I.A * Regular Meeting Board of Trustees April 10, 2017 / 6:00 p.m. Graham, North Carolina

I.A * Regular Meeting Board of Trustees April 10, 2017 / 6:00 p.m. Graham, North Carolina A regular meeting of the Alamance Community College Board of Trustees (Board) was held in the Wallace W. Gee Building Boardroom, Room G-222, on the Carrington-Scott Campus on April 10, 2017. Mr. Jerry Bailey, Chair, called the meeting to order at 6:00 p.m. The following members were present: Mr. Jerry A. Bailey, Chair Mr. Eddie D. Boswell Dr. Roslyn M. Crisp Dr. G. Reid Dusenberry Mr. Douglas P. Fincannon Dr. Richard N. Fisher Mr. William P. Gomory, Vice Chair Ms. Nancy M. Rosborough Ms. Julie Scott Emmons Mr. Carl R. Steinbicker Dr. Robert W. Van Dalen BG (R) Blake E. Williams Ms. Heidi R. Garcia, Student Trustee Guests Ms. Kristy Bailey, The Alamance News Ms. Jessica Williams, Times-News Employees recognized and introduced: Ms. Rhonda Pierce, Faculty of the Year Mr. Don Utberg-Hood, Adjunct Faculty of the Year Mr. Tom Davis, Workforce Development Instructor of the Year Ms. Beth Brehler, Staff Member of the Year Mr. Justin Snyder, Dean of Industrial Technologies Mr. Daniel Bradsher, Public Safety Analyst Mr. Kevin Edmond, Public Safety Specialist Mr. Thomas (Tom) Hartman, Director of Administrative Services Mr. Yonnie Butler, Executive Director for the Biotechnology Center of Excellence Also present were: Dr. Algie C. Gatewood, President & Secretary to the Board of Trustees Mr. Scott Queen, Executive Vice President Ms. Cindy Collie, Vice President of Administrative and Fiscal Services Dr. Carol Disque, Vice President of Student Success Ms. Cathy Johnson, Vice President of Instruction Mr. Gary Saunders, Vice President of Workforce Development 2405

Mr. Frank Longest, Board Attorney Ms. Lorri Allison, Director of Human Resources Ms. Amber Ammons, Executive Administrative Assistant to the President Mr. Matt Banko, Controller Mr. Paul Carr, Faculty Affairs Committee Chair Mr. David Frazee, Dean of Health and Public Services Dr. Jessica Harrell, Director of Research and Institutional Effectiveness Mr. David Prevatte, Director of Public Safety Mr. Edward Williams, Director of Public Information and Marketing Ms. Stephanie Waters, Executive Assistant to the President Quorum The Board determined that a quorum was present and the meeting could proceed. Welcome Mr. Bailey welcomed guests to the meeting. Call for Conflicts of Interest In accordance with North Carolina General Statute 138A, the State Government Ethics Act, Mr. Bailey asked if anyone had a conflict of interest related to any item included on the meeting agenda. No conflicts of interest were noted at this point in the meeting. (Note: Mr. Boswell and Mr. Fincannon abstained from voting on agenda items IV.B.5 Recommendation for bond measure from the Building and Grounds Committee and IV.C.2 Recommendation for bond measure from the Budget and Finance Committee due to an actual and/or the appearance of a conflict of interest. Mr. Fincannon abstained due to his current service as chairperson of the Alamance County Board of Elections. Mr. Boswell abstained due to his current service as chairperson of the Alamance County Board of Commissioners.) Minutes Minutes of the Board of Trustees regular meeting of March 17, 2017, were approved as submitted. Trustees also received minutes from the Board retreat of March 17, 2017; Building and Grounds Committee meeting of April 4, 2017; Curriculum Committee meeting of April 5, 2017; and Budget and Finance Committee meeting of April 7, 2017. Employee Introductions Mr. Bailey called for the recognition and introduction of employees. The following employees were acknowledged: Recognitions Ms. Rhonda Pierce, Faculty of the Year Mr. Don Utberg-Hood, Adjunct Faculty of the Year Mr. Tom Davis, Workforce Development Instructor of the Year Ms. Beth Brehler, Staff Member of the Year Introductions Mr. Justin Snyder, Dean of Industrial Technologies (promotion) Mr. Daniel Bradsher, Public Safety Analyst Mr. Kevin Edmond, Public Safety Specialist Mr. Thomas (Tom) Hartman, Director of Administrative Services Mr. Yonnie Butler, Executive Director for the Biotechnology Center of Excellence 2406

Presentations No presentation scheduled. Committee Reports Report of Personnel Dr. Crisp reported that the employment report for March 2017 was included in the meeting packets. Report of Building and Grounds As Mr. Gomory was not present at the last meeting, Dr. Dusenberry provided the Building and Grounds Committee report. He presented a request to renovate the College s Math Lab. He said the renovation would cost $15,000 and be fully funded by a grant from the ACC Foundation. The request is to update the equipment and refurbish the space. Dr. Dusenberry said the lab has served more than 1,400 students and contributes to student success. Following discussion, Ms. Rosborough moved and Dr. Van Dalen seconded that the Board of Trustees approve the request to complete the Math Lab upgrade project with a total budget of $15,000 to be fully funded through an ACC Foundation grant. Motion carried. Dr. Dusenberry presented a request to conduct a program study for the Culinary Arts expansion and updating as identified in the College s Facilities Master Plan. He said the Board has already approved using $1.7 million in Connect NC Bond funds for the project and that the program study would be paid for out of that budget. She said BSA Life Structures, one of ACC s open-end design firms, can conduct the study for $12,000. The purpose of which is to align the scope of the project with department needs and the budget. Ms. Collie said the project would require involvement of the State Construction Office, begin spring of 2018 and require a call for bids for architectural and construction services. Following discussion, Dr. Dusenberry moved on behalf of the Building and Grounds Committee that the Board of Trustees approve the request for a program study of the Culinary Arts expansion and updating as recommended in the College s Facilities Master Plan and funded from Connect NC bond funds at a cost of $12,000. Motion carried. Dr. Dusenberry provided an update on the following capital improvement projects: Advanced Applied Technology Center (AATC), HVAC Project for Main Building, B-Building Stairs, Generator Project, Multiuse Athletic Court, Backfill Project and other repair and renovation projects approved for the 2016-17 year. At Mr. Bailey s suggestion, a tour of the AATC will be arranged for trustees, possibly prior to the next monthly meeting. Dr. Dusenberry reviewed the capital project funding budget for 2016-17. Projected net capital to date was $114,971. He said the balance increased slightly due to savings realized on the B-Building Stairs project. Discussion of agenda item IV.B.5 Recommendation for bond measure was tabled until after the Budget and Finance Committee report. Report of Budget and Finance Mr. Steinbicker presented the financial statement as of March 31, 2017, and said expenses and revenues were at expected levels. State current expense funds were 71 percent expended and county current expense funds were 78 percent expended at eight months (or 75 percent) into the fiscal year. 2407

Recommendation for Bond Measure Mr. Bailey asked Mr. Steinbicker and Dr. Dusenberry to present their respective committee s recommendation for a bond measure. Mr. Fincannon announced that he would recuse himself from discussion of and voting on the bond recommendation to avoid a conflict of interest or appearance of a conflict of interest due to his service as chairperson of the Alamance County Board of Elections. Additionally, Mr. Boswell announced that he would recuse himself from discussion of and voting on the bond recommendation to avoid a conflict of interest or appearance of a conflict of interest due to his service as chairperson of the Alamance County Board of Commissioners. Mr. Steinbicker reported that the Budget and Finance Committee met April 7, 2017, to consider a proposal for a $39.6 million bond measure. He said the committee reviewed information presented at the Board s recent retreat. Mr. Steinbicker reviewed the list of projects that a $39.6 million bond measure would fund. He said the Budget and Finance Committee adopted the following resolution for presentation to the Board: Resolution from Budget and Finance Committee Be it resolved that the Budget and Finance Committee recommends to the College s Board of Trustees to approve the following facilities improvement projects in the aggregate amount of $39,600,000 to be funded by means of a public Alamance County bond referendum. Next, Dr. Dusenberry reported that the Building and Grounds Committee met on April 4, 2017, to consider the same proposal for a $39.6 million bond measure. He said the committee followed the same process used by the Budget and Finance Committee. He said the Building and Grounds Committee adopted the following resolution for presentation to the Board: Resolution from Building and Grounds Committee Be it resolved that the Building and Grounds Committee recommends to the College s Board of Trustees to approve the following facilities improvement projects in the aggregate amount of $39,600,000 to be funded by means of a public Alamance County bond referendum. 2408

Following the discussion on the importance of beginning the process now for requesting a bond referendum for the November 2018 election, Mr. Steinbicker moved that the following resolution be adopted by the Board: Resolution Be it resolved that the Alamance Community College Board of Trustees approves the following facilities improvement projects in the aggregate amount of $39,600,000 to be funded by means of a public Alamance County bond referendum. Following discussion, motion carried. Mr. Fincannon and Mr. Boswell abstained from voting. Report of Curriculum Dr. Fisher reported that the Curriculum Committee met on April 5, 2017, to consider curriculumrelated items. He presented a proposed Local Articulation Agreement with ABSS to provide college credit for the following high school classes: Digital Media and Advanced Digital Media, 2409

Animal Science 1 and Animal Science II, and Electrical I, II and III. Ms. Johnson explained that these courses are beyond the scope of the statewide articulation agreement with public schools. To earn credit, the students must earn a grade of B or higher and score a 90 or higher on the CTE post-assessment. Following discussion, Dr. Fisher moved on behalf of the Curriculum Committee that the Board approve the Local Articulation Agreement with ABSS as presented. Motion carried. Dr. Gatewood reported that the Board delegated authority to the president to enter into Level-One Instructional Service Agreements, but that the College is now requesting approval of a Level-Two Instructional Service Agreement with Davidson County Community College (DCCC). The agreement allows ACC students to obtain truck driver training required for commercial driver licenses. ACC and DCCC share full-time equivalent (FTE) enrollment for the training. DCCC provides the equipment and training. Dr. Gatewood said unlike level-one agreements that allow a college to teach outside of its service area and retain all FTEs, level-two and level-three agreements allow partnering schools to share the FTEs. Dr. Fisher said the committee discussed that it made sense for the president to be authorized to enter into Level-One, Level-Two and Level-Three Instructional Service Agreements. Dr. Fisher then moved on behalf of the Curriculum Committee that the Board delegate the authority to enter into Level-One, Level-Two and Level-Three Instructional Service Agreements to the president of the College. Motion carried. Ms. Johnson presented an articulation agreement ACC entered into with North Carolina Central University (NCCU). The agreement allows for articulation of eight associate in applied science degrees into NCCCU programs. Dr. Fisher said this is a departure from previous articulation agreements that provide pathways only for associate in science or associate in arts students. Mr. Fincannon referred to a Wall Street Journal article: "When It Pays to Start at a Community College. Dr. Fisher presented the letter indicating approval of ACC s Associate in Engineering program by the Southern Association of Colleges and Schools Commission on Colleges dated February 6, 2017. He said the new program will provide students an opportunity to transfer into some four-year schools engineering programs. Ms. Johnson informed the Board that ACC will begin offering an honors program fall 2017 that is designed for students who want to pursue advanced studies and for students with untapped potential. The program, which students must apply for, will consist of 18 hours of honors-level credit. It is meant to provide service learning and hands-on training as well. Dr. Gatewood said the program will include diversity requirements to ensure everyone has the possibility of participating. Mr. Frazee provided an update on the following health program accreditations: Medical Laboratory Technology had a site visit by the National Accrediting Agency for Clinical Laboratory Sciences on November 1-2, 2016. Mr. Frazee said the program received a glowing review with no recommendations or citations. A vote on the reaffirmation of the program s accreditation will be made at the accrediting body s annual meeting in July 2017. Dental Assisting underwent its accrediting site visit on March 29-30, 2017, and received no recommendations or citations. The reviewers commented positively on the detailed information in the self-study report. A formal notification is forthcoming, and ACC expects to receive reaffirmation of the program s accreditation. 2410

Medical Assisting had a site visit by the Medical Assisting Education Review Board (MAERB) on September 29-30, 2016. The review found that program syllabi did not include language stating that students were not paid for work conducted at clinical sites as part of their training. Also, due to the site visit being rescheduled a year earlier than first planned and the program being in the process of transitioning from the 2008 to 2015 MAERB core curriculum, the College has one year to become compliant with 2015 requirements and submit the accreditation report. The report is due February 1, 2018. Mr. Frazee said the findings do not impact student learning and success. Monthly reports are being provided to administration on the program s progress. The Board then briefly discussed the process for recommending new programs of study. Report of Community Engagement Committee Mr. Butler presented information on his credentials and experience relevant to his new position as Executive Director of the Biotechnology Center of Excellence. He also reviewed potential opportunities and partnerships for ACC s center. Other Subjects: SGA Report The Chair called on Ms. Garcia for the Student Government Association (SGA) report. She said 40 of the 58 community college SGAs were represented at the recent N4CSGA annual conference. Other events planned include ACC Culture Day and SGA elections on April 19, 2017. The new SGA president will resume his/her role in May 2017. Chair s Report Mr. Bailey announced that the trustee terms of Mr. Boswell, Dr. Crisp and Dr. Fisher end June 30, 2017. He said that if a trustee is interested in being reappointed, he or she should notify the respective appointing authority. Mr. Bailey reported that the Executive Committee received a request from Dr. Fisher to convey the title of Professor Emeritus to William (Bill) Woodruff. Mr. Woodruff served as instructor and department head for ACC s Biotechnology Program prior to his retirement in 2015. He now serves as an adjunct faculty member for the department. Mr. Bailey reviewed Mr. Woodruff s career highlights. Dr. Fisher said it was brought to his attention that Mr. Woodruff deserved the recognition. ACC had previously bestowed the honor only three times. Following discussion, Mr. Bailey moved on behalf of the Executive Committee that the Board of Trustees approve bestowing the title of Professor Emeritus to William (Bill) Woodruff for his contributions to ACC s Biotechnology program. Motion carried. Mr. Woodruff will be recognized at ACC s Commencement Ceremony on May 19, 2017, and possibly the ACC Foundation s Celebration of Excellence on May 25, 2017. Mr. Bailey reported that each trustee is required to file a Statement of Economic Interest with the North Carolina State Ethics Commission by April 15, 2017. This is an annual requirement of public officials. Mr. Bailey reported that a listing of trustees ethics training due dates was included in the meeting packets. 2411

Faculty Affairs Committee Report Mr. Carr reported Faculty Affairs Committee s (FAC) initiatives over the past two years during his term as chairperson. He will make his last FAC report to the Board in May 2017. President s Report Dr. Gatewood reported that the College s biennial Compliance Review was conducted by the North Carolina Community College System (NCCCS) review staff January 23-February 10, 2017. He said the review was formerly referred to as the Education Program Audit. He said ACC received a good review, with no exceptions. Dr. Gatewood shared both the review report and coaching letter with the trustees. Dr. Gatewood shared the NCCCS 2017-19 legislative/budget priorities with the Board. Mr. Williams explained that the NCCCS is asking for an additional $70.3 million. The additional ask comprises, in part, $15.3 million for workforce development short-term training, $22.6 million for student services and $10 million for pay raises. Dr. Gatewood updated trustees on the legislative visits on March 29, 2017, that coincided with the Community College Day activities planned by the NCCCS. He said ACC s local delegation welcomed him and ACC s group of trustees and students, and understands the important role community colleges play in North Carolina. Dr. Gatewood shared the results of the 2017 National Collegiate Landscape Competition, which was held at Brigham Young University. ACC s Horticulture Technology students placed 11 th overall and second among 26 community colleges. The competition will be held at ACC in 2018. Dr. Gatewood announced that the Impact Alamance Board of Directors will be touring projects funded by the organization s grants, and will be visiting ACC on May 5, 2017, at 10:30 a.m. to view the Multipurpose Sport Court. A ribbon cutting ceremony is being planned to coincide with the visit. Dr. Gatewood reported that he and Dr. Fisher attended the installation ceremony for NCCCS President Dr. Jimmie Williamson at Richmond Community College earlier that day. He said ACC s Culinary Arts students provided the cake at Dr. Williamson s request. Announcements Mr. Bailey reviewed the following announcements: 1. Statement of Economic Interest due April 15, 2017 2. ACC Culture Day, April 19, 2017, Carrington-Scott Campus, 11:30 a.m.-1:30 p.m. 3. NCCU Articulation Agreement Signing Ceremony, May 2, 2017, Wallace W. Gee Building, 3:00 p.m. 4. Impact Alamance visits Multiuse Athletic Court, May 5, 2017, Carrington-Scott Campus, 10:30 a.m. 5. Nursing Pinning Ceremony, May 16, 2017, St. Mark s Church, Burlington, 7:00 p.m. 6. Commencement, May 19, 2017, The Lamb s Chapel, Haw River, 7:00 p.m. 7. Medical Assisting Pinning Ceremony, June 1, 2017, Paramount Theater, 7:00 p.m. 8. Alamance Community College Day, August 25, 2017 2412

Adjournment Having no further business to discuss, the meeting was adjourned at 7:45 p.m. Respectfully submitted, Algie C. Gatewood, Ed.D. President and Secretary to the Board of Trustees 2413