PDA Europe Conference, Exhibition, Education The Parenteral Drug Association presents: Pharmacopoeia Conference Convergence, Harmonization & The Future Direction of Pharmacopoeias EXHIBITION & SPONSORSHIP PL ANNER 29-30 May 2018 Renaissance Wien Hotel Vienna Austria
P O S I T I O N YOUR BRAND AT THE BEST VALUE Branding your company within the field As a non-for-profit organization PDA offers affordable exhibition and sponsorship opportunities adapted to all budgets Platform for introducing new products or services Best ratio in high quality attendees and low cost for branding M E E T Y O U R CUSTOMER Attendance of industry leader during an event High volunteer engagement of speakers and Committee Members during the whole event Quality of Personal Contacts Very high personal exchange amongst members and no members - high value & quality networking through Membership Contact Follow-Up The PDA Community has several interest groups, with industry and vendors, that give the pulse of what is needed and foster a vivid exchange before, during and after the event B E S T CONNECTION T O T H E REGULATION AUTHORITIES Get direct and personal feedback from the regulatory authorities PDA has more than 500 members in the regulatory field 2 Back to Table of Content
Why Exhibit at a PDA Europe Event 3
TABLE OF CONTENT Why Exhibit at a PDA Europe 2-3 What s in the Conference? 5 Floorplan 6 Event Venue 7 PART 1 EXHIBITION Exhibition Basics 8-9 Registration Form 10 Additional Exhibition Personel Registration 11 Exhibition Terms & Conditions 12 PART 2 SPONSORSHIP Diamond Sponsorship 14 Platinum Sponsorship 15 Gold Sponsorship 16 Silver Sponsorship 17 Sponsorship Terms & Conditions 18 Sponsorship Registration Form 19 Benefits at-a-glance 20 Visitor Demographics 21 Upcoming Conferences and Events with Exhibition Opportunities 23 4 Back to Table of Content
WHAT S IN THE CONFERENCE? PHARMACOPOEIAS & THEIR RESPECTIVE REGULATORY FRAMEWORK PROCEDURES OF PHARMACOPOEIAS HARMONIZATION & CONVERGENCE INVOLVING PHARMACOPOEIAS IN SCIENTIFIC AND TECHNOLOGICAL INNOVATIONS Back to Table of Content 5
PDA Scientific Poster Presentation Exhibit your Work 85 cm (33,4646 in) To join our scientific poster session, please send a printable PDF file according to the following specifications: Document size of the PDF: 85 cm x 206 cm (33,4646 x 81,1024 in) portrait format Slug / Bleed: 2 mm (0,0787 in) Canvas size to work on: 85 cm x 120 cm (33,4646 x 47,2441 in) portrait format Slug / Bleed: 2 mm (0,0787 in) Images: 120dpi (low) - 150dpi (high) depending on size. All Images color Profile ISO Coated v2 (ECI) Deadline: 4 May 2018 206 cm (81,1024 in) 20 cm (7,87402 in) max. 15 cm (5,90551 in) All posters will be printed by PDA and displayed as part of the exhibition. Poster Display is included in the regular conference registration fee. Please send your file and poster title to Nadjeschda Gomez-Stahl gomez@pda.org.
FLOOR PLAN Table Top 2m x 2m (4m2) Catering PDA Registration Foyer PDA Cellgenix 1 Catering 7 2 3 4 5 6 Renaissance Wien Hotel Linke Wienzeile/Ullmannstrasse 71 1150 Vienna Austria Tel: +43-1-891020 https://goo.gl/8r1vav Back to Table of Content 7
Exhibition Basics 1.895 Will include: 1 Free Exhibition Ticket for Stand Personnel Lunch, Refreshments and Attendance to All Social/Networking Events During the Event 1 Table, 2 Chairs Exhibition Space with approx. 4 m 2 Standard Power Supply Online Exhibitor Listing on PDA Europe Website Listing in the On-site Conference/Exhibition Guide Including Company Description and Logo Personal Support On-Site All Lunches & Coffee Breaks Served in the Exhibition Area Extended Basic Package: Exhibition Passport Raffle (non-exclusive) Conference attendees can win a special prize if they complete the exhibition passport: for this they need to get a logo sticker of each company featured in the passport. Drive customers to your booth with this simple action. 200 8 Back to Table of Content
Pharmacopoeia Conference 29-30 May 2018 1 Exhibition Ticket for Stand Personnel PDA Europe Conference, Exhibition, Education Pharmacopoeia Conference The Parenteral Drug Association presents: Convergence, Harmonization & The Future Direction of Pharmacopoeias CONFERENCE GUIDE ATTENDEE NAME 29-30 May 2018 Renaissance Wien Hotel Vienna Austria BECOME A SPONSOR & GET THE TABLE TOP FOR FREE 9
2 WAYS TO REGISTER Conference Exhibition Registration Title Date Location Pharmacopoeia Conference 1 2 FAX: +49 30 4365508-66 EMAIL: expo-europe@pda.org 29-30 May 2018 Your Contact Person is Nadjeschda Gomez-Stahl at PDA Europe T: +49 30 4365508-23 This PDF-file provides an automatic fill-in function. Your signature, however, is needed in writing. Vienna Austria 1 Company Information *This information will be published on PDA Website and in Conference/ Exhibiton Guide Company Name* Person in charge Email Address Businessaddress* City Postal Code Country* Phone* Fax* General Company Email Address* Website* Exhibit Stand Personnel 2 1 free exhibition ticket for stand personnel is included. Important notice: Exhibition Tickets are valid for the exhibition hall only! To attend the conference you must book separately. Company Name Job Title Email Address Exhibit Stand Location 3 ( Desired Stand No. 1st Choice 2nd Choice 3rd Choice Payment Options 4 ( Exhibition Fee: 1.895 excluding V.A.T. Exhibitor Passport Raffle: 200 (Extended Package) excluding V.A.T. Depending on availability Floor plan and current stand allocation upon request and at PDA website. First Come-First Serve Basis I would like to add a conference ticket to this booking at the special price of 1095 Euro/ticket (Membership to PDA not included) Conference Ticket: 1095 excluding V.A.T. By Credit Card American Express MasterCard VISA For your credit card information safety: Please send your details by fax only (+49 30 4365508-66) Payment Terms: Full payment must be received 6 weeks from date of invoice. PDA is not responsible for all incurred fees in addition to wire transfer payment (bank charges). Our invoice number MUST BE given as a reference. Never send money before PDA Europe`s invoicing. By Bank Transfer Beneficiary: PDA Europe ggmbh IBAN: DE73 1007 0024 0922 8735 00 BIC (Swift Code): DEUTDEDBBER Address: Deutsche Bank, Welfenallee 3-7, D-13465 Berlin, Germany By Purchase Order Purchase Order Number PDA Europe VAT I.D.: DE254459362 Billing Address: Same as contact information address above. If not, please send your billing address to: info-europe@pda.org Your VAT I.D.: This number starts by your country code with two characters (example: PDA Europe s country code starts with: DE followed by the number) 10 Back to Table of Content Date Mandatory Signature With my signature I confirm the acceptation of the Terms & Conditions indicated in the pages of this catalogue.
2 WAYS TO REGISTER Additional Exhibition Personnel Registration 1 2 FAX: +49 30 4365508-66 EMAIL: expo-europe@pda.org Title Date Location This PDF-file provides an automatic fill-in function. Your signature, however, is needed in writing. Pharmacopoeia Conference 29-30 May 2018 1 1. Exhibit Stand Personnel 2. Exhibit Stand Personnel 1 Vienna Austria Company Company Name Name Job Title Job Title Email Address Email Address 1 3. Exhibit Stand Personnel 4. Exhibit Stand Personnel 1 Company Company Name Name Job Title Job Title Email Address Email Address 2 Fee: 350 each excluding V.A.T. Exhibition-Only Tickets include: Lunch, refreshments and attendance to all Social/Networking arrangements during the event. Important notice: Exhibition Tickets are valid for the exhibition hall only! To attend the conference please book conference tickets. Check the discounts for exhibitors, see below. Conference Tickets 3 ( As an exhibitor you receive a conference ticket for the special price of 1095. If you wish to book conference tickets for the persons you registered above, please tick the corresponding box. Please upgrade the exhibit only ticket to a conference ticket at the special price of 1095 /person (Membership to PDA not included) 1. Person 2. Person 3. Person 4. Person Payment Options 4 ( By Credit Card American Express MasterCard VISA For your credit card information safety: Please send your details by fax only (+49 30 4365508-66) Payment Terms: Full payment must be received 6 weeks from date of invoice. PDA is not responsible for all incurred fees in addition to wire transfer payment (bank charges). Our invoice number MUST BE given as a reference. Never send money before PDA Europe`s invoicing. Billing Address: Same as contact information address above. If not, please send your billing address to: info-europe@pda.org Add. Stand Personnel each: 350 / Conference Ticket each 1095 excluding V.A.T. By Bank Transfer Beneficiary: PDA Europe ggmbh IBAN: DE73 1007 0024 0922 8735 00 BIC (Swift Code): DEUTDEDBBER Address: Deutsche Bank, Welfenallee 3-7, D-13465 Berlin, Germany By Purchase Order Purchase Order Number PDA Europe VAT I.D.: DE254459362 Your VAT I.D.: This number starts by your country code with two characters (example: PDA Europe s country code starts with: DE followed by the number) Back to Table of Content Date Mandatory Signature With my signature I confirm the acceptation of the Terms & Conditions indicated in the pages of this catalogue. 11
Exhibition Terms & Conditions Fee: 1.895 excluding V.A.T. Will include: - 1 exhibition-only ticket for stand personnel - Lunch, refreshments and attendance to all Social/Networking events during the event - 1 table, 2 chairs - Exhibition space with maximum size of 2 x 2 m (4 m 2 ) - Standard power supply - Online exhibitor listing on PDA Europe website - Listing in the on-site conference/exhibition guide including company description and logo - Personal support on-site - All coffee breaks will be served in the exhibition area Exhibitor Information Stand personnel: One exhibition-only pass for one person of your staff is included in the price of the booth (exhibition tickets). Additional exhibition passes will be charged 350 each. Important notice: the exhibition ticket is for the exhibition hall only. To attend the conference you must book a conference ticket. Conference Ticket: As an exhibitor you receive a conference ticket for the special price of 1095 euro. Please tick the corresponding box on page 2 to book your conference ticket. Note: this is a unique offer and cannot be combined with other discounts (f. e. group package or member discount) Exhibition Rules 1. Exhibitor display and banners must not exceed the space reserved. 2. Exhibitor can use the complete space provided. 3. Roll-up banners are permitted - maximum 2 banners per stand. 4. Height of banners must be set accordingly to floorplan. 5. Exhibits must be staffed during exhibit hours. 6. Exhibitor is responsible for the shipment and storage of items including any resulting costs. Resulting additional Location costs will also apply. 7. Exhibitor agrees to set up and dismantle their items during times provided by PDA Europe. 8. Exhibitor is responsible for all damages to the Location caused by their representative or exhibit. Terms and Conditions 9. No space, or part thereof, shall be sublet: 1 exhibiting company per stand is permitted. 10. Failure to comply with the above regulations shall forfeit the right to occupy space in future PDA Europe events. 11. Exhibitor agrees to send exhibition material during the time period provided by PDA Europe and/or Location responsibles. 12. Exhibition tickets/conference tickets are not transferable on-site 13. Stand personnel must be indicated with exhibitor registration. 14. Changes in stand personnel are free of charge until 4 weeks prior to the event. After this date a fee of 100 Euro net will be applied per name change. Registration deadline: Registration date two weeks prior to the event: payment by credit card only. Payment: Full payment must be received 6 weeks from date of invoice. PDA is not responsible for all incurring fees in addition to wire transfer payment (bank charges). Our invoice number MUST BE given as a reference. Never send money before PDA Europe`s invoicing. Refunds: Refund requests must be made in writing. If received 12 weeks prior to the start of the event, a full refund, minus a handling fee of 200, will be made. After this period until 4 weeks prior to the event, 50% refund will be made, with a handling fee of 200. Less than 4 weeks prior to the start of the event NO REFUND will be made. Confirmations: Transmitting your filled-in registration form constitutes a binding application for the specific event and confirms the acceptation of these Terms and Conditions. A written confirmation will be sent to you once payment is received. You must have this written confirmation to be considered enrolled in this PDA event. Please allow 1 week for receipt of confirmation. Substitutions: If an exhibitor is unable to attend, substitutions are welcome. If you are pre-registering as a substitute attendee, please indicate this on the registration form. Changes in stand personnel are free of charge until 4 weeks prior to the start of the event. After this date, there will be a charge of 100 per name change. Data: The following information about you will be published in the event attendee list, which will be available for all event participants: name, surname, company, job title, country. Should you not wish us to publish these details, please contact us. Allocation of exhibition space: Allocation of space will be made on a first-come-first-serve basis. PDA reserves the right to change the layout of the floor plan without notice, even for the confirmed spots. Please be advised that your request will not be guaranteed unless PDA Europe has received full payment. Event modification/ cancellation via PDA Europe: PDA reserves the right to modify the material or instructors without notice or to cancel an event. If an event must be cancelled, registrants and exhibitors will be notified as soon as possible and will receive a full refund of fees paid. PDA Europe will not be responsible for discount airfare penalties or other costs incurring due to a cancellation. Documentation: With your signature you give complete picture usage right to PDA and allow to film your exhibition space and intervention in the event, including the recording of your presentation for video purposes (with your slides, voice and image). This right extends also to the use of the resulting images in film documentation for webinars and similar items produced by PDA. 12 Back to Table of Content
Become a Sponsor and Get More Recognition P TABLE TO FOR FREE 13
Diamond Sponsorship The Diamond Sponsorships support the Networking Event. Option 1: Sponsoring of food & beverages (thank you announcement on-site by PDA) Option 2: Sponsoring of entertainment (thank you announcement on-site by PDA) The package includes: Table-Top in the Exhibition 2 Conference Ticket 2 Exhibition-Only Passes Double Color Page Ad in Conference Guide Prominent Logo Placement in the Networking Event s Location 4 x Digital Banner Placement on Weekly PDA Newsletters of Your Choice Logo in the Exhibition Passport Raffle Co-Sponsor Option 1 10.000 Co-Sponsor Option 2 10.000 14 Back to Table of Content
Platinum Sponsorship The Platinum Sponsorship links your brand to the conference location Option 1: Branding of the Working Lounge with Smartphone Charging Station Option 2: Branding of the official event bag - produced by PDA The package includes: Table-Top in the Exhibition 1 Conference Ticket, 1 Exhibition-Only Pass Recognition with a Full Page Ad in the Conference Brochure (published in advance of event) Full Color Page Ad in On-Site Conference Guide Sponsor Listing on PDA Europe Website Promotion Material Distributed On Conference Tables on the Mornings of Day 1 (sponsor to pay for cost of production) 2 x Digital Banner Placement on Weekly PDA Newsletters of Your Choice Logo in the Exhibition Passport Raffle Co-Sponsor Option 1 8.000 Co-Sponsor Option 2 8.000 15
Gold Sponsorship The Gold Sponsorships set your brand as part of one of the utensils used by the conference attendee at the event. Option 1: Logo on Conference Lanyards Option 2: Logo on Lunch Desserts, Menu Cards and Napkins (one day) Option 3: Logo on Conference Pen Option 4: Logo on writing pad or sticky notes pad A Gold Package includes following benefits: Table-Top in the Exhibition 1 Conference Ticket Recognition in Opening Session Recognition with a Half Page Ad in the Conference Brochure (published 3 months before start of event) Full Color Page Ad in On-Site Conference Guide Sponsor Announcement on PDA Europe Website Logo in the Exhibition Passport Raffle 6.000 Logo Your 2016 Pharmaceutical Microbiology 23-24 February 2016 Berlin Germany 16 Back to Table of Content
Silver Sponsorship With a Silver Sponsorship you can place your brand on special moments or situations of the conference. Option 1: Wi-Fi Password: It is your choice! Option 2: Logo on tic tac fresh mints at conference tables Option 3: Coffee breaks (one day): Logo on Buffet & Napkins Option 4: Arrival: your logo on the hotel key card A Silver Package Sponsorship includes following benefits: Table-Top in the Exhibition Recognition in Opening Session Half Color Page Ad in On-Site Conference Guide Sponsor Announcement on PDA Europe Website Logo in the Exhibition Passport Raffle 4.000 WiFi-Password Logo Your Back to Table of Content 17
Sponsoring Terms & Conditions Registration deadline: Registration deadline for sponsoring packages eight weeks prior to the event: payment by credit card only. Payment: Full payment must be received 6 weeks from date of invoice. PDA is not responsible for all incurring fees in addition to wire transfer payment (bank charges). Our invoice number MUST BE given as a reference. Never send money before PDA Europe`s invoicing. Refunds: Refund requests must be made in writing. If received 12 weeks prior to the start of the event, a refund of 50%, minus a handling fee of 200, will be made. After this period until 8 weeks prior to the event, 25% refund will be made, with a handling fee of 200. Less than 8 weeks prior to the start of the event NO REFUND will be made. Confirmations: Transmitting your filled-in sponsor order form constitutes a binding application for the specific event. A written confirmation will be sent to you upon reception of the form. Please allow 1 week for receipt of confirmation. Data: The following information about you will be published in the event attendee list, which will be available for all event participants: name, surname, company, job title, country, email address. Should you not wish us to publish these details, please contact us. Allocation of exhibition space: Upon reception of registration form PDA will provide you with the floor plan to select your allocation of space. This will be made on a first-come-first-serve basis. PDA reserves the right to change the layout of the floor plan without previous notice. Please be advised that your request will not be guaranteed unless PDA Europe has received full payment. Event modification/ cancellation via PDA Europe: PDA reserves the right to modify the material or instructors without notice or to cancel an event. If an event must be cancelled, registrants and exhibitors will be notified as soon as possible and will receive a full refund of fees paid. PDA Europe will not be responsible for discount airfare penalties or other costs incurring due to a cancellation. Documentation: With your signature you give complete picture usage right to PDA and allow to film your exhibition space and intervention in the event, including the recording of your presentation for video purposes (with your slides, voice and image). This right extends also to the use of the resulting images in film documentation for webinars and similar items produced by PDA. 18 Back to Table of Content
2 WAYS TO REGISTER 2018 Conference Sponsorship Registration 1 2 FAX: +49 30 4365508-66 EMAIL: expo-europe@pda.org This PDF-file provides an automatic fill-in function. Your signature, however, is needed in writing. Your Contact Person is Nadjeschda Gomez-Stahl at PDA Europe T: +49 30 4365508-23 Title Date Location Pharmacopoeia Conference 29-30 May 2018 Vienna Austria 1 Company Information *This information will be published on PDA Website and in Conference/ Exhibiton Guide Company Name* Person in charge Email Address Businessaddress* City Postal Code Country* Phone* Fax* General Company Email Address* For conference and/or exhibition tickets included in the packages, you will be able to send this information at a later point. 2 Your Amount of Sponsoring Please mark here your Choice Diamond Package Opt1 10.000 Opt2 10.000 Platinum Package Opt1 8.000 Opt2 8.000 Website* Payment Options 3 ( Fee: excluding V.A.T. Gold Package Opt1 6.000 Opt2 6.000 Gold Package Opt3 6.000 Opt4 6.000 Silver Package Opt1 4.000 Opt2 4.000 Silver Package Opt3 4.000 Opt4 4.000 By Credit Card American Express MasterCard VISA For your credit card information safety: Please send your details by fax only (+49 30 4365508-66) Payment Terms: Full payment must be received 6 weeks from date of invoice. PDA is not responsible for all incurred fees in addition to wire transfer payment (bank charges). Our invoice number MUST BE given as a reference. Never send money before PDA Europe`s invoicing. By Bank Transfer Beneficiary: PDA Europe ggmbh IBAN: DE73 1007 0024 0922 8735 00 BIC (Swift Code): DEUTDEDBBER Address: Deutsche Bank, Welfenallee 3-7, D-13465 Berlin, Germany By Purchase Order Purchase Order Number PDA Europe VAT I.D.: DE254459362 Billing Address: Same as contact information address above. If not, please send your billing address to: info-europe@pda.org With my signature I confirm the acceptation of the Terms & Conditions indicated in the previous pages of this catalogue. Your VAT I.D.: This number starts by your country code with two characters (example: PDA Europe s country code starts with: DE followed by the number) Date Mandatory Signature Back to Table of Content 19
BENEFITS AT-A-GLANCE: Find the package that best fits your needs! Package Diamond Platinum Gold Silver Exhibition Basics Conference Tickets (2) (1) (1) Exhibition-Only Tickets (2) (1) Print Advertisement in Event Brochure Print Advertisement in on-site Conference Guide Digital Advertisement (Company Banner on PDA Newsletter) (4x Newsletters) (2x Newsletters) Table-Top in Exhibition Conference Item branded with own logo (production by PDA) Branding of Networking Event Location with own logo Exhibition Passport Raffle 20 Back to Table of Content
VISITOR DEMOGRAPHICS of 2014-2017 PDA Europe Conferences. BY POSITION PRESIDENT/VP 10% CEO 25% DEPARTMENTS: BUSINESS DEVELOPMENT QUALITY MANUFACTURING RESEARCH DIRECTOR 30% MANAGER 35% Back to Table of Content 21
"FOR ME, THE EVENTS OF PDA ARE THE PLACE TO BE WHEN IT COMES TO BEING INFORMED ABOUT THE LATEST DEVELOPMENTS WITHIN THE (BIO)PHARMA INDUSTRY, TALKING WITH EXPERTS IN THEIR FIELD, NETWORKING AND GETTING EXPOSURE TO THE PHARMACEUTICAL INDUSTRY THROUGH PARTICIPATION AS A SPEAKER OR AS A MEMBER OF THE PLANNING COMMITTEE. WORKING WITH PDA HAS BROUGHT TREMENDOUS VALUE TO OUR COMPANY!" PIET CHRISTIAENS TOXIKON EUROPE 22
PDA Europe Upcoming Conferences and Events with Exhibition Opportunities: 2 0 1 8 P D A E U R O P E E V E N T S 25-28 February Downstream Processing (DSP) Purification of Biomolecules Training Course Clausthal/Zellerfeld, Germany 27 February 1 March DCBP Continuous Bioprocessing of Biomolecules Training Course Clausthal/Zellerfeld, Germany 27-28 February Pharmacopoeia Conference Rome, Italy 23-27 April Freeze Drying in Practice Training Course TC Osterode (Harz) Germany 24-25 April Vaccines Spain 8-9 May Virus Forum Florence, Italy 29-30 May Pharmacopoeia Conference Vienna, Austria 5-6 June Advanced Therapy Medicinal Products Amsterdam, The Netherlands 26-27 June 3rd PDA Europe Annual Meeting Berlin, Germany 15-16 October Pharmaceutical Microbiology Berlin, Germany 23-24 October Visual Inspection Forum Berlin, Germany 6-7 November Outsourcing & Contract Manufacturing Spain 6-7 November Pharmaceutical Cold Chain & Supply Chain Logistics Spain 27-28 November Pharmaceutical Freeze Drying Technology Spain 27-28 November 11 th Workshop on Monoclonal Antibodies Spain Subject to change For latest info: europe.pda.org Shortlist 21 March 2018 Back to Table of Content 23
Connecting People, Science and Regulation Nadjeschda Gomez-Stahl Manager Exhibition & Sponsorship Tel: +49 30 4365508-23 Fax: +49 30 4365508-66 expo-europe@pda.org PDA Europe Am Borsigturm 60 13507 Berlin Germany pda.org/pda-europe/home Your PDA Europe Contact for Exhibition & Sponsorship