25th European Congress on Obesity May 23 26 2018 Vienna, Austria SPONSORSHIP AND EXHIBITION PROSPECTUS
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25th European Congress on Obesity May 23 26 2018 Vienna, Austria CONTENTS ABOUT THE HOST ASSOCIATION 4 ABOUT THE LOCAL ASSOCIATION 5 MESSAGE FROM THE PRESIDENT 5 KEY DATES & DEADLINES 6 CONTACT ADDRESSES 6 CONGRESS INFORMATION 7 PROGRAMME OVERVIEW 8 FLOORPLAN / LAYOUT 10 SPONSORSHIP OPPORTUNITIES 11 COMMERCIAL EXHIBITION 14 TERMS & CONDITIONS 16 SPONSORSHIP & EXHIBITION APPLICATION FORM 18 CONTACT 20 3
ABOUT THE HOST ASSOCIATION Established in 1986, EASO is a federation of professional membership associations from 32 European countries. It is the voice of the European obesity community, representing scientists, health care practitioners, physicians, public health experts and patients. EASO is in official relations with the World Health Organisation (WHO) Regional Office for Europe and is a founding member of the EU Platform on Diet, Physical Activity and Health. EASO promotes action through collaboration: in advocacy, communication, education and research. The Objectives of EASO are: To support the development of a unified evidence-based approach to tackling obesity across disciplines and countries. We do this by coordinating messages, connecting stakeholders and creating opportunities for collaboration. To advocate obesity as an urgent and relevant health priority to policymakers, international organisations, NGOs, research funders, health professionals, media, industry and the public. We do this by scoping the European landscape to identify evidence gaps and galvanising partners in order to close those gaps and develop arguments that impact policy To identify and articulate effective solutions to these stakeholders. We do this by engaging key actors, EASO supports the development of an environment in which policy changes can take place. We do this by providing evidence based resources such as information, toolkits, and collaborative networks, EASO lays the foundation for the policy conversation. To create and support active campaign groups. We do this by identifying national champions, providing training, encouragement and guidance, and coordinating actions via the EASO Patient Council To support our national members. We do this by providing tools and guidance that meet national needs and help establish strong local structures and communities to foster education, research and communication at the national level Provide knowledge, advocacy and training to improve the quality, availability and access of care. We do this by sharing knowledge across countries and specialties to support the development of best practice, and by working together to provide resources that enable the development of a new generation of advocates, activists, practitioners and researchers Provide a global platform for sharing ideas and developing solutions in the European context. We do this by using established EASO structures (including the ECO, expert and patient networks, website, social media platforms) to leverage and amplify the work of EASO stakeholders 4
25th European Congress on Obesity May 23 26 2018 Vienna, Austria ABOUT THE LOCAL ASSOCIATION The Austrian Obesity Association has started in 1997 and has now almost 200 members. There has been a continuous growth in activities including publication activities. Members of the Austrian organisation have been in the Executive Council, the International Obesity Management and the Public Health Task Forces. MESSAGE FROM THE PRESIDENT Dear Colleagues We are delighted to announce that in 2018 the congresses of EASO (ECO2018) will take place in Vienna, Austria from 23 26 May 2018. Vienna, a city with about two million inhabitants, is situated in the very heart of Europe. The city hosts one of the United Nations headquarters and is home to a number of other international organisations. Vienna is easily accessible from Europe and the World via plane, train and car. Due to its unique geographic and geopolitical location, Vienna has been the setting for many international events and has become a popular conference venue. The Organising Committee and the Board of EASO have created a vibrant platform which will bring together colleagues from every area of obesity research, prevention and management. Participants are clinicians, practitioners, physicians, nutritionists, surgeons and researchers all experts and key opinion leaders in the field of obesity and its related conditions. We will deliver an extremely attractive and diverse scientific programme and we will implement a strategic marketing plan will help to attract a high number of expert delegates. We anticipate attracting 1500-2000 European and International participants and the ECO2018 Organising Committee has developed a programme structure that offers significant delegate exposure with poster sessions, catering and a major social event taking place within the commercial exhibition. ECO2018 will provide companies and organisations with an outstanding opportunity to promote their products and services to obesity specialists from Europe and around the world. We look forward to welcoming you to Vienna With kind regards Hermann Toplak (Austria) EASO President 5
KEY DATES & DEADLINES 29 May 2017 Start application for exhibition space, sponsorship & symposia 4 September 2017 Registration open 4 September 2017 Abstract Submission open November 2017 Industry meeting/site inspection in Vienna 30 November 2017 Late fee for exhibition applies December 2017 December 2017 January 2018 Exhibitors technical manual becomes available, start booth allocation Last date for cancellation with partial refund Deadline application for exhibition space, to start booth allocation 10 January 2018 Abstract submission deadline 15 January 2018 Invoices for remaining 50% will be sent Jan/Feb 2018 February 2018 March 2018 Deadline for sponsorship bookings Preliminary satellite symposia programme Deadline for stand drawings 1 March 2018 Deadline for settlement of final payment for sponsoring & exhibition 5 March 2018 Early bird registration deadline 1 May 2018 Deadline for registrations late fee, onsite fee applies Deadline receipt of delegate group bookings 23 26 May 2018 ECO Congress in Vienna/Austria CONTACT ADDRESSES Congress venue Austria Center Vienna Bruno-Kreisky-Platz 1, 1220 Vienna, Austria Contact information Sponsorship & exhibition, registration, hotel accommodation, networking programme, abstract submission Mondial Congress & Events Mondial GmbH & Co. KG Operngasse 20b, 1040 Vienna, Austria phone +43 (1) 58804-0, fax +43 (1) 58804-185 eco2018@mondial-congress.com www.mondial-congress.com 6
25th European Congress on Obesity May 23 26 2018 Vienna, Austria CONGRESS INFORMATION Committees EASO Executive Committee Trustees President: Hermann Toplak Austria President-Elect: Nathalie Farpour-Lambert Switzerland Treasurer: Jason Halford United Kingdom Secretary: Ellen Blaak Netherlands Vice-President Northern Region: Johannes Hebebrand Germany Vice-President Middle Region: Dana Mullerova Czech Republic Vice-President Southern Region: Dragan Micic Serbia Ex-Officio Co-Chair, Childhood Obesity Task Force: Jennifer Baker Denmark Co-Chair, Childhood Obesity Task Force: Jens-Christian Holm Denmark Chair, Obesity Management Task Force: Volkan Yumuk Turkey Co-Chair, Prevention and Public Health Task Force: Lauren Lissner Sweden Co-Chair, Prevention and Public Health Task Force: Harry Rutter United Kingdom Chair: Nutrition Working Group: Gabriela Roman Romania Chair, Scientific Advisory Board: John Blundell United Kingdom Executive Director Euan Woodward United Kingdom ECO 2015 Statistics & Impressions Bariatric Surgery Diet and Nutrition 7 % 4 % 10 % 5 % 13 % 9 % Basic Science Research Behaviour Childhood Obesity Clinical Management Endocrinology Physical Activity Prevention and Public Health (in epidemiology) 20 % 9 % 23 % 7
PROGRAMME OVERVIEW EASO COTF Teaching Course (0830 1230 hrs) Wednesday 23 May 2018 Oral Sessions: 1245 1415 hrs EASO OMTF Teaching Course (0830 1230 hrs) EASO Teaching Course (0830 1230 hrs) Oral Sesion Oral Sesion Oral Sesion Accepted Symposium Review Session Psychological mechanisms and successful interventions: what kind of eater are you? Review/Workshop Sessions: 1430 1600 hrs Review Session How to overcome stigma and discrimination Review Session The role of gut microbiota: from basic science to clinical practice Coffee break/commercial exhibition (1600 1630) Opening Plenary Session Personalised versus person centred approaches (180 1900 hrs) ECO2018 Opening Ceremony (1900 2000 hrs) Exhibition Hall ECO2018 Welcome Reception (2000 2130 hrs) Industry Supported Session (1630 1800 hrs) Review Session Does the obesity paradox really exist? Review Session Signals and Messaging Thursday 24 May 2018 Plenary Lecture Is obesity a trigger for puberty? (0830 0915 hrs) Review/Workshop Sessions: 0930 1100 hrs Joint Session Bariatric surgery and obesity management Teaching Session Individualised prescription of physical activity: prevention to treatment Coffee break/commercial exhibition (1100 1130 hrs) Workshop/Oral Sessions: 1130 1300 hrs WHO/EASO Session: Marketing to Children to adults Oral Session Oral Session Oral Session Accepted Symposium Industry Supported Session (1315 1445 hrs) Exhibition Hall Industry Supported Session (1315 1445 hrs) Posters Viewing (1315 1445 hrs) Review Session Food addiction: searching for the culprit Industry Supported Session (1745 1915 hrs) Plenary Lecture ER stress in adipocytes (1500 1545 hrs) Coffee break/commercial exhibition (1545 1615 hrs) Review/Workshop Sessions: 1615 1745 hrs Review Session Short and long term consequences of childhood obesity EASO Session Where do we want to be in 2030? Posters Networking /EASO NIU Reception EASO NIU Scientific Session 8
25th European Congress on Obesity May 23 26 2018 Vienna, Austria Teaching Session Statistical modelling of child growth for non-statisticians EASO Nutrition Working Group Evidence and Efficacy Industry Supported Session (1315 1445 hrs) Teaching Session Innovative approaches to improving health in low income areas Friday 25 May 2018 Plenary Lecture Evidence that changes in policy have affected obesity trends in Europe and beyond (0830 0915 hrs) Review/Workshop Sessions: 0930 1100 hrs Debate Session How do you work with industry? Joint Session NAFLD: predictors of progression to fibrosis Coffee break/commercial exhibition (1100 1130 hrs) Oral Sessions: 1130 1300 hrs Accepted Symposium Oral Session Oral Session Oral Session Industry Supported Session (1315 1445 hrs) Poster Exhibition Plenary Lecture Early life mechanisms in the development of obesity (1500 1545 hrs) Coffee break/commercial exhibition (1545 1615 hrs) Review/Workshop Sessions: 1615 1745 hrs Teaching Session How to get your science funded Accepted Symposium Posters Networking/EASO COMs Reception ECO2018 Delegate Evening 2000 hrs to Late Posters Viewing (1315 1445 hrs) Accepted Symposium Oral Session Joint Session Obesity and cancer Saturday 26 May 2018 Plenary Session: How much browning of fat is reasonable in clinical practice? (0830 0930 hrs) ECO2018 Closing Ceremony and Award Presentations (0930 1000) Oral Session Oral Sessions: 1000 1130 hrs Brunch (1130 1200) Joint Session Obesity and reproductive health Association/Review/Workshop Sessions: 1200 1330 hrs Review Session What is the current state of childhood obesity management? Close Hot Topic Oral Session Teaching Session Public health interventions: how to set them up and keep them going Hot Topic Oral Session 9
FLOORPLAN / LAYOUT 10
25th European Congress on Obesity May 23 26 2018 Vienna, Austria SPONSORSHIP OPPORTUNITIES Please note that requests will be handled on a first-come-first-served basis and that all prizes are listed without VAT. Major sponsorship 75,000 Company sponsored symposium 50 sqm exhibition space 10 exhibitor registrations 2 full delegate registrations 2 invitations to the Speakers Dinner 1 full page colour advertisement in the congress programme (inside front or inside back cover) Half page company profile in the congress programme 1 delegate bag insert (max. size DIN A4, max. 4 pages) Acknowledgement on the congress and ECO 2018 websites First choice of all other sponsorship opportunities Principal sponsorship 40,000 Company sponsored symposium First choice of exhibition space after Major Sponsors 5 exhibitor registrations 2 invitations to the Speakers Dinner Half page company profile entry in the congress programme 1 delegate bag insert (max. size DIN A4, max. 4 pages) Acknowledgement on the congress and ECO 2018 websites Company sponsored symposium 35,000 Provision of a lecture room located at the congress venue and supply of basic AV equipment* in the lecture room (it is not allowed to change the standard layout of the room; promotional objects on the stage and in the room have to be removed within 15 minutes after the end of the symposia.) 1 delegate bag insert 1 e-bulletin (sent by ECO 2017 Secretariat) Company logo on all session signage Publishing of meeting programme in a dedicated industry section in the printed final congress programme and online in a dedicated industry section on the congress website X Information on slots to be added. The price does not include: Travel expenses, hotel accommodation and congress registration for speakers/chairs of the satellite symposium *basic AV equipment: projector and screen, electricity for laptops 11
SPONSORSHIP OPPORTUNITIES ECO 2018 app on request High Profile Exposure company logo on home page, long term usage. Available via the ECO 2018 websites and in the app store & google play store. WIFI on request All delegates will be provided with a free accessible internet connection. The sponsor will be acknowledged on the WIFI login screen and in the final programme. NEW Advert in congress programme 2,500 Full page, full colour advertisement in the body of the congress programme Advertisement note: Half page advertisements are also available. Please contact the organisers for further details. Pocket programme 7,500 Company logo on pocket programme Congress bags on request Company logo printed on each delegate bag placement of the logo will be at the discretion of the organisers Congress bags will either be provided by the company or by the organisers. Bag insert 2,000 Company information in every delegate bag (max. size DIN A4, max. 4 pages). The organisers must approve the size and content of all delegate bag inserts. Lanyards 5,000 These will be distributed to all delegates upon registration. Your company s logo will be printed on the lanyard. Delegates must wear their name badge and lanyard throughout the entire meeting. It is a powerful way to promote your company and will continue to serve as a reminder long after the event. Lanyards will be designed and produced by the organizer in collaboration with the company. Lunch (per day) 7,500 Company logo at lunch stations and on breakslides Coffee break (per break) 4,500 Company logo at coffee break stations and on breakslides 12
25th European Congress on Obesity May 23 26 2018 Vienna, Austria Water dispensers on request Branding visibility includes Branded labels applied on each water bottle Branding of the eight fridges located in key event areas Device charging box 3,000 (price per 2 boxes) Sitting cubes on request Sitting cubes in poster exhibition areas. Three sides of the cube will show the company logo, other sides will show the EASO & ECO 2018 conference logo. Poster area / e-posters on request NEW TAILOR-MADE SPONSORSHIP PACKAGES In addition to the packages above, you can tailor your marketing strategy by purchasing individual sponsorship items to suit your specific needs. We will be happy to work with you to maximise the return on your investment by helping you to pick from the list of individual sponsorship items, to create a successful package for your organisation. Further to this, any additional ideas that you may have to promote your products and services are welcome for consideration. All sponsors will receive the customary acknowledgements outlined in this brochure, regardless of their level of investment. Additional acknowledgements and benefits are listed throughout this prospectus to coincide with the opportunities undertaken and the level of sponsorship achieved. 20% VAT will be added where applicable. These are a selection of sponsorship opportunities. Should you have additional ideas, please contact the organisers for further discussion. 13
COMMERCIAL EXHIBITION EARLY FEE until 29 November 2017 LATE FEE from 30 November 2017 9 sqm booth (min.) 450 per sqm 515 per sqm each sqm. > 9 375 per sqm 430 per sqm The space rental fee includes: Net stand area (floor space without equipment) Listing of company name in the exhibitor list Venue security during opening hours Cleaning of public areas and gangways Access to the commercial exhibition Access to the poster exhibition Lunch and refreshments at all scheduled coffee breaks The space rental fee does not include: Partition walls, carpet and fascia boards Furniture and decoration Power supply Stand cleaning Exhibitor insurance Data network and telephone All these services and more services can be ordered at extra cost and will be available in the exhibitors technical manual. Submission of an application does not guarantee space availability, nor does it guarantee a particular size, booth type or location. By submitting the exhibition application form, companies agree to the rules and conditions outlined in this prospectus and to any others issued at any time by the organising secretariat for the good management of ECO 2018. Please note: Exhibitor registration does not include access to scientific sessions. An exhibitors technical manual will be distributed in December 2017. The manual will contain final information on the ECO 2018 exhibition opening times, information on build and dismantling plus costs and booking arrangements for stand services such as additional electricity, furniture, lighting and catering etc. You must refer to this document as it will contain final information. 20% VAT will be charged where applicable. 14
25th European Congress on Obesity May 23 26 2018 Vienna, Austria Assignment/allocation of space Initial allocation of exhibition space will be made after the afore-mentioned deadline and according to contribution, booth size, date of application and payment of first deposit. Exhibitors wishing to avoid assignment of space adjacent to that of a particular competitor should indicate so on their exhibition application form. Careful consideration will be given to all requests. However, neither EASO nor its onsite meeting manager, Mondial Congress & Events, can guarantee that all such requests can be met. EASO reserves the right to relocate or reassign booths at any time for the overall benefit of the meeting. Exhibitor registration All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges per 9 sqm rented exhibition space will be given (no access to scientific sessions). Any additional personnel will be charged with an exhibitor registration fee of 60 per day ( 180 for 3 days). Any registered booth will receive at least 1 complimentary full congress pass, depending on the size of booth. An exhibitor registration form will be included in the exhibitors technical manual. Distributors visiting companies have to obtain a regular day ticket. Exhibitors technical manual An exhibitors technical manual outlining all technical aspects of exhibiting will be circulated in December 2017. It will include: Technical details about the venue Final exhibition details and information Shipping instructions Services available to exhibitors and order forms Preliminary exhibition schedule (to be confirmed and finalised in the exhibitors technical manual) Setup 22 May 2018 Exhibition Dates 23 25 May 2018 Dismantling 25 May 2018 from 17:45 15
TERMS & CONDITIONS The details in this document are correct at the time of printing. The organisers do not accept liability for any changes that may occur. All commercial participants must adhere to the ECO 2018 Sponsorship Guidelines and the organisers reserve the right to accept or decline all offers of sponsorship and applications for exhibition space. The acceptance of sponsorship and/or the allocation of stand space does not mean that the information provided by the commercial participant is endorsed by ECO 2018 or by the local organisers. ECO 2018 Sponsorship Guidelines are available via www.easo.org (meetings section). It is the sponsor s and/or exhibitor s responsibility to adhere to any laws applicable in the country where the ECO 2018 is being held. The organisers accept no responsibility whatsoever for any transgression of such laws by sponsors or exhibitors at ECO 2018. The law of the UK shall be applicable to the whole contractual relationship between the organisers and sponsors/exhibitors. Any disputes which should arise as a result of the agreements are subject to the adjudication of the competent court of jurisdiction in the UK. For reasons beyond their control (such as war, strikes, lockouts, riots or any such civil disturbances, any acts of God, including but not limited to earthquakes, floods and droughts and any other cause or circumstance of whatsoever nature beyond its control that have an impact on the arrangements, timetables or planning of a scientific meeting), the ECO 2018 Organisers have the right to immediately alter or cancel the congress or any of the arrangements, timetables, plans or other items relating directly or indirectly to ECO 2018. The participants shall not be entitled to any compensation for damages that result from such alteration or cancellation. Furthermore, with the exception of any wilful damage or gross negligence committed by ECO 2018 Organisers, the ECO 2018 Organisers shall not at any time be liable for any direct or indirect damage suffered by the participants, including consequential and immaterial damage, caused by failure to comply with any provision of this document. The commercial exhibition will be held in an area which will also include the poster exhibition and all catering and will be in close proximity to all lecture halls. The organisers reserve the right to amend the floor plan should it be felt that such an amendment would benefit the congress as a whole. The enclosed provisional exhibition floor plan has been designed in accordance with the regulations of the congress venue and with the intention of maximising each individual stand s exposure to the participants of ECO 2018. The organisers must approve all Space Only stand designs. Exhibition space will be allocated to major and principal sponsors and then sold on a first come, first served basis. In return for a hyperlink from your company logo on the congress website, the sponsor is required to provide a reciprocal link from their website to the congress website www.easo.org Payment Schedule A deposit of 50% of the expected total fee for is requested upon application. Applications received without 50% deposit will not be processed nor stand space assigned. Confirmation of your sponsorship item or stand space reservation will be sent upon receipt of this deposit. An invoice for the balance due on the sponsorship item or stand space rental fee will be sent in January 2018. The amount of the invoice is due within 30 days of receipt. If full payment is not received in due time, the assigned stand space may be reassigned and the deposit forfeited. Sponsors will not be permitted to hold sessions and exhibitors will not be allowed to occupy the assigned stand space unless the relevant fee has been settled in full in advance of the congress. Payments (in Euro) must be made by either: Direct bank transfer Credit card (a surcharge of 2% will be added to all credit card payments) All payments must be made in Euro 16
25th European Congress on Obesity May 23 26 2018 Vienna, Austria Cancellation In exceptional circumstances the organisers will be prepared to consider cancellation of their Contract with Sponsors and/or Exhibitors, but only if the following conditions are complied with: (a) That the request for cancellation received in writing and is submitted by registered post (b) That the request is received at least three months prior to the opening of the exhibition (c) That the organisers are able to re-let the cancelled space in its entirety (d) That the reason given for the request of the cancellations is, in the opinion of the Organisers, well-founded (e) That the exhibitor agrees that the organisers shall retain 25% of the contract price if the cancellation is accepted more than six months before the opening of the Exhibition, 50% of the contract price if the cancellation is accepted between six and three months before the opening of the exhibition and 100% of the contract price if the cancellation is accepted within three months of the opening of the exhibition. Signing of the ECO 2018 sponsorship/exhibition application form indicates acceptance of these general terms and conditions. Warning fraudulent websites and agencies The EASO society and their PCO and official housing partner Mondial Congress & Events are aware that, in recent years, a number of service providers (e.g. Exhibition Housing Services, Exhibition Housing Management and Trade Show Housing ), have contacted companies who have supported our events, citing a named event, to offer hotel reservation services. Additionally, we are increasingly being confronted with fake websites which seem to relate to congresses but do neither originate from EASO nor from Mondial Congress & Events and have not been commissioned by authorised web design agencies. These imitation sites invite congress participants to supply their personal details and promise, in return, to provide offers for travel and accommodation. Mondial Congress & Events DOES NOT place telephone calls requesting the personal details or credit card information of participants! Please on no account supply your details over the telephone. Mondial Congress & Events will always provide you with the official booking forms, either in written format or online. Your personal data will be treated securely and the purchased and paid services are ensured. Only Mondial Congress & Events has access to the officially contracted ECO 2018 room blocks and rates. Be aware that unauthorised companies might not deliver what they promise in terms of quality and location. Rates and extra charges may be inflated or hefty fees placed on credit cards. We urge exhibitors and sponsors of ECO/EASO to proceed with extreme caution when arranging travel and hotel accommodation through agencies other than Mondial Congress & Events. Please note that Exhibition Housing Services, Exhibition Housing Management, Trade Show Housing and any other agencies with the exception of the official PCO Mondial Congress & Events neither represent EASO, nor have we authorised them to use their names or trademarks on information they send out to exhibitors and sponsors. If you are contacted by any agency other than Mondial Congress & Events or have any questions regarding legitimacy please don t hesitate to contact us at eco2018@mondial-congress.com 17
SPONSORSHIP APPLICATION FORM Please make sure to read the participation terms & conditions before completing this form Mail to: Mondial Congress & Events Mondial GmbH & Co KG Operngasse 20B, 1040 Vienna, Austria +43 (0)1 58804 0 eco2018@mondial-congress.com COMPANY INFORMATION Company Name (for invoice): Company Name *: Address: City, Postal Code: Country: VAT Reg. No: Contact Person: Title: Mr. / Ms.: Family Name: First Name: Telephone: Fax: E-Mail **: Mobile: * mentioned on website and in final programme book ** MANDATORY field all confirmation will be sent by email! SPONSORSHIP OPPORTUNITIES PACKAGES Package price in EURO ( ) Major sponsorship 75,000 Principal sponsorship 40,000 Company sponsored symposium 35,000 Package requested (check here) All prices are in EURO ( ), excluding 20% VAT. TOTAL amount: SPONSORSHIP OPPORTUNITIES ECO 2018 app (company logo on home page, long term usage) WIFI (free accessible internet connection for delegate) NEW Advert in congress programme (full page, full colour in the body of the final programme) Pocket programme (company logo on pocket programme) Congress bags (company logo printed on each delegate bag) Bag insert (max. size DIN A4, max. 4 pages) Lanyards (printed company logo on delegate lanyards) All prices are in EURO ( ), excluding 20% VAT. Unit price in EURO ( ) on request on request (check here) 2,500 7,500 on request 2,000 5,000 Lunch (per day) (company logo at lunch stations and on break slides) Coffee break (per break) (company logo at coffee breaks and on break slides) Water dispensers (branded labels applied on each water bottle, branding of eight fridges) Device charging box (price per 2 boxes) Sitting cubes (located in the poster area, *company logo printed on one side of the cubes) Unit price in EURO ( ) (check here) 7,500 4,500 on request 3,000 on request Poster area/e-posters on request Tailor-made sponsorship packages NEW Budget TOTAL amount: PAYMENT & CANCELLATION CONDITIONS A deposit of 50% of the expected total fee for is requested upon application. Applications received without 50% deposit will not be processed nor stand space assigned. Confirmation of your sponsorship item or stand space reservation will be sent upon receipt of this deposit. In exceptional circumstances the organisers will be prepared to consider cancellation of their Contract with Sponsors and/or Exhibitors, but only if the following conditions are complied with: (a) That the request for cancellation received in writing and is submitted by registered post (b) That the request is received at least three months prior to the opening of the exhibition (c) That the organisers are able to re-let the cancelled space in its entirety (d) That the reason given for the request of the cancellations is, in the opinion of the Organisers, well-founded (e) That the exhibitor agrees that the organisers shall retain 25% of the contract price if the cancellation is accepted more than six months before the opening of the Exhibition, 50% of the contract price if the cancellation is accepted between six and three months before the opening exhibition and 100% of the contract price if the cancellation is accepted within three months of the opening of the Exhibition. Place of jurisdiction: Vienna, Austria By signing this Sponsorship application form we accept the terms & conditions and the payment & cancellation conditions as outlined in the Sponsorship & Exhibition Prospectus. Place, Date: Signature & Company Stamp:
EXHIBITION APPLICATION FORM Please make sure to read the participation terms & conditions before completing this form Mail to: Mondial Congress & Events Mondial GmbH & Co KG Operngasse 20B, 1040 Vienna, Austria +43 (0)1 58804 0 eco2018@mondial-congress.com COMPANY INFORMATION Company Name (for invoice): Company Name *: Address: City, Postal Code: Country: VAT Reg. No: Contact Person: Title: Mr. / Ms.: Family Name: First Name: Telephone: Fax: E-Mail **: Mobile: * mentioned on website and in final programme book ** MANDATORY field all confirmation will be sent by email! WE HEREBY APPLY TO BOOK EXHIBITION SPACE: Exhibition space (minimum size: 9 sqm) EARLY FEE until 29 November 2018 LATE FEE from 30 November 2018 Desired measures 9 sqm (minimum) 450 per sqm 515 per sqm sqm (additional) 375 per sqm 430 per sqm TOTAL sqm: sqm TOTAL: TOTAL: TOTAL measures: m long m deep * All prices are net. Local tax plus 1% legal charge will be added if applicable. Special Notes: Please indicate if your stand must be located adjacent to or opposite the following companies, or if special configuration is needed: Information only: We will set up our own pre-constructed stand We will bring a folding stand / umbrella stand We will order a standard rental booth at extra cost PAYMENT & CANCELLATION CONDITIONS A deposit of 50% of the expected total fee for is requested upon application. Applications received without 50% deposit will not be processed nor stand space assigned. Confirmation of your sponsorship item or stand space reservation will be sent upon receipt of this deposit. In exceptional circumstances the organisers will be prepared to consider cancellation of their Contract with Sponsors and/or Exhibitors, but only if the following conditions are complied with: (a) That the request for cancellation received in writing and is submitted by registered post (b) That the request is received at least three months prior to the opening of the exhibition (c) That the organisers are able to re-let the cancelled space in its entirety (d) That the reason given for the request of the cancellations is, in the opinion of the Organisers, well-founded (e) That the exhibitor agrees that the organisers shall retain 25% of the contract price if the cancellation is accepted more than six months before the opening of the Exhibition, 50% of the contract price if the cancellation is accepted between six and three months before the opening exhibition and 100% of the contract price if the cancellation is accepted within three months of the opening of the Exhibition. Place of jurisdiction: Vienna, Austria By signing this Sponsorship application form we accept the terms & conditions and the payment & cancellation conditions as outlined in the Sponsorship & Exhibition Prospectus. Place, Date: Signature & Company Stamp:
CONTACT MONDIAL CONGRESS & EVENTS Mondial Congres & Events Operngasse 20b 1040 Vienna, Austria Email: eco2018@mondial-congress.com Exhibtion & Sponsorship contact: Melanie Mareiner Tel.: +43 1 588 04 115 mareiner@mondial-congress.com