COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CAPITAL PROJECT FUNDING APPLICATION CAPITAL PROJECT PLAN FY 2019 FY 2021 APPLICATION DEADLINE: FEBRUARY 5, 2018 Jonathan B. Brown, Director 100 Australian Avenue, Suite 500 West Palm Beach, Florida 33406 IN ACCORDANCE WITH THE PROVISIONS OF THE ADA, THIS DOCUMENT MAY BE REQUESTED IN AN ALTERNATE FORMAT. PLEASE CONTACT HOUSING AND ECONOMIC SUSTAINABILITY AT (561) 233-3623 or msklar@pbcgov.org.
DEPARTMENT OF HOUSING AND ECONOMIC SUSTAINABILITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CAPITAL PROJECT PLAN FY 2019 FY 2021 Palm Beach County s Department of Housing and Economic Sustainability (HES) has initiated a capital project planning process that will identify and prioritize capital projects for CDBG funding in Fiscal Years 2019, 2020, and 2021 (October 1, 2008 September 30, 2021). Accordingly, HES is accepting applications from eligible government entities seeking funding for infrastructure and public facilities projects as detailed herein. It is the intent of HES to allocate funding to the maximum number of eligible projects feasible over the three-year period in a sequence that will result in the rapid expenditure of CDBG funding during the fiscal year in which the funds are allocated. APPLICATION INFORMATION The CDBG Application Packet is available in paper hard copy and electronic format. Hard copy of the application is available for pick-up at HES, which is located at 100 Australian Avenue, Suite 500, West Palm Beach, Monday through Friday, from 8:00am to 5:00pm. To obtain the electronic version of the application, please visit the HES website at discover.pbcgov.org/hes, call (561) 233-3623, or email msklar@pbcgov.org. SUBMITTAL FORMAT The applicant must be submitted through one of the following methodologies: a) Hard copy - one original and three copies of the completed application to HES, Strategic Planning Section, 100 Australian Avenue, Suite 500, West Palm Beach, FL 33406; or b) Electronically in pdf file format via email to hessubmit@pbcgov.org. Unsigned applications will not be considered. Submission is final and all documentation must be provided at the time of submission. DEADLINE DATE Completed applications must be received by HES Strategic Planning Section no later than 4:30pm, February 5, 2018. No applications will be accepted after 4:30pm. PROGRAM REQUIREMENTS Eligible Projects are limited to CDBG-eligible infrastructure and public facility improvements, including but not limited to: roadway and drainage improvements; potable water and sanitary sewer improvements; sidewalks; parks and recreational facilities; ADA improvements; community centers; and publically owned facilities serving populations with special needs. Eligible Costs are limited to eligible project design and construction costs, including costs of architectural & engineering work, payments through construction contract, and costs of permits and construction-related fees. If requesting CDBG funds for design, you must submit separate applications for each the design phase and construction phase of i
the project (see note under Miscellaneous ). Ineligible Projects include, but are not limited to: public service projects; economic development activities; demolition (unless part of an eligible infrastructure or public facility project); code enforcement; and all projects impacting HUD s twenty percent (20%) Planning and Administrative cap. Buildings used for the general conduct of government are ineligible for funding (government offices, police/fire stations, etc.) HES has the sole and absolute authority to determine project and cost eligibility. Shovel Ready Projects: Projects seeking CDBG funding must be shovel-ready, that is, at time of funding application submittal: 1. Applicant has site control; 2. Necessary zoning and development approvals are in place (at the time of funding request); 3. Design will be complete no later than the October 1 st start of the fiscal year for which CDBG funding is sought; and 4. All other funds necessary to complete the project are in place no later than the October 1 st start of the fiscal year for which funding is being sought. CDBG National Objective: Eligible projects must serve the CDBG National Objective of benefitting low and moderate income persons per 24 CFR 570.208(a). Eligible Applicants are limited to: Municipalities with a CDBG Target Area (see below); Community Redevelopment Agencies (CRAs) located in eligible municipalities; County Departments; and CRAs located in unincorporated Palm Beach County. Eligible Municipalities Belle Glade, City of Greenacres, City of Lake Park, Town of Lake Worth, City of Lantana, Town of Mangonia Park, Town of Pahokee, City of Palm Springs, Village of Riviera Beach, City of Royal Palm Beach, Village of South Bay, City of Application Approval: Applications from municipalities and municipal CRAs must be approved and prioritized by the municipality. The submittal of applications from CRAs located in unincorporated Palm Beach County must be approved by County Administration. Maximum Number of Applications: Each applicant is allowed to submit no more than three (3) projects (over a 3 year period) and each municipality is asked to prioritize each ii
project submitted for funding. An applicant can submit 3 projects in one year (although there is no guarantee all will be funded), or can submit 3 projects over multiple years Maximum Funding Amount: The maximum amount of CDBG funding which may be requested is $300,000 per application. No Supplanting of Funds: By signature of this application, the applicant certifies that the CDBG funds, if awarded, will not supplant expenditures from other Federal, State, or local sources or funds independently generated by the applicant. No Displacement: Projects which will cause the displacement of persons or businesses are not eligible for CDBG funding through this process. Miscellaneous CDBG funds are provided on a reimbursement basis. Funds cannot be used to reimburse for costs incurred prior to the October 1 st start of the program year or prior to the execution of a grant agreement/mou with the County. CDBG-funded goods and services must be obtained in accordance with Federal procurement requirements. All CDBG-funded activities are subject to an environmental review which will be undertaken by HES. CDBG funds cannot be expended prior to addressing all environmental concerns. All funded projects are required to comply with federal, state, and local statutes, regulations, and other applicable requirements, including but not limited to: Section 3 of the Housing and Community Development Act, concerning employment and contracting opportunities; the Davis-Bacon Act, concerning payment of prevailing wage rates in construction projects; Asbestos and Lead-Based Paint requirements; and General Liability, automobile, and Worker s Compensation Insurance requirements. Federally-assisted projects involving real property acquisition must comply with the Uniform Relocation Act (URA). Special assessments to recover the cost of capital improvements assisted with CDBG funds may not be levied against low- and moderate-income property owners. Fees charged for the use of facilities assisted with CDBG funds may not prohibit participation by low- and moderate income persons. Note that design costs are eligible. However, because of the stringent deadline to expend CDBG funds, design costs for a capital project should not be combined with project construction costs. HES will consider design costs as phase 1 of a project and construction or rehabilitation costs as phase 2, where the construction/rehabilitation would be funded in a subsequent year. Accordingly, two (2) separate funding applications must be submitted; one (1) for each the design and the construction phases to be allocated funding in each of two (2) consecutive years. iii
DEPARTMENT OF HOUSING AND ECONOMIC SUSTAINABILITY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM CAPITAL PROJECT FUNDING APPLICATION To request technical assistance call (561) 233-3623 or email msklar@pbcgov.org. I. APPLICANT INFORMATION Municipality / County Department: Contact: Title: Address: City; State; Zip Code: Phone Number: E-mail Address: Name of Person Signing: Title of Person Signing: Municipal applications must be signed by the City Manager or designee. Applications from County departments must be signed by the Department Director. Signature: Date: II. PROJECT INFORMATION a. Project Description 1. Name of Project: Priority # of funding applications. 2. Project Description: 1
a) Provide a detailed description of the work to be undertaken, including the current status of planning and design: b) For infrastructure and public facilities serving all persons in a geographic area, identify the general bounds of the project service area: 3. Project Location a) Project Address: b) Property Control Number(s): Attach street map and plat map 4. Project Specific information a) Identify owner of property and attach evidence of site control (deed, purchase contract, option, etc.). If applicant is not owner, explain: b) Identify zoning and land use designations and attach evidence of correct zoning for the proposed project. c) Describe status of project design and attach preliminary design. III. PROJECT JUSTIFICATION Describe the need for proposed project, the existing conditions, and how the project will address the identified need(s): IV. PROJECT MANAGEMENT AND IMPLEMENTATION a. Project Management 2
1. Indicate the length of time applicant has been undertaking activities/projects similar to the one for which CDBG funds are being requested: Years Months 2. Attach an organizational chart that identifies the roles of the persons involved in implementation of the project. b. Project Implementation 1. Explain in detail how the agency (and who specifically) will implement the project: 2. Attach an implementation schedule that lists tasks to be undertaken and dates for initiation and completion of each task. Include any pertinent comments/information to support feasibility of the proposed schedule. V. PROJECT BUDGET CDBG funds shall not supplant expenditures from other Federal, State, or local sources or funds independently generated by the applicant. a. Budget 1. Total Project Cost: 2. CDBG Funds Requested: 3. Fiscal Year for which funds are requested. This application may seek a funding allocation in only one (1) of the following three (3) years: FY 2018 2019 (10/1/18 9/30/19) FY 2019 2020 (10/1/19 9/30/20) FY 2020 2021 (10/1/20 9/30/21) 4. Attach an itemized project budget that includes all sources and uses of funds and discreetly identifies proposed uses of CDBG funds. 5. Provide details as to non-cdbg source funding timing and availability and attach supporting documentation, if available: 3
6. Attach a construction cost estimate for the project from an engineer, registered architect, licensed contractor, or other qualified party. 7. Will fees be charged for the use of the facility? If yes, provide details on the nature and amount of the fees: 8. Is the facility leased, or anticipated to be leased, by users other than the applicant? If yes, identify users and lease arrangements: 9. Will assessments be levied on real property to recover project capital costs? If yes, explain: VII. REQUIRED ATTACHMENTS Document 1. Street map showing location of project 2. Plat Map of project site 3. Evidence of site control, e.g., sales contract, deed, etc 4. Evidence of correct zoning 5. Project preliminary design 6. Organizational Chart 7. Project Schedule 8. Project Budget 9. Documentation of availability of non-cdbg funds 10. Construction cost estimate Attached THE STRATEGIC PLANNING SECTION WILL PROVIDE TECHNICAL ASSISTANCE, IF NEEDED. IF YOU HAVE ANY QUESTIONS REGARDING THIS APPLICATION, PLEASE CONTACT THE SECTION AT (561) 233-3623 OR EMAIL msklar@pbcgov.org. 4
VIII. SCORING CRITERIA Funding applications will be scored utilizing the following criteria. The application scores will be used to help guide the prioritization of projects within the Capital Project Plan. However, application scores will not dictate prioritization, i.e., a high score will not guarantee project funding and a low score will not preclude project funding. Scoring Factors Maximum Points 1 Project Description 10 2 Project located in or adjacent to a CDBG Target Area. 10 3a Public facilities and infrastructure serving a geographic service area with a low- and moderateincome concentration greater than 51% 20 51%- 60% 10 61%- 70% 15 +70% 20 3b Public facility serving a certain low and moderate income clientele or special needs population(s) 20 Low and moderate income clientele 10 Special Needs populations 20 4 Description of Need 10 5 Readiness to Proceed 25 6 Project Management and Implementation 10 Expertise/qualifications of project management 4 Implementation Plan is consistent and logical 3 Project Schedule - realistic completion in 18 months 3 7 Project Budget and Leveraging 15 CDBG leveraging ratio of 1:1 or less 0 CDBG Leveraging Ratio greater than 1:1 5 Cost Estimate 5 Availability of non-cdbg funding 5 Total 100 5