APPLICATION PACKAGE Dutch Placement Days 2013 6 October - 9 October 2013 City Date Yogyakarta October 6 Semarang October 7 Surabaya October 8 Jakarta October 10
Dutch Placement Days Organizer: Nuffic Neso Indonesia www.nesoindonesia.or.id Table of Content Table of Content... 2 Join us on a tour of Java in October 2013... 3 General Services... 5 Deadlines and Contacts... 8
Join us on a tour of Java in October 2013 Indonesia is an increasingly interesting target country for Dutch higher education institutions and not only for historic reasons. The Indonesian economy has shown annual growth of around 6% over the past few years. This growth is expected to continue and has already earned Indonesia a place in the G20. It is forecasted that by 2020 Indonesia will be the tenth largest economy in the world and that it could even be the sixth by 2030. The economic growth in combination with a growing population has led to an increasing demand for higher education domestically and internationally. Next to that Indonesian higher education institutions are more and more outward looking and focused on international opportunities. At Nuffic Neso Indonesia we have seen a growing interest in and demand from both the Dutch and Indonesian side for cooperation on research, staff/student exchange, double/joint degrees and also marketing and recruitment of students. For this year the Delegation of the European Union in Jakarta has decided in consultation with the national representatives that also in 2013 EHEFs will be organised in Jakarta (Saturday 12 and Sunday 13 October) and in Surabaya (Wednesday 9 October). This is a few weeks earlier than in the past few years which has to do with the availability of venues and national holidays in October and November in Indonesia. For the specific Dutch events this also has a few consequences. Based on the very valuable feedback we have received from all of you during and after the events of 2012 we have decided that the Dutch Placement Days/mini fairs are worth repeating and expanding. Dutch Placement Days are short intensive events at relatively low-cost and strategically located venues where we attract students with a real focus on studying in the Netherlands. We ask the students to bring some documentation (CV, diploma) that can serve as the basis for the conversation they have with you. Based on our market knowledge and experience we propose to go to Yogyakarta, Semarang, Surabaya (before EHEF) and Jakarta (before EHEF). Of course we do hope you are interested in the programme we have put together and we look forward to seeing many of you (again) coming autumn in Indonesia. Should you have any questions of suggestions please don t hesitate to get in touch via inty.dienasari@nesoindonesia.or.id or +622152902172.
Dutch Placement Days 2013- Itinerary The Dutch Placement Days will be combined with European Higher Education Fair (9, 12-13 Oct) in Surabaya and Jakarta. For the EHEF there is a separate application channel. Please visit http://www.ehef-indonesia.org The itinerary of the Dutch Placement Days 2013 is as follows. Date Time Activities 5 October 2013 6 October 2013 (depend on participants arrival) 13.00 17.00 Evening/ next morning Flight to Yogyakarta Dutch Placement Days Yogyakarta (venue TBC) Travel Yogyakarta Surabaya (Lion Air) or Travel Yogyakarta Semarang (By coach) 7 October 2013 16.00 19.00 Dutch Placement Days Semarang (venue TBC) 8 October 2013 11.50 13.00 16.00 19.00 Travel Semarang-Surabaya (Lion Air) Dutch Placement Days Surabaya (venue TBC) 9 October 2013 tbc EHEF Surabaya (organized by EU) 10 October 2013 10.05 11.35 16.00 19.00 19.30 21.30 Travel Surabaya Jakarta (GA 0311) Dutch Placement Days at Erasmus Huis Jakarta Dinner at the Netherlands Embassy 12-13 October 2013 tbc EHEF Jakarta (organized by EU) The Organizer reserves full right if circumstances dictate to change the itinerary with notice to the signed-up exhibitors. All are subject to the condition that a sufficient number of Dutch higher education institutions are registered before 20 July 2013.
General Services Participation Fee The total fees for participation in the Dutch Placement Days, including one desk, 2 chairs, and electricity are as follows: Dutch Placement Days Fee Yogyakarta Euro 450 Semarang Euro 450 Surabaya Euro 450 Jakarta Euro 250 Package fee of 3 cities Euro 1.000 Package fee of 4 cities Euro 1.250 Visitors Fee The Dutch Placement Days is open to the public and free of charge events. The committee is not going to charge visitors fee to enter the exhibition area. Standard Package of Services As the organizer of the Dutch Placement Days, Nuffic-Neso Indonesia will provide a complete package of services to all Dutch participants, including: 1. rental of the venue 2. facilities: table, 2 chairs, electricity power 3. delivery of materials within Indonesia 4. arrival briefing 5. wireless internet service in the venues 6. logistics support (hotels, domestic air-ticketing reservation, etc) 7. all PR activities to promote the fair: a. distribution of promotion materials at targeted secondary schools, universities and other relevant institutions in every city b. advertisements in printed (national and local dailies) and online media c. e-marketing: e-mail blast, mailing groups, website, social media d. production of a fair bags and fair catalogues to be distributed during the fair
Transport of materials Group transport of materials is available for all Dutch exhibitors. The transport is coordinated between the Netherlands and Indonesia. The international transport goes to Jakarta, from where domestic transport is arranged to all cities of Dutch Placement Days. Participants need to send the promotion materials in separate boxes clearly marked with the city name as well as the institution name. International delivery charges from the Netherlands to Indonesia will be charged by Nuffic. The domestic delivery charges (from Jakarta to further cities) will be invoiced to each participant after the exhibition by Nuffic Neso Indonesia. You will receive further information about transport and deadlines after application. IMPORTANT NOTE: Do not send any material directly to Neso Indonesia or the Dutch Placement Days venues. Catalogue entry to the Dutch Placement Days All exhibitors are entitled to publish a 100-word description of their organization in English in the Dutch Placement Days 2013 show catalogue free-of-charge. The text should be accompanied by the exhibitor s address, telephone and fax numbers, email address and website. Please fill in your application on Form 2 and submit it to Nuffic-Neso Indonesia before 20 August 2013. Requests for badges Maximum of five name badges will be provided to delegates of exhibitors for each standard booth for free. If you require additional badges please inform us in advance. Please lodge your application by filling in Form 2 and submit it to us before 20 August, 2013.
Hotel reservation Reservations for accommodation with privileged rates in all cities can be made through Nuffic-Neso Indonesia. As part of the terms of the agreement with the hotels, exhibitors are required to arrange their bookings through us and provide their credit card information for booking. First night payment will be charged unless notices of any changes or cancellations are made to Nuffic-Neso Indonesia 24 hours in advance. List of Recommended Hotels: Cities Type of room Hotel Rates /net/night Superior IDR 895.400 nett Yogyakarta Deluxe Phoenix Hotel IDR 1.016.400 nett Deluxe IDR 690.000 nett Semarang Tower Club Gumaya Hotel Tower IDR 1.100.000 nett Garden Terrace IDR 950.000 nett Surabaya Executive Suite Majapahit Hotel IDR 1.150.000 nett If you require hotel reservations, please complete the application Form 3 and send to us before August 20, 2013. Airline tickets reservation Nuffic Neso Indonesia will be able to make your domestic air-ticket reservations between fair cities. If required, please complete Form 4 and submit it with copy of passport to Nuffic Neso Indonesia before August 20, 2013. Visa Issues Nuffic Neso Indonesia suggests every participant to apply for the business visa for your entry to Indonesia at the Indonesian Embassy in Den Haag. Or you could also opt for a tourist visa on arrival at the International Soekarno-Hatta Airport in Jakarta. For more information please see http://new.indonesia.nl/index.php/en/visa/2011-12-05-04-39-05/visa-on-arrival Printing promotional materials for Dutch Participants Nuffic Neso Indonesia exercises close supervision on the printing quality and delivery so that exhibitors always have timely arrival of good quality materials for their exhibitions. Quotations will be supplied upon receipt of the sample materials. Please contact Nuffic Neso Indonesia for the quotation of your specific requirement. Materials should be made available to Nuffic Neso Indonesia by email or CD-Rom before 20 August 2013 in order to guarantee timely delivery.
Meetings, visits and alumni events Nuffic Neso Indonesia provides support to Dutch institutions with specific interest to meet people from Indonesian higher institutions, education government organizations, or if you wish to organize an alumni event etc. during the Dutch Placement Day 2013 Contact person for visit: Inty Dienasari -- Email: inty.dienasari@nesoindonesia.or.id Contact person for Alumni events: Nyimas Fitriani -- E-mail: nyimas.fitriani@nesoindonesia.or.id Deadlines and Contacts Deadlines Please use this overview of deadlines as a reference to ensure that all of your necessary applications can be processed on time. Items Deadlines Lists of Form (if applicable) Application for Dutch Placement Day 2013 Saturday, 20 July 2013 Catalogue Entry Tuesday, 20 Aug 2013 Form 1: Fair Application Form 2: Catalogue Entry & Request for Badges Printing Promotional Materials Tuesday, 20 Aug 2013 mira.indarini@nesoindonesia.or.id Hotel Reservation Tuesday, 20 Aug 2013 Form 3: Hotel Reservation Airline Tickets Reservation Tuesday, 20 Aug 2013 Form 4: Flight Reservation Visa Application Letter Tuesday, 20 Aug 2013 Form 5: Request for Visa Application Letter Material Shipping to Jakarta You will receive further Information after application. Contact: Nuffic Neso Indonesia Contact persons : Ms. Inty Dienasari or Ms. Mira Indarini Telephone : +62 21 5290 2172 Emails : inty.dienasari@nesoindonesia.or.id or mira.indarini@nesoindonesia.or.id Fax : +62 21 52902173 Address : Menara Jamsostek 20 th floor Jalan Gatot Subroto kav.38 Jakarta 12710 Indonesia