Bowentown Community Response Plan March

Bowentown Community Response Plan March 2016 1

Glossary 2 Distribution list 2 Role of the Community Board in the Community Response Team 3 Review of plan 3 Activation of Plan 3 Area covered by the Plan 3 Community Overview 3 Risks to the Bowentown community 5 Notifying and Alerting the Community 6 Roles and Responsibilities of the CRT ( Community Response team) 7 Emergency Priorities 8 Community Response Team actions when emergencies occur 9-10 Community Response Co-ordination Centre 11 Community Resources 11-12 Emergency Contacts List 13 A hard copy of this response plan is held by Community Response Team Leader Marilyn Roberts 027 383 6417 Secretary of Waihi Beach Volunteer Coastguard Adrian Davey 021 113 6376 Western Ward of Residents and Ratepayers Association- Selwyn Hill 021 317 227 President of the Pio Shores Sports and Community Association. Peter Roy 021 071 4645 Manager of the Bowentown Beach Holiday Park Dave Roach 07 863538 Waihi Beach Community Board representative Allan Sole 0274 977 250 2

Planning is based on the expectation that Bowentown community may have to support themselves for at least three days in the absence of any official Civil Defense or Emergency Management direction or practical assistance. Role of the Community Board in the Community Response Team There is to be at least one Community Board member in a key role in the CRT. This member will liaise between the Community Board and the Community Response Team. Review of plan This plan is a living document and will be reviewed at least annually and within 6 months of Community Board elections. Activation of Plan The intention of the CRT is to assist the community in being able to look after itself should it become isolated by natural or man-made event This plan can be activated by any member of the Community Response Team( CRT) or by Emergency Management Bay of Plenty or Emergency Services following an emergency that has occurred without warning. Area covered by the Plan This plan covers the Bowentown.region of the Waihi Beach Ward. From the 100 km speed sign on Seaforth Rd in the wesr, to the end of Seaforth Road at Bowentown Heads It integrates with, but does not cover Waihi Beach or Athenree. 3

Community Overview Bowentown is coastal community connected to Hauraki plains via Waihi town to the north-west, and to Tauranga and Western Bay of Plenty in the east. It is situated on a peninsula which has one access in and out. The road is below sea level and surrounded by the ocean on one side and the harbour on the other. Local communities identify themselves as Otawhiwhi Marae, Pio Shores, the Camping Ground and the Boating Club. Almost all residents work outside their area and all rely on their own means of transport in and out of the area with no public transport services. 543 people usually live in the area: 267 male and 276 female in the 249 occupied dwellings and 384 unoccupied dwellings. Having more holiday homes than residental challenges community resilience. The population during summer period swells to an estimated 2,000. The visitors could be unfamiliar with the locality and risks. As holiday makers they may be less prepared for an emergency event away from their home supplies and resources..74.7 percent of households have access to the Internet and 89.3 percent of households have access to a cell phone. The Bowentown Boating and Sport Fishing club with restaurant facilities, Bowentown Beach Holiday Park, Pio Shores Sports and Community Association, Bowentown store ( takeaways) and Waihi Beach Volunteer Coastguard, are all at or below sea level. There are seven pumping stations throughout the three low spots of Pio Shores. In the event of a water emergency, the population may be heading towards the hills at the Bowentown Heads, Hilltop and South of Otawhiwhi Marae with little access to key resources. Volunteer Fire Brigade is over the water at Athenree. Emergency Resources at Athenree and Waihi Beach resources will be if the emergency is localised, but may be accessible if the emergency is regional. The two key resources for Bowentown would the Waihi Beach Volunteer Coastguard and The Bowentown Holiday Camp. *2013 NZ Statistics 4

Risks to the Community A swot analysis was undertaken to assess Bowentown s current resilience to a major event. This will be revisited each time this document is reviewed Strengths Weaknesses Strong community social networks Waihi Beach Volunteer Coastguard facilities with radio and emergency experience Bowentown Beach Holiday Park has emergency plans in place Holiday makers may have camping equipment and experience Otawhiwhi Marae with strong community networks Houses at 50% occupancy outside of holiday times Bowentown Boating and Sport Fishing Club with clubroom and restaurant facilities Strong network in Pio Shores through Pio Shores Sports and Community Association. Independent water access on Bowentown Hill Beach access for resupply or communication No warning siren systems Facility on low grounds and unlikely to be in a water emergency Large numbers of tourists & holiday makers potentially without emergency resources Low overall household preparedness for an emergency Facility on low grounds and unlikely to be in a water emergency Houses at 50% occupancy outside of holiday times Facility on low ground and potentially in danger zone if floods More holiday homes than residential Reliant on household food supplies Risks causing isolation may include: Weather events, coastal storms flooding Fire Marine / air disaster Volcanic eruption, Earthquake Pandemic Landslip Civil unrest Tsunami Chemical Any of the events could also bring a loss of water supply, electrical supply and telephone contact including cell phones. A disaster like a major pandemic could see 20% to 60% of the population affected within a week and this could lead to the area being isolated as a quarantine site. Utilities failures could also result in the need for a response by the CRT to assist vulnerable community members. 5

Notifying and alerting the community When an emergency occurs, this plan will be activated by the community in response in an event and coordinate their activities with other agencies to manage the impact on the community. The Bowentown community may be notified of a state of local emergency by Emergency Management if possible. This notification may be by e-mail, phone or text to the Community Response Team Leader. It will then be the responsibility of the Team Leader and CRT to ensure the community is made aware of the potential emergency situation. This could be undertaken by telephone, email, texting, online, fire siren or door to door knocking. Civil Defence Emergency Management / Operations centre Community Response Team Leader Community Response Team CRT Waihi Beach Community CRT Reminder! Take care of your personal and family responsibilities, before participating in a Civil Defence emergency. 6

Roles and responsibilities of the CRT (Community Response Team) Community Response Team Leader and Deputies The Community Response Team Leader is responsible for the overall co-ordination of the community response during an emergency. This involves ensuring that the community is notified and the CRT members are to take responsibility for different aspects of the response. They may also allocate and deploy community resources as agreed. They are also responsible for maintaining the Community Response Plan. The CRT Leader is the only person authorised to make public statements. This is done in consultation with the Public Information Manager in Emergency Management. Personnel Team Leader/s The Personnel Officer is responsible for ensuring there are the required numbers of personnel to assist the responders with tasks (e.g. cooking food, assisting with sandbagging, door to door knocking). They will also arrange relief for Team Members who require a rest. Resource Officer/s The Resource Officer is responsible for liaising with the owners of resources and equipment and ensuring it is used in accordance with Health and Safety Guidelines Resource Officers are also responsible for maintaining the list of resources on an annual basis. Welfare Team Leader/s The Welfare Officer is responsible for ensuring the evacuation centres are set up and staffed/ resourced. that members of the public who arrive at the centre are registered This role is to be established and the chosen person receives the appropriate training. Communications Officer/s The communications Officer is responsible for manning the Civil Defence Radio located in the area. They are the main liaison point between the council and the community and will act as the main point for passing information form the EOC in the event other methods of communication are un. Team Members The Team Members will be responsible for assisting out and carrying out tasks as required by the Team Leader, they will also be responsible for ensuring that the wider community has been notified of an emergency. 7

Emergency Priorities The following table is designed to identify lead agencies in the Bowentown and wider area and their role in an emergency, the role of the CRT Team relevant information that our community needs to know before and during an emergency. Priorities Lead agencies ( CRT lead only if official agencies not functional) 1 Coordination and information sharing 2 Search and rescue 3 Access to shelter 4 Access to medical assistance 5 Access to food and water 5 Access to food and water CD, Police, Fire, St John, Medical, CD, Police, Fire Brigade, Search & Rescue, Coastguard, Surf club CD, CD, Waihi Beach Medical Centre, St John, Katikati Medical Centre CD, Council contractors, CD, Council contractors, Community Response Teamrole Take lead role/s only if official lead agencies are not functional. Coordinate with lead agencies. Communicate with the community. Initiate CRT plan. Coordinate volunteers. potential volunteers and skills Community action Be informed warning texts, emails, listen to radio, listen for warnings, talk with your neighbours Practise your household evacuation plan, know your neighbours & neighbourhood. Have family / business evacuation plan, know where your local designated shelter. Neighbourhood support network. Learn first aid. If you have a disability work out care plan with your health provider or family for emergencies. Store food & water to last 3+ days for your household. Grab bag kept stocked. Store food & water to last 3+ days for your household. Grab bag kept stocked. 8

Priorities Lead agencies ( CRT lead only if official agencies not functional) 6 Welfare of CD displaced, especially children 7 Hazard areas identified, evacuated, cordoned, contained 8 Management of deceased Police, Fire brigade, Police Community Response Teamrole Community action Practise your household evacuation plan. Know your neighbourhood. Have family / business evacuation plan. Listen and follow instructions / evacuation directions. 9 Access to fuel, transport 10 Animal welfare Police, Community Board Vets Consider pets in your household evacuation plan. Consider livestock in your business risk / evacuation plan. Community Response Team actions when emergencies occur In all cases send one member of the CRT to the Primary Evacuation Centre (so long as it is safe to do so) to be used to provide community liaison. 1 Weather coastal storm, flooding Early alert stage - WBOPDC and Waihi Beach Community Board ensure drain maintenance supports flow of water as contracted in WBOPDC utilities custom maintenance a Activate CRT b Assess immediate needs c. Contact local Emergency Management Bay of Plenty to advise situation. C Determine needs for community care and welfare 2 Marine accident a. Refer to Coastguard b. Activate CRT if required by the lead agency c. Determine needs for community care and welfare. 9

3 Earthquake a. Activate CRT b. Assess immediate needs c. Contact local Emergency Management Bay of Plenty to advise situation. d. Determine needs for community care and welfare 4 Tsunami a. Activate CRT if required by lead agency and time allows b. Notify community to listen to the radio and TV for further advice 5 Chemical / Industrial a. Activate CRT b. Take direction from Police/ Fire Brigade c. If requested notify community of event, advise them to stay indoors and to listen to the radio, TV, online for further advice 6 Volcanic Eruption a. Activate CRT b. Take direction form Police/ Fire Brigade, WBOP CDEN c. Notify community of event, advise them to stay indoors and to listen to the radio, TV, online for further advice d. If offshore eruption head for high ground in case of tsunami e. Contact Emergency Management Bay of Plenty to advise needs f. Set up appropriately sited Evacuation Centre 7 Civil Unrest a. Take direction from Police b. If requested, notify community of event, advise them to stay indoors and to listen to the radio, TV, online for further advice 8 Major Plane Crash a. Police will advise if assistance required 9 Pandemic- Lead Agency is Ministry of Health a. Ministry of Health will advise if response is required. Community Resources A more complete list of resources, including confidential contact details, is to The Community Response Team and Emergency Management bay of Plenty personnel. The Emergency Response Coordination Centre in the case of non-water emergencies would be the Waihi Beach Volunteer Coastguard because of the radio and emergency first aid facilities, and in the case of water emergencies the same group on the top of Bowentown Heads. Evacuation Centres Below are the main evacuation centres that may be utilised in the case of a Civil Emergency. Those who live on the Hilltop development will be able to remain in their homes in the event of a water emergency. Brian Dobbins 508 Seaforth Road 863 5355 10

has offered his home as an emergency contact centre to those who are at the Hilltop area, which could then liaise with the coastguard emergency radio and first aid resources across the Bowentown Heads hilltop should needs necessitate and vica versa. Evacuation Centre Location Resource / Plant Bowentown Heads Bowentown Heads Safety Bowentown Boating and Sport Fishing Club Pio Road Clubroom facilities, commercial kitchen Waihi Beach Volunteer Coastguard Seaforth Road Shelter, kitchen, radio and emergency first aid Plant and Equipment Below is a list of plant and equipment that could be used during an emergency Owner. Business Contact Resources / Plant Bowentown Boating and Van, boat trailers Sport Fishing Club 863 5996 Waihi Beach Volunteer Coastguard 863 4477 Boat, radio, first aid emergency supplies Bowentown Beach Holiday 863 5331 Generator Park Waihi Beach Life Guards 863 5108 IRB Beach Patrol Vehicles Otawhiwhi Marae Kohanga Reo 863 4271 Kohanga Reo van Transportation The locations of any transport within the community that could be used in an emergency are listed below. This could include 4x4 vehicles, quad bikes, off road motorcycles, tractors, boats, helicopters, light aircraft. Owner /Business Contact Resources and plant Waihi Beach Life Guards 863 5109 IRB Beach patrol vehicles Waihi Beach Airfield Runway Waihi Beach Volunteer 863 4477 Boat Coastguard Otawhiwhi Marae 863 4271 Kohanga Reo van 11

First Aid First Aid may be required during and following an emergency situation and the following table is a list resources and people who could be called upon from within our wider community. Agency Contact Resource / Plant Waihi Beach Volunteer Coastguard 863 4477 Oxygen, three first aid kits and a kit in the boat., a defiberator. All crew are first aid trained Waihi Beach Medical Centre 863 5757 Defiberator, medical supplies Waihi Beach Vets 863 7387 Xray, pet medical supplies Katikati Medical Centre 863 0411 Waihi Beach Chemist 863 5401 Pharmaceutical supplies Cooking equipment Cooking equipment and facilities are listed below. Barbeques and cooking utensils can be commandeered from the community in the event of an emergency. Owner /Business Contact Resources and plant Otawhiwhi Marae Seaforth Road Kitchen, dining area toilets, accommodation Bowentown Boating and Sport Fishing Club Pio Road Bowentown 863 5996 Sparkling Waters Restaurant Bedding and sleeping equipment Many residents will come to evacuation centres with their own sleeping equipment. However some may not have any to them. In that situation contact local Civil Defence for assistance. Katikati Red Cross has community rescue trailer which has provision for bedding & clothing for 50 evacuees. This may be if Katikati is not impacted by the event and there are sufficient volunteers prepared to travel with their trailor. Key Food Supplies There are limited commercial food supplies within Bowentown. The community will be reliant on household supplies. Water Supplies Water supplies may be interrupted or damaged during an emergency. Alternatives that are in the area e.g. large rain water storage tanks. Water form swimming pools and bores are not to be used for human consumption. Agency Location/Contact Resources/ plant 12

WBoP DC WBoP DC Mobile water pump Radio Equipment There is a radio room located at Waihi Beach Volunteer Coastguard. The boat also has a portable radio, and there are hand-holds with Committee members. The radios have nationwide coverage and at Channel 16. Channel 18 and others may also be accessed relating to maritime communications. Vulnerable Community Members The sites listed here may require assistance to evacuate. Both have established their own emergency evacuation plans. Owner/Business Location / Contact Otahwhiwhi Kohanga Reo 863 4271 Bowentown Beach Holiday 863 5331 Park Emergency Services Emergency Contacts List Service Location/ Contact Resources and plant St John Waihi 111 Ambulance & equipment WB First Response 111 Ambulance and equipment WB Land Search and Rescue 111 Search & rescue equipment WB Volunteer Fire Brigade 111 Fire truck & equipment Athenree Volunteer Fire 111 Fire truck & equipment Brigade Katikati Volunteer Fire 111 Fire truck & equipment Brigade Katikati Red Cross 0800 Red Cross 50 bed trailer Councils and Government Ministries Agency Contact Location/ address Western BoP District Council 07 571 8008 Barkes Corner DoP Regional Council 0800 884 880 Tauranga BoP District Health Board 07 571 8975 Tauranga Hospital Ministry of Social 04 916 3300 Wellington Development Ministry of Education 04 463 8000 Hauraki District Council 07 853 8609 Paeroa 13

Sources of information for the Community Station Location/ Contact Resources and plant Gold FM Waihi Beach 88.3 863 9644 National Radio 101FM, 819AM Rhythm FM Radio Live 1107AM 14