletal disorders (MSDs) which account for over a third of all workplace injuries. The objectives of this procedure is to make you aware of the dangers of hazardous manual handling, know how to avoid hazardous manual handling and understand good manual handling technique and the procedures SODEXO expect you to follow. Following the following procedure described below will help prevent these injuries. Effective Date 01/092015 Page 1 of 5
4. RESPONSIBILITIES Sodexo s Leadership team has the ultimate responsibility for ensuring that the company meets the requirements of the Food Safety Act 1990, the Health and Safety at Work etc1974 and all relevant regulations. The SRSS Senior Leadership Team and Senior Managers are defined as senior leadership in relation to meeting the requirements of the relevant standards. The Unit Manager is responsible for effectively implementing health and safety policies within the unit. The Site Manager must ensure that: - General Area/Activity Risk Assessments are completed for all manual handling areas and activities. More complicated/high risk tasks manual handling should be assessed using form SMS_HS_GU_002d_Manual Handling Risk Assessment_V1 Controls necessary to reduce the risk of an accident or injury are implemented. All staff are trained on the outcomes of the Manual Handling risk assessments affecting their job. The Risk Assessments are regularly reviewed. Team Members: - are to sign as having read and understood the assessment form. 5. WHAT YOU NEED TO KNOW Legislation: - The Health and Safety at Work etc. Act 1974. Regulation 3 of the Management of Health and Safety at Work Regulations 1999. The Manual Handling Operations Regulations 1992 (as amended). The law does not identify a maximum weight limit. It places duties on employers to manage or control risk; measures to take to meet this duty will vary depending on the circumstances of the task via a Manual Handling Risk Assessment. Manual Handling Risk Assessments: - When considering Manual Handling hazards (strains and sprains) remember that Manual Handling is not simply lifting items. It includes pushing, pulling, lifting, carrying, tilting, etc. Effective Date 01/09/2015 Page 2 of 5
Simple, low risk manual handling tasks can be assessed using the General Area/Activity Risk Assessment' form but more complicated/high risk tasks manual handling should be assessed using form MH001 When considering the severity and frequency scores for Manual Handling hazards consider all the following points relating to each manual handling task: The Task - does it include: Holding loads away from the body? Twisting? Stooping? Reaching upwards? Large vertical movements? Long carrying distances? Strenuous pushing or pulling? Unpredictable movement of loads? Repetitive handling? Insufficient rest or recovery time? A work rate imposed by a process, e.g. conveyor belt? Individual Capability does the job: Require unusual capability, i.e. strength/height Present an additional hazard to those with health problems? Present an additional hazard to pregnant women? Call for special information/training? The Load is it: Heavy? Bulky? Difficult to grasp i.e. round, wide, slippery? Unstable/unpredictable? Harmful, i.e. hot, sharp? Unwieldy, i.e. light in weight but awkward to lift? The Working Environment are there: Constraints on posture i.e. limited space to move? Poor floors, i.e. slippery and worn? Variations in floor level, e.g. stairs or ramps? Hot/cold/humid conditions? Strong air movements, e.g. outside? Poor lighting conditions? Other Factors which Increase the Risk: Is movement or posture hindered by clothing? Is personal protective clothing required for the job? Is the task done in busy areas 6. COMPETENCES AND TRAINING What You Need to Do? The unit manager must ensure that all staff are adequately trained. The type of training given will depend on a number of factors but will be based on one or more of the following categories: Induction Training Legal Training Mandatory On-Job Training Effective Date 01/09/2015 Page 3 of 5
Certified Training In order to demonstrate compliance with legal requirements and Due Diligence all training must be recorded on Training Record Cards. 7. RECORD KEEPING What information should be kept? The significant findings - what the risks are, what is already been done to control them and what further action is needed. Details of any particular groups of employees who you have identified as being especially at risk. SMS_HS_GU_002d_Manual Handling Risk Assessment_V1 8. FURTHER GUIDANCE The Health and Safety at Work etc. Act 1974. Regulation 3 of the Management of Health and Safety at Work Regulations 1999. The Manual Handling Operations Regulations 1992 (as amended). SRSS Quality and Health and Safety Manual_V1 SMS_QAL_PR_034_Core Process, Legal and Other requirements_v1 SMS_QAL_PR_005_Retention and Control of Quality Records Procedure_V1. SRSS Training Policy 2015 Effective Date 01/09/2015 Page 4 of 5
9. APPENDIX 1 - Example of Hazards/Factors Affecting Risk Unit: Assessor: Date: IDENTIFIED HAZARDS Example e.g. carrying box D. STRAINS & SPRAINS (Manual Handling) General handling of goods Lifting 1 Negligible 2 Minor injury 3 Major injury 4 Single death 5 Multiple death 6 Multiple death on and off site SEVERITY X 1 Impossible 2 Possible 3 Occasional 4 Fairly frequent 5 Frequent 6 Certainty PROBABLE FREQUENC Y = 9+ further immediate assessme nt needed RISK RATING Further Assessm ent Needed YES/NO Safe System of Work Ref. 4 3 12 YES 3.2.4.1 Carrying Carrying or moving equipment Carrying refuse sacks Making beds/turning mattresses Pushing/pulling loaded trolleys Carrying or moving furniture Repetitive strain injury e.g. form sorting and franking mail Porter activities Effective Date 01/09/2015 Page 5 of 5