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CONTENTS 1. Introduction 1.1. Vision 1.2. Mission 1.3. Objectives 1.4. Activities 2. Organizational Structure 3. Human Resources Management 3.1. Carder Positions 3.2. Transfers 3.3. Administration 3.4. Human Resources Development 4. Financial Management 4.1. Budget Estimate - 2012 4.2. Physical Resource Management - 2012 5. Development Activities 5.1 Preparation of Land Use Plans.(Identifying land use issues and preparing programmes to minimize the issues and implement them.) 5.2 District Land Use Planning Committees. 5.3 Divisional Land Use Planning Committees 5.4 Implementation of Village Level Land Use Planning Models 5.5 Implementation of Parcel Level Land Use Planning Demonstrations 5.6 Rehabilitation Programme for Degraded Lands 5.7 Conducting School Awareness Programmes on Land Use Planning 5.8 Preparation of Land Suitability Reports 5.9 Updating and Maintaining Land Data Bank 5.10 Special Projects 5.11. Annual Action Plan Workshop 49

Land Use Policy Planning Department (01). Introduction Land Use Policy Planning Division was established in 1983, as a unit under the Minister of Land, Land Development and Mahaweli Development introduce the scientific land use planning in the country. Considering the needs of the country, the activities of the division were expanded with more responsibilities and subsequently the division was up graded to a department status in year 2010. The Land Use Policy Planning Department (LUPPD) has central administration operating by a head office situated at Narahenpita with 22 district offices network. In order to expand the district network rest of the districts initial steps have been taken to establish Trincomalee District office in 2012. The Land Use Policy Planning Officer is the officer in charge the district offices. There are 245 divisional level officers who are attached to Divisional Secretariats including the divisions of the North and East Provinces. Graduate Trainees recruited to fill the vacancies in the District Land Use Planning Offices and Divisional Secretariats. The Land Use Policy Planning Department has been awarded a C-grade productivity certificate at the National Productivity awarding ceremony - 2012 by the Productivity Secretariat for the creation of productive environment at the Head Office. 1.1. VISION Optimum and Sustainable Utilization of the Land Resources in Sri Lanka. 1.2. MISSION Formulation of Polices, preparation of plans and facilitating their implementation by and efficient and committed staff to achieve the optimum utilization of land resources while maintaining sustainability and environmental balance for the satisfaction of our stakeholders and the land uses. 50

1.3.MAIN OBJECTIVES OF THE LUPPD 1. Create the legal background for implementing the National Land Use Policy adopted for Sri Lanka. 2. Prepare a National Land Use Plan for Sri Lanka 3. Provide technical guideline so as to utilize the limited land resources for the betterment of the human beings while maintaining environment equilibrium. 4. Issue recommendation and directives to establish the conservation and future existence of Land resource in development plans based on the land resource. 5. Launch programmers so as to expand the knowledge, training and education on scientific land use planning. 1.4. PRESENT ROLE OF THE LUPPD The vision of the department is to promote the optimum and sustainable utilization of the land resources of the country. Keeping this vision in mind the department has been undertaking several tasks as outlined below. Land Use Planning activities are being undertaken by the department at two levels: (A) Macro - Level At this level Land Use Plans are being prepared for Divisional Secretary s Divisions. The sequences of steps adopted in each Division are as follows: (1). Mapping the current land use (2). Identifying land use issues (3). Suggesting recommendations for the land use issues (4). Preparing a comprehensive Land Use Plan (B) Micro- level At this level the major activities are: (1). Demonstrate how to undertake village Level Land Use Planning. (2). Preparation of Programs for rehabilitation degraded areas. (3). Demonstrating the efficient use of vacant lands in government office premise and schools. (4). Conducting land suitability studies for unused lands on the request of state institutions. 51

The above land use planning activities are supported by (1). Maintaining a Land Data Bank (2). Preparing District Level Land Use Maps. (3). Organizing awareness programs on Land Use Planning for the benefits of Land Users, Government officers concerned and school children. (4). Organizing District and Divisional Level Land Use Planning Committees to address land use problems that emerge from time to time. 52

3. Human Resource Management 3.1. Carder Position Serial No. Approved Carder No. Of Posts No. Of Officers Last Year Changes within the Year 2012 Present Pension Transfers New Number Out Joined Recruitmen Promotion 01 Director ts 01 01 01 02 Deputy Director 02 01 01 03 Accountant 02 01 01 (Death) 04 Assistant Director 05 04 01 01 04 05 System Analyst / Programmer 06 Administrative Officer 07 Land Use Planning Officer 08 Assistant Land Use Planning Officer Land Use Planning Assistant 09 Pub. Management Assistant 01 01 01 01 00 00 25 17 17 350 273 26 299 40 29 3 3 29 10 Data Entry Operator 01 01 01 11 Data Abstractor 01 01 01 12 Driver 22 13 13 13 K.K.S. 36 22 07 29 14 Draftsmen 25 22 22 15 Budget Assistant 01 00 00 16 Graduate Tainees 200 108 108 Total No. 713 386 02 03 03 142 526 00 54

3.2. Transfers Serial No. Name and Designation 01 Mr. D.N.W.Korale Arachchi (Management Assistant Officer ) 02 Miss.I.G.Darshanika (Management Assistant Officer ) 03 Mrs.Y.M.N.P.Yapa (Management Assistant Officer ) Transfers Out Going Date 2012.12.31 Transfers To Peradeniya Hospital 2012.01.11 Divisional Secretariat, Devinuwara 2013.01.31 Labour Department, Narahenpita Transfers in coming Name of the Successor Date Transfers Miss.H.A.A.K.Wijerathna (Management Assistant Officer ) 2013.01.31 - - - Mrs.K.G.Chandarwathi (Management Assistant Officer ) 04. - - - Mr. D.M.A.S.J.Delpachithra (Management Assistant 05. Mr.K.W.Abeywickrama (K.K.S.) 2013.01.03 Agrarian Service Department - Gampaha Officer ) From Police Head Quartes Dambulla 2013.02.15 Police Department 2013.02.08 Customs Department Mr.G.H.Jayathilaka 2013.01.07 Department of Census and Statistics 55

3.3. Administration Serial Description Last Year ( 2011) Current Year ( 2012) No. Number Number Balance Number Number Balance Received Approved Received Approved 01 Recruitments - 07 07-02 Examinations Held - - - - - 03 Interviews Held 04 Confirmation in post 08 08-05 Promotions 06 Payment of Increment 396 418 22 418 355 63 07 Extension of Service 08 Preparation of Recruitment Procedures 09 Vacation of Post 10 Interdiction 01 01-11 Re - Instatement 12 Disciplinary Inquires 01 01-05 03 02 05 03 02 13 Leave Abroad 01 01-01 01-14 Foreign Scholarships 01 15 Cabinet Memorandum - - - 01 - - 16 Signing Bonds 17 Release of Bonds 18 Loan Approved (Distress ) 68 51 17 62 28 34 19 Property 05 05-02 02-20 Vehicles 24 24 24 21 Others 22 Released 56

3.4. Human Resource Development Foreign Tranning Serial No. Course / Institute Name Designation Country Period (Month ) 01 International Training Workshop Mrs.P.M.Shanthi Director India 10 days for senior officials of the Sri Fernando (Hydrabad) Lanka Administrative Service Local Tranning Serial Course Name Post Institution Duration No. 01 Work Shop on Accountability in Public Service, National Land Commission and Role Of LUPPD and Sustainable Agriculture. 325Officers Assistant Directors, District Land Use Planning Officers/ Assistants Land Use Planning Officers/Land use planning Assistants 02 Post Graduate Degree 14 Officers Assistants Land Use Planning Officers/Land use planning Assistants 03. GIS Training 24 Officers Assistants Land Use Planning Officers /Land use planning Assistants & Draftsman Organized by LUPPD 02 days Consultants and Experts from the respective discipline were invited to conduct the workshop Peradeniya, kelaniya, Colombo 1-2 years & Sri Jayawardanapura Universities Post graduate Institute of 06 days Science and South Eastern University 04. Micro Irrigation System- 40 Officers Assistants Land Use Organized by LUPPD 01 day Training Work Shop Planning Officers /Land Consultant from City gardens use planning Assistants private organization 57

Serial Course Name Number of Officers Institution Duration No. Trained 05. Training on Land Use Planning 06. Basic Computer Skills, Office Management 20 Officers Land use planning Assistants (Newly Recruited - Eastern Province) 04 Officers Public Management Assistants Organized by LUPPD Public Service Training Institute 04 days 2-5 days 07. Advance Computer Training 02 Officers Assistants Land Use Planning Officers/Land use planning Assistants 08. Certificate Course on Productivity 05 Officers Assistant Director, Assistants Land Use Planning Officers/Land use planning Assistants, Public Management Assistants Public Service Training Institute National Productivity Secretariat 05 days 10 days 09. GPS Training 15 Officers Assistants Land Use Planning Officers/Land use planning Assistants, 10. Information Communication Technology Course 02 Officers Data Entry Operator and Data Abstractor Organized by LUPPD National Apprentice and Industrial Training Authority 01 day 06 Month 11. Responsibility and Accountability of Public Service 50 Officers Assistant Director, Assistants Land Use Planning Officers/Land use planning Assistants, Public Management Assistants Organized by LUPPD 01 day 58

4. Financial Management 4.1. Budget Estimate Estimate Previous Year (2011) % of Expenses Current Year (2012) % of Expenses Allocation Expenditure Savings Allocation Expenditure Savings 1 Project 1 Salaries & Wages 117,486,282 116,375,282 1111000 99.05% 130,515,345 130,232,971 282,374 99.78% Other recurrent 26,751,980 25,206,427 1,545,553 94.22% 89,695,955 73,374,037 16,321,918 81.80% Capital 2001 10,000,000 7,736,192 2,263,808 77.36% 11,000,000 4,630,835 6,369,166 42.09% 2002 1,700,000 1,572,251 127,749 92.48% 1,800,000 355,999 1,444,001 19.77% 2003 3,210,000 3,197,470 12,530 99.60% 2,727,597 2,727,597 100% 2101 - - - - - - 1 Project 1 Salaries & Wages Other recurrent Capital 2001 2002 2003 2101 Total 159,148,262 154,087,622 5,060,640 96.82% 235,738,897 211,321,439 24,417,459 89.64% Government officers advance B account Attachment 05 Limits Previous Year (2011) Current Year (2012) Estimate Actual Estimate Actual Maximum limits of Expenditure 14,130,000 14,088,840 18,000,000 Minimum limits of credit balance 6,500,000 8,068,983 6,500,000 Maximum Limits of Debit balance 42,802,667 36,840,850.47 48,500,000 59

4.2. Physical Resource Management Movable Assets Serial Nu. Type Of Assets As At the Begging of the Year Changes Within the Year Acquisitions Purchasing Acquisitions Destroy As At End of the Year 1 Heavy Vehicles 2 Cabs 06 06 3 Motor Vehicles (Car) 01 01 4 Van 01 01 5 Jeep 16 16 6 Motorbike 7 Foot Cycle 01 01 8 Duplicator Machine 01 01 9 Photocopy Machine 26 03 29 10 Computer 104 29 01 132 11 Computer Printers 38 05 43 12 Laptop Computer 26 26 13 Fax Machine 18 01 19 14 Type Writer (Manual ) 15 Type Writer (Electronic) 16 Safe 01 01 17 Digital Camera 26 26 18 Video Camera 01-01 19 Television 02 02 20 Radio 21 Refrigerators 01 01 22 Computer Printers 21 01 22 (Colour) 23 Scanner 27 27 24 Multimedia 19 19 25 G.P.S. Machine 27 25 52 26 Internet Facilities 22 ADSL 22 27 Slider Projecter 01 1 60

05. Development Activities 5.1. Preparation of Divisional Land Use Plans(2009-2013) LUPPD has implemented a five year action plan to prepare divisional level land use plans in three steps. As the first step of the Action Plan, identification of land use issues in the selected D.S Division have been carried out with the target of 68 divisions in year 2012. However, at the end of 2012 different land use issues have been identified in 42 divisions. Recommendations were formulated for the identified problems under the step two and three and six plans were completed in 2012. Discussion with Stake holders for prepare - LUP Pannala D.S.Division Katuwana D.S.Division 61

5.2. District Land Use Planning Committees (DLUPC) District Land Use Planning Committees has been functioned according to the guidance given by LUPPD. The committee is chaired by District Secretary /GA. District Land Use Planning Officer acts as the secretary of the committee. The committee usually gathers minimum of once in three months. However GA can call upon additional committee meetings when it is necessary. When the committee has to take a decision on a critical issue GA can appoint a subcommittee consisted of relevant committee members in order to undertake special studies on the issue. District Land Use Planning Committee Meeting - Jaffna 2012 Role of the DLUPC:- 1. Identify the unused lands of the district and report them. 2. Determine the priorities of the development activities of the field of the land use planning. 3. Identification of areas for future developments in urban and rural sectors. 4. Identification of lands and make recommendations to release them for various development activities in the district. 5. Discuss and finalize the recommendation of the Divisional Land use plans. 6. Convey the information about district level major land use issues to the National Level Land Use Planning committee. 7. Give necessary input to the Land Use Plans at Divisional and village levels. 8. Assist and guide to establish a land use information system at the District level. 9. Monitoring the implementation of land use plans. 10. Coordinate activities of the various institutions related to the Land Use 62

Composition of the DLUPC:- 1. District Secretary/GA (Chairperson) 2. District Land Use Planning Officer (Secretary) 3. Provincial Land Commissioner/ Assistant Commissioner 4. Deputy Director (Agriculture Extension) 5. District Forest Officer 6. Survey Superintendent 7. Assistant Commissioner - Agrarian Services 8. Irrigation Deputy Director 9. Assistant Commissioner Local Government 10. Assistant Director Export Crops 11. Manager, Tea small Holding Authority 12. Deputy Director, Rubber Development Department 13. Divisional Manager, Coconut Cultivation Board 14. Assistant Director, Central Environment Authority 15. Divisional Secretaries (Whenever necessary) GA can nominate additional members from other departments/institutions when it is necessary. The target in year 2012 was 100 Districts land use Planning committees and the programme was successfully completed in 68 committees. For each programme Rs. 3000/= was allocated. 63

5.3. Divisional Level Land Use Planning Committee Divisional level land use planning committees have been functioned with directions of District level land use planning committee of the respective district. Land use planning activities in the division are undertaken with the coordination of the divisional level committee. Divisional Secretary of the division chair the committee and land use planning assistant carry out the secretarial and coordination work of the committee. Divisional Land Use Planning Committee - Mullaitivu District Puthukkudiyiruppu D.S.Division Thunukkai D.S.Division Role of the Divisional Level Land Use Planning Committee. 1) Assist the preparation of divisional level land use plans and implementation process. 2) Identification of priority areas of land utilization. 3) Identification of land use issues, provide recommendations and forward to the district committee if necessary. 4) Prepare an action plan based on the land use planning recommendation for short term and long term basis. This plan should be included to the Divisional level annual plan. 5) Make recommendations to the National and district level committees when it is necessary. 6) Make recommendations for land alienation and land acquisition. 7) Provide guidelines and directions to village level land use planning committees. 8) Identification of lands in the division for future development activities. 9) Provide recommendations for allocation of lands for various uses based on the land suitability. 10) Establish land data base at divisional level and link with district database. 64

Composition of the Divisional Level Land Use Planning Committee. 1. Divisional Secretary (Chairperson) 2. Land Use Planning Assistant (Secretary) 3. Land Officer/Colonization Officer 4. Agriculture Instructor 5. Divisional Officer/ Agrarian Services 6. Range Forest Officer 7. Assistant superintendent of survey 8. Extension Officer (Tea-Coconut-Rubber) 9. Livestock Development Instructor 10. Environment Officer 11. Representatives of the farmer organizations 12. Representatives from plantation sector 13. Representatives of relevant NGOs The target in year 2012 was 600 Divisional land use Planning committees and the programme was successfully completed in 462 committees. For each programme Rs. 1500/= was allocated. 65

5.4. Village Level Land Use Planning Demonstrations Depend on the no: of Land Use issues present in the GN divisions a village/villages has been selected to implement the village level Land Use plan demonstration. In addition to the above criterion used in selecting a village, active participation of the land users in the village in planning process also considered. The procedure starts with the collection of relevant data and preparation of the project proposal for a village. The proposal is prepared by Land Use Planning Assistant in the division and forwarded to the Head Office through the District Officer. After getting the approval the project will be implemented under the supervision of District Officer. The target in year 2012 was 93 villages and the program was successfully completed in 77 villages. For each program Rs. 100,000.00 was allocated in 2012. Some of the demonstrations which have been started in 2011 are being estimated with the allocation of Rs.2500.00 per program. The target for the continuations is 74 programs in 2012 out of which 56 programs were completed successfully. Village level LUP Model Mullaitivu District - Ambangaga D.S.Division - Udeikkardu South Raithawala G.N.Division 66

5.5. Land Use Planning Demonstration at parcel level. This program is more popular among the other programs since it gives the direct impact to the community including school children and public servants. The objective of this program is to make aware and provide skills and knowledge to the community how to utilize the small plot of land in efficient and productive manner. Usually limited land areas available in schools, district secretariats and divisional secretariats have been selected for the program. The target of the year 2012 was 93 demonstrations and it was exceeded little by implementing 100 demonstrations. Rupees 50,000.00 was allocated for each demonstration. Some of the programs have been continued in 2012 by allocating additional funds of Rs. 10,000/= per program. In 2012 target was 52 out of which 43 programs completed. Parcel level land use planning model Kaluthara D.S.Division - Land Elpitiya D.S.Division - Land 67

5.6. Program for the rehabilitation of Degraded Lands. The degraded areas are identified while implementing the first stage of the action plan. The project proposal is prepared including technical measures to rehabilitate the degraded areas and forwarded to the Head Office for the approval before implementation. The target in year 2012 was 85 rehabilitation programmes and 58 programmes were successfully completed. For each program Rs. 50,000.00 was allocated in 2012. Based on the need some of the programs have been continued in 2012 by allocating Rs. 20,000 per program. Target of the year 2012 was 52 out of which 31 programs completed. Rehabilitation of Degraded Lands Gampaha District - Divisional Secretariat Negambo Keselwatta - Wellangoda 68

5.7. Awareness Program for school children. The objective of the program is to create awareness among the school children on the use of land resource in sustainable manner for future generations. Since land use planning has been included to the advance level Geography stream this program is more appropriate and useful to the school children. Target of the year 2012 was 1000 programmes with the achievement of 851 programmes. Allocation for each program was Rs.3, 000.00. School awareness programmes Gampaha Bandaranayaka Maha vidyalaya -Verahera 5.8. Preparation of land suitability reports. Rational allocation of land resource for different development activities is based on the determination of the land suitability for the required purpose. The suitability of the land is determined by using different criteria and provides as a report of the requested parties. For this service a fee to cover up the administrative cost was charged since 2011. One thousand three hundred eighty eight (1388) reports were provided to the requested parties in 2012. 69

5.9. Maintaining a Land Data Bank Under this program an updated data bank is being maintained. The data are being collected at G.N. levels and complied at D.S. level. The complied data has been forwarded to the District office. The main data bank which is maintained by the Head Office is updated once in every three months with the data sent by the District Office. District Amount of land (Hec) Colombo 77.20 Gampaha 53.75 Kaluthara 120.18 Galle 446.54 Mathara 174.30 Hambantota 328.67 Monaragala 11,762.00 Puttlam 56.82 Kurunegala 461.35 Kegalle 1,721.33 Ratnapura 1,159.09 Matale 21.07 Kandy 882.13 Nuwara-eliya 110.00 Anuradhapuraya 22,762.33 Polonnaruwa 1,198.40 Trincomalee 1,969.90 Ampara 9,916.00 Jaffna 761.84 Mannar 609.62 Vavuniya 4,867.60 Total 59,460.12 70

5.10. Special Projects Based on the recommendations given in the Lessons Learnt and Reconciliation Commission (LLRC), preparation of district land use plans for the districts of North & East have been started in 2012 by approaching a National level expert group. The process is being continued in 2013 & 2014. Selected area of the Kelani River bank has been conserved by adopting bio-engineering technology with the financial assistance from the Ministry of Environment and Renewable Energy. Conservation Programme of Kelani River bank 5.11. Conducting workshop on Annual Work Plan. A workshop was conducted with the participation of all officers of the Department to discuss the annual work plan of 2012. In addition to the program discussion, subject related presentations were delivered by the experts from related institutions. 71

Development Activities Progress Summary - 2012 Program Target Achievement District Level Land Use Planning Committees 100 68 Divisional Land Use Planning Committees 600 462 Village Level Land Use Planning Demonstrations (New) 93 80 Village Level Land Use Planning Demonstrations 52 38 (Continuation) Parcel Level Land Use Plans (New) 93 101 Parcel Level Land Use Plans (Continuation) 52 38 Rehabilitation of Degraded Lands (New) 85 57 Rehabilitation of Degraded Lands (Continuation) 52 31 School Awareness programmes 1000 851 Development Activities Progress Summary - 2012 72