DAREBIN ARTS TRIENNIAL EVENT PARTNERSHIP PROGRAM GUIDELINES 2018
The City of Darebin is seeking to build and diversify its program of creative and cultural offerings and is taking applications for its inaugural Triennial Event Partnership Program for Northcote Town Hall and the Darebin Arts Centre. We are seeking applications from established businesses that are devoted to the following principles of the Darebin Arts Strategy, Creative Darebin: 1. Inclusive: providing access and meaningful participation for Darebin s priority communities of : Aboriginal and Torres Strait Islanders community People with a Disability and their carers Culturally and Linguistically Diverse (CALD) communities, and Young People Older People 2. Enterprising: establishing and growing their events in the City of Darebin to generate cultural and economic benefits to the community. 3. Connected: creating connections across communities and between generations. 4. Vibrant and Visionary: with a proven business record and established professional standard, lead by example in creativity and commit to best practice. The program on offer from Darebin Arts is for four partnerships in total with two being held at each of the arts venues, Northcote Town Hall and Darebin Arts Centre. These partnerships will be established under a three-year contract to enable planning, growth and security. Darebin Arts Programs at Northcote Town Hall and Darebin Arts Centre The Event Partnerships Program will complement the current programs at Northcote Town Hall and the Darebin Arts Centre, which include: The Speakeasy Program: high quality performance work from artistic leaders and companies in the small to medium sector that forms an integral part of the cultural ecology of Melbourne and Australia s artistic landscape. The Loud Mouth Program: quality, contemporary and creative programming specifically designed for children and families during school holidays. Festivals and Events: City of Darebin-produced festivals and events such as Home-made Food and Wine Festival and Darebin Music Feast, which are held in various locations across the municipality, including Northcote Town Hall and the Darebin Arts Centre. Morning Music: an affordable, quality, day-time concert series showcasing some of Australia s most loved and renowned performers.
What We Provide: The venue, either Northcote Town Hall or the Darebin Arts Centre, at no cost In situ technical equipment at no cost Professional and collaborative support from venue staff in the planning and delivery of the event Provision of a bar, bar staff and liquor licence if the event requires alcohol service An established ticketing system, which all ticketed venue events must use Promotional support through approved City of Darebin media channels. What You Provide: Full complement of experienced staff, including Event Director, Event Producer, Stage Manager who will work with the venue team to plan, develop and deliver the event Costs to cover the venue s technical, Front of House and Box Office Staff for the event All infrastructure and technical equipment not in situ at the venue Marketing and publicity plan to be achieved effectively by the event business in consultation with Darebin Arts Partnership Arrangement: Darebin Arts will Retain a percentage of ticketing income net of charges and other costs as negotiated Retain bar revenue Event Partner will Retain a percentage of net ticketing income as negotiated Manage all merchandise and retail food offerings, retaining net revenue associated with both
Criteria. Applications will be judged on the following selection criteria: 1. Creative or Cultural Integrity: Evidence of quality ideas and awareness of the event s value in the community. 2. Business Security: Evidence of successful business performance and event management 3. Arts Venues Mission: Compatibility with the mission statement of the venues To use the City of Darebin s cultural infrastructure and resources to facilitate artistic collaboration, creativity, production and culture. 4. Empathy with Darebin Arts strategic goals: We are looking to support events across a range of artforms, cultures and visions that value being: Vibrant and visionary, Enterprising, Connected, and Inclusive. 5. Event Viability: Demonstrated commitment from event partners with evidence of financial or in-kind support from the public, philanthropic or private sector or from community organisations. Logistical feasibility in the venue space Evidence of the event s ability to attract an audience How this partnership will assist in establishing your event over the three years to enable it to continue without Council subsidy. 6. Available Dates: Is the event available on the dates that suit the venue s schedule. Please note: Applicants are encouraged to visit the venues prior to applying and can contact Liz White on liz.white@darebin.vic.gov.au or 03 8470 8909 to arrange a visit. We strongly encourage applicants to familiarise themselves with the Creative Darebin Arts Strategy http://www.darebinarts.com.au/wp-content/uploads/2014/03/darebin-arts-strategy-2014-20.pdf
How to apply: Applications are submitted on-line using: http://darebin.smartygrants.com.au Step 1: Access the SmartyGrants webpage - by using the above link Step 2: Log in; if you haven t used SmartyGrants to submit an on-line application form before, you need to register. To do this you need to have an email address and set up a password. Step 3: Select Darebin Arts Triennial Event Partnership Program and begin your application. Step 4: Have ready for your application: Event Plan including risk assessment Previous financial statements CVs of key personnel Budget Marketing plan Ensure you have provided as much information as possible and contact Darebin Arts if you have any questions. Key dates: Applications Open: 19 February 2018 Applications Close: 16 April 2018 Successful applicants will be informed in late May. Events can be held as early as 2018 on an annual basis for the next three years. Successful event partners will not be eligible to receive Darebin funding through the annual Community Grants Program or the Facility Hire Subsidy Program. For further information contact: Liz White, Arts Precincts Coordinator: liz.white@darebin.vic.gov.au 03 8470 8909