I.A * Regular Meeting Board of Trustees November 14, 2016 / 6:00 p.m. Graham, North Carolina A regular meeting of the Alamance Community College Board of Trustees (Board) was held in the Wallace W. Gee Building Boardroom, Room G-222, on the Carrington-Scott Campus on November 14, 2016. Mr. Jerry Bailey, Chair, called the meeting to order at 6:00 p.m. The following members were present: Mr. Jerry A. Bailey, Chair Mr. Eddie D. Boswell Dr. G. Reid Dusenberry Mr. Douglas P. Fincannon Dr. Richard N. Fisher Mr. William P. Gomory, Vice Chair Ms. Nancy M. Rosborough Ms. Julie Scott Emmons Mr. Carl R. Steinbicker Dr. Robert W. Van Dalen BG (R) Blake E. Williams Ms. Heidi R. Garcia, Student Trustee Absent Guests Dr. Roslyn M. Crisp (ill) The Honorable Wayne Abernathy, Senior Resident Superior Court Judge (arrived at 6:30 p.m.) Ms. Kristy Bailey, The Alamance News Ms. Jessica Williams, Times-News Employees introduced: Mr. Melvin (Jason) Browning, Computer Integrated Machining Instructor Ms. Donna Doss, Math Instructor Mr. James Faucette, Financial Aid Assistant Mr. Maximillian Matthews, Recruitment/Placement Testing Coordinator Also present were: Dr. Algie C. Gatewood, President & Secretary to the Board of Trustees Mr. Scott Queen, Executive Vice President Ms. Cindy Collie, Vice President of Administrative and Fiscal Services Dr. Carol Disque, Vice President of Student Success Ms. Cathy Johnson, Vice President of Instruction Ms. Carolyn Rhode, Vice President of Institutional Advancement Mr. Gary Saunders, Vice President of Workforce Development Mr. Frank Longest, Board of Trustees Attorney 2387
Ms. Lorri Allison, Director of Human Resources Ms. Amber Ammons, Executive Administrative Assistant to the President Mr. Matt Banko, Controller Mr. Jeff Bright, Associate Vice President of Corporate Education Mr. Paul Carr, Faculty Affairs Committee Chair Ms. Monica Isbell, Coordinator of Special Needs and Counseling (arrived at 6:45 p.m.) Mr. David Prevatte, Director of Public Safety Mr. Justin Snyder, Horticulture Technology Department Head Mr. Edward Williams, Director of Public Information and Marketing Ms. Stephanie Waters, Executive Assistant to the President Quorum The Board determined that a quorum was present and the meeting could proceed. Welcome Mr. Bailey welcomed Trustee Boswell and guests to the meeting. Call for Conflicts of Interest In accordance with North Carolina General Statute 138A, the State Government Ethics Act, Mr. Bailey asked if anyone had a conflict of interest related to any item included on the meeting agenda. No conflicts of interest were noted. Swearing In of Trustees The swearing in of Mr. Boswell was postponed until the arrival of Judge Abernathy. Minutes Minutes of the Board of Trustees regular meeting of October 10, 2016, were approved as submitted. Trustees also received minutes from the Curriculum Committee meeting of November 7, 2016, and Building and Grounds Committee meeting of November 9, 2016. Employee Introductions Mr. Bailey called for introductions of new employees. Ms. Johnson introduced Mr. Browning and Ms. Doss, and Dr. Disque introduced Mr. Faucette and Mr. Matthews to the trustees. Presentations Chair Bailey called on Mr. Snyder for his presentation. Mr. Snyder presented on ACC s participation in the North Carolina State Fair garden competitions over the past 10 years, with Horticulture Technology leading and collaborating with ACC s Advertising and Graphic Design, Welding Technology and other programs for designing and installing the gardens. ACC s gardens have won 12 first place awards over the past eight years. In October 2016, one of ACC s gardens won the Highest Scoring Garden Exhibit award. Committee Reports Report of Personnel In Dr. Crisp s absence, Chair Bailey reported that the employment report for October 2016 was included in the meeting packets. 2388
Report of Building and Grounds As Mr. Gomory was absent from the last committee meeting, he asked Dr. Dusenberry to provide the Building and Grounds Committee report. Dr. Dusenberry presented a request to establish a basketball/multi-use athletic court as a capital project with a total budget of $94,000. He said a $50,000 grant from Impact Alamance would be used to fund part of the project. If approved, the remaining $44,000 could come from bookstore funds. The court, which will support basketball, volleyball and general physical education classes, will be used by the Alamance-Burlington Early College and ACC physical education classes. Dr. Dusenberry said survey results showed students were interested in having the court. Of three possible sites for the court identified by one of the College s open-end design firms, establishing the court on a portion of the gravel parking lot at the west end of campus proved to be the most economical and accessible location, displacing only 60 of the 250 parking spaces. He said the City of Graham has also approved the proposed location of the court. Following discussion, Dr. Dusenberry moved on behalf of the Building and Grounds Committee that the Board approve establishing the basketball/multi-use athletic court as a capital project with a total budget of $94,000, consisting of $50,000 in grant funds and $44,000 in bookstore funds. Motion carried. Dr. Dusenberry provided an update on the following capital improvement projects: Advanced Applied Technology Center; HVAC Project for Main Building; B-Building Stairs; Generator Project; and Other Repair and Renovation Projects, including painting, pressure washing, boiler repairs, replacement of air exchange units at the Dillingham Center, and installation of new doors and locks for the childcare center. Dr. Dusenberry reviewed the capital project funding budget for 2016-17. He said the only change from the last report is inclusion of $94,000 in both expense and revenue for the athletic court project. Projected net capital to date was $112,249. Report of Budget and Finance Mr. Steinbicker presented the financial statement as of October 30, 2016, and said expenses and revenues are at expected levels. State funds were 27 percent expended and county funds were 32 percent expended at four months into the fiscal year. Mr. Steinbicker presented a request to use $25,000 of ACC s Culinary Arts Department s institutional funds for the European Culinary Immersion Program. The funds are reimbursed through fundraising activities. Ms. Emmons moved and Ms. Rosborough seconded that the Board approve the use of up to $25,000 of Culinary Arts institutional funds in advance for the European Culinary Immersion Program that are expected to be replenished by fundraising activities. Motion carried. Mr. Steinbicker reported that due to an increase in participation and food costs, the College is requesting an increase in the budget for its annual holiday luncheon. Following brief discussion, Dr. Van Dalen moved and Ms. Rosborough seconded that the Board increase the use of institutional funds, not to exceed $3,000, for the College s annual holiday luncheon. Motion carried. Report of Curriculum At Dr. Fisher s request, Ms. Johnson presented a summary report of 2015-16 program reviews conducted for Computer-Integrated Machining, Nurse Aide, Animal Care and Management, University Transfer and Advertising and Graphic Design. She said the reviews, which provide recommendations for the next five-year period, indicate the programs are operating well. Also, she said the review process, which takes a year to complete, is designed to align the programs with achieving the College s goals. 2389
Judge Abernathy arrived at the meeting. The Curriculum Committee report was tabled until after the swearing in of Mr. Boswell. Swearing In of Trustees (continued) Judge Abernathy administered the oath of office to newly appointed trustee Mr. Eddie Boswell. Mr. Boswell was appointed to the Board by Governor Pat McCrory. Report of Curriculum (continued) Dr. Fisher presented ACC s performance summary of the 2016 Performance Measures for Student Success. He said compared to the 2015 report, ACC showed improvement. Ms. Johnson explained that the performance criteria changed in 2016, and that the measures will be used by the North Carolina Community College System for the next three years. Following discussion on ACC s performance, the need to have comparison data over a significant amount of time and the change in criteria for transfer performance, Dr. Gatewood said ACC is performing well and will continuously strive to improve in each area. Ms. Johnson said strategies to improve ACC s performance include the establishment of a math lab, which is benefiting students just as the writing lab that opened a few years ago has helped students. Report of Community Engagement Committee No report scheduled. Other Subjects: SGA Report The Chair called on SGA President Garcia for the SGA report. Ms. Garcia reported that the new SGA senators were installed and are independently planning projects. She said the SGA is also helping with the Hurricane Matthew Relief Project. Ms. Garcia reported that the recent N4CSGA conference went well and that ACC has a good reputation in the state. Lastly, she reported that an Exam Cram has been scheduled, which will provide tutoring services and snacks for students preparing for final exams. Chair s Report Mr. Bailey welcomed Mr. Boswell as a new trustee. Mr. Boswell is filling the unexpired term of Dan Ingle. Mr. Boswell s term ends June 30, 2017. Mr. Bailey presented a letter from Governor Pat McCrory s office officially appointing Mr. Boswell. He also presented an evaluation Mr. Boswell s statement of economic interest by the North Carolina State Ethics Commission. The evaluation showed that Mr. Boswell has only a potential conflict of interest, not an actual conflict of interest, in his service as a trustee. Mr. Bailey reported that the Alamance Country Club, the location where the Board typically holds its retreat, is undergoing renovations and will be unavailable in 2017 for the meeting. He said as requested by the trustees, staff reviewed costs for Best Western and Drury Inn & Suites in Burlington and Vailtree Event Center in Graham as potential sites for the retreat. Based on costs and levels of service, he said staff recommended Best Western. The costs include a $400 meeting space fee and food expenses. The Board agreed to hold the retreat on March 17, 2017, at the Best Western in Burlington. Mr. Bailey reported that a listing of trustees ethics training due dates was included in the meeting packets. 2390
Mr. Bailey reported that that the North Carolina Association of Community College Trustees (NCACCT) Law/Legislative Seminar will be offered March 29-31, 2017, in Raleigh Faculty Affairs Committee Report Mr. Carr reported on behalf of the Faculty Affairs Committee (FAC) that faculty approve of the College s efforts, such as the recent classification and compensation study, to maintain competitive salaries. He said faculty also appreciate the initiative to develop a merit plan to cultivate, incentivize and reward excellence. He said the FAC seeks a merit plan that is transparent, objective, effective and representative of faculty. President s Report Dr. Gatewood began his report by asking Mr. Prevatte to provide the 2016 Annual Security Report. The report is required by the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. The College s 2016 report is based on 2015 calendar year crime statistics. Five incidents were reported for the 2015 year. They included two disciplinary referral incidents of illegal weapons possessions (knives) at the Dillingham Center and three arrest incidents at the Carrington- Scott Campus for drug abuse violations (one incident) and illegal weapons possession (a non-student in possession of a knife and a handgun discovered in a car). Mr. Prevatte said ACC s crime statistics are low for its size. He attributes the low crime rate to the attention to detail and safety exhibited at ACC. Dr. Gatewood announced that ACC will be the site for the March 2018 National Collegiate Landscape Competition. ACC is expecting 1,100 visitors to attend the event. He congratulated Mr. Snyder and the Horticulture Department for its successful bid to host the event. Dr. Gatewood reported that ACC s Corporate Education Department is approved to administer $3.4 million in NCWorks Customized Training Program funding for local industry. He thanked and recognized Mr. Bright for his work at ACC over the last 30 years. Mr. Bright will be retiring effective December 31, 2016. Corporate Education serves 90 companies per year and also earns full-time equivalent enrollment (FTE) funding. Dr. Gatewood reported on the success of two recent ACC Foundation events: 1) the Donor/Recipient Reception that was attended by 300 donors and students, and 2) the Reinhartsen Run that attracted 165 runners and raised $7,000 for student scholarships. Lastly, Dr. Gatewood reported that the ABSS Career College Day held October 18, 2016, was attended by 140 Alamance County high school students who are developmentally challenged. The event serves to introduce the students to services provided by the College. Career College is a oneyear postsecondary certificate program that provides a foundation for adults with intellectual or developmental disabilities to transition into a career or additional coursework. He recognized Monical Isbell, ACC s Coordinator of Special Needs and Counseling who oversees the program. Ms. Isbell was named the recipient of the Excellence in Postsecondary Education recognition at the 23 rd Annual Awards Banquet of the Alamance County Mayors Committee for Persons with Disabilities. Other Business Dr. Gatewood announced that North Carolina Community College System President James (Jimmie) Williamson will speak at ACC s Public Officials and Business/Industry Leaders Breakfast on December 7, 2016. 2391
Announcements Mr. Bailey reviewed the following announcements: 1. Public Officials and Business/Industry Leaders Breakfast, December 7, 2016, Carrington-Scott Campus, 7:30 a.m. 2. Nursing Pinning Ceremony, December 10, 2016, St. Mark s Church Original Sanctuary, Burlington, 7:00 p.m. 3. ACC Holiday Luncheon, December 16, 2016, Carrington-Scott Campus Main Building, 11:30 a.m. to 1:00 p.m. 4 NCACCT 2017 Law/Legislative Seminar, March 29-31, 2017, Raleigh 5. Commencement, May 19, 2017, The Lamb s Chapel, Haw River, 7:00 p.m. Adjournment Having no further business to discuss, the meeting was adjourned at 7:44 p.m. Respectfully submitted, Algie C. Gatewood, Ed.D. President and Secretary to the Board of Trustees 2392