MINUTES FEBRUARY 11, 2003 City of Brampton MEMBERS PRESENT: Brampton City Council: William Osler Health Centre: Mayor Susan Fennell (Chair) Regional Councillor L. Bissell Wards 1 and 5 Regional Councillor P. Palleschi Wards 2, 6 & 10 Regional Councillor S. DiMarco - Wards 3 and 4 City Councillor E. Moore - Ward 1 City Councillor A. Aujla - Ward 4 City Councillor B. Cowie Ward 7 City Councillor D. Metzak Ward 9 City Councillor J Sprovieri - Ward 10 City Councillor S. Hames - Ward 11 Mr. Robert Bell, Chief Executive Officer Dr. Tom Dickson, Chief of Medical Staff Ms. Rosalie Penny, Vice President, Public Affairs and Community Alliances Ms Anne Randell, President, Osler Foundation Chinguacousy Health Services Board: Ms. Marnie Richards, Chair Citizen Representatives: Staff Present: MEMBERS ABSENT: Mr. Chris Moon Mr. Michael Halls, Manager of Special Projects, Mayor s Office Ms. Chandra Urquhart, Legislative Coordinator, Legal Services Brampton City Council William Osler Health Centre: District Health Council: Citizen Representative: Copies of Minutes circulated to: Regional Councillor G. Miles- Wards 7 and 11 (other municipal business) Regional Councillor R. Begley - Wards 8 and 9 (illness) Mr. Farooque Dawood, Board Chair Mr. Altaf Stationwala, Vice President, Planning and Support Services Mr. Steve Isaac, Executive Director Mr. Scott McLeod, Senior Health Planner Mr. Roger Peddle Honourable Tony Clement, Minister of Health and Long Term Care, M.P.P. Brampton West Mississauga Mr. Joe Spina, M.P.P. Brampton Centre Mr. Raminder Gill, M.P.P. Bramalea/Gore/Malton/Springdale
MINUTES The Meeting was called to order at 1:04 p.m. and adjourned at 2:30 p.m. After due consideration of the matters placed before the Committee, the members beg leave to present its report as follows: Item Recommendation A. HP001-2003 APPROVAL OF AGENDA B. CONFLICTS OF INTEREST C. HP002-2003 MINUTES D. DELEGATIONS E. SUBMISSIONS F1.1 HP003-2003 STATUS OF REQUEST FOR PROPOSALS (RFP) PROCESS FOR CONSTRUCTION F1.2 HP003-2003 NEW HOSPITAL SITE PREPARATION AND SERVICING BOVAIRD DRIVE AND BRAMALEA ROAD F2.1 HP004-2003 GENERAL COMMENTS REGARDING THE CURRENT BRAMPTON MEMORIAL HOSPITAL FACILITY G 1. HP005-2003 OSLER FOUNDATION COMMUNITY FUNDRAISING H. UNFINISHED BUSINESS I. CORRESPONDENCE J 1. HP006-2003 WILLIAM OSLER HEALTH CENTRE ANNUAL GALA NOVEMBER 1, 2003. K. PUBLIC QUESTION PERIOD L. HP007-2003 ADJOURNMENT Mayor Susan Fennell 2003 02 11 MINUTES Page 2 of 5
A. APPROVAL OF AGENDA HP001-2003 That the agenda for the Meeting February 11, 2003 be approved as amended to add: J 1. Announcement, re: WILLIAM OSLER HEALTH CENTRE ANNUAL GALA NOVEMBER 1, 2003. B. CONFLICT OF INTEREST - nil C. MINUTES C 1. Minutes of Meeting of of October 15, 2002. HP002-2003 That the Minutes of the Meeting of October 15, 2002 to the Mayor s Healthcare Partnership Meeting of February 11, 2003 be received. D. DELEGATIONS - nil E. SUBMISSIONS - nil F. REPORTS F 1. New Hospital Project F 1.1 Verbal update re: STATUS OF REQUEST FOR PROPOSALS (RFP) PROCESS FOR CONSTRUCTION FINANCING. Mr. Robert Bell, Chief Executive Officer, William Osler Health Centre provided a status update on the Request for Proposals (RFP) Process for Construction Financing for the new hospital to be located at Bovaird Drive and Bramalea Road and indicated that plans are proceeding as scheduled. He advised that the first stage of the request for proposals have been completed and four bidders have been selected. The process is at the second stage which involves a review of the four proposals by the hospital administration and the Ministry and Long Term Care. The winning proposition will be submitted to Cabinet for final approval in eight to ten weeks and it is anticipated that construction would begin by June or July 2003. Discussion took place and included the following: Next stage of process - technology, equipment and operations of the hospital, construction design Review of proposals submitted and the availability of information to the public Whether there would be an opportunity for other uses such as offices Item F1.2 was brought forward and dealt with at this time. 2003 02 11 MINUTES Page 3 of 5
HP003-2003 1. That the verbal update from Mr. Robert Bell, Chief Executive Officer, William Osler Health Centre to the Meeting of February 11, 2003, re: STATUS OF REQUEST FOR PROPOSALS (RFP) PROCESS FOR CONSTRUCTION FINANCING FOR THE NEW HOSPITAL BOVAIRD DRIVE AND BRAMALEA ROAD be received; and, 2. That the verbal update, to the Meeting of February 11, 2003, re: NEW HOSPITAL SITE PREPARATION AND SERVICING BOVAIRD DRIVE AND BRAMALEA ROAD be received. F 1.2 Verbal update re: SITE PREPARATION AND SERVICING DEALT WITH UNDER RECOMMENDATION HP003-2003 F 2. Brampton Memorial Hospital Campus F 2.1 Verbal update re: GENERAL COMMENTS REGARDING THE CURRENT BRAMPTON MEMORIAL HOSPITAL FACILITY Dr. Tom Dickson, Chief of Medical Staff, provided an update on the future plans of the current Brampton Memorial Hospital facility at Lynch and Queen Street and indicated that redevelopment for this site will begin as soon as all the patients have been moved to the new hospital site at Bovaird Drive and Bramalea Road. He advised that the hospital administration is already working on detailed plans for the redevelopment and that the funding mechanism for this site will be handled in the same manner as the proposed hospital site at Bovaird Drive and Bramalea Road. HP004-2003 That the verbal update from Dr. Tom Dickson, Chief Medical Staff, William Osler Health Centre, Brampton Campus to the Mayor s Health Care Partnership Meeting of February 11, 2003, re: GENERAL COMMENTS REGARDING THE CURRENT BRAMPTON MEMORIAL HOSPITAL FACILITY be received. G. HOSPITAL FUNDRAISING/FOUNDATION UPDATE G 1. Verbal report re: OSLER FOUNDATION COMMUNITY FUNDRAISING Ms. Anne Randell, President, Osler Foundation, advised that the Foundation has already raised $9 million dollars and that they are continuously looking for donations and volunteers to support fundraising activities. Efforts are being made by the Foundation fundraising group to determine exactly how much funds are still required. Ms. Randell added that over the next two or three months a campaign cabinet will be established and a chair will be appointed to coordinate all the fundraising activities. Discussion took place with respect to the fundraising activities. Committee advised that the Region of Peel would be contributing around $30 million towards the construction of the proposed hospital. HP005-2003 That the verbal update from Ms. Anne Randell, Osler Foundation, to the Mayor s Health Care Partnership Meeting of February 11, 2003, re: OSLER FOUNDATION COMMUNITY FUNDRAISING be received. 2003 02 11 MINUTES Page 4 of 5
H. UNFINISHED BUSINESS I. CORRESPONDENCE J. OTHER BUSINESS/NEW BUSINESS J 1. Announcement, re: WILLIAM OSLER HEALTH CENTRE ANNUAL GALA NOVEMBER 1, 2003. Mayor Susan Fennell announced that the William Osler Health Centre Annual Gala is scheduled for November 1, 2003 at a location to be determined. HP006-2003 Whereas the William Osler Health Centre Annual Gala is a hallmark event in our annual Brampton calendar, attended by hundreds of Brampton citizens; and Whereas the event is extraordinarily organized and attracts a large sold out crowd of supporters; and Whereas the financial success is imperative for our hospital family; and Whereas Brampton is very proud of our City; and Whereas the new hospital project is in Brampton; Therefore Be It Resolved that the Foundation be strongly encouraged to select a Brampton Banquet Hall for this Annual Gala. K. PUBLIC QUESTION PERIOD K 1. Mr. Ken Hughes, 8 Drum Oak Crescent, Brampton, referred to a parcel of land located at Bovaird Drive and Bramalea Road that was donated by a developer thirty years ago to the Chinguacousy Health Services Board for the construction of a hospital and which presently is occupied by the Wellness Centre. He was of the opinion that the lands belong to the public and that the new hospital should be credited with the present monetary value of the lands. Ms. Marnie Richards, Chair, Chinguacousy Health Services Board clarified issues raised by Mr. Ken Hughes. K 2. Ms. Kathy Pounder, 20 Holgate Court, Brampton, requested the staff of William Health Osler Centre to provide her with the name of a person at the Ministry of Health and Long Term Care who can provide information with respect to the value for money comparison that will be completed once the request for proposal phase of the project has been completed. Mr. Bell offered to provide contact information for the Ministry of Health & Long Term Care. L. ADJOURNMENT HP007-2003 That this do now adjourn to meet again on Tuesday, March 11, 2003 at 1:00 or at the call of the Mayor. 2003 02 11 MINUTES Page 5 of 5
MINUTES MAY 13, 2003 City of Brampton MEMBERS PRESENT: Brampton City Council: William Osler Health Centre: Mayor Susan Fennell (Chair) Regional Councillor S. DiMarco - Wards 3 and 4 City Councillor E. Moore - Ward 1 City Councillor A. Aujla - Ward 4 (left at 2:00 p.m.) City Councillor B. Cowie Ward 7 (other municipal business - arrived at 1:30 p.m.) City Councillor D. Metzak Ward 9 City Councillor J. Sprovieri - Ward 10 City Councillor S. Hames - Ward 11 Mr. Robert Bell, Chief Executive Officer Dr. Tom Dickson, Chief of Medical Staff Ms. Rosalie Penny, Vice President, Public Affairs and Community Alliances Ms. Anne Randell, President, Osler Foundation Chinguacousy Health Services Board: Ms. Marnie Richards, Chair Staff Present: MEMBERS ABSENT: Brampton City Council Mr. Michael Halls, Manager of Special Projects, Mayor s Office Ms. Chandra Urquhart, Legislative Coordinator, Legal Services Regional Councillor L. Bissell Wards 1 and 5 (other municipal business) Regional Councillor P. Palleschi Wards 2, 6 and 10 (other municipal business) Regional Councillor G. Miles- Wards 7 and 11 (other municipal business) Regional Councillor R. Begley - Wards 8 and 9 (other municipal business) William Osler Health Centre: District Health Council: Citizen Representative: Copies of Minutes circulated to: Mr. Farooque Dawood, Board Chair Mr. Altaf Stationwala, Site Executive-Etobicoke Hospital Campus and Vice President, Patient Services Mr. Steve Isaac, Executive Director Mr. Scott McLeod, Senior Health Planner Mr. Roger Peddle Mr. Chris Moon Honourable Tony Clement, Minister of Health and Long Term Care, M.P.P. Brampton West Mississauga Mr. Joe Spina, M.P.P. Brampton Centre Mr. Raminder Gill, M.P.P. Bramalea/Gore/Malton/Springdale
MINUTES The Meeting was called to order at 1:06 p.m. and adjourned at 2:10 p.m. After due consideration of the matters placed before the Committee, the members beg leave to present its report as follows: Item Recommendation A. HP008-2003 APPROVAL OF AGENDA B. CONFLICTS OF INTEREST C. HP009-2003 MINUTES D. HP010-2003 DELEGATION - LIABILITY ISSUES WITH OTHER PUBLIC PRIVATE PARTNERSHIPS (P3) IN CANADA E. SUBMISSIONS F1.1. HP011-2003 STATUS OF REQUEST FOR QUALIFICATIONS (RFQ) PROCESS FOR CONSTRUCTION FINANCING F1.2 HP011-2003 SITE PREPARATION AND SERVICING F2.1 HP012-2003 GENERAL COMMENTS REGARDING THE CURRENT BRAMPTON MEMORIAL HOSPITAL FACILITY G 1. HP013-2003 OSLER FOUNDATION COMMUNITY FUNDRAISING H. UNFINISHED BUSINESS I 1. HP014-2003 WILLIAM OSLER HEALTH CENTRE SELECTS PREFERRED BID FOR NEW HOSPITAL FACILITY. I 2. HP015-2003 THE OSLER CONNECTION - ISSUE ONE 2003 J 1. OTHER BUSINESS/NEW BUSINESS K. QUESTION PERIOD L. HP016-2003 ADJOURNMENT Mayor Susan Fennell 2003 05 13 MINUTES Page 2 of 7
A. APPROVAL OF AGENDA HP008-2003 That the agenda for the Meeting May 13, 2003 be approved as amended to add: D1. Delegations, re: LIABILITY ISSUES WITH OTHER PUBLIC PRIVATE PARTNERSHIPS (P3) IN CANADA. 2. Ms. Kathryn Pounder, Brampton Health Coalition 3. Mr. Ed Schmeler, Brampton Health Coalition I 1. I 2. Correspondence from William Osler Health Centre, re: WILLIAM OLSER HEALTH CENTRE SELECTS PREFERRED BID FOR NEW HOSPITAL FACILITY. Hand-out, re: THE OSLER CONNECTION - ISSUE ONE 2003 to keep the community updated on what is happening at William Osler Health Centre. B. CONFLICTS OF INTEREST C. ADOPTION OF MINUTES C 1. Minutes of Meeting of of February 11, 2003. HP009-2003 That the Minutes of the Meeting of February 11, 2003 approved at the Council Meeting of February 24, 2003 to the Meeting of May 13, 2003 be received. D. DELEGATIONS D 1. Delegations, re: LIABILITY ISSUES WITH OTHER PUBLIC PRIVATE PARTNERSHIPS (P3) IN CANADA. 1. Ms. Dora Jeffries, Brampton Health Coalition 2. Ms. Kathryn Pounder, Brampton Health Coalition 3. Mr. Ed Schmeler, Brampton Health Coalition Ms. Dora Jeffries was unable to attend the meeting. Ms. Kathryn Pounder, on behalf of the Brampton Health Coalition advised that while she recognizes the urgent need for a new hospital in Brampton, she has concerns which include the following: Considers the funding formula for the P3 model to be experimental which would lead to private ownership of the hospital and a bad deal for medicare Lack of information to the public with respect to the bidding process Concern that the focus is on the financial aspect of construction instead of paying attention to the design and construction details of the hospital Believes that the aim of private ownership would be to reduce and save costs 2003 05 13 MINUTES Page 3 of 7
The municipality should be aware of its obligations and responsibilities with respect to the design and construction of the hospital Provided examples of other P3 models that faced significant problems with design and construction Legal liability for shoddy construction and design Concerned that the same companies that were involved in the construction of the P3 models she provided examples for were included in the group of companies selected to build the Brampton hospital. Views the proposed timetable for the start of construction as unrealistic Feels that the community should be given an opportunity to discuss the implication of the agreement made between the hospital and the company selected through the bidding process Mr. Ed Schemler, Brampton Health Coalition, expressed the following concerns: Whether the approval process will be followed with respect to the detailed design specifications of the hospital Pleased that Council is also asking questions of the hospital staff regarding the engineering drawings and construction funding issues Lack of information on the consortium that was selected Questioned who would be responsible for the services that are to be provided to the hospital How would the situation be dealt with if the services provided by the consortium do not meet the required standards Believes that the value for money comparison should be done independently not by the province. Mr. Bob Bell, Chief Executive Officer, William Osler Health Centre, advised that the detailed design and engineering drawings required for construction are being done by architects to meet the specifications and standards observed by the hospital. He added that all the required services would be in the final project agreement, which is currently being discussed between the selected consortium and the hospital Board, and which will be completed by the end of the month. He indicated that the consortium that has been selected will be accountable to the Hospital Board and that, if the required level of services which are determined by the hospital are not provided, steps will be taken to remedy the situation. Mr. Bell stressed that all health care and clinical patient care services will continue to be provided and operated by William Osler Health Centre within the publicly funded health system. HP010-2003 That the following delegations, to the Meeting of May 13, 2003, re: LIABILITY ISSUES WITH OTHER PUBLIC PRIVATE PARTNERSHIPS (P3) IN CANADA be received: o Ms. Kathryn Pounder, Brampton Health Coalition o Mr. Ed Schmeler, Brampton Health Coalition E. SUBMISSIONS - nil F. REPORTS F 1. New Hospital Project F1.1 Verbal update re: STATUS OF REQUEST FOR QUALIFICATIONS (RFQ) PROCESS FOR CONSTRUCTION FINANCING. 2003 05 13 MINUTES Page 4 of 7
Item F1.2. was brought forward and dealt with together with Item F1.1. Mr. Bob Bell, Chief Executive Officer, William Osler Health Centre, provided details of the bidding process that lead to the selection of the preferred bid of the Healthcare Infrastructure Company of Canada. He advised that the project agreement between the selected company and the William Osler Health Centre will include the design, construction and financing of the hospital and would also include such services as building maintenance, laundry and housekeeping, food services, parking and security. He added that any modifications to the design and construction of the hospital would be with the approval of the Hospital Board which is governed by the Public Hospital Act. He indicated that the Hospital Board is ready to move forward and is already in the process of obtaining the necessary City approvals required for construction. Dr. Tom Dickson, Chief of Medical Staff, William Osler Health Centre, stated that the consortium chosen will help to design and build a first class hospital with the latest technology, where every detail with respect to design and construction will be carefully scrutinized, as the safety and well-being of patients are the main concern. Mayor Fennell clarified issues and concerns of the delegations under Item D1 regarding the planning approval process for permits that would be required to start construction. She advised that the building permit applications for the hospital would receive the same attention as any other application received by City's Building Department. With respect to the "value for money" comparison, which was completed by the province, Mayor Fennell requested that a copy of the document be provided at the next Mayor s Healthcare Partnership Meeting. Discussion took place on the planning approval process for building permits and the following direction was given: That staff of the Planning, Design and Development Department be requested to appear at the next Meeting to make a presentation with respect to site plan and building permit approval process. HP011-2003 That the verbal update by Mr. Bob Bell, Chief Executive Officer and Dr. Tom Dickson, Chief of Medical Staff, William Osler Health Centre to the Meeting of May 13, 2003, re: STATUS OF REQUEST FOR QUALIFICATIONS (RFQ) PROCESS FOR CONSTRUCTION FINANCING FOR THE NEW HOSPITAL AT BOVAIRD DRIVE AND BRAMALEA ROAD be received; and, That the verbal update by Mr. Bob Bell, Chief Executive Officer and Dr. Tom Dickson, Chief of Medical Staff, to the Meeting of May 13, 2003, re: SITE PREPARATION AND SERVICING FOR THE NEW HOSPITAL AT BOVAIRD DRIVE AND BRAMALEA ROAD be received. F.1.2 Verbal update re: SITE PREPARATION AND SERVICING DEALT WITH UNDER ITEM F1.1. RECOMMENDATION HP011-2003 F 2. Brampton Memorial Hospital Campus 2003 05 13 MINUTES Page 5 of 7
F.2.1 Verbal update re: GENERAL COMMENTS REGARDING THE CURRENT BRAMPTON MEMORIAL HOSPITAL FACILITY Mr. Bob Bell, Chief Executive Officer, William Osler Health Centre, provided a verbal update regarding the redevelopment of the William Osler Health Centre, Lynch Street site which is scheduled to begin following the completion of the new hospital at Bovaird Drive and Bramalea Road. He indicated that, once completed, the Lynch street site would function with 112 beds and would provide such services as ambulatory care, and outpatient surgery. Discussion took place with respect to funding for the redevelopment of the Lynch Street site and Mr. Bell advised that funding issues have not yet been discussed with the province. HP012-2003 That the verbal update by Mr. Bob Bell, Chief Executive Officer, William Osler Health Centre, to the Meeting of May 13, 2003, re: GENERAL COMMENTS REGARDING THE CURRENT BRAMPTON MEMORIAL HOSPITAL FACILITY AT LYNCH STREET be received. G. HOSPITAL FUNDRAISING/FOUNDATION UPDATE G 1. Verbal report re: OSLER FOUNDATION COMMUNITY FUNDRAISING Ms. Anne Randell, President, Osler Foundation, William Osler Health Centre, advised that the fundraising group is working on the launching of a multi-million dollar fundraising campaign for the new hospital. She indicated that the fundraising goal ranges between $60 million and $100 million and the capital campaign team would be looking for large donations from businesses, community groups, and individuals. She added that eventually the Foundation would be approaching everyone in the community asking for gifts and donations. HP013-2003 That the verbal report by Ms. Anne Randell, President, Osler Foundation, William Osler Health Centre, to the Meeting of May 13, 2003, re: OSLER FOUNDATION COMMUNITY FUNDRAISING be received. H. UNFINISHED BUSINESS - nil I. CORRESPONDENCE I 1. HP014-2003 Correspondence from William Osler Health Centre, re: WILLIAM OSLER HEALTH CENTRE SELECTS PREFERRED BID FOR NEW HOSPITAL FACILITY. That the correspondence from William Osler Health Centre, to the Meeting of May 13, 2003, re: WILLIAM OSLER HEALTH CENTRE SELECTS PREFERRED BID FOR NEW HOSPITAL FACILITY. 2003 05 13 MINUTES Page 6 of 7
I 2. HP015-2003 Hand-out, re: THE OSLER CONNECTION - ISSUE ONE 2003 to keep the community updated on what is happening at William Osler Health Centre. That the hand-out, from William Osler Health Centre, to the Meeting of May 13, 2003, re: THE OSLER CONNECTION - ISSUE ONE 2003 to keep the community updated on what is happening at William Osler Health Centre be received. J. OTHER BUSINESS/NEW BUSINESS - nil K. QUESTION PERIOD K 1. City Councillor D. Metzak, thanked Ms. Anne Randell, President, Osler Foundation, for her efforts in arranging the William Osler Health Centre Annual Gala to be held at a Brampton Banquet Hall. L. ADJOURNMENT HP016-2003 That this do now adjourn to meet again on Tuesday, July 15, 2003 at 1:00 p.m. Council Committee Room. 2003 05 13 MINUTES Page 7 of 7
MINUTES JULY 15, 2003 City of Brampton MEMBERS PRESENT: Brampton City Council: William Osler Health Centre: District Health Council: Offices of Brampton Members of Provincial Parliament: STAFF PRESENT: OTHERS PRESENT: Brampton City Council: MEMBERS ABSENT: Brampton City Council William Osler Health Centre: District Health Council: Citizen Representatives: Mayor Susan Fennell (Chair) (arrived at 1:16 p.m.) City Councillor D. Metzak Ward 9 (Vice Chair) Regional Councillor S. DiMarco Wards 3 and 4 City Councillor E. Moore Ward 1 City Councillor A. Aujla Ward 4 City Councillor B. Cowie Ward 7 City Councillor J. Sprovieri Ward 10 City Councillor S. Hames Ward 11 Dr. Tom Dickson, Chief of Medical Staff Ms. Rosalie Penny, Vice President, Public Affairs and Community Alliances Mr. Altaf Stationwala, Site Executive-Etobicoke Hospital Campus and Vice President, Patient Services Ms. Catherine Shaw, Chief Development Officer Mr. Scott McLeod, Senior Health Planner Mr. Craig Fraser, Special Assistant, Mr. Joe Spina s Office MPP Brampton Centre Ms. Brenda Campbell, Director of Building Services and Chief Building Official, Planning, Design and Development Mr. Dan Krazewski, Site Plan Coordinator, Planning, Design and Development Mr. Michael Halls, Manager of Special Projects, Mayor s Office Ms. Sonya Pacheco, Legislative Coordinator, Legal Services City Councillor L. Jeffrey Ward 2 (arrived at 1:20 p.m.) Regional Councillor L. Bissell Wards 1 and 5 (vacation) Regional Councillor P. Palleschi Wards 2, 6 and 10 (vacation) Regional Councillor G. Miles Wards 7 and 11 (other municipal business) Regional Councillor R. Begley Wards 8 and 9 (personal) Mr. Robert Bell, Chief Executive Officer Mr. Bryan Held, Board Chair Ms. Anne Randell, President, Osler Foundation Mr. Steve Isaac, Executive Director Mr. Roger Peddle Mr. Chris Moon Chinguacousy Health Services Board: Ms. Marnie Richards, Chair Copies of Minutes circulated to: Honourable Tony Clement, Minister of Health and Long Term Care, M.P.P. Brampton West Mississauga Mr. Joe Spina, M.P.P. Brampton Centre Mr. Raminder Gill, M.P.P. Bramalea/Gore/Malton/Springdale
MINUTES The Meeting was called to order at 1:13 p.m. and adjourned at 2:10 p.m. After due consideration of the matters placed before the Committee, the members beg leave to present its report as follows: Item Recommendation A. HP017-2003 APPROVAL OF AGENDA B. CONFLICTS OF INTEREST C. HP018-2003 MINUTES D. DELEGATIONS E. SUBMISSIONS F1. HP019-2003 SITE PLAN APPROVAL PROCESS F2. HP020-2003 BUILDING PERMIT APPROVAL AND INSPECTION PROCESS F3.1 HP021-2003 STATUS OF REQUEST FOR PROPOSAL (RFP) PROCESS FOR CONSTRUCTION FINANCING F3.2 HP019-2003 SITE PREPARATION AND SERVICING F4.1 HP022-2003 GENERAL COMMENTS REGARDING THE CURRENT BRAMPTON MEMORIAL HOSPITAL FACILITY G1. HP023-2003 OSLER FOUNDATION COMMUNITY FUNDRAISING H. CORRESPONDENCE I. OTHER/NEW BUSINESS J. QUESTION PERIOD K. PUBLIC QUESTION PERIOD L. HP024-2003 ADJOURNMENT Mayor Susan Fennell 2003 07 15 MINUTES Page 2 of 6
MINUTES A. APPROVAL OF AGENDA HP017-2003 That the agenda for the Meeting July 15, 2003 be approved as amended to add the following headings to the agenda: J. QUESTION PERIOD; and, K. PUBLIC QUESTION PERIOD B. CONFLICTS OF INTEREST - nil C. ADOPTION OF MINUTES C 1. Minutes of Meeting of of May 13, 2003. HP018-2003 That the Minutes of the Meeting of May 13, 2003, approved at the Council Meeting of May 26, 2003, to the Meeting of July 15, 2003 be received. D. DELEGATIONS - nil E. SUBMISSIONS - nil F. REPORTS F 1. Verbal presentation from Dan Kraszewski, Manager of Development Services, Site Plan Approval, Planning, Design and Development, re: SITE PLAN APPROVAL PROCESS. Dan Kraszewski, Manager of Development Services, Site Plan Approval, Planning, Design and Development, appeared before Committee and made a presentation with respect to the site plan approval process as it relates to the new hospital. He provided details regarding the approvals required, the complexity of this project, preliminary design meetings, variances approved by the Committee of Adjustment, the master site plan agreement, design features, traffic studies, access points, and on site parking. Committee held a discussion regarding the need to establish a system to manage and control hospital parking in order to avoid any negative impact on the Wellness Centre parking lot. Mr. Kraszewski advised that this matter is being reviewed by staff and consideration has been given to the installation of a gate mechanism at the Wellness Centre in order to secure this parking lot for members of the centre only. In response to questions raised regarding the Bramalea Road access point into the hospital, Mr. Altaf Stationwala, Site Executive-Etobicoke Hospital Campus and Vice President, Patient Services, advised Committee that this access point is currently restricted to right in and right out turning movements only. He added that the majority of traffic would be accessing the hospital from Bovaird Drive. 2003 07 15 MINUTES Page 3 of 6
Further discussions took place regarding the design of the parking structure, and controlling traffic volumes and the following motion was considered. HP019-2003 That the verbal presentation from Dan Krazewski, Manager of Development Services, Site Plan Approval, Planning, Design and Development, to the Meeting of July 15, 2003, re: SITE PLAN APPROVAL be received. F 2. Verbal presentation from Brenda Campbell, Director of Building and Chief Building Official, Planning Design and Development, re: BUILDING PERMIT APPROVAL AND INSPECTION PROCESS. Brenda Campbell, Director of Building and Chief Building Official, Planning Design and Development, appeared before Committee and made a presentation regarding building permit approvals and the inspection process as it relates to the new hospital. She confirmed that the process for the construction of the new hospital is the same as it would be for any other building constructed in the City. She provided details regarding the Building Code Act, which outlines the standards and requirements that the City must follow when issuing building permit approvals and performing inspections. Further details were provided regarding the building permit approval and inspection processes, the role of the Plans Review Team and the Building Code Commission, inspections for stages of construction, occupancy permit requirements, certificate of final inspection and the responsibility for the City to inspect to ensure public safety. In response to concerns raised regarding the funding for the construction of the new hospital and the manner in which it would impact the quality of the design and construction, Ms. Campbell confirmed that staff will be requiring for compliance at least the minimum standards outlined in the Building Code Act to ensure all standards and requirements are met. The following motion was considered. HP020-2003 That the verbal presentation from Brenda Campbell, Director of Building Services and Chief Building Official, Planning, Design and Development, to the Mayor Healthcare Partnership Meeting of July 15, 2003, re: BUILDING PERMIT APPROVAL AND INSPECTION PROCESS be received. F 3. New Hospital Project F.3.1 Verbal update re: STATUS OF REQUEST FOR PROPOSAL (RFP) PROCESS FOR CONSTRUCTION FINANCING. Dr. Tom Dickson, Chief of Medical Staff, William Osler Health Centre, introduced Ms. Catherine Shaw, who has assumed the position of Chief Development Officer with the William Osler Health Centre. He also announced that Mr. Bryan Held has assumed the position of Board Chair, which was previously held by Mr. Farooque Dawood. It was noted that the construction financing process is now at the Request for Proposal stage and Ms. Shaw provided details on how this process is progressing. 2003 07 15 MINUTES Page 4 of 6
Discussions took place with respect to the timelines for the Request for Proposal process, progression to the next stage, the financial closing, the anticipated date for starting construction, the value for money comparison completed by the province, and the importance for the City to be provided with information relating to the financial structure of the new hospital, as the City is responsible for 30% of the cost. The following motion was considered. HP021-2003 That the verbal update from Ms. Catherine Shaw, Chief Development Officer, William Osler Health Centre, and Mr. Altaf Stationwala, Site Executive-Etobicoke Hospital Campus and Vice President, Patient Services, William Osler Health Centre, to the Mayor s Healthcare Partnership Meeting of July 15, 2003, re: STATUS OF REQUEST FOR PROPOSAL (RFP) PROCESS FOR CONSTRUCTION FINANCING be received. F.3.2 Verbal update re: SITE PREPARATION AND SERVICING DEALT WITH UNDER ITEM F 1 RECOMMENDATION HP019-2003 F 4. Brampton Memorial Hospital Campus F.4.1 Verbal update, re: GENERAL COMMENTS REGARDING THE CURRENT BRAMPTON MEMORIAL HOSPITAL FACILITY Ms. Catherine Shaw, Chief Development Officer, William Osler Health Centre, advised Committee that the focus is currently on the construction of the new hospital on Bovaird Drive, however, this focus will shift to the Brampton Memorial Hospital facility in October, following the execution of the contract for the new hospital. It was noted that the opening date of the new hospital has been delayed and is anticipated for Spring 2006 and the following motion was considered. HP022-2003 That the verbal update from Ms. Catherine Shaw, Chief Development Officer, William Osler Health Centre, to the Meeting of July 15, 2003, re: GENERAL COMMENTS REGARDING THE CURRENT BRAMPTON MEMORIAL HOSPITAL FACILITY be received. G. HOSPITAL FUNDRAISING/FOUNDATION UPDATE G 1. HP023-2003 Verbal report re: OSLER FOUNDATION COMMUNITY FUNDRAISING That the verbal report re: OSLER FOUNDATION COMMUNITY FUNDRAISING be deferred to the next Meeting to be held on August 12, 2003. 2003 07 15 MINUTES Page 5 of 6
H. CORRESPONDENCE - nil I. OTHER/NEW BUSINESS - nil J. QUESTION PERIOD -nil K. PUBLIC QUESTION PERIOD K 1. In response to a question from Ms. Kathryn Pounder, Brampton Health Coalition, with respect to rumours relating to the involvement of the consortium in the redevelopment of the Brampton Memorial Hospital facility, Ms. Catherine Shaw, Chief Development Officer, William Osler Health Centre, advised that discussions have taken place regarding the new hospital on Bovaird Drive only and confirmed that no tenders have been issued for construction at the Brampton Memorial Hospital facility. L. ADJOURNMENT HP024-2003 That the do now adjourn to meet again on Tuesday, August 12, 2003 at 1:00 p.m. 2003 07 15 MINUTES Page 6 of 6