iapply Instructional Guide RMIT International Admissions System For Agents

iapply Instructional Guide RMIT International Admissions System For Agents

Introduction About this Guide This Guide is prepared for Agents to help with performing key tasks in the International Admissions System known as iapply. To access iapply http://iapply.rmit.edu.au BUT NOT UNTIL GO LIVE FROM MON 23 SEP! September 2013 Prepared by RMIT International Business Services RMIT University 2013 RMIT International 2

What s new with iapply Agent Portal Submitting new applications Preference is submitting another application. Tracking applications (Live updates) Follow up (portal inbox and document requests Retrieving offer letter and acceptance documents Deferring an offer Changing a preference New Offer Response Form No Student Financial Declaration Form One letter for packaged offers RMIT University 2013 RMIT International 3

Login page Use this page to log into iapply. This page can be found at http://iapply.rmit.edu.au (FROM MON 23 SEP) This is where direct applicant enter iapply for the first time when they submit their first ever application. THIS SECTION IS NOT RELEVANT TO AGENTS Agent ID Enter your 5 digit Agent ID here to log into iapply Agent password Click here if you forget your password RMIT University 2013 RMIT International 4

Click create new 1 applicant 2 Complete Personal Details You must enter the Applicant s email address. 4 Click Commence 3 Click Tick Box RMIT University 2013 RMIT International 5

5 Enter Study Level and/or Keyword or Program Code Open Programs and Fees list in a new window 6 Select program Click Back to Program Search to return to Program Selection RMIT University 2013 RMIT International 6

7 Confirm Applicant s Personal Details and Enter Mobile Phone Number 8 Enter Residency and Nationality Details 9 Enter Visa Details RMIT University 2013 RMIT International 7

10 Select No if applicant is not an Australian citizen or permanent resident or New Zealand citizen Applicants who are Australian citizens or New Zealand permanent residents are not considered as an International Student. 11 Select the country from the dropdown menu for the following: - Country of Birth, - Citizenship/Nationality, - Dual Citizenship - Country you are applying from RMIT University 2013 RMIT International 8

12 If an applicant has an Australian Visa enter the visa type from the drop down menu and enter the expiry date 13 If an applicant has been refused a visa to any country click YES. Select the country from the drop own menu and enter the Reason for Refusal in the text box 14 Press Continue An Applicant who have previously been refused a visa to enter Australia or any other country may RMIT University 2013 RMIT International 9

15 Enter Applicant s Home Country Address. Where an address is required you must only enter the Applicant s address. 16 Click NO if the Applicant s mailing address is different to the home country address and Enter details RMIT University 2013 RMIT International 10

The term Representative means someone other than an Agent. The nominated person is authorised to enquiry on the status of the application on the applicant s behalf 17 Click Yes if the student has nominated someone to help them with the application. If the applicant has not nominated a person Click No and go to Step 15 18 Enter details relating to the Representative. 19 Click on tick box 20 Click Continue RMIT University 2013 RMIT International 11

21 Is the Applicant applying for Credit? RMIT University 2013 RMIT International 12

22 Has Applicant completed or is completing High School? Enter 23 Secondary Qualifications 24.1 If Applicant has completed? If Yes Enter completion date 24.2 If No, will application complete? If Yes Enter completion date To add another qualification Click Add Secondary Qualification 24.3 34.1.3 If applicant will not complete Enter reason and date of last study. RMIT University 2013 RMIT International 13

25 Has Applicant completed or is completing Tertiary Study? 26 Enter Tertiary Qualifications 26.1 If Applicant has completed? If Yes Enter completion date 26.2 If No, will application complete? If Yes Enter completion date. To add another qualification Click Add Tertiary Qualification 26.3 If applicant will not complete Enter reason and date of last study RMIT University 2013 RMIT International 14

28.1 Is Applicant a member of a Professional Body? 27.1 Has Applicant Any Work Experience? 27.2 Enter Work Experience Details To add additional work experience Click Add Employer To add additional memberships Click Add Membership 28.2 Enter Membership Details RMIT University 2013 RMIT International 15

Enter a new Application Register, Apply and Submit 29.1 If Applicant has undertaken an English Test with last 2 year, Enter details Is English first 29 language? Recognised English Proficiency Tests: IELTS TOEFL (IBT and Paperbased) Cambridge CAE & CPE Pearsons Test of English (PTE) (A) REW QPT 29.2 Enter test details if Applicant is planning to undertake an English Test 29.3 Enter details of English program is Applicant is planning to study an English Program RMIT University 2013 RMIT International 16

30.1 Does the Applicant have a Disability? 30.2 If an Applicant has a disability select one of the following in the Disability Type field: Hearing Learning Medical Mobility Other Vision Information relating to a disability ensures RMIT is aware of additional resources or facilities an applicant would require. RMIT University 2013 RMIT International 17

If the applicant is sponsored or has a scholarship select the organisation from the drop 31.2 down list. 31.1 Is the Applicant being sponsored or have a scholarship? 31.4 If No, select how the applicant is going to support their studies from the drop down menu 31.3 If the Applicant is applying for a sponsorship or scholarship select the organisation from the drop down menu RMIT University 2013 RMIT International 18

An applicant is able to provide a 1000 character statement to support their application. 32 How did the applicant hear about RMIT? RMIT University 2013 RMIT International 19

Upload documents. Select the document type from the drop down 33 menu? Based on the information entered a list of the documents required to finalise the application created. This list is viewable from the applicant portal to enable applicants to view documents that have been submitted or are required. Hardcopy documents received need to be scanned/emailed to your hard drive to update. RMIT University 2013 RMIT International 20

Tick I agree 34.1 checkbox 34.2 Press Submit Application successfully 34.3 submitted RMIT University 2013 RMIT International 21

Apply for a Package How to lodge applications to create a package It is not possible to enter more than one program at a time. To create a package each program must be entered as a individual application Click continue after submitting the first 1 application. Click New Application to enter 2 second program 3 Enter Study Level and/or Keyword or Program Code and Click Search From this step you will be able to click Continue at the bottom of each page until Step 9 of the Application Form - Submit RMIT University 2013 RMIT International 22

Find a specific Applicant/s Click Submitted 1 applications Enter search 2 details A search can include one or more statuses 3 Click Search RMIT University 2013 RMIT International 23

Track the progress of an Application Complete a search for a specific applicant/s to view the status Status Submitted Being Assessed Offer (Conditional) Offer (Unconditional) Denied Accepted (Unconditional) Accepted (Conditional) Discontinued Declined Description New application successfully submitted Application currently under assessment. * Also includes applications that require further documentation Offer (with conditions) Offer (no conditions) Unsuccessful Accepted offer (no conditions) Accepted offer (with conditions) Application discontinued Applicant declined offer A list of the application statuses and descriptions RMIT University 2013 RMIT International 24

Enter an Applicant s Portal An Applicant search must first be completed. 1 Click View to enter the applicant portal The Applicant Portal. View the submitted application. RMIT University 2013 RMIT International 25

Receive notification Click 1 Messages An email will be sent each time a message is received in your inbox A letter will only be issued if an offer is made to the applicant. A message advising the application has been unsuccessful (3) 2 Click the message link A request for additional information Applications requiring additional documentation will have the status of Being Assessed until the requested documents have been submitted RMIT University 2013 RMIT International 26

Upload requested documents 1 Click Documents are requested. Select the document to 2 be uploaded 4 Click Browse and select document from your hard drive 3 Click Next 5 Click Upload RMIT University 2013 RMIT International 27

Download Offer Letter for Applicant An applicant search has been completed and you have entered the applicant portal. 1 Click View 2 Select Open with to view or Save File to save to computer and click OK RMIT University 2013 RMIT International 28

Download Offer Letter for Applicant The offer letter will include the RMIT Terms and Conditions policy RMIT University 2013 RMIT International 29

Download Offer Letter for Applicant The Offer Response Form and Payment Advice Form is now included as part of the offer letter. All Acceptances should be emailed to isacceptances@rmit.edu.au RMIT University 2013 RMIT International 30