Frequently Asked Questions 2018-19 Chubb Foundation Scholarship Who is eligible to apply? When is the application deadline? What is the Program timeline? What are the selection criteria? What are the details of the award? Is this scholarship renewable? What are the renewal details? Are there other scholarships available? Which school should I list on the application if I have not made a final decision? How do I change my college choice after the application closes? How do I know if my application is complete? What documents are required to complete my application? What documents are required if I am chosen as a semi-finalist? I uploaded a document that no longer displays on my application. Do I need to submit it again? How do I upload more than one file at a time? How do I create a.zip file? What is the difference between Official and Unofficial Transcripts? If my parents are divorced, whose information do I list on the Financial page? What are the Dos and DON Ts of uploading documents to my application? Where and when should I send my supporting documents? How and when will I receive notification? What are my responsibilities if I am chosen as a recipient? How and when are funds issued? Are scholarships taxable? Who administers this program? My parent s or grandparent s employment makes me eligible for this scholarship. Whose contact information should I include? Who do I contact if I have other questions?
Who is eligible to apply? Applicants must meet all of the following criteria to be eligible for this scholarship: You must be a high school senior, last year secondary school student, college freshman, first-year university student, sophomore, second-year university student, junior, or third-year university student. Graduate students and students working towards a certificate program are not eligible. You must be attending or planning to attend a college or university. You must have a parent/guardian or grandparent (sponsor) who has been employed full-time or part-time by Chubb or one of its principal subsidiaries for at least three continuous years as of the application deadline. Part-time employees must have completed a minimum of 1,000 hours of annual employment. (or) You must have a parent/guardian or grandparent (sponsor) who retired from Chubb or one of its principal subsidiaries at age 55 or older with 10 years of Chubb employment. When is the application deadline? February 1, 2018 What is the Program timeline? Application Opens: December 15, 2017 Application Deadline: February 1, 2018 Semi-finalists Notified and supplemental financial information requested: March 15, 2018 Semi-finalist Application Deadline: March 30, 2018 Scholarship Recipients Notified: April 30, 2018 Scholarship Checks Issued: July and November 2018 What are the selection criteria? An independent selection committee will evaluate the applications and select the recipients considering: Academic achievements and records Community Service Financial Need Essay content Decisions of the selection committees are final and are not subject to appeal. No application feedback will be given. What are the details of the award? Awards range from $1,000 to $6,000 per year and up to 25% of applicants will be awarded. Award amounts are determined by financial need. US Applicants must upload a copy of their FAFSA Student Aid Report (SAR) showing their Estimated Family Contribution (EFC), Loan and Financial Assistance documentation, and list any other financial aid they have or will receive. If there is a gap between the Cost of Attendance (minus any aid the applicant is or will receive) and the EFC, a scholarship can be awarded. International students must upload a copy of scholarship, loan, and/or financial assistance documentation. Students that are not awarded a scholarship may reapply each year as long as they continue to meet the eligibility criteria. The scholarships may be applied to tuition, fees, books, supplies and equipment required for course load at accredited, nonprofit two- or four-year colleges/universities. Students may transfer from one institution to another and retain the award. The amount of the award is always reevaluated when a student transfers from one college to another. The amount may also be reevaluated upon request if the family finances have changed dramatically due to circumstances like the loss of a job or the death of a parent. Under normal circumstances, the amount remains the same for the term of the award.
Is this scholarship renewable? Yes. Scholarships are awarded for a maximum of four (4) years unless the major selected is based academically on a five (5) year course of study (i.e. Pharmacy major). All winners who are enrolled full-time, maintain their academic GPA and are estimated to have one or more academic years left to complete their degree will be granted a renewal. The amount of total renewals available will be based on the number of academic years the student has left to earn their degree as determined by the scholarship committee. What are the renewal details? Each year you will receive an email notification with instructions to complete the online renewal application. You will need to provide a transcript showing your cumulative GPA and that you were enrolled full-time. Full-time is considered 24 credit hours per year (usually 12 per semester). You must maintain a minimum 2.0 GPA (on a 4.0 scale) and maintain full-time enrollment to be considered for renewal. Students who do not meet the renewal requirements will be put on academic probation and their award will be suspended. If the student has any remaining renewals, they will be able to complete the renewal process during the next renewal period. The scholarship will be reinstated if they meet the renewal requirements. Note: All funds are forfeited during the time that students are on academic probation. Are there other scholarships available? The selection committee will also award one-time additional scholarships to three Chubb scholars based on the criteria below: The Benton Scholar award will be given to the US scholar who demonstrates the most outstanding commitment to Community Service. The Benton Scholar winner will receive an additional one-time award of $3,000 toward college costs. The Katheryn Hosie Scholar award will be given to the applicant who will be attending college/university in the US and demonstrates the most outstanding academic achievement. The Hosie Scholar winner will receive an additional one-time award of $3,000 toward college costs. The Hendon Chubb award will be given to the International scholar who demonstrates the most outstanding commitment to Community Service. The Hendon Scholar winner will receive an additional one-time award of $3,000 USD towards college costs. Which school should I list on the application if I have not made a final decision? You should list your first choice on the application. How do I change my college choice after the application closes? You may update your final school choice on the My Profile page at https://aim.applyists.net. If you are chosen to receive an award, it will be your responsibility to make sure your college is updated at least 30 days prior to the check issue date stated in the award notification so your check can be issued accordingly. Your update will not affect any application or acceptance forms; however, all awards are issued based on the My Profile page.
How do I know if my application is complete? Allow five to seven business days after uploading documents for your online status to update. You may monitor your status of your application on your home page at https://aim.applyists.net. Started: items are needed or are being processed. To see the items, click the grey or yellow Started tile next to the application title. This will open another box listing all required items and the current status of each. Complete: all required forms and attachments (if applicable) have been received and your application will be considered for the scholarship. You may also monitor the status of your attachments and recommendations (if applicable). Not Received: the attachment has not been received. Not Started: the form has not been requested or started. Requested: the form request has been created, but the form has not been started. Processing: the attachment has been received and is being reviewed. Rejected: the attachment was not accepted and has been rejected. Accepted: the attachment has been verified and accepted by ISTS. It is the responsibility of the applicant to monitor the progress of all application requirements to make sure the application is complete. The status Complete will display on the home page when all forms have been submitted and all documents have been verified. What documents are required to complete my application? US applicants: Recent transcript(s): all transcripts must include the student s name, school name, and current cumulative GPA. Test scores: only current high school seniors, last year secondary school students, college freshmen, and first year university students are required to upload test scores or college/university entrance exam scores. Either ACT or SAT standardized test scores are acceptable. Student Aid Report (SAR): the SAR is a requirement for all applicants. The SAR is the report you receive once you have filed your FAFSA and it has been processed. The SAR document is at least 5 pages long and we cannot accept proof of submittal in place of the actual report. You can begin submitting the FAFSA as early as October 1, 2017 by going to fafsa.gov. International applicants: Recent transcript(s): all transcripts must include the student s name, school name, and current cumulative GPA. Parental or Guardian tax documentation: Documentation is a requirement for all applicants. Canadian applicants should submit the T1 Tax form. Applicants outside of Canada should provide national tax documentation translated into English or a letter from parent/guardian s employer stating income and benefits translated into English. Alternatively, ISTS will accept a copy of a completed financial aid application (including, but not limited to, the College Board s International Student Financial Aid Application) which provides household income information. Please note some US universities utilize the ISFAA form to determine financial need.
What documents are required if I am chosen as a semi-finalist? US applicants: 2018-19 Financial Aid Award Statement (US semi-finalists): Your school will provide you with your financial aid award statement. This document will list any financial aid you are eligible to receive from your school including scholarships, grants, and loans. The information on your other awards is required to see if you are financially eligible to receive an award from the Chubb Foundation. You must upload a copy of your award statement even if the statement shows you are not eligible to receive any aid. The document must be uploaded by the March 30, 2018 deadline. Failure to supply the required document by the deadline will disqualify you from award consideration. International applicants: Loan and Financial Assistance Documentation (International semi-finalists): Official documentation of all currently active loans and financial assistance is required to be submitted with your application. Documentation can consist of a listing of currently active loans and financial aid assistance from lending service providers, college/university financial aid offices, or other financial lending institutions such as banks. Online copies are acceptable as long as they are scanned and uploaded as a.pdf or.zip. The document must be uploaded by the March 30, 2018 deadline. Failure to supply the required document by the deadline will disqualify you from award consideration. I uploaded a document that no longer displays on my application. Do I need to submit it again? Previously uploaded documents that are no longer displayed with a status on the home page have been rejected. The most common reasons for a rejected document are as follows: The document uploaded is not one of the accepted file types:.pdf,.tif,.png,.gif,.jpeg,.jpg,.bmp and.xps. The document uploaded was not the document requested. Not all pages of the document were contained in the file. We cannot open the file. The file may be corrupted or password protected. Refer to the upload section of your application for the details of the required documents and upload a new file that meets the criteria stated. How do I upload more than one file at a time? You may create a.zip file containing more than one file as long as everything included is in an acceptable format (i.e..pdf,.tif,.png,.gif,.jpeg,.jpg,.bmp and.xps.) How do I create a.zip file? To use this format, follow the steps outlined below: 1. Create a new folder on your Desktop, name it the document type you will be uploading. For example, Test Scores, Transcript, or Financial Documentation. 2. Move all the pages you wish to upload into the new folder. 3. Right click on the document from your Desktop: a. PC Users: select Send to, followed by Compressed (zipped) folder. b. Mac Users: select Compress [folder name]. 4. Your new.zip file will be located on your Desktop, ready to upload. What is the difference between Official and Unofficial Transcripts? Official transcripts must be obtained through your high school administration office, or your college registrar office. These transcripts are normally printed on official letterhead and/or state that they are official. These may contain a signature.
Note: Your official transcript may come to you in a sealed envelope, stating it will become unofficial if opened. When scanning or copying your official transcripts, a watermark may appear noting they are now unofficial. Despite any watermarks or sealed envelopes, you may open the envelope if needed to upload the document. These documents will still be considered official for our purposes. When scanning or copying, you do not need to include a copy of the sealed envelope. Unofficial transcripts may be accessed through your school s online student portal. These pages must still be converted to one of the acceptable file formats. There are free tools available that will allow you to save various documents (including web pages) as a PDF. Unofficial transcripts must contain your name and the school name and contact information. If my parents are divorced, whose information do I list on the Financial page? You should list the same information you listed when you completed your FAFSA (Free Application for Federal Student Aid). What are the Dos and DON Ts of uploading documents to my application? DO: Upload in the correct file format (.pdf,.tif,.png,.gif,.jpeg,.jpg,.bmp and.xps.). Only upload the requested documents. Black out any Social Security numbers on the documents you are uploading. This is not required, but advised. Return to your Home page at https://aim.applyists.net to verify your documents have been accepted. Monitor the status of your applications on your home page. DON T: Upload a Microsoft Word document (.doc,.docx) or any other format we don t accept. Upload more than the requested documentation. Assume your documents are correct and accepted once you have uploaded them. Upload a document stating you are mailing your documents. Assume the required document does not pertain to you. If the application states the document is required, your application will remain incomplete if you do not provide that document. Password protect your uploaded documents. Password protected documents will be rejected. Upload any file that has a viewing expiration date. Where and when should I send my supporting documents? The required supporting documents must be uploaded to your online application by the application deadline. If you do not follow the upload instructions exactly, your application may not be considered. Documents that meet the criteria required for the scholarship application, and are uploaded by the deadline, will be processed and considered on time. How and when will I receive notification? Notifications are sent to semi-finalists and applicants not selected to move forward via email by March 15, 2018. Notifications are sent to award recipients and semi-finalists not selected to receive an award via email by the end of April. For recipients, an Acceptance link will be displayed on the home page following the notification. Add ChubbScholar@applyISTS.com, donotreply@applyists.com and contactus@applyists.com to your email address book or safe senders list to ensure these important emails are not sent to your junk mail folder. Do not opt out of any email sent from ChubbScholar@applyISTS.com, donotreply@applyists.com or contactus@applyists.com. You may not receive vital information regarding your scholarship applications.
Note: Your email address will only be used to communicate with you about your scholarship applications or other opportunities administered by ISTS for which you may be eligible to apply. We will not provide your email address to any third parties. What are my responsibilities if I am chosen as a recipient? You must enroll as a full-time undergraduate student in the fall of the year in which the scholarships are awarded, continue the entire academic year without interruption unless approved by The Chubb Foundation, deliver your scholarship funds to the proper office at your institution, and notify ISTS should your check not arrive within 30 days of the issue date. How and when are funds issued? Students attending college/university in the US: Checks will be issued in mid-july and mid-november to each recipient s mailing address and made payable to the institution on the profile page. You must update your address on the My Profile page at https://aim.applyists.net. If you are chosen to receive an award, it will be your responsibility to make sure your address is updated at least 30 days prior to the check issue date stated in the award notification so your check can be issued accordingly. Students attending college/university abroad: Funds are disbursed to students attending school outside the US once a year, typically August 1 st or December 1 st varying based on the Applicant s selected school calendar. Electronic Wire transfers will be sent to the personal bank account provided to ISTS award acceptance or renewal form for all students attending school outside the US or Canada. Canadian Students: Checks will be issued to Canadian recipient s mailing address and will made payable to the institution on the profile page. You must update your address on the My Profile page at https://aim.applyists.net. If you are chosen to receive an award, it will be your responsibility to make sure your address is updated at least 30 days prior to the check issue date stated in the award notification so your check can be issued accordingly. Are scholarships taxable? Tax laws vary by country. In the United States, scholarship funds used exclusively for the payment of tuition or textbooks are normally not taxable. The scholarship recipient is responsible for taxes, if any, that may be assessed against his or her scholarship award. We recommend consulting your tax advisor for more guidance. You may also click here to consult IRS Publication 970 for further information. Program Administration To ensure complete impartiality in selection of recipients and to maintain a high level of professionalism, the program is administered by International Scholarship and Tuition Services, Inc., a firm that specializes in managing sponsored scholarship programs. My parent s or grandparent s employment makes me eligible for this scholarship. Whose contact information should I include? Applicants must register with their personal email addresses. Do not use a parent s work email address. Your My Profile page should reflect the applicant s (the person who is attending university) legal name and contact information. If a parent s or sponsor s information is needed, it will be specifically asked for on the application. Questions For additional information regarding the scholarship program email ChubbScholar@applyISTS.com or call toll free (866) 258-0836. Our offices are open Monday through Friday from 8:00 AM to 5:00 PM Central.