Town of Collingwood Application Form Community Recreation & Culture Grant DEADLINE FOR APPLICATION MONDAY NOVEMBER 2, 2015 12:00 noon Applications will be accepted by mail, e-mail or in person at the Parks, Recreation and Culture Department, 3 rd floor Municipal Offices, 55 Ste. Marie Street. Mailing address: PO Box 157, Collingwood, ON L9Y 3Z5 Email: mlong@collingwood.ca. Applications will be date stamped upon receipt.
CRCG PROGRAM The Community Recreation & Culture Grant Program (CRCG) is administered by the Town of Collingwood through the Parks, Recreation & Culture (PRC) Department. The CRCG program is based on the PRC mandate: To enhance quality of life and promote healthy living in Collingwood, by providing access to recreational, cultural and active living opportunities. Within this context, the CRCG Program prioritizes support for: Youth participation and engagement in recreation and the arts The reduction or elimination of financial barriers for participation in recreation, sport or arts activities The CRCG may allocate up to $5000 per application. Applications must demonstrate the need for the grant amount requested. The CRCG will fund: 1. New Projects or Initiatives New initiatives of either an existing or new organization. 2. Community Engagement Initiatives Ongoing or returning initiatives that foster community engagement (encourage or promote opportunities for residents to participate). 3. Program Support Established organizations that have a demonstrated history and capacity to achieve the PRC mandate through programming that benefits the residents of Collingwood. ELIGIBILITY In order to be eligible to apply Applicants must: be charitable, not-for-profit, or volunteer-based and; ensure the initiative for which funds are being requested aligns with the mandate of the PRC Department (stated above) and; supply initiative budget information, the organization s current year budget, and the organization s most recent financial statement and; be In good standing with all previous CRCG program requirements. Definition of Applicant: For the purposes of this program, an applicant may be an organization, group, event, project or program located in Collingwood. Town of Collingwood Boards and Committees of Council are not eligible. Page 2 of 12
EVALUATION CRITERIA The evaluation of applications is based on, but not limited to, the extent to which the application: supports the mandate of the PRC Department encourages youth participation and engagement reduces or eliminates financial barriers for participation in recreation, sport or arts activities promotes collaboration and strengthens partnerships fosters community engagement by promoting opportunities for residents to participate in community-based initiatives demonstrates responsible financial management obtains funds from sources other than the Town of Collingwood demonstrates a history and/or capacity for ongoing success in achieving the CRCG criteria shows how requested funds will be leveraged to garner additional support from other sources demonstrates the need for the grant amount requested Illegible and incomplete applications will not be accepted. Applications will be further evaluated based on an applicant interview. The interview for the CRCG program is 30 minutes in length and is an informal question and answer opportunity for both the applicant and PRC interview team. A minimum of two representatives will be required to attend the interview, including a Board Member of the organization or event. NOTE Qualifying applications and organizations meeting the criteria may not automatically receive a grant. The 2016 Grant Program Budget is pending Council approval. Note for Special Events: All special events proposed to occur on municipal property must be licensed with a Town of Collingwood Special Event Permit and must be applied for independent of the Community Recreation and Culture Grant process. An application to, or receipt of funds through the CRCG program does not constitute application for a special event permit. Requests for in-kind (non cash) facility grants must be made through the In-Kind Facility Grant Program. Contact PRC for more details on this separate funding stream. Page 3 of 12
PROCESS 1. It is strongly encouraged that all new and returning applicants contact PRC staff to discuss their initiative prior to submitting an application. Call 705-444-2500 ext.3236 or email mlong@collingwood.ca to set up an appointment. Evening appointments available. 2. Application forms are available online at www.collingwood.ca in PDF/FORM format or in hard copy at the Parks, Recreation and Culture Department, 3 rd Floor Municipal Offices, 55 Ste. Marie Street, Collingwood, L9Y 2L9. 3. Completed applications will be accepted by mail, email or in person at the Parks, Recreation & Culture Department. Mailing address: P.O. Box 157, Collingwood, ON L9Y 3Z5 Email: mlong@collingwood.ca PRC Office location: 55 Ste. Marie Street, third floor, Collingwood 4. Applications must be submitted by Monday November 2, 2015 at 12:00 noon. Applications will be date stamped upon receipt. 5. Applicants will be scheduled to attend an interview to discuss their application (November 16 December 4, 2015). 6. NEW: Final approval of the CRCG program funding will occur during 2016 Council Budget deliberations. 7. A post-project funding report (template included in the grant application) will be required by all successful CRCG applicants and must be submitted by September 30, 2016. Organizations that have not submitted their post-project funding report will not be eligible for 2017 CRCG funding. Page 4 of 12
APPLICATION OVERVIEW ORGANIZATIONAL INFORMATION Organization Name: Organization Address: City/Town: Postal Code: Website: Organization Contact: Organization Contact Phone: Email: Alternate Contact: Alternate Phone: Alternate Email: GRANT PROGRAM Is your organization, project or event a charitable, not-for-profit, or volunteer-based group or organization whose initiative aligns with the PRC Department mandate? YES NO If registered, charitable #: A list of Board of Directors/Organizing Committee, including addresses, is attached. GRANT AMOUNT Amount of funds requested: (CRCG up to a maximum $5000.00) $ SUMMARY OF INITIATIVE Give a brief description of the initiative for which you are applying, maximum two (2) sentences. If grant is approved, this description may be used for announcement. Timeframe of initiative: From To Page 5 of 12
DETAILED REPORT 1. List and briefly describe your organization s regular program activities. 2. Describe the project or initiative for which you are requesting funding. Include how it aligns with the PRC Department mandate. Page 6 of 12
3. How does your initiative encourage community engagement and/or participation in arts, cultural, sports or recreational activities? 4. Indicate number of participants anticipated and identify your target audience (i.e. youth, adults, seniors, etc.) Page 7 of 12
5. List project partners and describe their roles. 6. Describe how this initiative assists your organization in reducing barriers for participation in recreation, sport or arts activities? (i.e. reduce financial barriers, etc) Page 8 of 12
7. If your request is for support of a fund-raising event, please list the recipient(s) of any event proceeds and projected amount. 8. Are you requesting funding for this initiative from sources other than the Town of Collingwood? (e.g. other levels of Government, service clubs, private sector, etc.) Yes No If yes, please indicate projected amount and source. Include in-kind sources as well. 9. How will funding from the CRCG program help your organization garner support from other sources (i.e. matching funds, grants, etc.) Page 9 of 12
BUDGET FOR INITIATIVE FOR WHICH YOU ARE REQUESTING FUNDING IN 2016 Complete a detailed budget for the initiative for which you are applying for funds (not the organization s operating budget). Please list in the notes section any cash contributions that are pending. The value of in-kind contributions must be balanced by equivalent expenses, indicate which expenses are being contributed in-kind. BUDGET FOR THE INITIATIVE PROJECTED REVENUE Admissions / Tickets Service Fees Memberships Workshops Bar / Food / Concessions / etc Endowment/ Bank Interest Donations Sponsorship In-Kind contributions Other (Specify in space provided) PROJECTED EXPENDITURES Salaries Production / Exhibition Office / Administration Marketing / Publicity Equipment Transportation Supplies Rentals Other (Specify in space provided) Town of Collingwood Requested Community Recreation & Culture Grant Amount TOTAL REVENUE $ TOTAL EXPENDITURES NOTES Use space provided for any special notes or comments regarding budget Page 10 of 12
COMMUNITY RECREATION & CULTURE GRANT (CRCG) PROGRAM APPLICANT CHECKLIST & SIGNATURE Checklist: All pages are filled in I have read and understood: Included a list of board of directors or organizing committee, including addresses Budget information is attached including the organization s current year budget and the most recent financial statement Where applicable, completed all previous CRCG program requirements All eligible CRCG applications require a scheduled interview. A minimum of two representatives will be required to attend the interview, including a Board Member of the organization or event. All successful applicants will be required to submit a final report. Detached or retain the final report form provided in the subsequent page. APPLICANT SIGNATURE Please sign and date to indicate you have submitted a complete application. For CRCG Program, you understand an interview is part of the evaluation process and all successful applicants will be required to submit a final report. Applicant Signature: Date: Page 10 of 12
2014 COMMUNITY RECREATION & CULTURE GRANT PROGRAM FINAL REPORT FINAL REPORT FORM DEADLINE for Final Report Submission is September 30 th, 2016. The final report is required to be submitted before your organization will be considered for any further grants in the future. Organization Name: Organization Address: City/Town: Postal Code: Website: Organization Contact: Organization Contact Phone: Email: Amount of Funds Received: $ 1. Describe initiative for which you received funding through the Community Recreation and Culture Grant program and rate its success. 2. Please indicate the number of participants, attendees, audience members. 3. Indicate details of how the Community Recreation & Culture funding was used. 4. If your request was for a fund-raising event, how were the proceeds used? 5. Attach a copy of the Final Budget for the initiative for which you received funding.