FLORIDA DEPARTMENT OF TRANSPORTATION Procurement Office 605 Suwannee Street, MS 20 Tallahassee, Florida 32399-0450 Phone: (850) 414-4479 Fax: (850) 414-4951 ADDENDUM #: 1 DATE: February 22, 2013 PROPOSAL #: RFP-DOT-12/13-9028-RC PROPOSAL TITLE: Construction Management Development Program/Bond Guarantee Program (CMDP/BGP) OPENING DATE: March 18, 2013 @3:00PM, Local Time NOTICE IS HEREBY GIVEN OF THE FOLLOWING ATTACHMENTS TO THE ABOVE REFERENCED PROPOSAL: EXHIBIT C WITH CORRECTED TITLE revised 2/22/13 - (DELETE AND REPLACE THIS PAGE IN THE RFP) QUESTIONS WITH RESPONSES INTERESTED VENDOR LIST 2011/12 FAMU ANNUAL REPORT Proposers must acknowledge receipt of this addendum by completing and returning to the Procurement Office, by no later than the time and date of the bid opening. Failure to do so may subject the proposer to disqualification. Celeste Rosso Procurement Proposer Address Submitted by (Signature)
Revised (Title) 2/22/13 RFP-DOT-12/13-9028-RC Exhibit C PRICE PROPOSAL Construction Management Development Program/Bond Guarantee Program (CMDP/BGP) Estimated Hourly Personnel Classifications Work-Hours* Billing Rate** Total Total Salary Related Costs Expenses*** Maximum Amount $ $ $ *The Estimated Work-Hours shall match hours proposed in the Work Plan of the Proposal. **The Hourly Billing Rates shall include the costs of salaries, overhead, fringe benefits and operating margin. These rates shall remain in effect for any contract renewals. ***Expenses This is an estimated amount which shall be paid at actual allowable expenses as approved by FDOT. Travel expenses shall be incurred in accordance with Section 112.061, Florida Statutes. NOTE: THE BUDGET FOR THIS PROJECT SHALL NOT EXCEED $430,000.00. ANY PROPOSAL ABOVE THIS AMOUNT WILL BE CONSIDERED NON-RESPONSIVE. MFMP Transaction Fee: All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the 1% MFMP Transaction Fee in accordance with the attached FORM PUR 1000 General Contract Condition #14. NOTE: In submitting a response, the proposer acknowledges they have read and agree to the solicitation terms and conditions and their submission is made in conformance with those terms and conditions. ACKNOWLEDGEMENT: I certify that I have read and agree to abide by all terms and conditions of this solicitation and that I am authorized to sign for the proposer. I certify that the response submitted is made in conformance with all requirements of the solicitation. Proposer: FEID # Address: City, State, Zip Authorized Signature: Printed / Typed: Date: Title: 2
QUESTIONS WITH RESPONSES Question #1 I would also like to know if the drug free form in the proposal is the only document that is to come with the proposal on that issue. It is the responsibility of the proposer to review and respond to the RFP. Question #2 Also on the financial capacity, do we have to show that we have financial reserves to carry the project activities for the 30-45-60 days that we wait for the first invoice and payment? No. Question #3 Also, in the past for the start up what has been the normal wait period for the first or startup payment when that does occur/ On the average, payment is made about 30 days from when an accurate invoice is received. Question #4 How many teaching (class) hours are expected viz minimum and maximum. It was discussed by the gentleman. I think he said 2080 hours max There is no minimum or maximum number of hours for teaching. It is the responsibility of the proposer to propose the number of hours. Answers to the following questions can be found in the following: The CMDP/BGP Annual Report 2011/12 (available electronically from the EOO Office, 850-414-4747); Florida Statute in Section 339.0805, F.S., at http://www.leg.state.fl.us/statutes/index.cfm?app_mode=display_statute&search_string=&url=0300-0399/0339/sections/0339.0805.html ; State Rule 14-79.006, F.A.C., RFP-DOT-12/13-9028-RC, at https://www.flrules.org/gateway/ruleno.asp?id=14-79.006 ; or are unavailable. Question #5 How many onsite classes were given last year under this program, where, when? Refer to the CMDP/BGP Annual Report, as referenced above. Question #6 How long was each class in the program? Refer to the CMDP/BGP Annual Report, as referenced above. Question #7 How many total hours of instruction were provided for each program class-course? Refer to the CMDP/BGP Annual Report, as referenced above.
Question #8 What subjects were taught in all program class courses provided? Refer to the CMDP/BGP Annual Report and the Florida Statutes/Rules as referenced above. Question #9 How many contractors were served with instructional classes last year with breakdown of where and when? Refer to the CMDP/BGP Annual Report, as referenced above. Question #10 Provide breakdown of the contractor types that attended each course. This information is unavailable. Question #11 Provide breakdown, by contractor types, that received certificates of proficiency (a) as a result of program course participation (b) as a result of being tested and found exempt from program course participation. This information is unavailable. Question #12 How many contractors, broken down by contractor type, that received certificates of proficiency from program course participation or by testing out through the program testing, received FDOT contracts last year? The question does not provide sufficient information for a response. Question #13 How many contractors were served with bond acquisition service-representation? The question does not provide sufficient information for a response. Question #14 Breakdown of the contractor types that were served with bond acquisition service-representation. The question does not provide sufficient information for a response. Question #15 How many participating contractors, broken down by contractor types, secured bonds as a result of program participation and in what amounts? 2011 Mowing and litter control $134,739.00 Painting $400,000.00 2012 Painting $398,495.19 Bridge $ 87,892.00 Herbicide application $ 25,029.30 2013 Mechanical sweeping $ 93,892.50 Herbicide application $ 38,610.00 Herbicide application $ 63,000.00 Question #16 How many contractors were served with lender-creditor representation? The question does not provide sufficient information for a response.
Question #17 Breakdown of the contractor types that were served with lender-creditor representation. The question does not provide sufficient information for a response. Question #18 (a) does FDOT have any proprietary software, or software owned by third parties, programming or specific materials that it used in the past and wants incorporated into the program design? (b) what programs? (c) does FDOT have waiver from software owners for any of these, or does contractor need to obtain? (d) are there any fees or charges for incorporating FDOT owned software or material into the program to be designed? No for all (a, b, c, and d). Question #19 Who will do needs assessment? FDOT? Contractor? Collaboration between both? Since documents indicate that FDOT may undertake needs assessment, will costs for needs assessment be separately funded if FDOT requests contractor to undertake or collaborate in this function? It is the responsibility of the proposer to review and respond to the RFP. Question #20 (a) are travel costs to be paid or reimbursed by the state per F.S. 112.061? (b) can we get copy of chapter 3 travel, department s disbursement operations manual, 350-030-400 (c) can you provide forms for travel costs that department will use for this contract? a). Refer to the RFP b). http://www.myfloridacfo.com/division/sfm/domsec/documents/state_travel_manual_2011-01-15.pdf c). http://www.myfloridacfo.com/division/sfm/domsec/documents/state_travel_manual_2011-01-15.pdf Question #21 Because of potentially conflicting provisions, please verify that no bond is required to bid training contract. There is no bond required. Question #22 Please verify that contractor will not have to comply with chapter 413 Florida statutes concerning purchasing from nonprofit agency for the blind or severely handicapped or chapter 946.515 (2)& (4) Florida statutes concerning prison rehabilitative industries and diversified enterprises(par. 7b) Yes, that is correct. Question #23 How many pre-overhead audits were performed last year? For what contractor types? Refer to the CMDP/BGP Annual Report, as referenced above. Question #24 How many overhead audits were performed last year? For what contractor types? Refer to the CMDP/BGP Annual Report, as referenced above. Question #25 How many compiled or reviewed financial statements were performed last year? For what contractor types? Refer to the CMDP/BGP Annual Report, as referenced above.
Question #26 What CPA firms provided program required accounting services in the past for this program? Refer to the CMDP/BGP Annual Report, as referenced above. Question #27 What advertising/marketing firms provided program required advertising and/or marketing services in the past for this program? Advertising is the responsibility of the current and awarded consultant. Question #28 Can you please provide payment invoice forms / method for billing submission applicable to this bid? It is the responsibility of the proposer to review and respond to the RFP. Question #29 We need clarification concerning certified small businesses not being allowed admission into the bond guarantee program (a) does certified in this context mean to say that if a contractor has already received proficiency certification recognized by FDOT by prior program participation (or by being certified by some other entity), that these contractors will not be provided any services through the bond program? For example, if a participant from last year received certification but did not receive a bond, can that contractor seek assistance from the program to solicit a bond this year? (b) do these previously certified contractors that would not be eligible for assistance also include DBEs? Minority businesses, etc.? (c) by what other means, if any, will FDOT recognize certification, apart from participation in this program? Per Statute, only DBEs are eligible to receive bond guarantees. Question #30 I have one question regarding the CMDP/BGP Request for Proposal. Exhibit C, the Price Proposal, contains a line for expenses, but I do not see any place in the RFP where a more detailed breakdown of expenses is requested. I expect that expenses will be a fairly significant portion of the total price, and would like to verify that you are not looking for expense details. If you would like a more detailed breakdown of expenses, please indicate where in the proposal it should be listed. The RFP states: 4. PRICE STRUCTURE The Proposer shall complete the Price Proposal form and submit as part of the Proposal Package. Any proposal in which this form is not used or in which the form is improperly executed may be considered non-responsive and the proposal will be subject to rejection. The vendor s completed form shall become a part of the contract upon award of the contract. Price evaluation is the process of examining the Price Proposal, Personnel Classifications, Estimated Work- Hours, Hourly Billing Rates and Expenses. Also, the Price Proposal form states: The Hourly Billing Rates shall include the costs of salaries, overhead, fringe benefits and operating margin.
PRE-PROPOSAL CONFERENCE/TELECONFERENCE PARTICIPANTS RFP-DOT-12/13-9028-RC TITLE: Construction Management Development Program/Bond Guarantee Program (CMDP/BGP) February 18, 2013 @ 3:00 PM SECTION 1: Vendors Participating via Phone 1. Celeste, I participated on the conference call. Take care, Beatrice Louissaint, President Southern Florida Minority Supplier Development Council, SFMSDC Formerly Florida Regional Minority Business Council, FRMBC 9499 N.E. 2nd Avenue, Suite 201 Miami, FL 33138 Phone: (305) 762-6151 Fax: (305) 762-6158 www.sfmsdc.org 2. Celeste: Primus Construction Services, Inc. on the teleconferencing. Thanks. Sincerely, PRIMUS CONSTRUCTION Raf Jinadu Phone: 954-817-2132 Fax: 954-704-9141 abbey264@aol.com 3. FYI. We are in the teleconference call for the Construction Management Development Program/Bond Guarantee Program (CMDP/BGP) RFP-DOT-12/13-9028-RC. Thank you, SBA 8(a), SDVOSB, JSEB, MBE, DBE Javier E. Garcia CEO/President 14286-19 Beach Blvd, Suite #167 Jacksonville, FL 32250 Office 904.992.0208 Fax 866.417.1729 Mobile 904.497.9275 jgarcia@pinnaclecgc.com http://www.pinnaclecgc.com
4. Greetings! We are participating on the Conference call for the pre-bid. Thank you. Esther Esther Monzon-Aguirre EV Services Inc. 2150 Coral Way 4th Floor Miami, FL 33145 Office: 786-536-4270 Cell: 305-562-8111 EMonzonAguirre@evservicesinc.com 5. Celeste. we are attending the telephonic conference. Al Carbonell Carbonell College Corporation carbonellcollege@gmail.com 6. Good afternoon Ms. Rosso, We are on the line for this afternoon's pre-proposal conference. Sage Services Group LLC Sonya Y Hopson 3400 Nottinghill Court Bowie MD 20716 Our Director of Southern operations, Michael Hopson, attended this morning's conference in person. Thank you, Sonya Y Hopson President Sage Services Group LLC Ofc 301.390.0457 Fax 301.390.0425 sonya@sageservicesgroupllc.com
7. Kurt Morauer Gary Miner Michael Wohl Targeted Training Solutions and Focused Management Solutions --- Michael D. Wohl, Program Manager Targeted Training Solutions, Inc. 530 W. University Blvd. Santa Fe College CIED Gainesville, FL 32601 352-381-7080 Office 352-395-7372 Fax mwohl@ttsworks.com 8. Ms. Rosso, Thank you in advance for your time. We participated on the Construction Management Conference Call. Please include us in any correspondence. We are MBE and DBE certified. Sincerely, Thamarr Griffith Mrs. Thamarr Griffith President 1931 NW 150th Ave. #215 Pembroke Pines, FL 33028 (800) 515-4024 office +1 (954) 627 2755 direct +1 (954) 519-2189 fax tgriffith@grifcoincorporated.com Grifco Incorporated Skype ID: Grifco Incorporated DBE WOSB MBE M/WBE CBE SBE DUNS: 199178364 CAGE: 65BF1 9. Good afternoon Mrs. Rosso, this is to inform you that Keith Bowers and Constance Thomas with Florida A&M University was on the Conference Call this afternoon at 2:00PM Thanks Constance M. Thomas Office Manager FDOT CMDP-BGP @ FAMU Phone: 850-561-2043 Fax: 850-561-2395 email: constance.thomas@famu.edu
10. Good afternoon Celeste, Just an email to let you know that I called in to this afternoon s call. Thank you! Tonya Tonya L. West Marketing Manager Ghyabi & Associates, Inc. A Certified DBE/MBE Company 1459 North U.S. Highway 1, Suite 3 Ormond Beach, FL 32174 Tel: (386) 677-5499, ext 241 Fax: (386) 677-5194 www.ghyabi.com 11. I was on the call for RFO-DOT-12/13-9028-RC. Deborah Thompson deborah@dktconsultants.com phone: 904.472.7528 fax: 904.737.6523 3120 Atlantic Boulevard Jacksonville, Florida 32207 "Helping you Build" SECTION 2: COMPANY/VENDORS PRESENT AT THE PRE-PROPOSAL CONFERENCE Copy of Sign-in Sheets and Business Cards on following pages.