City of Del Rio, Texas IN-KIND ASSISTANCE GRANT Grant Policy: The City of Del Rio has developed a grant program in effort to meet the growing demand of in kind assistance requests by local community organizations and entities. In kind assistance is described as provision of service(s) from City human and/or plant resources NOT financial resources. The in kind assistance is designed to increase revenues within the City by fostering public/private partnerships that promote Del Rio as a destination for visiting, shopping, dining and doing business. In kind assistance is available on a quarterly basis. Applications are due September 1 for the first quarter, November 1 for the second quarter, February 1 for the third quarter and May 1 for the fourth quarter of each fiscal year. Application Guidelines: Non profit organizations and other qualifying entities requesting in kind assistance from the City of Del Rio are required to submit a completed application along with supporting documentation. Incomplete applications will not be considered. All applications will be reviewed and scored by the In Kind Assistance Grant Committee. Scoring is based on the following areas: (1) qualifying organization/entity, (2) outstanding debt with the City of Del Rio, (3) generate additional sales and tax revenues in Del Rio, and (4) opportunity for community and visitor participation. All requests will be limited to the availability of funds, equipment and manpower. Applicants (organizations) are eligible to apply for funds only once during the fiscal year. If the applicants (organizations) are applying for in kind services for an annual event that was supported by in kind services from the previous fiscal year, the In Kind Assistance Grant Committee will expect that the annual event was profitable from the previous fiscal year allowing for less in kind assistance from the City of Del Rio during the current fiscal year. All applicants that are awarded in kind assistance from the City of Del Rio must return a completed post event report form one week after the event. Delinquent post event reports will disqualify organizations from future in kind services. The In Kind Assistance Grant Committee will update a list of City services eligible for in kind assistance on a quarterly basis available on www.cityofdelrio.com. This list will also include the fees associated with each in kind service to help the applicant fill out the budget for the proposed event. Marketing Guidelines: Any promotional materials (brochures, website, advertisements, etc.) are required to include the appropriate City of Del Rio brand with the cityofdelrio.com website below the brand. Also, any event sponsor signage is required to include the appropriate City of Del Rio brand. Contact the City Public Information Office, (830) 774 8638 for the correct version of the brand to use for each promotional item.
In Kind Assistance Grant Committee: The In Kind Assistance Grant Committee will meet within one week after the application deadline to evaluate, score and make a determination for approval or denial of funding requests. All applicants will be notified in writing of the Committee s decision. All decisions are final and do not have an appeal process. The In Kind Assistance Grant committee consist of one (1) At large Council member (rotates each quarter), Assistant City Manager, Public Information Officer, Civic Center Director, Parks & Recreation Director, Streets & Drainage Director, Finance Director, Transportation Director, Police Chief. Application Instructions: Please complete the attached application form and provide the following documentation: 1. Proof of status (i.e. 501c3, non profit, charitable, government, etc.) 2. Description of proposed event 3. Budget for proposed event (must use format provided) 4. List of all in kind assistance being requested 5. Marketing plan for proposed event, including identification and appropriateness of target audience IN-KIND ASSISTANCE GRANT APPLICATION NAME OF ORGANIZATION: MAILING ADDRESS: PRIMARY CONTACT: TELEPHONE: CELL PHONE: EMAIL ADDRESS: TYPE OF ORGANIZATION: (check all that apply) NON-PROFIT GOVERNMENT CHARITABLE RELIGIOUS TAX-EXEMPT SCHOOL OTHER (please specify below)
EVENT NAME, DATE AND LOCATION: EVENT SET UP DATE AND TIME: EVENT BREAKDOWN/CLEAN UP DATE AND TIME: IF EVENT IS A FUNDRAISER, WHAT WILL THE FUNDS BE USED FOR? LIST ALL OTHER SOURCES OF FUNDING FOR THIS EVENT: (ADMISSION FEE, DONATIONS, GRANTS, ETC.) WILL YOUR EVENT ALLOW THE SALE OR CONSUMPTION OF ALCOHOL? IF YES HAVE YOU ALREADY OBTAINED THE PROPER STATE PERMITS? WHAT BENEFIT WILL THE CITY OF DEL RIO RECEIVE FROM THIS EVENT? DESCRIBE THE IN-KIND SERVICES THAT YOU ARE REQUESTING: (SECURITY, FACILITY USAGE, ELECTRICAL, BOOTH SET UP, STAGE SET UP, CLEAN UP, TRANSPORTATION, BARRICADES, ETC.)
HAS THIS ORGANIZATION OR PROJECT RECEIVED IN-KIND SUPPORT IN THE PAST? IF SO, PLEASE PROVIDE DETAILS, INCLUDING WHEN FUNDING WAS AWARDED AND THE AMOUNT OF FUNDING AWARDED. IF THIS IS A SECOND OR THIRD REQUEST FOR ASSISTANCE, PLEASE TELL US WHATS NEW, IMPROVED, EXPANDED OR INNOVATIVE ABOUT THIS YEAR S PROPOSED PROGRAM OR PROJECT COMPARED WITH PREVIOUS APPLICATIONS. TARGET AUDIENCE: PLEASE BE AS SPECIFIC AS POSSIBLE REGARDING THE CUSTOMERS OR POTENTIAL CUSTOMERS YOU HOPE TO REACH THROUGH THIS EFFORT, INCLUDING THE ESTIMATED NUMBER OF PARTICIPANTS. FOR EXAMPLE, RESIDENTS OF DEL RIO, TOURISTS, FAMILIES WITH CHILDREN UNDER 18, ETC.. PLEASE DESCRIBE YOUR SPECIFIC PLANS TO MARKET AND PROMOTE THE PROPOSED PROGRAM OR PROJECT.
*Please attach the project budget and all other supporting documents* Mail or Deliver Completed Applications To: City of Del Rio - Finance Department 109 W. Broadway, Del Rio, TX 78840