GENERAL FUND PROJECTS Purchase 5 Replacement Vehicles for Purchasing Dept.& On bid. Bid opening is 5-27-16. DA ($30,000), Facilities ($30,000), Respective Departments ($30,000), IT ($30,000), Public Works ($30,000) for a total of $150,000 using Capital Project Fund balance. Any Public Works vehicle overage will come from SPLOST VI. Replace floor covering for Senior Center using Capital Project Fund balance, $25,000. Purchase 11 SCBAs for the Emergency Services Dept., $57,830. Purchase 52 Face Pieces for the Dept. Funded by AFG Grant, $14,300. Purchase 3 Chest Compression Devices for the Dept. Funded by AFG Grant $45,000 and General Fund $6,603.06 for a total of $51,603.06. Purchase 30 Sets of Turn Out Gear for the Dept. Funded by AFG Grant $60,000 and General Fund $87.60 for a total of $60,087.60. Prepare EMS billing RFP to obtain a new billing company, prepare write off policy and collection policy. Purchase 1 Thermal Imaging Camera for the Dept. Funded by a Donation from Firehouse Subs, $6,700. Summer Internship Program for the Finance Department and the Dept. Funded by a grant from ACCG $4,346. No county match required. Senior Center, Facilities, & Purchasing & Purchasing & Purchasing & Purchasing & Purchasing, Purchasing & County Mgr. Finance & 3 quotes received. Work will begin the week of June 27. In progress. Bid deadline was 2-5-16. On 2-25- 16 work session for consideration and on 3-3-16 voting session for approval. Bid deadline was 2-5-16. On 2-25- 16 work session for consideration and on 3-3-16 voting session for approval. Fit testing on May 24-25. Bid deadline was 2-5-16. On 2-25- 16 work session for consideration and on 3-3-16 voting session for approval. Bid deadline was 1-29-16. On 2-25-16 work session for consideration and on 3-3-16 voting session for approval. On order. On bid, bid opening is May 20. Preproposal meeting was May 6. About 8 vendors attended. On 2-25-16 work session for consideration and on 3-3-16 voting session for approval. Internships will begin May 1 and end Sept.1. Will begin in late May. 1
GENERAL FUND PROJECTS Conduct BOC Community Visioning County Clerk No date set for this retreat. Retreat, $5,600. Conduct General Repairs for Parks & Recreation Dept. using Capital Project Fund balance, $25,000. Parks & Rec. Resurface four tennis courts at Rock Creek Park. Quotes received. Lowest quote was Court Makers, Inc. (Marietta) $14,700. Contract for Concession Stand Operations at Rock Creek Park and Veterans Memorial Park. Purchase New Utility Vehicle for the Parks & Recreation Dept. $10,000. Remodel Office for Library Annex, $6,500. Conduct 2016 LMIG Program, 3.32 miles of resurfacing, $282,076 from GDOT and $84,623 (30% required match) from County for a total cost of $366,699. Improve 1 Mile of Road in Addition to LMIG, $120,000. Construct 1 Mile of Trail at Veterans Memorial Park. Funded by a GDOT TE Grant, $363,657 with a 30% county match. Repair the turn radius on Lumpkin Campground Road at Grizzle. Prepare SR 53 Overlay District for the Planning and Development Dept., $14,900 for 2016, $7,500 for 2017, and $7,500 for 2018. Construct Landscape Project for SR 400/Whitmire and Carlisle intersection. Funded by a GDOT Gateway Grant, $46,690, no county match required. Conduct Tire Amnesty Days on Sat. May 14 and Sat. Nov. 12 at Transfer Station. Conduct Electronic Recycling Day on Sat. April 30 at Wal-Mart. Parks & Rec. & Purchasing Parks & Rec. & Purchasing Facilities Bid deadline was 2-3-16. Submitted bids were evaluated. Preparing contract with Leonardsnacks at a 5% commission rate. Quotes received. Lowest quote was Ag Pro at $7,898.04. Waiting for the library to receive a grant to match the county s contribution. Public Works Road improvements will be performed in-house. Work began during early March and completion during May 2016. In progress. Public Works Road Improvements will be performed in-house. Completion by October 2016. Public Works & Consultant Public Works Planning & Development Planning & Development & Purchasing Keep Dawson County Beautiful Keep Dawson County Beautiful In progress. Waiting for categorical exclusion (CE). In progress. Met with EWSA to discuss water line relocation. On bid. Pre-bid meeting is 5-13-16 and bid deadline is 5-27-16. This is a 2-3 year process. Grant has been approved. Waiting for approved plans from GDOT and completion of private construction. Estimated completion around Fall 2017. Waiting for event days. 4,136 pounds were collected. 2
GENERAL FUND PROJECTS Obtain GEMA Reimbursement for 2015 County Manager Submitted all documents to Winter Storm, $671,196.63. GEMA. Waiting for check. Hire a CFO County Manager Ad deadline was 2-24-16 and extended. 18 applications received and were evaluated. Conducted background checks. New CFO began on April 25. Conduct or participate in an annual surplus auction or use Govdeals.com to dispose of unneeded county assets. Public Works Surplus list was on the 4-14-16 work session for consideration and approved on 4-21-16. Participated in the 5-7-16 auction in Cherokee County. $29,621 profit was the result. Improve 311 System. County Manager In progress. Update Cell Phone Policy. County Manager In progress. Prepare Workers Compensation Policy. County Attorney In progress. Bid out five acres of county-owned land for row cropping. Update 2014 employee compensation plan using Archer Company, $5,450. Continue the Etowah Mitigation Bank, $5,800. Purchasing County Manager HR Public Works Consultant SPLOST IV FUNDED PROJECTS Bid deadline was 4-21-16. 2 bids were evaluated. On 4-26-16 agenda for consideration and 5-5- 16 agenda for approval. Proposal to update the plan was received. Update is proceeding. Results should be considered during 2017 budget process. Obtaining data from on-site wells until Fall 2016. If successful, approach ACOE to obtain more credits to sell. Joint project with EWSA. Conduct repairs on various roads that will deplete SPLOST IV Fund, $40,000. Public Works Oak Forest S/D is completed. Other projects are in process. Roads included are Tatum Trail headwalls, curb repair in Oak Forest S/D, and bridge repair on Goshen Church Road. Total SPLOST IV Funded Projects - $42,000. 3
SPLOST V FUNDED PROJECTS Replace 36 Windows at Historic Facilities Windows completed. Courthouse, $69,073.70. Paint & Caulk at Historic Courthouse, $56,114. Facilities In progress. Painting will begin the week of May 23 and be completed Rebid Replacement Servers for Courthouse, $250,000. IT Department, Facilities & Purchasing Replace 911 Consoles, $201,000. Sheriff s Office during June. Bid deadline was 2-19-16. 8 bids were evaluated. On 3-24-16 work session for consideration and on 4-7-16 voting session for approval. Attorneys reviewing Dell contract. Now, on 4-14-16 work session for consideration and on 4-21-16 for approval. On 5-5-16 agenda for approval. Approved. In progress. Finalize IGA between the County and Etowah W & S Authority Regarding New Fire Hydrants, $115,000. Construct 250 foot long covered walkway for Front of Courthouse from front door to handicap parking area including covered drop-off area, $250,000. Demolish old Jail and then repave area using in-house crew, $120,000. Public Works & Facilities Purchasing & Facilities IGA was prepared. On 3-10-16 and 3-24-16 work session for consideration and 4-7-16 voting session for approval. Etowah rejected IGA and had a counter IGA. Have until May 6 to approve. On 4-26-16 work session and 5-5- 16 voting session. Board voted not to approve IGA. Obtained design proposal from original architect, Rosser, for a price not to exceed $12,100. Prepared 3 concept plans and presented those concepts during the 4-14-16 work session and the 4-21-16 voting session for approval. Concept #2 with modifications was approved. Rosser made modifications and those revisions will be presented during the May 26 work session and the June 2 voting session. Bid deadline was 4-29-16. Pre-bid meeting was 4-15-16. 8 bids received. On 5-12-16 work session for consideration and 5-19-16 voting session for approval. 4
SPLOST V FUNDED PROJECTS Conduct Roof Repairs for Jail, $12,000. Facilities Quotes were obtained. Lowest quote was Woodall Roofing Co. (Buford, GA) for $11,250. Install Water Softening/Filtration Facilities Obtaining quotes. System for Courthouse and Jail, $60,000. Total for SPLOST V Funded Projects - $1,133,187. Remaining SPLOST V Funds - $1,284,470 SPLOST VI FUNDED PROJECTS Purchase Replacement Sheriff Vehicles Purchasing & Bid deadline was 2-19-16. Bids & Equipment, $845,000 This Sheriff s Office. were evaluated. On 3-10-16 work installment is for 7 Dodge Chargers and 2 Ford Utility Vehicles. Next purchase session for consideration and 3-17-16 voting session for approval. will be six months after delivery. Approved, waiting for June delivery. Purchase 3 Replacement Ambulances for Dept., $250,000 each or $750,000. 2 to be delivered in 2017 and 1 to be delivered in 2018. Purchase 2 Cardiac Monitors for the Dept., $120,000. & Purchasing & Purchasing. Bid opening was 3-18-16. 2 bids received. On 4-26-16 work session and 5-5-16 voting session. The ambulances are long lead items. Approved. On order. Delivery during May 2017. Bid opening was 3-11-16. On 3-24- 16 agenda for consideration and on 4-7-16 agenda for approval. Pay Off Fire Truck Debt, $500,000. CFO Pay off during Sept. 2016. Purchase Skid Steer for Public Works Public Works & Dept. $80,000. Purchasing Rehab 16 Ball Fields for Parks & Recreation Dept., $115,000. Parks & Rec. Bid opening was 4-1-16. On the 4-26-16 work session for consideration and on 5-5-15 voting session for approval. Approved- $55,561. Bid opening was 4-1-16. Work must be done mid-june to mid- July to avoid conflicts with activities. On 4-26-16 work session for consideration and on 5-5-15 voting session for approval. Approved-$121,190 + contingency = $133,309. In progress. 5
SPLOST VI FUNDED PROJECTS Improve Dawson Forest Road Public Works Bid deadline was 4-29-16. Pre-bid (resurfacing of 6 miles of pavement and pipe replacement at various locations), $1,000,000. meeting was 4-15-16. On 5-26-16 work session for consideration and 6-2-16 voting session for approval. Completion during late 2016. Purchase 2 Dump Trucks for Public Public Works & Preparing bids. Bids to be Works Dept., $300,000. Install New Soccer Field Lights for Rock Creek Park, $370,000. Improve Kelly Bridge Road (resurfacing 5 miles), $1,200,000. Purchasing distributed during May. Parks & Rec. Preparing bids. Bids to be distributed during July. Work must be done Dec. to Jan. to avoid conflicts with activities. Public Works Preparing bids. Bids to be distributed during summer 2016 for a late Nov. 2016 completion. Purchase Pothole Patching Machine, Public Works & Preparing bids. Bids to be $80,000. Purchasing distributed during Fall 2016. Improve Steve Tate Road (pipe Public Works Preparing bids for pipe replacement or new bridge during 2016 and resurfacing 5 miles during 2017), $1,750,000. replacement or new bridge. Bids to be distributed during summer 2016. Demolish Pool House & Reconstruct new Pool House at Veterans Memorial Park, $350,000. Parks & Rec. Deferred until 2017 budget. Work must be done Sept. to March while pool is closed. Total for SPLOST VI Funded Projects - $5,100,000 estimated to be spent during 2016. 6
1% SPLOST VI COLLECTIONS (100%) Month 2015 2016 2017 2018 2019 2020 2021 Jan. 458,715.68 Feb. 474,268.14 Mar. 561,399.89 Apr. May June July 579,906.22 Aug. 537,416.05 Sept. 552,590.22 Oct. 543,320.69 Nov. 680,559.20 Dec. 771,323.97 Total 3,665,116.35 1,494,383.71 Budget 3,165,000.00 7,442,519.00 % Coll. 115.8% 20.0% Total to Date - $5,159,500.06 or an average of $573,278 per month. 2015 monthly average $610,853 2016 monthly average - $498,128 Projected Collections During the 72 Month Period - $41,276,016 or 89.73% ($46,000,000 budgeted) Collection Period Ends June 2021. 9 of the 72 months have been collected or 12.5%. 900,000 800,000 700,000 600,000 500,000 400,000 300,000 200,000 100,000 0 1% SPLOST VI COLLECTION CHART Jul. 2015 Aug. Sept. Oct. Nov. Dec. Jan. 2016 Feb. March Dollars Dawson County receives 85% City of Dawsonville receives 15% 7
1% LOST COLLECTIONS (88%) Month 2013 2014 2015 2016 2017 2018 Jan. 345,606.87 399,216.54 407,118.65 403,646.82 Feb. 456,056.67 394,644.10 401,047.73 417,338.36 Mar. 467,596.69 475,722.24 401,680.81 494,022.39 Apr. 439,815.34 492,599.05 463,433.49 May 480,103.05 481,877.71 509,965.36 June 463,490.59 464,442.58 494,999.36 July 440,850.38 495,508.08 510,293.59 Aug. 460,928.82 474,463.07 472,899.29 Sept. 435,653.06 450,376.27 486,278.34 Oct. 459,253.81 448,814.87 478,120.42 Nov. 546,559.43 575,430.94 620,821.48 Dec. 627,508.63 649,996.16 662,137.66 Total 5,623,423.34 5,803,091.61 5,908,796.18 1,315,007.57 Budget 5,623,423.34 5,803,091.61 6,400,000.00 6,432,989.00 % Collected 100% 100% 92.3% 20.44% 700,000 1% LOST COLLECTION CHART 600,000 500,000 400,000 300,000 200,000 100,000 0 Dollars Dawson County receives 88% City of Dawsonville receives 12% 8
SINGLE FAMILY HOME BUILDING PERMITS ISSUED Unincorporated Area Only Month 2013 2014 2015 2016 2017 2018 Jan. 3 6 4 15 Feb. 9 4 10 13 Mar. 5 6 9 16 Apr. 8 7 17 13 May 5 6 12 June 5 11 12 July 1 8 11 Aug. 9 14 15 Sept. 2 16 8 Oct. 15 8 12 Nov. 9 12 11 Dec. 3 8 6 Total 74 106 127 57 18 16 14 12 10 8 6 4 2 0 SFH BUILDING PERMITS ISSUED Jan. Mar. May July Sept. Nov. Jan. Mar. May July Sept. Nov. Jan. Mar. May July Sept. Nov. Jan. Mar. 2013 2014 2015 2016 SFH Permits Issued 9
COMMERCIAL BUILDING PERMITS ISSUED Unincorporated Area Only Month 2013 2014 2015 2016 2017 2018 Jan. 7 7 3 4 Feb. 4 6 2 8 Mar. 9 15 6 10 Apr. 6 5 8 4 May 7 8 9 June 6 12 7 July 9 11 9 Aug. 7 4 5 Sept. 16 8 11 Oct. 9 7 11 Nov. 9 2 13 Dec. 6 3 9 Total 95 88 93 26 18 16 14 12 10 8 6 4 2 0 COMMERCIAL BUILDING PERMITS ISSUED Jan. Mar. May July Sept. Nov. Jan. Mar. May July Sept. Nov. Jan. Mar. May July Sept. Nov. Jan. Mar. 2013 2014 2015 2016 Commercial Building Permits Issued 10
TRANSFER STATION TONNAGE COLLECTION Month 2013 2014 2015 2016 2017 2018 Jan. Refuse 600.11 240.52 272.58 278.68 Scrap Metal 12.19 0.00 0.00 6.47 Recycling 28.22 23.90 31.87 23.68 Feb. Refuse 585.68 269.71 168.42 308.62 Scrap Metal 0.00 7.75 5.72 10.3 Recycling 19.01 24.95 17.83 17.97 Mar. Refuse 759.06 322.21 353.35 475.24 Scrap Metal 0.00 7.43 7.27 14.09 Recycling 18.54 22.09 28.97 25.63 Apr. Refuse 685.19 323.94 320.68 482.17 Scrap Metal 8.14 6.73 0.00 14.06 Recycling 28.73 29.68 28.69 22.80 May Refuse 270.47 285.01 271.07 Scrap Metal 10.93 13.61 16.19 Recycling 31.71 26.56 30.64 June Refuse 231.74 365.17 335.99 Scrap Metal 0.00 8.70 13.60 Recycling 25.70 23.72 29.69 July Refuse 278.48 331.84 381.90 Scrap Metal 4.56 8.83 12.87 Recycling 24.67 14.24 22.12 Aug. Refuse 225.32 334.45 354.65 Scrap Metal 12.67 6.49 22.56 Recycling 29.27 27.57 25.98 Sept. Refuse 229.58 320.87 336.38 Scrap Metal 11.31 7.00 11.27 Recycling 20.55 26.68 27.61 Oct. Refuse 242.39 288.71 308.81 Scrap Metal 6.93 8.26 13.52 Recycling 27.48 21.52 26.94 11
TRANSFER STATION TONNAGE COLLECTION Month 2013 2014 2015 2016 2017 2018 Nov. Refuse 189.71 246.01 288.49 Scrap Metal 7.65 5.96 5.09 Recycling 22.11 23.86 42.13 Dec. Refuse 227.65 288.42 326.19 Scrap Metal 5.51 0.00 5.97 Recycling 30.24 29.56 29.30 Total Refuse 4,525.38 3,616.86 3,718.51 1,544.71 Scrap Metal 79.89 80.76 114.06 44.92 Recycling 306.23 294.33 341.77 90.08 800 700 600 500 400 300 200 100 0 TRANSFER STATION TONNAGE COLLECTION Jan. Mar. May July Sept. Nov. Jan. Mar. May July Sept. Nov. Jan. Mar. May July Sept. Nov. Jan. Mar. 2013 2014 2015 2016 Refuse Updated on May 13, 2016 12