Grants.gov: NIH Fellowship Hands On Lab Session Find. Apply. Succeed. Course Number: DOR-1218 In this session we will: Session Overview Review General Stanford Information for all NIH Fellowships: Required Forms (PDRF) Role of Institutional Rep (Fellowship Manager in Med School, CGO in all other schools) Internal Proposal Submission Deadline policy Find YOUR Fellowship Award Program Announcement Review PA for Budget & Other Application Specific Info Introduce and review the application instructions Begin filling out the forms 1
Before You Get Started Download the current version of Adobe Reader You MAY need a PDF Writer (e.g., Adobe Acrobat) Make sure you have an NIH Commons Username Remember, there is NO logon for Grants.gov! Notify your Inst. Rep. as soon as you start an application Information Applicable to all F-Awards Required Forms (samples in handout) Proposal Development & Routing Form (PDRF) Role of Institutional Rep (Fellowship Manager in Med School, CGO in all other schools) Internal Proposal Submission Deadline policy 2
Font Format Specs for PDF Attachments Arial, Garamond, Georgia, Helvetica, Palatino Linotype, Times New Roman or Verdana 11 point font or larger Margins (8 1/2 x 11 paper) ½ inch margins all around No Headers or Footers Figures, Graphs, Charts, etc. Can be smaller font Must be black font, clear and legible No Jargon Download the Program Announcement Open the F-KIOSK page Choose your Opportunity Choose most current version (FORMS-D) Open and Review Program Announcement (PA) Other Requirements Download Instructions Download application or open in ASSIST 3
Select the first result Select your application from the list 4
Program Announcement The link found here Table of IC-Specific Information is the same as that found in Section VII Agency Contacts. Identify the Program contact and specifics on funding limits per Institute. Click on the grey Apply box Institute Specific Information Check for your specific Institute to find Program Contacts and other pertinent information 5
Instruction Guide Be sure you have the right version of the instructions! Most of the instructions to complete your application are in the F200 though the F600 Sections of the Guide. Keep the guide open as you complete your application. Use bookmarks to navigate between sections. Grant Application Package The Grant Application Package is one file Forms have data fields and attachments Always download the most current instruction guide! See Samples and Instructions in your handout A few words about PDFs Attachments required to be PDF No spaces, characters, etc. in name Use a one word format: e.g., SpecificAims.pdf, JonesBiosketch.pdf, SmithResearchPlan.pdf Convert to PDF (do not scan) Don t add extra security to your PDF! Do not add headers and footers 6
Grant Application Package As you work on the application, click Save and Release Lock frequently! Complete the application using the instructions attached to that particular FOA (Funding Opportunity Announcement) Always use a new application for each grant An old Application Package can be copied in ASSIST (e.g., for a resubmission) When application is complete, click Validate Application button Update Submission Status to Ready for Submission Do not select Submit Application button Institutional Rep will use it when they submit Let s Complete the Application Open your ASSIST Application. We ll complete the SF424R&R form together, and answer some of the administrative questions about the other forms as we go through the package. Use the sample in your handout to guide you, but ALWAYS read the NIH instructions. 7
Stipend Levels Predocs Year Stipend Inst. Allow All Years $23,376 $4,200/year Postdocs Year Stipend Inst. Allowance Year 0 $43,692 $8,850/Year Year 1 $45,444 Year 2 $47,268 Year 3 $49,152 Year 4 $51,120 Year 5 $53,160 Year 6 $55,296 Year 7 + $57,504 Reference Letters Referees DO NOT login when uploading a reference letter Referees go to era.nih.gov Then click on Submit Reference Letter 8
Uploading Reference Letters 1. Referee enters their information (they do not need a Commons username) Example: SMITH.JOHN SMITH PA-10-110 2. Referee enters information about YOU be sure they have this information and clicks continue Route Application Update Submission Status to Ready for Submission at least 5 business days before the deadline Your Inst. Rep. will review and submit the completed application School of Medicine: Debra Porzio All Others: Your OSR Contract/Grant Officer Be sure your PDRF and all other required forms are complete at this time 9
Checklist TO DO NOW: Documents to get from Other People Mentors & Co-Mentors q Biosketch q Sponsor/Co-Sponsor information (limit to 6 pages) q Collaborators/Dissertation Advisor(s) attachment, if applicable q Certification Letter for Predoctoral Fellowships (F31) if applicable q Additional Educational Information Attachment q Institutional Support Letter Referees q Send them pertinent info q Ensure they file their form letters in NIH ecommons Tasks for YOU To Do NOW q Complete and route PDRF Tasks for YOU To Do (before award is accepted/post-award) Training & Protocols q Human & Animal Subjects q Responsible Conduct of Research q Research & Lab Safety q IRB & APLAC q Conflict of Interest Training q Post-Award Publishing Papers Anything published based on NIH Funded Research must be entered in PubMed (Public Access Law) Check Lane Library Resources Overview of Submission Process Investigator Institutional Rep. Grants.gov Sponsor (NIH) Initiates & completes Application in ASSIST Completes other required forms Informs RPM/ CGO application is READY FOR SUBMISSION Reviews application (may suggest some modifications) Submits Application Performs cursory electronic review Sends 3 emails 1. Received 2. Validated or Rejected 3. Agency Retrieval Upon validation, notifies Sponsor Retrieves application from Grants.gov Sends email to IR: Validations Complete/Check assembled application (or ACTION REQUIRED). 10
Questions? 11